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Home My WebLink About072114_ra02Regular Agenda 10:45 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Deputy Clerk of the Board DATE: July 21, 2014 SUBJECT: HEARING re: Proposed 2014 2 "d Quarter Budget Appropriations /Extensions for Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2014 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Leader on July 9 and 16, 2014. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 2 "d quarter supplemental budget appropriations. REVJLEWBD B P p M(/4 unty Administrator Date STATE OF WASHINGTON Jefferson County ORDER: BUDGET APPROPRIATIONS/ } EXTENSIONS FOR VARIOUS } RESOLUTION NO. COUNTY DEPARTMENTS WHEREAS, the Jefferson County Board of Commissioners did on the 7th day of July, 2014 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 7th day of July, 2014, set a hearing on said need for the 21" day of July, 2014, at the hour of 10:45 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on July 9, and 16, 2014 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPEVSFIGENERALFUVD 001 - 240 -000 SUPERIORCOURT $20,000 $20,000 001- 261 -000 OP. TRANSFERS - CAPITAL IMPROVEMENT $450,000 S450.000 Total General Fund $470,000 $0 $470,000 SPECIAL REVENUE /CAPITAL / ENTERPRISE /INTERNAL SERVICE FUNDS 181 - 000 -010 EMERGENCY ROAD RESERVE $75,000 $0 $75,000 Total Other Funds $75.000 $0 $75,000 APPROVED this day of July, 2014. SEAL: ATTEST: Erin Lundgren, Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chairman Phil Johnson, Member David Sullivan, Member rec: > 00'f S5i7 X12 �ollq TO: BOARD OF COUNTY COMMISSIONERS Date:_y RE: Request For Budget Appropriation /Extension and Amendment 001 '-gib 00y Depariment/Fund Name Fund Number Commissioners: (check all that apply) y� Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Corm 0 9— Qoa -t+.cr iv X10 Gd �)JVOO KA- '\ Pr43�N l? Cl t m tea,( C eis� TAe k r vt t^tA T},A oappo A4 rYti2,,,k �V P r p ev-I- sre &fe C,GNs r�v(t-Ur�U / en�ffle� kj) � Gt�p �o�rt ah tip LS f e-q v d-c_d +-s �tpf ntsh Tn�S Lu),e Jem Foy -Qu 1e6 -raP d014 . CG: e�IC� �n,nZ bars TO: BOARD OF COUNTY COMMISSIONERS Date: June 23, 2014 RE: Request for Budget Appropriation /Extension and Amendment Operating Transfers Department/Fund Name Commissioners: (mark all that apply with an 'X') 001 - 261 -000 Fund Number ❑X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $450,000 ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eYes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 Reason for ment in Lieu of Taxes from the Federal government) revenues received were $847,000 higher than for 2014. This appropriation is to allow the transfer of $450,000 of the PILT funds to the Capital ent Fund. BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 59700.00.0350 Operating Transfer to Capital Im rovement $100,000 $450,000 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for ment in Lieu of Taxes from the Federal government) revenues received were $847,000 higher than for 2014. This appropriation is to allow the transfer of $450,000 of the PILT funds to the Capital ent Fund. BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 59700.00.0350 Operating Transfer to Capital Im rovement $100,000 $450,000 $550,000 $0 $0 $0 $0 TOTAL EXPENDITURE $100,000 $450,000 $550,000 Reason for ment in Lieu of Taxes from the Federal government) revenues received were $847,000 higher than for 2014. This appropriation is to allow the transfer of $450,000 of the PILT funds to the Capital ent Fund. e.c ; y-le ry Fmr,� S . TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Public Works - Roads Department/Fund Name Commissioners: (mark all that apply with an' X') Date: May 16, 2014 181 Emergency Road Reserve Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insuff icient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $75,000 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o Keason Toi Tpid river bank erosion occurred during the winter of 2013 and 2014 threatening the Oil City Road at Milepost 8.8. ie Board of Commissioners declared an emergency via Resolution No. 05 -14 due to this threat. Public Works has ice received permits and secured bids to stockpile emergency rip rap (large rock) at this location to protect the ad. No alternative sources of funding are available for this work. The Road Reserve Fund (181) was established cover emergencies and should be used. Respectfully S itte , Elected fficial /Department Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 181000010.59700.00.0180 Transfer out to Roads $0 $75,000 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Keason Toi Tpid river bank erosion occurred during the winter of 2013 and 2014 threatening the Oil City Road at Milepost 8.8. ie Board of Commissioners declared an emergency via Resolution No. 05 -14 due to this threat. Public Works has ice received permits and secured bids to stockpile emergency rip rap (large rock) at this location to protect the ad. No alternative sources of funding are available for this work. The Road Reserve Fund (181) was established cover emergencies and should be used. Respectfully S itte , Elected fficial /Department Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 181000010.59700.00.0180 Transfer out to Roads $0 $75,000 $75,000 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $75,000 $75,000 Keason Toi Tpid river bank erosion occurred during the winter of 2013 and 2014 threatening the Oil City Road at Milepost 8.8. ie Board of Commissioners declared an emergency via Resolution No. 05 -14 due to this threat. Public Works has ice received permits and secured bids to stockpile emergency rip rap (large rock) at this location to protect the ad. No alternative sources of funding are available for this work. The Road Reserve Fund (181) was established cover emergencies and should be used. Respectfully S itte , Elected fficial /Department Head Signature