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District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley DRAFT
Clerk of the Board: Erin Lundgren
MINUTES
Week of May 5, 2014
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner Phil Johnson and Commissioner David Sullivan.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
A citizen stated: 1) The County has many residents living in poverty and with mental health
problems; and 2) A citizen would have better luck building a 4 -story marijuana operation than
announce plans for building a hotel;
3 citizens voiced concern over marijuana permitting and suggested the Commissioners: 1) Relay
marijuana rules to the Planning Commission and add these to the County's Comprehensive Plan;
2) Do further research on the issues; and 3) Look into residency and how it pertains to the cottage
industry;
A citizen stated he is disheartened and disappointed that Sheriff Tony Hernandez is not running for
re- election and urged the County to thank him for his service.
APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner
Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
1. Letter of Approval and Expedition of Special Occasion Liquor License Application for
Jefferson County Community Foundation — Fund for Women & Girls Event; Washington State
Liquor Control Board
2. Advisory Board Resignation: Jefferson County Parks and Recreation Advisory Board; District
42 Representative; Garth McHattie
3. Advisory Board Reappointments (2) re: Jefferson County Marine Resources Committee
(MRC), Four (4) Year Terms; 1) Al Bergstein, Environmental /Conservation Representative,
Expires March 8, 2018; and 2) Tony Petrillo, District #2 Representative, Expires May 1, 2018
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Commissioners Meeting Minutes of May 5, 2014
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COMMISSIONERS BRIEFING SESSION: The Commissioners each provided
updates on the following items:
Chairman Austin
- Attended a State Department of Health meeting last week.
- Will be attending a Board of Natural Resources meeting and a presentation on the Dosewallips Sewer
this week.
- Will be speaking at a State Environmental Health Professionals meeting this week.
Commissioner Johnson
- Attended the Salish Sea Conference last week.
- Will be attending a Timber Counties meeting in Chelan this week.
Commissioner Sullivan
- Attended a ReCyclery celebration last week.
Attended a Transit Authority meeting last week.
Will be attending a Washington State Association of Counties (WSAC) Conference this week.
The meeting was recessed at 9:37 a.m. and reconvened at 10:02 a.m. with all three
Commissioners present.
Hearing re: Proposed Ordinance Amending the Duties and Responsibilities of the
Jefferson County Board of Health and the Appointments of its Members: County Administrator Philip
Morley explained that the proposed amendment to the ordinance would clarify who is elected to the
Board of Health. Documentation submitted for the meeting states: "If adopted, the ordinance would
amend the Board of Health's duties and responsibilities to include its existing role in appointing
members of the Substance Abuse Advisory Board, and add a responsibility to coordinate the activities of
the Clean Water District with the programs and activities within the purview of the Board of Health. The
proposed ordinance would also revise the members, terms, appointment and vacancy provisions
regarding the Board of Health with technical corrections, and provide greater flexibility in appointing at-
large positions. The proposed revisions are timely as the County Commissioners will be considering
appointments for several positions on the Board of Health in the near future. The revisions would
become effective seven days after adoption."
Chairman Austin opened the hearing for public testimony.
Tom Thiersch, Jefferson County: He stated that he is concerned about the proposed membership on the
board in the following sense; there are no qualifications stated. Nobody on this board has to know
anything whatsoever about Public Health issues. They simply have to be an elected official. That seems
short sighted. How can you make informed decisions about subject matter in which you have no
particular training or expertise? He does not believe that is an appropriate way to run a board. The fact
that some of the current Commissioners have some experience in the field, does not mean that future
Commissioners will. It has not been the case in the past. That is a problem. Mr. Thiersch stated that for
the At Large members to be appointed, they should be required to demonstrate some experience and
competence in the field of public health or at least possess knowledge in health matters in general.
Another concern for him is that the County Commissioners now are the sole deciders on who gets
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Commissioners Meeting Minutes of May 5, 2014
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appointed. Even though you are selecting or appointing persons who are members of other boards, such
as the Hospital District and City Council. It would seem more appropriate to him that those bodies elect
from amongst themselves on who would serve on the Board of Health. The Hospital Commissioners
could appoint one of their members to serve. That person would be the one to serve, rather than to have
been selected by the County Commissioners. You would have the elected officials from the Hospital
District deciding who amongst them would be best to serve on that board. Similar consideration for the
City Council. Mr. Thiersch suggested taking the revision back and re -write it with those ideas in mind.
Hearing no further testimony, Chairman Austin closed the public hearing.
Chairman Austin stated a precedence has been established by the State Board of Health which depicts
,'members at large" to be any consumer of Public Health. He noted that the Commissioners that will
supersede them may not have as much formal experience in Public Health, but that would be okay as the
idea of the expansion is to reach out and let a member of the public have an opportunity to serve on the
board.
Commissioner Johnson stated that when he was new to the Board of Health, he learned while he served
on the board. He is not concerned with appointing someone who has had no previous health department
knowledge.
Commissioner Sullivan stated that elected officials can change from time to time. Having a citizen as a
member could be a benefit as that person could potentially be on the board for a long time.
Commissioner Sullivan made a motion to adopt the ORDINANCE 04- 0505 -14 re: Amending the
Duties and Responsibilities of the Jefferson County Board of Health and the Appointment of its
Members. Commissioner Johnson seconded the motion. County Administrator Morley stated that under
section 040 Appointment, the City of Port Townsend and the Hospital District nominate a single
individual for consideration by the Board of County Commissioners (BOCC). The Commissioners have
the ability to accept or reject the nominated person to the Board of Health. He added that the jurisdiction
has the opportunity to select a person they believe is the most qualified. Typically, the Hospital District
and the City have done a good job of nominating suitable appointees. County Administrator Morley
pointed out that when a citizen is considered for appointment, one of the attributes they would want is
for that person to be reasonable and intelligent. He added that when you possess those characteristics,
that person could learn the subject matter.
Chairman Austin called for a vote on the motion. The motion carried by a unanimous vote.
Letter for Review: Chairman Austin stated that he received a request from a staff member
of the Public Health Department to forward a recommendation for an individual to be nominated for the
Andy Palmer Scholarship.
Commissioner Johnson noted that the scholarship candidate was instrumental in orchestrating the
Students for Sustainability trip. Commissioner Sullivan pointed out that if they haven't looked at all the
candidates for the scholarship, it did not seem fair to forward a recommendation for one person. He
suggested looking into the process.
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Commissioners Meeting Minutes of May 5, 2014
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The Board agreed to discuss the topic further during the County Administra i n (CAB) session
this afternoon.
The meeting was recessed at 10:28 a.m. and reconvened at 1:31 p,m. with all three
Commissioners present.
COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination:
• Commissioner Sullivan will be certifying the Sequim School District elections on May 6, 2014.
• Commissioner Johnson and Commissioner Sullivan will be attending the Washington State
Association of Counties (WSAC) Conference in Lake Chelan May 6 -9, 2014.
• Chairman Austin will be attending an Ecosystem Coordinating Board meeting on May 8, 2014.
• There will be a meeting in Brinnon regarding the Dosewallips Wastewater system on
May 8, 2014.
• Chairman Austin will be making a presentation at the State Environmental Health Director's
Conference on May 12, 2014 and will be unable to attend the Board of County Commissioners
(BOCC) meeting that day.
• There will be a Jefferson County Library annual breakfast meeting on May 15, 2014.
• There will be a Jefferson County Board of Health meeting on May 15, 2014.
• All three Commissioners will be marching in the Rhody Parade on May 17, 2014.
• There will be a presentation made to Roberta Frissell during the BOCC meeting on
May 19, 2014.
• Chairman Austin and County Administrator Morley will be attending a JeffCom meeting on
May 22, 2014.
• Memorial Day will be on May 26, 2014. The BOCC meeting will be held on Tuesday,
May 27, 2014.
The County Administrator Briefing (CAB) session of the BOCC meeting on May 27, 2014 will
break before 3:00 p.m. to allow the Developmental Disabilities Board to hold their meeting in
the Commissioners Chambers by 3:15 p.m.
• Chairman Austin will be attending a Washington State Board of Health (BOH) meeting on
June 11, 2014.
• Commissioner Johnson will be out of the office June 12 -26, 2014. He will not be attending the
BOCC meeting on June 16, 2014 or the Jefferson Transit meeting on June 17, 2014.
• There will be a Hood Canal Coordinating Council (HCCC) meeting on June 18, 2014.
• There will be an All- County Picnic Potluck at the Cape George Community Center on
June 18, 2014.
• There will be no BOCC meeting on June 23, 2014.
• Chairman Austin will be out of the office June 23, 2014.
• Chairman Austin will be attending a Puget Sound Septic Financing Advisory Committee meeting
on June 26, 2014.
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Commissioners Meeting Minutes of May 5, 2014
• County Administrator Morley will be attending a JeffCom meeting on June 26, 2014.
• There will be a Jefferson -Port Townsend Response Emergency Preparation (JPREP) All- County
Picnic on August 17, 2014.
Miscellaneous Items
• Discussion re: Geoduck permitting: Department of Community Development (DCD) Director
Carl Smith and Planning Manager Stacie Hoskins discussed with the Board a letter received
regarding concerns over a geoduck farming project near Port Ludlow /Shine area. Ms. Hoskins
reviewed the Army Corp of Engineers (COE) application permit process, vesting requirements,
conditional discretionary use, high intensity zones and conditional use permits with the Board
and how they pertain to geoduck operations. In December, DCD received a few inquiries from
individuals indicating a desire to vest. Geoduck farming requires a Conditional Use Permit
(CUP) under our current Shoreline Master Program (SMP) except in High Intensity areas. It also
requires a Department of Natural Resources (DNR) permit if located on public lands. Initially, it
was considered under the old SMP from the perspective of the timing of the Army Corps of
Engineers approval, but is not County- vested before the February 28, 2014 effective date of
Jefferson County's new SMP. Staff has determined this particular project has no vesting, since
there was no County permit application, unless a Corps permit was issued before then. Ms.
Hoskins noted that the Army COE application permit process can take up to a year. If an
applicant applies now, it does not necessarily mean they will vest. She added that geoduck
permitting poses an interesting situation because if a geoduck operation does not already have a
COE permit, they would need to apply for a CUP with Jefferson County. If it is determined by
the COE that it was not vested by them, then a COE permit will also be required.
• JeffCom meeting with Adcomm on Regionalization Study.
• Marijuana Grow /Process regulations.
• Ewen Shortess college scholarship recommendations — not a matter for BOCC formal action, but
rather, by individual Commissioners.
• Tala Shores No Shooting Zone Area update.
• At 2:58 p.m. Commissioner Johnson excused himself from the meeting to attend another
appointment.
• Treasurer's vacancy and appointment: Letter from Republican Central Committee with three
candidates for BOCC consideration; research on process.
• Letter from City of Port Townsend regarding Howard Street property owners.
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Commissioners Meeting inutes of May �, 2014 aT'
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NOTICE OFADJOURAVENT. Commissioner Sullivan moved to adjourn the meeting
at 3:32 p.m. until the next regular meeting or special meeting as properly noticed. Chairman Austin
seconded the motion. The motion carried.
SEAL:
ATTEST:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair
Phil Johnson, Member
Carolyn Avery David Sullivan, Member
Deputy Clerk of the Board
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District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley $DRAFT
Clerk of the Board: Erin Lundgren
MINUTES
Week of May 12, 2014
Commissioner Phil Johnson called the meeting to order at the appointed time in the
presence of Commissioner David Sullivan. Chairman John Austin was absent.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen voiced concern regarding geoduck farming in Jefferson County and submitted a petition
with signatures;
• Six citizens stated they had concerns with the County's marijuana permitting process and suggested
holding a public forum to discuss the issue further;
• A citizen stated: 1) European diesel vehicles have less of a carbon footprint than plug -in hybrid
vehicles; and 2) There are successful billionaires in the U.S.;
• Two citizens stated they would like the candidate interviews for the office of Treasurer open to the
public; and
• A citizen suggested that the County use the tools they have to ensure that new businesses are
operated by people who live in the County.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson
seconded the motion. The motion carried.
1. PROCLAMATION re: Declaring the Week of May 11 -17, 2014 as National Police Week and
Observe May 15, 2014 as Peace Officers' Memorial Day
2. AGREEMENT, Technical Amendment No. 1 re: Collective Bargaining Agreement for the
Jefferson County Public Works Employees; Teamsters Local 4589
3. AGREEMENT re: 2014 -2019 Hearing Examiner Services; In the Amount Not to Exceed
$35,000 per Year; Jefferson County Department of Community Development; McCarthy &
Causseaux, Stephen Causseaux
4. AGREEMENT re: Purchase and Service Agreement for Security System: Quilcene Solid Waste
Drop Box Facility; In the Amount of $1,638 plus $42 Monthly Service Fee; Jefferson County
Public Works; Guardian Security
5. AGREEMENT re: Service Agreement for Security System; Transfer Station Scale House and
Office; In the Amount of $52 Service Fee per Month; Jefferson County Public Works; Guardian
Security
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Minutes f , 2014 ``�'"
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6. AGREEMENT re: Road Use Permit for Disposal of Waste Soil from Road Maintenance; In the
Amount of $2,000; Jefferson County Public Works; Rayonier Timber
7. AGREEMENT NO. 50- 090160 re: Easement for Dowans Creek Road Realignment, Project No.
18017993, MP 0.85 -MP 1.53, County Road No. 146809; In the Amount of $70,290; Jefferson
County Public Works; Washington State Department of Natural Resources (DNR)
8. AGREEMENT re: Automotive Fluids Recycling Services; In the Amount of $49,096; Jefferson
County Public Works; Thermo Fluids, Inc.
9. AGREEMENT NO. C16887, Amendment No. 14 re: 2012 -2014 Consolidated Contract;
Additional Amount of $5,250 for a Total of $1,543,266; Jefferson County Public Health;
Washington State Department of Health (DOH)
10. Advisory Board Appointments re: Jefferson County Health Board: 1) Affirm Continuation of
Present Terms through May 31, 2014; Sheila Westerman, At -Large Community Representative
and Kris Nelson, City Representative; 2) Affirm Continuation of Present Term through May 31,
2015; Jill Buhler, Public Hospital District #2 Commission Representative; 3) Appoint Sally
Aerts, At -Large Community Representative, Term Expires May 31, 2015; 4) Reappoint Sheila
Westerman, At -Large Community Representative and Kris Nelson, City Representative, Terms
Expiring May 31, 2017
11. Payment of Jefferson County Payroll Warrants Dated May 5, 2014 Totaling $798,039.12 and
A/P Warrants Done by Payroll Dated May 5, 2014 Totaling $721,361.58
COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates
on the following items:
Commissioner Johnson
- Attended a Washington State Association of Counties (WSAC) Conference and Timber Counties
meeting last week.
Commissioner Sullivan
- Attended a WSAC Conference last week.
Bid Opening re: Supply of Hybrid Sedans: ER &R Manager Matt Stewart explained that
the bid for hybrid sedans was based on need and not a fixed quantity. He opened and read the following
bids aloud:
BIDDER BID AMOUNT
Wilder Toyota 5337,203.71
West Hills Honda $416,545.58
Manager Stewart explained that there were 4 bid line items. Wilder Toyota only bid for line item
number 1. West Hills Honda's bid included the other options. Their bid for line item number I was for
$357,000 and did not include taxes. He added that line item 1 requested a bid for up to 15 sedans over
the next 5 years.
Staff will review the bid and submit a recommendation for bid award to the Board at a future date.
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The meeting was recessed at 10:07 a.m. and reconvened at 10:13 a.m. with
Commissioner Johnson and Commissioner Sullivan present.
EXECUTIVE SESSION. • An Executive Session was scheduled from 10:15 a.m. to 10:45
a.m. with the County Administrator, Deputy Prosecuting Attorney, Outside Legal Counsel, Community
Development Director and Planning Manager regarding Attorney - Client Privilege, Actual Litigation
under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period
of time the Board met in Executive Session on this topic was from 10:15 a.m. to
10:55 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting.
DISCUSSION and ANNOUNCEMENT re: Compensation for Special Deputy
Prosecuting Attorney, Mark Johnsen: After regular session resumed, Chief Civil Deputy Prosecuting
Attorney David Alvarez announced that Mark Johnsen, of the law firm Karr Tuttle Campbell in Seattle,
will be representing the County in regard to the three petitions for review that have been submitted
challenging the lawfulness of the updated Shoreline Master Program (SMP) which was approved by
ordinance December, 2013. He added that Mr. Johnsen has a retainer agreement that will be signed by
the County Prosecutor.
County Administrator Philip Morley stated that Mr. Johnsen's fee is $300 per hour. Associate fees are
$235 per hour and paralegals are $95 per hour.
EXECUTIVE SESSION: An Executive Session was scheduled from
11:00 a.m. to 11:30 a.m. with the County Administrator, Deputy Prosecuting Attorney, Community
Development Director and Planning Manager regarding Attorney - Client Privilege, Actual Litigation
under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period
of time the Board met in Executive Session on this topic was from 11:00 a.m. to 11:26 a.m. At the
conclusion of the Executive Session the Board resumed the regular meeting.
The meeting was recessed at 11:26 a.m. and reconvened at 11:28 a.m. with
Commissioner Johnson and Commissioner Sullivan present.
DISCUSSIONAND POSSIBLEACTION re: RESOLUTION Revising the Eligibility
for Land Use and Development of Certain Lots Within a Plat Known as Termination Point Subject to
Earlier County Commission Resolution Prohibiting Their Development: Chief Civil Deputy
Prosecuting Attorney David Alvarez discussed a proposed resolution that relates to Russell Trask and a
Termination Point plat. It is one part of a four part global settlement that involves this resolution. The
resolution states lots 42 -56 of the Termination Point plat were never covered by the 1983 or 1997
resolutions. Pursuant to a negotiated global settlement of all claims, the County would release any
restrictions on lots 42 -56, provided their future development would be subject to compliance with all
pertinent regulations. Part two states that the remaining lots in the area below would have notice
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Commissioners Meeting Minutes of May 12, 2014
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attached to title that would be recorded with the Auditor and would serve as cloud on title and would be
permanent in the sense that it would show up anytime anyone did a preliminary title binder. Part three is
a release for anymore future taking claims against the County. In the past, Russell Trask has alleged that
the County's moratoriums in 1983 and 1997 amount to an unconstitutional taking under the 5`h
Amendment to the United States Constitution. He sought money damages at the rate of $1 million
dollars per year for 10 years. The fourth part of the global settlement would require the County to sign a
voluntary dismissal of their case which was an enforcement action filed in Superior Court that led to a
permanent injunction. The permanent injunction would disappear. The replacement would be a notice to
title, which would be recorded with the Auditor.
Staff requested the Board of County Commissioners (BOCC) approve the proposed resolution.
Commissioner Sullivan expressed appreciation for all the work that went into making this happen and
made a motion to approve RESOLUTION 21 -14 Revising the Eligibility For Land Use and
Development of certain Lots within a Plat known as Termination Point subject to earlier County
Commission Resolutions prohibiting their development. Commissioner Johnson seconded the motion.
County Administrator Philip Morley stated there was discussion by State Department of Natural
Resources (DNR) geologists about the areas in the lower lots in question who noted that it is a matter of
time that those lots are likely to slide at some point. He added that he is concerned about the upper lots
that will be released through the resolution. He suggested making the owners there aware of the
instability below them. If people chose to develop, purchase and locate to those lots, there should be a
release to the County making them aware of the inherent risk of those parcels.
Commissioner Johnson asked how this information relates to the engineer's report stating there was no
problem in this area? Department of Community Development (DCD) Director Carl Smith replied that it
is not a guarantee, but that it is a professional opinion. Planning Manager Stacie Hoskins stated that if
the landowners can keep the slope in the lower area vegetated, it would slow down the geological
evolution of the site. Careful development of the upper sites would also help. Director Smith stated that
it would be in the County's interest to draw up a document similar to the one the County Administrator
suggested.
County Administrator Morley noted that in the geology of the Oso, Washington slide, it was more like 2
slides. The lower slide occurred first and that triggered the slide above. Ms. Hoskins stated that findings
would state if a particular parcel were in a landslide area, or in proximity to one. County Administrator
Morley noted that the geotech reports provide some reassurance, but over time, bluffs slough and work
their way back. He noted that there are many bluffs in the Puget Sound and in Jefferson County that may
pose a risk of slides over time.
Attorney Alvarez suggested that DCD follow their current rules and use a hold harmless agreement like
the County has always done in geological areas. Director Smith and Attorney Alvarez suggested having
this step done at the permit level, and based on findings of the permit, do a hold harmless agreement if
necessary.
Commissioner Johnson called for a vote on the motion. The motion carried.
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Commissioners Meeting Minutes of May 12, 2014
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The meeting was recessed at 11:42 a.m. and reconvened at 1:31 p.m. with
Commissioner Johnson and Commissioner Sullivan present.
Discussion re: Treasurer Candidates: County Administrator Philip Morley stated that
last week the Republican Committee submitted 3 names for the vacancy of the Treasurer's position. He
discussed with the Board the timeframe and process for moving forward. He submitted a document titled
"Treasurer Interview and Appointment Scenario" which depicted the possible interview dates where all
those involved in the process could be present for the interviews with Judi Morris. Possible dates were:
June 3, June 4, June 6 and possibly June 7, 2014. County Administrator Morley noted that if Treasurer
Judi Morris was not a part of the process, more dates would be available. Commissioner Johnson asked
if Ms. Morris has indicated that she would like to be present? County Administrator stated that she did.
The Commissioners reviewed the calendar to see which dates would work the best.
County Administrator Morley indicated that of the three candidates for Treasurer, only one resume
resume was received. He suggested sending out letters to the candidates requesting a resume. The
Commissioners agreed to this. He noted that the appointed Treasurer would serve out the remainder of
Ms. Morris' term until the fall election. Whoever is elected upon certification will assume the duties as
Treasurer.
County Administrator Morley mentioned that the during the morning session Commissioners expressed
interest in the public being able to submit questions to the Board of County Commissioners (BOCC)
regarding the candidates. He stated that a notice could be published on the County's website and
notification could be sent to the media about the interview process and a timeline for submitting
questions. Staff could develop suggestions of questions and if the BOCC has any questions in mind, they
could submit those to him. The Board agreed.
Commissioner Sullivan liked the idea of having the candidate interviews open to the public. He
suggested after holding interviews the Board would go into Executive Session and then resume the
public meeting. County Administrator Morley noted that the Commissioners could appoint a Treasurer
after the interviews, or they could wait until the following BOCC meeting.
County Administrator Morley asked what if the person who the Commissioners invited to serve the
remainder of the term declined their offer? He is not clear at this point what the next step would be. If
there were no viable names, would the commissioners wish to have additional names?
County Administrator Morley noted that a member of the audience wished to speak and asked if the
Board would allow comment? The Board allowed comment. George Yount stated he anticipated a large
crowd for this and asked if there was a larger venue where the candidate interviews could be held?
Commissioner Johnson stated that Superior Court may be an option. Since this would be a special
meeting of the BOCC, hours could be adjusted to work around the court scheduling.
County Administrator Morley stated that he will look into the Commissioners' options if they offer the
position to a nominee and that person turns it down.
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Commissioners Meeting Minutes of May 12, 2014 a AF
COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination:
• There will be a Jefferson County Library annual breakfast meeting on May 15, 2014.
• There will be a Jefferson County Board of Health meeting on May 15, 2014.
• The Rhody Pet Parade will be on May 15, 2014.
• All three Commissioners will be marching in the Rhody Parade on May 17, 2014.
• The May 19, 2014 Board of County Commissioners (BOCC) meeting will include:
• Roberta Frissell presentation
• Adcomm presentation on E911 Regionalization Study
• Hybrid vehicle bid rejection and re -bid
• There will be a Washington State Association of Counties (WSAC) Coastal Caucus webinar on
May 21, 2014.
W SAC Cascade Pacific Alliance is holding a kickoff for improving community health on
May 21, 2014.
• There will be a Hood Canal Coordinating Council (HCCC) meeting on May 21, 2014.
• Chairman Austin and County Administrator Morley will be attending a JeffCom meeting on
May 22, 2014.
• Memorial Day is on May 26, 2014. The BOCC meeting will be held on Tuesday, May 27, 2014.
• The County Administrator Briefing (CAB) session of the BOCC meeting on May 27, 2014 will
break before 3:00 p.m. to allow the Developmental Disabilities Board to hold their meeting in
the Commissioners Chambers by 3:15 p.m.
Chairman Austin will be attending a Washington State Board of Health (BOH) meeting on
June 11, 2014.
Commissioner Johnson will be out of the office June 12 -26, 2014. He will not be attending the
BOCC meeting on June 16, 2014 or the Jefferson Transit meeting on June 17, 2014.
• There will be a Hood Canal Coordinating Council (HCCC) meeting on June 18, 2014.
• There will be an All- County Picnic Potluck at the Cape George Community Center on
June 18, 2014.
• There will be no BOCC meeting on June 23, 2014.
• Chairman Austin will be out of the office June 23, 2014.
• Chairman Austin will be attending a Puget Sound Septic Financing Advisory Committee meeting
on June 26, 2014.
• There will be no BOCC meeting on June 30, 2014 as it is a 5`" Monday.
• There will be a Jefferson -Port Townsend Response Emergency Preparation (JPREP) All- County
Picnic on August 17, 2014.
Miscellaneous Items
• Treasurer nominations.
• Tala Shore No Shooting Zone Area.
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Commissioners Meeting Minutes of May 12, 2014
DRAFT
• Geoduck harvest and Shoreline Master Program (SMP); there remains a question of whether
there was a US Army Corps of Engineers permit issued before the SMP update was in effect, to
vest to old SMP (and no County permit). County Administrator Morley will follow up with the
Department of Community Development (DCD).
• Marijuana Grow /Process regulations.
• WSAC's Fiscal Sustainability work.
• WSAC Timber Counties heard a presentation by the American Lands Council advocating to give
United States Forest Service (USFS) and Bureau of Land Management lands back to the states,
but did not move to support it.
NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting
at 2:58 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Johnson seconded the motion. The motion carried.
SEAL:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
(Excused absence)
John Austin, Chair
ATTEST: Phil Johnson, Member
Carolyn Avery David Sullivan, Member
Deputy Clerk of the Board
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District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley ,,,,
Clerk of the Board: Erin Lundgren , , I ".
MINUTES
Week of May 19, 2014
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner Phil Johnson and Commissioner David Sullivan.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• 4 citizens voiced concern over the County's marijuana permitting process;
• A citizen commented on the Republican Party's process re: Treasurer candidate; and
• A citizen stated: 1) The Board of County Commissioners (BOCC) should be posting audio and
video of their meetings online; 2) There is a process in place to change the law if individuals do not
like the way the law works; and 3) He favors the previous BOCC forum preamble.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
1. Reject Bid Award re: Supply of Hybrid Sedans; Jefferson County Central Services
2. CALL FOR BIDS re: Supply of Hybrid Sedans; Bids Accepted Until 9:30 a.m. and Opened and
Read Publicly at 10:00 a.m., or shortly thereafter on Monday, June 9, 2014 in the
Commissioners' Chambers, Jefferson County Courthouse
3. AGREEMENT re: Maintenance and Repair of the Superior Courtroom windows; In the Amount
of a $25,000 cash match to a $100,000 Grant; Jefferson County Central Services; Washington
State Department of Archaeology and Historic Preservation (DAHP)
4. AGREEMENT re: Jefferson County Marine Resources Coordinator Services, Fort Townsend
Nearshore Restoration Design Project; In the Amount of $2,000; WSU Cooperative Extension;
Northwest Straits Marine Conservation Foundation
5. AGREEMENT, Appendix A & B re: 2014 Memorandum of Agreement to Support WSU
Faculty, Appendix A - Extension Director, Extension Faculty 4 -H Youth & Families and After
School Program; In the Amount of $50,185; Appendix B — Extension Water Program Faculty; In
the Amount of $7,000; Jefferson County WSU Extension; Washington State University
6. AGREEMENT, Amendment re: Renew and Extend Original Agreement for Implementing
Watershed Characterization in Hood Canal; Grant No. G1200453; In the Amount of $10,018;
Jefferson County Community Development; Hood Canal Coordinating Council (HCCC)
7. Request to Convene for the Purpose of Hearing Property Tax Appeals for the Year 2014;
Jefferson County Board of Equalization
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8. Advisory Board Reappointment re: Jefferson County Solid Waste Advisory Committee
(SWAC); Matthew Hall, Skookum (Recycling) Contract Services Representative; Two (2) Year
Term to Expire February 2, 2016
9. Advisory Board Appointment re: Jefferson County Parks and Recreation Advisory Board
(JCPRAB); Clayton White; Representing District No. 3; Two (2) Year Term to Expire May 19,
2016
10. Payment of Jefferson County Vouchers/Warrants Dated May 12, 2014 Totaling $852,105.59
(Records of all claims submitted for payment along with vouchers approved and signed by the
Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and
Public Works Department.)
11. Payment of Jefferson County A/P Warrants Done by Payroll Dated May 7, 2014 Totaling
$123,478.80 (Records of all claims submitted for payment along with A/P Warrants approved by
the Payroll Services Manager are retained in the Jefferson County Auditor's Office.)
COMMISSIONERS BRIEFING SESSION. The Commissioners each provided
updates on the following items:
All 3 Commissioners:
- Attended Rhody Festival events last week.
Chairman Austin
- Attended an Environmental Health Conference last week.
- Attended a meeting in Brinnon last week re: sewer system.
- Will be attending a Walking Audit at the Chimacum High School next week.
Commissioner Johnson
- Will be attending a Hood Canal Coordinating Council meeting this week. The Integrated Watershed
Plan (IWP) will be discussed.
Commissioner Sullivan
- Attended a Heart of Service award presentation last week.
- Legislative Update: In the U.S. Senate, Bipartisan Bill "Moving Ahead for Progress in the 21st Century
(MAP -21)" is moving forward and will provide much needed funding for transportation needs.
- Will be attending a presentation by the U.S. Geological Survey regarding Chimacum groundwater this
week.
The meeting was recessed at 9:46 a.m. and reconvened at 9:58 a.m. with all three
Commissioners present.
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Commissioners Meeting Minutes of May 19, 2014
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Presentation re: Certificate of Appreciation to Roberta Frissell for service on the
Jefferson County Board of Health: Chairman Austin introduced Roberta Frissell and read from a
Certificate of Appreciation describing her many years of service on the Board of Health. Ms. Frissell
stated that it was an honor and a privilege to serve on the board. She is in awe of what the board has
been able to do behind the scenes to enhance the health of the citizens of Jefferson County. She added
she will miss seeing everyone on a monthly basis.
Commissioner Sullivan made a motion to approve the Certificate of Appreciation to
Roberta Frissell for her service on the Jefferson County Board of Health. Commissioner Johnson
seconded the motion which carried by a unanimous vote.
Jefferson County Public Health Director Jean Baldwin was also present and commented
on Ms. Frissell's service and dedication. She presented a Public Health Hero award to Ms. Frissell in
recognition of her service.
The meeting was recessed at 10:14 a.m. and reconvened at 133 p.m. with all three
Commissioners present.
Briefing re: 9 -1 -1 Regionalization Study: JeffCom Director Karl Hatton and Adcomm
staff member Gary Lancaster met with the Board to discuss the E -911 Regionalization Study. County
Administrator Philip Morley, Sheriff Tony Hernandez, Emergency Management Director Bob Hamlin
and Central Services Director Frank Gifford were also in attendance.
Mr. Lancaster handed out copies of a power point presentation which he reviewed. Currently, JeffCom
and Adcomm are looking into a potential regionalization of services by consolidating JeffCom and
PenCom dispatch centers.
Four options are being looked into: 1) Regionalizing operations into a new entity with a new center at an
undefined location; 2) Co- location model with JeffCom and PenCom moving into a single facility but
essentially remaining two separate entities that share some personnel and infrastructure; 3) Remain
separate entities in the respective locations but be fully interoperable; or 4) Consolidate technology and
administration while operating two fully interoperable centers. Mr. Lancaster asked the Commissioners
if they have a strong feeling towards any of the options he mentioned?
Commissioner Johnson asked if the first option would save money, even though it may be more costly at
startup? Mr. Lancaster replied that it would. He added that the second option would be the most costly.
Bringing two organizations into a single facility saves facility costs, but would not address the issue of
multiple costs for the same position. There would be a duplication of staffing. He noted that most
consolidations do save money in the long run.
Chairman Austin stated that he had heard JeffCom was already looking for a new facility. He added that
he would be open to all four options, but he likes the idea of redundancy. He asked if there had been any
consideration into including CenCom in the study? Director Hatton replied their Board decided it did not
want to look into adding a larger entity. If they added CenCom, which is larger than JeffCom, there
would be a high possibility that JeffCom would be absorbed.
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Commissioners Meeting Minutes of May 19, 2014
Mr. Lancaster stated that an issue with consolidations is that Memorandums of Understanding (MOU)
often need to be modified.
Sheriff Hernandez noted that regionalizing the dispatch centers could make grant funding easier.
Mr. Hamlin stated that if the facility moved right away, some personnel may be lost due to the inability
to travel to the new location. If there is a change, he would prefer to have it done gradually.
Sheriff Hernandez asked if a call center /dispatch center has been researched? Could PenCom potentially
be the dispatch agency and JeffCom be the call receiver? Mr. Lancaster stated that idea has been looked
into before and could possibly be a part of a functional consolidation. He added that one of cost savings
of a consolidation is to share staffing. When there is a separate call center and a separate dispatch center,
there is no availability to have a dispatcher pick up calls without having to transfer lines that appear in
both places.
Sheriff Hernandez suggested that the ability to turn seats on and off due to staff shortage in one dispatch
center would be beneficial. For example, PenCom experienced a staff shortage, they could turn a chair
on in JeffCom and we could provide additional dispatch for them. Has that model been discussed? Mr.
Lancaster stated that they have been researching the technology for this, but the idea of consolidation
centers is just in the beginning stages.
Chairman Austin noted that JeffCom had been looking for a new location. Mr. Hamlin stated that
PenCom is looking for a new location as well. Mr. Hatton added that PenCom is also looking to adopt a
new governing model. Mr. Hamlin stated that PenCom is looking to separate from their Police
Department and become their own entity in a different facility.
Sheriff Hernandez stated that because of its size, Clallam County does not receive subsidy for their
dispatch center. Jefferson County currently does, and it is around $350,000 annually. By regionalizing
the dispatch centers, there is some worry that they will lose that assistance and have to make up the
difference. Mr. Hatton stated that as long as a County is still under a grant, and they continue to meet
grant requirements such as income versus expenditures, they should still receive funding. As they get
further into this process, they will look into whether or not the state can guarantee that.
Commissioner Sullivan noted that there will be winners and losers during a consolidation. He added that
by doing nothing and keeping the current center the way it is could pose problems. He suggested
creating a model scenario on what happens if we don't do anything. What are the problems that are left
to deal with?
County Administrator Morley stated that because of our geographic location and the potential for
earthquakes, tsunamis and extreme weather conditions, the idea in earlier years was to keep dispatch
centers separate within the two counties. There would be shared staffing and infrastructure, but the
redundancy would be beneficial in the event that one center became inoperable. He stated that
vulnerability and politics are issues to look at in regard to consolidation.
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Commissioners Meeting Minutes of May 19, 2014
HI'S
Mr. Lancaster asked if moving forward with a consolidation is a possibility, where is the County in
terms of bonding capacity? County Administrator Morley stated that if the operational savings are
present, we could use those savings to pay for a bond. JeffCom and its member agencies over the last
five years have done bonding and even so, our user rates have gone up significantly. The County is not
fully tapped out, but close. It would come down to being able to see the savings and using those savings
to capitalize future improvements. Mr. Hatton added that the political climate for asking voters for
anything is always challenging. JeffCom does owe some debt, whereas PenCom does not. He noted that
if PenCom were to do a major radio overhaul, they would most likely be in debt as well.
Mr. Hatton anticipates savings could be achieved in five years. Mr. Hamlin agreed that five years is a
good recovery point. At the 10 year mark, technology updates become an issue again.
Commissioner Sullivan noted that debt payments often get in the way of consolidation ideas. Entities
often have different rates of debt. He stated that most often entities do not want to pay someone else's
debt.
Sheriff Hernandez added that JeffCom is non - government and would not be able to do bonds, they
would have to take out loans. The County could take out bonds to pay for their share of the payment.
The financial structure and future debt and how as an organization will need to be determined. He
suggested that there could be two levels of membership for an organization. One level of stakeholder
could agree to any debt the organization takes on. The second tier stakeholder would not be responsible
for debt, but they would agree to pay a higher rate for service. Mr. Lancaster stated that another entity in
Washington State is using the second method Sheriff Hernandez pointed out.
Mr. Lancaster asked if a consolidation between PenCom and JeffCom were to take place, how would
you like to split the costs of the radio systems? PenCom is in need of an upgrade soon. County
Administrator Morley stated that if an update in equipment is needed, they should pay for it rather than
the people who already paid for their update to pay for it a second time. Mr. Hatton suggested an idea
that was posed is to have PenCom meet a level that is satisfactory. Once that level was met, then the two
radio systems could merge.
Mr. Lancaster noted that the issues with a regionalized dispatch center becoming inoperable had not
been fully addressed yet. Mr. Hatton stated that if JeffCom were to become inoperable, they can send
people to CenCom to set up shop there and operate from there. It would require some infrastructure to
make that happen. There are significant costs for JeffCom to create a minimal backup center that is fully
functional. PenCom's cost for their small backup center, is over $100,000 to make it usable. When he
looks at the cost of creating a backup center for JeffCom and PenCom, it does not seem to make sense to
have a full backup center that may only be used once a year. He added that JeffCom, PenCom, Grays
Harbor and CenCom are looking into the option of re- directing calls in the event of an outage at one of
those locations. If implemented, they would be able to route calls to another dispatch center with the flip
of a switch.
Mr. Lancaster stated that Adcomm is still researching the possibility of regionalization for JeffCom and
PenCom and will have a report ready for the directors of both agencies by June 30, 2014.
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Commissioners Meeting Minutes of May 19, 2014
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The meeting was recessed at 2:36 p.m. and reconvened at 2:48 p.m. with all three
Commissioners present.
Approval of Letter: Chairman Austin stated there is an opportunity to send a letter to the
Washington State Association of Counties (WSAC) regarding the geographic configuration of regional
services areas for the delivery of Mental Health and Chemical Dependency Services. The intent of the
letter is to relay the County's desire to maintain existing boundaries of the Regional Support Network
(RSN) which consists of Kitsap, Jefferson and Clallam counties. Commissioner Johnson moved to send
the aforementioned letter to WSAC. Commissioner Sullivan seconded the motion which carried by a
unanimous vote.
COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination:
• There will be a Washington State Association of Counties (WSAC) Coastal Caucus webinar on
May 21, 2014.
• There will be a Hood Canal Coordinating Council (HCCC) meeting on May 21, 2014.
• Commissioner Johnson will be out of the office on May 22, 2014.
Chairman Austin and County Administrator Morley will be attending a JeffCom meeting on
May 22, 2014.
• Memorial Day is on May 26, 2014. The BOCC meeting will be held on Tuesday, May 27, 2014.
• The County Administrator Briefing (CAB) session of the BOCC meeting on May 27,'2014 will
break before 3:00 p.m. to allow the Developmental Disabilities Board to hold their meeting in
the Commissioners Chambers by 3:15 p.m.
• There will be a Marijuana Health Impacts Symposium at the Chimacum High School on
May 27, 2014.
• There will be a Special Board of County Commissioners (BOCC) meeting on June 4, 2014 to
interview Treasurer nominees for appointment.
• Chairman Austin will be attending a Washington State Board of Health meeting on
June 11, 2014.
• Commissioner Johnson will be out of the office June 12 -26, 2014. He will not be attending the
BOCC meeting on June 16, 2014 or the Jefferson Transit meeting on June 17, 2014.
• Chairman Austin will be attending the Hood Canal Coordinating Council (HCCC) retreat on
June 18, 2014.
• Commissioner Sullivan will be attending a Navy Joint Land Use Study and tour of naval
facilities on June 18, 2014.
• There will be an All- County Picnic Potluck at the Cape George Community Center on
June 18, 2014.
• Chairman Austin will be welcoming the Washington State Historical Society at Fort Worden on
June 19, 2014.
• There will be no BOCC meeting on June 23, 2014.
• Chairman Austin will be out of the office on June 23, 2014.
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Commissioners Meeting Minutes of May 19, 2014
i -AFT"
• Chairman Austin will be attending a Puget Sound Septic Financing Advisory Committee meeting
on June 26, 2014.
• There will be no BOCC meeting on June 30, 2014 as it is a 5`h Monday.
• There will be a Jefferson -Port Townsend Response Emergency Preparation (JPREP) All- County
Picnic on August 17, 2014.
Miscellaneous Items
• Future discussion on update of Hargrove Fund (I% sales tax for mental health and substance
abuse) 6 year plan.
• JeffCom.
• Bernie Arthur who is donating land for a memorial for those lost at sea just west of the Port
Townsend ferry terminal — requesting a proclamation. Commissioner Johnson will coordinate
between Mr. Arthur and the City of Port Townsend.
• Retirement of Tony Liske who has worked 35 years for Jefferson County. There is an issue of
scheduling conflicts. Send a letter of regret if retirement gathering is during a previously
scheduled meeting.
• Treasurer Judi Morris recognition/gathering.
• Possible transitions for John Austin's assigned committees — EcoSystem Regional Network,
Climate Action Committee.
• Treasurer vacancy and appointment.
NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting
at 3:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Johnson seconded the motion which carried by a unanimous vote.
SEAL:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair
ATTEST: Phil Johnson, Member
Carolyn Avery David Sullivan, Member
Deputy Clerk of the Board
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District No. I Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren r
MINUTES
Week of May 27 2014
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner Phil Johnson and Commissioner David Sullivan.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen thanked the County Administrator for information he received on the cottage industry and
how it relates to his concerns; and
• A citizen commented on the length of time of the permit process for the Pleasant Harbor Marina in
Brinnon.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson
seconded the motion which carried by a unanimous vote.
1. AGREEMENT, Amendment re: School Nurse Corp Program; Amount Not to Exceed $1,216
and Mileage Not to Exceed $31 Per Week; Jefferson County Public Health; Olympic
Educational Service District #114
2. AGREEMENT re: Auctioneer Services; Amount Determination by Auction Sales; Jefferson
County Central Services; James G. Murphy, Inc.
3. AGREEMENT NO. 1614-01 re: Dosewallips Road 2014 Slide Repair, MP 1.60 -MP 1.75,
County Road No. 25000, County Project No. CR1944; In the Amount of $257,400; Jefferson
County Public Works; County Road Administration Board (CRAB)
4. AGREEMENT NO. LA -7591, Supplement No. 2 re: Access Preservation: Upper Hoh Road
MP 3.338, Olympic National Park, CR1896, Federal Aid Project No. PLH- A160(001); In the
Amount of $733,565; Jefferson County Public Works; Washington State Department of
Transportation (WSDOT)
5. AGREEMENT NO. 18018961 re: Access Preservation: Upper Hoh Road MP 4.38, Olympic
National Park, CR1896, Federal Aid Project No. PLH- A160(001); In the Amount of $1,019,735;
Jefferson County Public Works; Washington State Department of Transportation (WSDOT)
6. AGREEMENT re: Access Preservation; Upper Hoh Road MP 6.95, Olympic National Park,
CRI896, Federal Aid Project No. PLH- A160(001); In the Amount of $981,343; Jefferson
County Public Works; Washington State Department of Transportation (WSDOT)
7. AGREEMENT NO. LA -7393, Supplement No. 5 re: Queers Bridge Painting Project,
Clearwater Road MP 0.60 -MP 0.76, Project No. CR1881; In the Amount of $55,000; Jefferson
County Public Works; Washington State Department of Transportation (WSDOT)
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Commissioners Meeting Minutes of May 27 2014 A
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8. AGREEMENT NO. LA -7177, Supplement No. 3 re: Quinault South Shore Road Mitigation
Project, MP 1.14 -MP 1.28, County Road No. 911607; County Project No. XO1848; In the
Amount of $191,000; Jefferson County Public Works; Washington State Department of
Transportation (WSDOT)
9. AGREEMENT re: Port Townsend Community Center Facility Use Agreement for Disaster
Services Activities; No Dollar Amount; Jefferson County Administrator; American Red Cross
10. Final Short Plat Approval re: Mauney /Rogerson Flagler Road Short Plat 4MLA12-
00265/#SUB12- 00023; To Subdivide a 10.04 Acre Parcel into Two 5.02 Acre Residential Lots;
Located On State Route 116, Flagler Road, Nordland; Marc Mauney and Lynne Rogerson,
Applicants
11. Advisory Board Resignation re: Jefferson County Solid Waste Advisory Committee (SWAC);
Valerie Johnstone
12. Advisory Board Reappointment re: Jefferson County Solid Waste Advisory Committee
(SWAC); Chad Young, Alternate Representing D.M.- Murrey's Disposal; Two (2) Year Term
Expiring February 13, 2016
13. Payment of Jefferson County Vouchers/Warrants Dated May 19, 2014 Totaling $508,819.14
14. Payment of Jefferson County Payroll Warrants Dated May 20, 2014 Totaling $73,063.51 and
A/P Warrants Done by Payroll Dated May 20, 2014 Totaling $15,625.68
COMMISSIONERS BRIEFING SESSION. • The Commissioners each provided
updates on the following items:
Chairman Austin
- Attended a Walking Audit of Chimacum School last week.
Commissioner Johnson
- Will be attending a Resource Advisory Committee meeting and a Students For Sustainability (SFS)
meeting this week.
Commissioner Sullivan
- Will be attending a Peninsula Regional Transportation Planning Organization (PRTPO) meeting and a
Healthy Kids Healthy Families meeting this week.
The meeting was recessed at 9:31 a.m. and reconvened at 10:02 a.m. with Chairman
Austin and Commissioner Johnson present. Commissioner Sullivan joined the meeting at 10:05 a.m.
EXECUTIVE SESSION. An Executive Session was scheduled from 10:00 a.m. to
10:15 a.m. with the County Administrator, Deputy Prosecuting Attorney, and Planning Manager
regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as
outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session
on this topic was from 10:06 a.m. to 10:26 a.m. At the conclusion of the Executive Session the Board
resumed the regular meeting and the following discussion ensued.
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Commissioners Meeting Minutes of May 27, 2014
Discussion: Deputy Prosecuting Attorney David Alvarez stated that no action was
required of the Board of County Commissioners (BOCC) because the Washington Counties Risk Pool
(WCRP) settled the Iron Mountain Quarry damage claim.
Two Comment Letters: Commissioner Johnson distributed copies of two letters for the
Board to review and discuss during the afternoon session.
The meeting was recessed at10:28 a.m. and reconvened at 1:30 p.m. with Chairman
Austin and Commissioner Sullivan present. Commissioner Johnson joined the meeting at 1:33 p.m.
Two Comment Letters: The Board discussed the two letters that Commissioner
Johnson distributed during the morning session. The first letter is in regard to a 2014 Marine and Rail
Oil Transportation Study Scope to be sent to Scott Ferguson of the Washington State Department of
Ecology (DOE). The second letter is in regard to an Expansion Proposal for Environmental Impact
Statement (EIS) scoping to be sent to Westway and Imperium.
Commissioner Johnson moved to approve sending both letters. Commissioner Sullivan seconded the
motion which carried by a unanimous vote.
COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination:
• Commissioner Johnson was previously scheduled to be out of the office June 12 -16, 2014. He
will now be in town and attending meetings.
• There will be a Marijuana Health Impacts Symposium at the Chimacum High School on
May 27, 2014.
• Commissioner Johnson will be attending the Olympic National Forest Resource Advisory
Committee meeting on May 28, 2014.
• A previously announced Special Board of County Commissioners (BOCC) meeting to interview
Treasurer candidates from the Republican Central Committee has been cancelled.
• Chairman Austin will be attending a Washington State Board of Health meeting on
June 11, 2014.
• Commissioner Sullivan will be attending a Washington State Association of Counties (WSAC)
Legislative Steering Committee (LSC) meeting on June 12, 2014.
• All three Commissioners will be attending a Hood Canal Coordinating Council (HCCC) retreat
on June 18, 2014.
• County Administrator Morley will be attending a County Budget meeting on June 18, 2014.
• There will be an All- County Picnic potluck at the Cape George Community Center on
June 18, 2014.
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Commissioners Meeting Minutes of May 27, 2014
_.._Are -.
• Commissioner Johnson will attend a Jefferson County Board of HeA, m eDgu ¢ !
June 19, 2014.
• Chairman Austin will be welcoming the Washington State Historical Society at Fort Worden on
June 19, 2014.
• There will be no BOCC meeting on June 23, 2014.
• Chairman Austin will be out of the office on June 23, 2014.
• There will be no BOCC meeting on June 30, 2014 as it is a 5`h Monday.
• There will be a Finance Committee meeting on July 22, 2014.
• All three Commissioners will be attending a JeffCom Board meeting on July 24, 2014.
• There will be a Quarterly Directors and Elected Officials meeting on July 28, 2014.
• There will be a Jefferson -Port Townsend Response Emergency Preparation (JPREP) All- County
Picnic on August 17, 2014.
Miscellaneous Items
• Memorial Field independent structural engineering analysis under way by KPFF structural
engineers.
• Tala Shores No Shooting Zone Area update.
• JeffCom agreement status update.
• Update on proposed memorial for those lost at sea. Bernie Arthur is donating land for a
memorial just west of the Port Townsend Ferry terminal and is requesting a proclamation.
Commissioner Johnson is coordinating with the City of Port Townsend and recommends waiting
to consider any BOCC statement until project has been designed and the City has evaluated the
project, in deference to the City.
• Tri -Area Food Bank status; discussion of difficulty of location in Chimacum Park versus a site to
the west on West Valley Road.
• Commissioner Johnson is preparing to meet with Walter Moa of Moatel at Discovery Bay.
Mr. Moa would like farm destination motel of up to 40,000- 60,000 square feet. Planning
Commission supported the general concept 6 months ago.
• Possible transitions for John Austin's assigned committees — Regional Support Network (RSN).
Commissioner Sullivan will also get materials; 1% Hargrove Committee — Commissioner
Sullivan will also get materials; Climate Action Committee — Commissioner Johnson will also
get materials. Chairman Austin will make arrangements for materials.
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Commissioners Meeting Minutes of May 27, 2014
DRAFT
NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting
at 2:47 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Johnson seconded the motion which carried by a unanimous vote.
SEAL:
ATTEST:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair
Phil Johnson, Member
Carolyn Avery David Sullivan, Member
Deputy Clerk of the Board
Page 5
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�ING
District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley DRAFT
Clerk of the Board: Erin Lundgren
MINUTES
Week of June 2, 2014
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner Phil Johnson and Commissioner David Sullivan.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
A citizen commented on an old community home in Taos, New Mexico, and an Earthship Community,
stating we could learn a lot from them as they are environmentally friendly and exempt from zoning
laws;
A citizen stated: 1) This evening, the Port Townsend City Council will be discussing another revision to
the Proposition 1 Sales Tax agreement between the City and County which places a cap on sales tax
that the City is obligated to pay the County and it also requires the County to spend $175,000 on three
very specific projects. He questioned why the City gets to dictate to the County how it spends capital
project funding ?; and 2) The City is trying to get Jefferson Transit to buy the Visitor Center building
located at Haines Place and he does not think that should be done.; and
A citizen stated: There is need for development of infrastructure in Quilcene to promote business
development. Public Infrastructure Funding was approved in 2012 for a wastewater management
system for Quileene which has yet to be started. She questioned why this project cannot get done ?; and
2) There is $884,000 from the state sitting in the bank for improvements to State Highway 101 where
Quilcene children are in danger.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson
seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 22-14 re: Establishing the Date for 2015 Budget Submissions, Review
Hearings and Final Adoption
2. AGREEMENT NO. 14- 65400 -007 re: 2014 Community Development Block Grant (CDBG)
Public Services Grant for Olympic Community Action Programs (OlyCAP); In the Amount of
$99,249; Jefferson County Administrator; Washington State Department of Commerce
3. AGREEMENT re: State Administration of County Enhanced 911 Excise Taxes; No dollar
amount; JeffCom 911; Washington State Department of Revenue
4. AGREEMENT re: Oil City Road Emergency Repair, County Project No. X01945, County
Road No. 134309; In the Amount of $72,900; Jefferson County Public Works; Seton
Construction, Inc.
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Commissioners Meeting Minutes of June 2, 2014 KC,
5. AGREEMENT re: Duckabush Wetlands Preserve Acquisition Stewardship Plan, Property APN
502171004 and 502171012; In the Amount of $7,021.60; Jefferson County Public Health;
Jefferson Land Trust
6. LICENSE re: Duckabush Wetlands Preserve Restoration Project, Property APN 502171004 and
502171012 (former Berntsen property); In the Amount of $10; Jefferson County Public Health;
Jefferson Land Trust
7. Payment of Jefferson County Vouchers/Warrants Dated May 23, 2014 Totaling $3,891.29
and Dated May 27, 2014 Totaling $219,841.69 (Records of all claims submitted for payment
along with vouchers approved and signed by the Board of Jefferson County Commissioners are
retained by the Jefferson County Auditor and Public Works Department.)
Discussion and Possible Approval re: Appointment of Chief Deputy Treasurer Janet
Holbrook as Acting Jefferson County Treasurer: County Administrator Philip Morley explained that
County Treasurer Judi Morris submitted her resignation effective June 30, 2014. The Republican Party
submitted three names to be considered for appointment to fill the vacancy. Those three individuals have
since withdrawn their names for consideration.
County Administrator Morley introduced Chief Deputy Treasurer Janet Holbrook for possible
appointment as Acting Treasurer. She has 32 years experience and has in the past filled in as Treasurer
when Ms. Morris is absent. Ms. Holbrook said she is capable of keeping the operations running
smoothly. County Administrator Morley respects the work of Ms. Holbrook and supports her
appointment.
Commissioner Johnson moved to appoint Ms. Holbrook as Acting Treasurer effective July 1, 2014 until
a newly elected Treasurer takes office in November. Commissioner Sullivan seconded the motion which
carried by a unanimous vote.
The meeting was recessed at 9:35 a.m. and reconvened at 9:41 a.m. with all three
Commissioners present.
Discussion and Possible Approval of HEARING NOTICE re: Proposed Jefferson
County Parks and Recreation Fee Ordinance: Parks and Recreation Manager Matt Tyler gave an
update on the 2014 Parks and Recreation Program and Facilities, discussing revenue resources and
expenditures. He presented a proposed ordinance amending the Parks and Recreation fees and changing
the fee structures.
Staff requests that the Board schedule a public hearing on this ordinance to take public testimony. A
hearing notice was presented for approval setting a public hearing on Monday, July 7, 2014 at
10:00 a.m. in the Commissioners' Chambers.
Chairman Austin stated that encouraging kids to be active will pay dividends for many decades and
affect health care costs. Commissioner Johnson commented on the importance of keeping kids busy.
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Commissioners Meeting Minutes of June 2, 2014 n}
Commissioner Sullivan asked if there has been any outreach to stakeholders regarding the upcoming
hearing? Mr. Tyler replied that he will be notifying them.
Commissioner Sullivan moved to approve the Hearing Notice re: Proposed Parks and Recreation Fee
Ordinance; setting the hearing on Monday, July 7, 2014 at 10:00 a.m. in the Commissioners' Chambers.
Commissioner Johnson seconded the motion which carried by a unanimous vote.
COMMISSIONERS BRIEFING SESSION: The Commissioners each provided
updates on the following items:
Chairman Austin
- Attended a Healthy Kids Healthy Families meeting last week.
Commissioner Johnson
- Attended a Students For Sustainability (SFS) meeting and Resource Advisory Committee meeting last
week.
Commissioner Sullivan
- Attended a Healthy Kids Healthy Families meeting, a Transit Audit Exit Interview, and a Peninsula
Regional Transportation Planning Organization Work Plan meeting last week.
- Will attend a Naval Magazine Indian Island Installation tour this week.
The meeting was recessed at 10:19 a.m. and reconvened at 1:33 p.m. with all three
Commissioners present.
Update re: Washington Counties Risk Pool (WCRP): WCRP Executive Director Vyrle
Hill and Member Services Manager David Goldsmith provided an annual update. There are 26 counties
included in the WCRP, however, Clark County was asked to leave the pool for violating the member
agreement. Mr. Goldsmith explained the WCRP's mission and reviewed RCW 48.62. He also reviewed
membership obligations, the liability program, organization structure, frequency and severity of third
party liability occurrences, claims activities year over year and claims frequencies by type. Increases in
loss totals, claims severities by type, risk management loss control resources and financial highlights
FY -2013 were also discussed.
Mr. Hill presented the 2013 Annual Report — Silver Anniversary Edition. Mr. Hill reviewed the WCRP
net assets, Financial Highlights FY -2013, net position, categorized revenues, categorized expenses and
net operating income FY -2003 through FY -2013. In closing, Mr. Goldsmith reviewed the operating
philosophy of the WCRP.
The meeting was recessed at 2:46 p.m. and reconvened at 2:56 a.m. with all three
Commissioners present.
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Commissioners Meeting Minutes of June 2 2014
Letter of Support re: Farmland Preservation Program: Commissioner Sullivan noted
that the Board has been asked to send two letters to the Farmland Preservation program in support of
two local farming entities; The Bishop Dairy Farm and the Quilcene Farm Center. The Quilcene Farm
Center consists of three adjacent farms: the Serendipity Farm, Midori Farm and the Little Quil Farm.
Commissioner Sullivan moved to send two letters to the Farmland Preservation Program in support of
the Bishop Dairy Farm and the Quilcene Farm Center. Commissioner Johnson seconded the motion
which carried by a unanimous vote.
COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination:
• Commissioner Johnson was previously scheduled to be out of the office June 12 -16, 2014.
He will now be in town and attending meetings.
• Chairman Austin will be participating in the Washington Association of Counties (WSAC)
Timber Counties conference via phone on June 4, 2014.
• Chairman Austin will be attending an Olympic Peninsula Tourism Commission (OPTC)
meeting on June 5, 2014.
• Chairman Austin will be attending a Washington State Board of Health meeting on
June 11, 2014.
• Commissioner Johnson will be attending an Olympic Region Clean Air Agency (ORCAA)
meeting on June 11, 2014.
• Commissioner Johnson will be out of the office on June 12, 2014.
• There will be a farewell party for Treasurer Judi Morris on June 16, 2014.
• Commissioner Johnson will be attending the Jefferson Transit meeting on June 17, 2014.
• All three Commissioners will be attending a Hood Canal Coordinating Council (HCCC)
retreat on June 18, 2014.
• There will be a Jefferson County Budget meeting on June 18, 2014.
• There will be an All- County Picnic potluck at the Cape George Community Center on
June 18, 2014.
• Commissioner Johnson will attend a Jefferson County Board of Health meeting on
June 19, 2014.
• Chairman Austin will be welcoming the Washington State Historical Society at Fort Worden
on June 19, 2014.
• There will be no BOCC meeting on June 23, 2014.
• Chairman Austin will be out of the office on June 23, 2014.
• There will be no BOCC meeting on June 30, 2014 as it is a 5th Monday.
• There will be a Finance Committee meeting on July 22, 2014.
Miscellaneous Items
Prop 1 Interlocal Agreement (ILA) amendment proposal discussed.
Discussed Parks and Recreation budget planning and Comprehensive Plan update with
consultant cost of $21,000 supplemental.
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Commissioners Meeting Minutes of June 2, 2014
L J
• Tri -Area Food Bank: Commissioner Johnson recently spoke w�Phil Flynn. Subsequent
discussion with Public Works Director Monte Reinders and Parks and Recreation Manager Matt
Tyler. Commissioner Johnson reported that Mr. Flynn does not want to harvest trees to site Food
Bank expansion in western lot. He reported Mr. Flynn continues to prefer siting the expansion in
Chimacum Park, and would like the concept to be presented to the Jefferson Parks and
Recreation Advisory Board (PRAB). Commissioner Johnson will work with Mr. Flynn, Central
Services Director Frank Gifford and Public Works Director Monte Reinders so that the
alternatives can be presented at the PRAB meeting. Date to be determined, most likely in July,
2014.
• MoaTel expansion: Commissioner Johnson planning to meet with Walter Moa to learn more of
Mr. Moa's future development plans.
• Letters to all County candidates being sent by County Administrator Morley offering information
resources.
• Letter of support for Ecumenical Christian Helping Hands Organization (ECCHO).
NOTICE OFADJOURNMENT: Commissioner Johnson moved to adjourn the meeting
at 3:59 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Sullivan seconded the motion which carried by a unanimous vote.
SEAL:
ATTEST:
Erin Lundgren
Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair
Phil Johnson, Member
David Sullivan, Member
Page 5
District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley. L
Clerk of the Board: Erin Lundgren j hv
OFv
MINUTES
Week of June 9, 2014
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner Phil Johnson and Commissioner David Sullivan.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen commented that she would like to see the grant process move forward to make downtown
Quilcene a safer place for pedestrians;
• A citizen announced that the Quilcene Oyster Half Marathon will take place on September 27, 2014;
• Two citizens spoke about the Conservation Futures program applications for 2014;
• A citizen stated: 1) The Port Townsend Television Station is switching to high definition digital and
urged the Board of County Commissioners (BOCC) to stream their meetings online; and 2) He
supports the Quilcene community;
• A citizen announced that the owner of the Wheel in Motor Movie met his fundraising goal and will
be able to convert to digital. She noted there will be many events at the Linger Longer stage in
Quilcene this summer season;
• A citizen commented on the invasion of Normandy, citizenship and corporations. He stated that a
special permit should be required for clearcutting; anal
• A citizen stated that most Conservation Futures' projects involve saving rural, pristine properties for
salmon enhancement for future generations.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
1. CANCELLATION NOTICE re: County Commissioner Regular Meeting; Scheduled for
Monday, June 23, 2014
2. AGREEMENT, Amendment No. 1 re: Production of an Outreach and Education Video; In the
Amount of $4,369; Jefferson County Public Health; Florian Graner Sealife Productions
3. AGREEMENT, Supplemental No. 3 re: Queets Bridge Painting Project CR1881, County Road
No. 107508, M.P. 0.60 to M.P. 0.76 BHOS- 16WA(001); No Dollar Amount; Jefferson County
Public Works; Integrity Structural Engineering, PLLC
4. AGREEMENT NO. 1896 - SARGENT -2, Supplemental No. 2 re: Upper Hoh Road Culvert
Replacement, Federal Aid No. PLH- A160(001), County Project No. CR1896; Extension of Time
Period Only, No Change in Dollar Amount; Jefferson County Public Works; Sargent Engineers,
Inc.
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Commissioners Meeting Minutes of June 9, 2014
a�.
5. AGREEMENT re: At -Will Employment, Follows Jefferson Countytxempt tmplolyn nt
Matrix System Pay Scale; Jefferson County Sheriffs Office; Kelli Greenspane
6. AGREEMENT re: Weed Control Work on County Roads Under the Direction of the Jefferson
County Noxious Weed Control Board; In the Amount of $2,499; Jefferson County WSU
Extension; Resource Renewal
7. Appoint /Affirm Members of the Jefferson County Risk Management Committee (RMC)
Per Resolution No. 36 -11 (No Expiration of Terms): 1) Affirm the Following: Clerk of the
Board/Human Resources Manager Erin Lundgren as Assistant Risk Manager; County
Administrator Philip Morley as Risk Manager; Emergency Management Director Bob Hamlin as
Safety Officer; and Public Health Director Jean Baldwin as FLSA Exempt Employee; and 2)
Appoint the Following: County Clerk Ruth Gordon as Elected Official (Other than a
Commissioner)
8. Payment of Jefferson County Payroll Warrants Dated June 5, 2014 Totaling $794,658.79
COMMISSIONERS BRIEFING SESSION. • The Commissioners each provided
updates on the following items:
Chairman Austin
- Attended a Hargrove Fund Committee meeting last week.
- Will be attending a Washington State Board of Health meeting this week.
Commissioner Johnson
- Will be attending an Olympic Region Clean Air Agency (ORCAA) meeting this week.
Commissioner Sullivan
- Attended an Olympic Area Agency on Aging (O3 A) meeting last week.
- Reported Jefferson Transit had their bond evaluation and is expected to have a rating of AA or AAA.
He will be attending a Jefferson Transit meeting next week.
- Toured Naval Magazine Indian Island last week re: Joint Land Use Study (JLUS) planning with Kitsap
Counties and other entities.
The meeting was recessed at 9:51 a.m. and reconvened at 10:00 a.m. with all three
Commissioners present.
Bid Opening re: Hybrid Sedans: ER &R Manager Matt Stewart stated the bid was for up
to 15 vehicles plus some optional components and parts and labor hours to repair the vehicles. The
estimate is $355,000. He noted that the previous bids from the last Hybrid Sedan bid opening had to be
rejected. The bids today include tax. He opened and read the following bids aloud:
BIDDER
VEHICLE
BID AMOUNT
West Hills Honda
Honda Insight LX
$364,733.33
Wilder Toyota
Toyota Prins C
$365,324.40
Price Ford Lincoln
Fusion Hybrid Model S
$322,365.00
Heartland Toyota
Toyota Prins C
$340,845.95
Staff will review the bids and submit a recommendation for bid award to the Board at a future date.
Page 2
Commissioners Meeting Minutes of June 9, 2014
DRAFT
Update re. Washington State Department of Natural Resources (DNR) I' Quarter
County Income Report: Washington State Department of Natural Resources (DNR) Regional Manager
Sue Trettevik and State Lands Assistant Drew Rosanbalm updated the Board on the first quarter reports.
Mr. Rosanbalm stated that the County generated $332,000 in the first quarter. He added that the
projected total for calendar year 2014 is $1.3 million. That includes what is currently under contract and
includes timber and non - timber revenues. He noted this is a decrease of $330,000 from the January 2014
report.
Mr. Rosanbalm stated that road building will probably start this year for the Penny Waterline harvest,
but he was unsure of how much harvesting will take place before winter. He expects some of the
harvesting for that area to continue into next year.
Chairman Austin asked if citizen concerns were addressed during the recent Coyle community meeting
regarding a harvest site in that area? Mr. Rosanbalm replied they are still working on that and moving
toward getting citizens informed.
Mr. Rosanbalm stated that the bidding pool is standing strong. New home constructions have increased
in other parts of the nation. As long as the markets in China and Japan stay strong, the DNR outlook is
good.
Commissioner Johnson asked if there is enough material to keep the shingle mills going? Mr.
Rosanbalm stated that currently 2 -3 mills are still going strong. DNR does not move as many shake sales
as they used to. Over the course of 20 years, shake sales have dropped off considerably.
Mr. Rosanbalm thanked Chairman Austin for attending a recent meeting on the Bangor Sale. He noted
that the power point presentation clarified issues citizens had questions about. Geologists and engineer
staff also attended that meeting. He added that questions and input received during that meeting were
beneficial.
Ms. Trettevik gave an update on Devil's Vista. She stated that the sale is currently on hold to allow time
to work on response comments. She noted that DNR is looking into a State Environmental Policy Act
(SEPA) threshold determination and policy questions regarding plant community. County Administrator
Philip Morley elaborated on the plant community explaining there is a plant association that reported
there were unique plants in the Devil's Vista area. Comments to DNR asked if the area where the unique
plants reside could be preserved while the surrounding areas were logged. He asked Ms. Trettevik if this
was an option? Ms. Trettevik stated that DNR is looking into the viability of the plant community after
harvest. If the plants will be unaffected after harvest, they will continue with the sale. If not, it would
make sense to look at Devil's Vista as a Trust Land Transfer (TLT). Commissioner Johnson thanked
DNR for looking into this matter.
Page 3
Commissioners Meeting Minutes of June 9, 2014
GRAFT
Presentation of Conservation Futures Funding Recommendations and Possible
Approval of Hearing Notice: Environmental Health Specialist Tami Pokomy and Chairman of the
Conservation Futures Citizen Oversight Committee ( CFCOC) Lorna Smith met with the Board and
discussed Conservation Futures funding.
Ms. Smith stated that received two project applications were received for the 2014 funding cycle:
1) Quimper Wildlife Corridor for $32,500; and 2) Snow Creek Watershed Acquisition for $90,824. She
reviewed funding matched for each project and reviewed the scoring process. Snow Creek received a
score of 241 and Quimper's score was 232. She noted that no operation or maintenance was required for
either project.
The total request for funding is $123,324. As part of the 2014 Conservation Futures annual allocation,
$42,000 is available to award to new projects. Ms. Smith stated that there will be a shortfall of $81,324.
The CFCOC voted that both of the projects were worthy of funding and voted to make no
recommendation as to funding distribution between the projects. The committee requested that the
Board of County Commissioners (BOCC) make a final decision on funding distribution based on the
best information available. It will also allow the applicants time to reconsider how to complete funding
for the projects, given the unforeseen shortfall, and to provide the BOCC with that input, along with any
other public testimony that the BOCC receives.
Ms. Smith stated that typically a presentation is given the same day as a public hearing. This year,
because of an overestimation of funding available and their need for additional time to work with
funders and investors, the notice request for a public hearing is set for July 7, 2014. She noted that they
will also know more about obtaining additional funding by then.
Chairman Austin asked if there were any members of the Jefferson Land Trust (JLT) present in the
audience who would like to speak regarding this topic? Owen Fairbanks stated he would like to speak.
Mr. Fairbanks stated that the Snow Creek property has been on the market for some time now. He noted
that salmon funding will be what makes or breaks that project. They appreciate flexibility. He added that
if the Snow Creek project does not work out, the Quimper Wildlife Corridor project could benefit.
County Administrator Morley discussed with Ms. Pokomy the reasoning behind the County's
involvement with a couple of the Quimper Wildlife Corridor parcels that were a part of a Trust Land
Transfer which turned into a 50 year lease.
Commissioner Sullivan moved to approve the Hearing Notice re: Conservation Futures Program
Applications for 2014; setting the hearing for Monday, July 7, 2014 at 10:30 a.m. in the Commissioners'
Chambers. Commissioner Johnson seconded the motion which carried by a unanimous vote.
Page 4
Commissioners Meeting Minutes of June 9. 2014
AfTa
COUNTYADMINISTRATOR'S BRIEFING SESSION. Commissioner Sullivan
pointed out that there is a Professionals at Work meeting hosted by the Chamber of Commerce that the
Commissioners would like to attend at Fort Worden this afternoon. Calendar coordination was
discussed. County Administrator Philip Morley suggested holding an abbreviated afternoon briefing
session with a start time of 3:30 p.m.
Calendar Coordination:
• Chairman Austin will be attending a State Board of Health meeting on June 11, 2014.
• Commissioner Johnson will be attending an Olympic Region Clean Air Agency (ORCAA)
meeting on June 11, 2014.
• Commissioner Johnson will be out of the office on June 12, 2014.
• Commissioner Sullivan will be attending a Washington State Association of Counties (WSAC)
Legislative Steering Committee (LSC) meeting on June 12, 2014.
• There will be a farewell party for Treasurer Judi Morris on June 16, 2014.
Commissioner Johnson will be attending the Jefferson Transit meeting on June 17, 2014.
• All three Commissioners will be attending a Hood Canal Coordinating Council (HCCC) retreat
on June 18, 2014.
• There will be a Jefferson County Budget meeting on June 18, 2014.
• There will be an All- County Picnic potluck at the Cape George Community Center on
June 18, 2014.
• Commissioner Johnson will attend a Jefferson County Board of Health meeting on
June 19, 2014.
• Chairman Austin will be welcoming the Washington State Historical Society at Fort Worden on
June 19, 2014.
• There will be no BOCC meeting on June 23, 2014.
• Chairman Austin will be out of the office on June 23. 2014.
• There will be no BOCC meeting on June 30, 2014 as it is a 5th Monday.
• There will be a Finance Committee meeting on July 22, 2014.
• Chairman Austin will be attending a JeffCom Board meeting on July 24, 2014.
• There will be a Quarterly Directors and Elected Officials meeting on July 28, 2014.
• Chairman Austin will be out of the office August 5 -10, 2014.
• There will be an All- County Picnic for Jefferson -Port Townsend Response Emergency Planning
(JPREP) on August 17, 2014.
• Chairman Austin will be certifying the primary election on August 19, 2014.
The meeting was recessed at 11:34 a.m. and reconvened at 3:30 p.m. with all three
Commissioners present.
Page 5
Commissioners Meeting Minutes of June 9, 2014
oeaFr Hc
COUNTYADMINISTRATOR BRIEFING SESSION- Continued: County
Administrator Philip Morley reviewed the following with the Board.
Miscellaneous Items:
• YMCA; Commissioner Johnson meeting with Erica Delma Friday, June 13, 2014.
• City of Port Townsend edits to Amendment 93 to the Prop 1 Interlocal Agreement (ILA).
• Memorial Field structural analysis update.
• Tala Shores No Shooting Area update.
• Report on offers for Commissioner candidates to meet with Senior Management Team.
• Commissioner Sullivan report from recent Joint Land Use Study tour, wherein Larry Keenan of
Kitsap Community Development described Kitsap's Tier 3 LAMIRD. Commissioner Sullivan
suggested that the Department of Community Development (DCD) look at Chapter 17 of the
Kitsap County Code.
NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting
at 4:26 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Johnson seconded the motion which carried by a unanimous vote.
SEAL:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair
ATTEST: Phil Johnson, Member
Carolyn Avery David Sullivan, Member
Deputy Clerk of the Board
Page 6
0I
ON C'
Q( �
9�ING 0
District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sulliv DRAFT
District No. 3 Commissioner: John Austi
County Administrator: Philip Morley -
Clerk of the Board: Erin Lundgren
MINUTES
Week of June 16, 2014
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner Phil Johnson and Commissioner David Sullivan.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen would like to see previously approved Quilcene projects moving forward;
• Citizens mentioned they could not find information online regarding the proposed Tala Shores No-
shoot zone maps;
• A citizen stated: 1) Chairman Austin gave up his seat at a meeting for an elderly woman and he sets
a good example; 2) Butter, eggs and coffee are now considered healthy; and 3) He left a statement
for Newt Gingrich;
• A citizen stated that County staff need to keep their department web pages up to date and urged the
Board to post audio /video of meetings online. He voiced concern regarding the proposed amended
agreement with the City of Port Townsend schedule for discussion during the Regular Agenda; and
• A citizen stated that individuals in the County feel they are not getting information regarding
County proceedings.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson
seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 23-14 re: Temporary Restriction of Traffic on Egg & I Road, County Road
No. 516009
2. HEARING NOTICE re: Proposed Ordinance Establishing a No Shooting Zone Area in Port
Ludlow (Talc Shores Area); Hearing scheduled for Monday, July 21, 2014 at 10:00 a.m. in the
Commissioners Chambers, Jefferson County Courthouse
3. BID AWARD re: Hybrid Sedans; In the Amount of $340,845.95; Jefferson County Central
Services; Heartland Toyota
4. AGREEMENT, Change Order No.1 re: Quilcene Replacement Shop Project No. 180 543
1868; In the Amount of $14,495.77; Jefferson County Public Works; 2 Grade, LLC
5. AGREEMENT re: Solid Waste Disposal Facility Scale Repair: In the Amount of 11,762;
Jefferson County Public Works; Mettler Toledo
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Commissioners Meeting Minutes of June 16 2014 �. Y„,}
RAFT
6. AGREEMENT NO. 13 -2200, Amendment No. 1 re: North Pacific Coast Marine Resources
Committee (NPC MRC) Administration and Projects; Additional Amount of $5,995 for a Total_
of $73,280; Jefferson County Public Health; Washington State Department of Fish and Wildlife
7. AGREEMENT re: Shoreline Monitoring Program for Students; North Pacific Coast Marine
Resources Committee (NPC MRC); In the Amount of $6,475; Jefferson County Public Health;
Port Angeles School District
8. Advisory Board Resignation re: Jefferson County Solid Waste Advisory Committee (SWAG);
District No. 2 Representative, Paul Rogland
9. Advisory Board Appointment re: Jefferson County Peninsula Regional Support Network
(PRSN) Advisory Board; Three (3) Year term Expires June 16, 2017; Helen Morrison
10. Advisory Board Appointment re: Jefferson County Marine Resources Committee (MRC)
Advisory Board; Unexpired Four (4) Year term expiring April 7, 2016; Nam Sin
11. Payment of Jefferson County Vouchers/Warrants Dated June 9, 2014 Totaling $457,969.70
and Dated June 10, 2014 Totaling $534.40
12. Payment of Jefferson County A/P Warrants Done by Payroll Dated June 5, 2014 Totaling
$693,034.52
PROCLAMATION re: Proclaiming the Week of June 23, 2014 as Amateur Radio
Week: Emergency Management staff member John Ebner met with the Board and discussed the
importance of amateur radio services in Jefferson County. Everyone is invited to attend Amateur Radio
Week events on June 28 and 29, 2014 at Fort Townsend State Park and the Northwest Maritime Center.
Chairman Austin read the proclamation. Commissioner Johnson moved to approve the proclamation
proclaiming the week of June 23, 2014 as Amateur Radio Week. Commissioner Sullivan seconded the
motion which carried by a unanimous vote.
COMMISSIONERS BRIEFING SESSION: The Commissioners each provided
updates on the following items:
All three Commissioners
- Will be attending Treasurer Judi Morris' retirement party this week.
Chairman Austin
- Attended a Washington State Board of Health meeting last week.
Commissioner Johnson
- Will be attending a Hood Canal Coordinating Council (HCCC) Board of Directors Retreat this week.
Commissioner Sullivan
- Legislative Update: Fiscal sustainability of counties; bottom line is concerning.
- Will be attending the HCCC Retreat this week.
The meeting was recessed at 9:55 a.m. and reconvened at 10:05 a.m. with all three
Commissioners present.
Page 2
Commissioners Meeting Minutes of June 16, 2014 Y DRAFT)
UPDATE: Washington State University (WSU) Extension: Washington State University
Jefferson County Extension Director Laura Lewis stated that 2014 marks the 100`h anniversary of the
WSU Extension of the Jefferson County branch. She gave a power point presentation that covered the
local history of WSU Extension and reviewed past directors from 1915 to present.
The current WSU Extension programs are Small Farms, Community and Economic Development, 4 -H
Youth and families, Master Gardeners, Water and Natural Resources. Ms. Lewis gave highlights from
each of the programs and noted those affiliated with the extension and office support staff as well.
Interviews re: Board of Equalization (BOE) Vacancy: The Board interviewed two
candidates for the vacancy on the Board of Equalization: 1) Michael Smith who is currently serving on
the Board; and 2) Henry Werch. County Administrator Philip Morley noted that because there was only
one position available, one candidate could be appointed as an alternate.
After the interviews, the Commissioners stated that both candidates would be a good fit. Chairman
Austin suggested keeping the BOE Board the same by appointing Michael Smith to the vacant position
and Henry Werch as an alternate. Commissioner Sullivan moved to appoint Michael Smith to fill the
vacant position on the BOE and Henry Werch as alternate. Commissioner Johnson seconded the motion
which carried by a unanimous vote. Michael Smith's three year term expires February 22, 2017 and
Henry Werch's three year term expires June 16, 2017.
Discussion and Approval re: Agreement No. 3; Proposition No. I Funds (2010 Sales
Tax Ballot Measure); City of Port Townsend: The Board met with City of Port Townsend Mayor David
King to discuss amending an agreement between the City of Port Townsend and Jefferson County.
County Administrator Philip Morley explained the purpose of Agreement No. 3 as outlined in the
Agenda Request.
County Administrator Morley noted that this topic went before the Port Townsend City Council on
June 2, 2014 and the council asked for changes to be made. Mutual agreement on the language for
consideration was still being made as of early this morning. He distributed a newly drafted amendment.
He stated that the last page of the handout consisted of changes from the last proposed amendment and
were notated in red.
Chairman Austin asked if this agreement were to be terminated, would negotiations open up again?
County Administrator Morley replied that it would not. When it ends, it ends. The contract runs through
May 31, 2015 unless it exceeds the threshold before then. He suggested taking action on this proposed
agreement and approving it.
Commissioner Sullivan asked Mayor King if the accounting submitted to the City was accurate. Mayor
King replied that it was. He added that he will be bringing this agreement before the City Council this
evening for them to review.
Page 3
Commissioners Meeting Minutes of June 16, 2014
DRAFT k
County Administrator Morley indicated that up until the threshold is reached, both Amendment No. 2
and Amendment No. 3 stay active.
Chairman Austin commented that he likes to see the spirit of cooperation with Mayor King. It creates a
good dialogue with the City and the County.
Commissioner Johnson moved to approve AGREEMENT, Amendment No. 3; Proposition No. 1
Funds (2010 Sales Tax Ballot Measure between Jefferson County and the City of Port Townsend).
Commissioner Sullivan seconded the motion which carried by a unanimous vote.
The meeting was recessed at 11:31 a.m. and reconvened at 1:30 p.m. with Chairman
Austin and Commissioner Sullivan present. Commissioner Johnson joined the meeting at 1:33 p.m.
COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination:
• All three Commissioners will be attending a Jefferson Transit meeting on June 17, 2014.
• All three Commissioners will be attending a Hood Canal Coordinating Council (HCCC) retreat
on June 18, 2014.
• There will be a Jefferson County Budget meeting on June 18, 2014.
• There will be an All- County Picnic potluck at the Cape George Community Center on
June 18, 2014.
• Commissioner Johnson will attend a Jefferson County Board of Health meeting on
June 19, 2014.
• Chairman Austin will be welcoming the Washington State Historical Society at Fort Worden on
June 19, 2014.
• Commissioner Sullivan will be attending a Fire Commissioners and Secretaries meeting at Fire
District No. 5 on June 19, 2014.
• There will be no BOCC meeting on June 23, 2014.
• Chairman Austin will be out of the office on June 23, 2014.
• There will be a Coastal Caucus on June 26, 2014.
• Commissioner Sullivan will be touring naval facilities on June 27, 2014.
• There will be no BOCC meeting on June 30, 2014 as it is a 5h Monday.
• There will be a Finance Committee meeting on July 22, 2014.
• Chairman Austin will be attending a JeffCom Board meeting on July 24, 2014.
• There will be a Quarterly Directors and Elected Officials meeting on July 28, 2014.
• Chairman Austin will be out of the office August 5 -10, 2014.
• There will be an All- County Picnic for Jefferson -Port Townsend Response Emergency Planning
(JPREP) on August 17, 2014.
• Chairman Austin will be certifying the primary election on August 19, 2014.
Page 4
Commissioners Meeting Minutes of June 16, 2014
Miscellaneous Items:
DRAFT
• Health Care Authority: 2 bills, 2 separate regionalization efforts: 1) Regional Support Network
(RSN) behavior health organization; 2) Accountable Communities of Health: CHOICE is private
non - profit out of Thurston that operates in most counties. They helped with in- person assister for
ACA and have operated in 5 counties. Adding 2 -3 seats per county, they want to operate by
consensus.
• Marijuana issue update.
• Food Bank and channeling through Central Services for potential presentation to Jefferson Parks
and Recreation Advisory Board and Parks Comprehensive Plan consideration if Food Bank
continues to pursue Chimacum Park use.
• Memorial Field update.
• Candidate meetings.
• Tala Shore No Shooting Zone Area.
NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting
at 4:16 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Johnson seconded the motion which carried by a unanimous vote.
SEAL:
ATTEST:
Carolyn Avery
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair
Phil Johnson, Member
David Sullivan, Member
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