Loading...
HomeMy WebLinkAboutM060214ON 1 I N G0' District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of June 2, 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLICCOMMENTPERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: A citizen commented on an old community home in Taos, New Mexico, and an Earthship Community, stating we could learn a lot from them as they are environmentally friendly and exempt from zoning laws; A citizen stated: 1) This evening, the Port Townsend City Council will be discussing another revision to the Proposition 1 Sales Tax agreement between the City and County which places a cap on sales tax that the City is obligated to pay the County and it also requires the County to spend $175,000 on three very specific projects. He questioned why the City gets to dictate to the County how it spends capital project funding ?; and 2) The City is trying to get Jefferson Transit to buy the Visitor Center building located at Haines Place and he does not think that should be done.; and A citizen stated: There is need for development of infrastructure in Quilcene to promote business development. Public Infrastructure Funding was approved in 2012 for a wastewater management system for Quilcene which has yet to be started. She questioned why this project cannot get done ?; and 2) There is $884,000 from the state sitting in the bank for improvements to State Highway 101 where Quilcene children are in danger. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. RESOLUTION NO. 22-14 re: Establishing the Date for 2015 Budget Submissions, Review Hearings and Final Adoption AGREEMENT NO. 14- 65400 -007 re: 2014 Community Development Block Grant (CDBG) Public Services Grant for Olympic Community Action Programs (OlyCAP); In the Amount of $99,249; Jefferson County Administrator; Washington State Department of Commerce AGREEMENT re: State Administration of County Enhanced 911 Excise Taxes; No dollar amount; JeffCom 911; Washington State Department of Revenue AGREEMENT re: Oil City Road Emergency Repair, County Project No. X01945, County Road No. 134309; In the Amount of $72,900; Jefferson County Public Works; Seton Construction, Inc. Page 1 Commissioners Meeting Minutes of June 2, 2014 NMI 5. AGREEMENT re: Duckabush Wetlands Preserve Acquisition Stewardship Plan, Property APN 502171004 and 502171012; In the Amount of $7,021.60; Jefferson County Public Health; Jefferson Land Trust 6. LICENSE re: Duckabush Wetlands Preserve Restoration Project, Property APN 502171004 and 502171012 (former Berntsen property); In the Amount of $10; Jefferson County Public Health; Jefferson Land Trust 7. Payment of Jefferson County Vouchers/Warrants Dated May 23, 2014 Totaling $3,891.29 and Dated May 27, 2014 Totaling $219,841.69 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) Discussion and Possible Approval re: Appointment of Chief Deputy Treasurer Janet Holbrook as Acting Jefferson County Treasurer: County Administrator Philip Morley explained that County Treasurer Judi Morris submitted her resignation effective June 30, 2014. The Republican Party submitted three names to be considered for appointment to fill the vacancy. Those three individuals have since withdrawn their names for consideration. County Administrator Morley introduced Chief Deputy Treasurer Janet Holbrook for possible appointment as Acting Treasurer. She has 32 years experience and has in the past filled in as Treasurer when Ms. Morris is absent. Ms. Holbrook said she is capable of keeping the operations running smoothly. County Administrator Morley respects the work of Ms. Holbrook and supports her appointment. Commissioner Johnson moved to appoint Ms. Holbrook as Acting Treasurer effective July 1, 2014 until a newly elected Treasurer takes office in November. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 9:35 a.m. and reconvened at 9:41 a.m. with all three Commissioners present. Discussion and Possible Approval of HEARING NOTICE re: Proposed Jefferson County Parks and Recreation Fee Ordinance: Parks and Recreation Manager Matt Tyler gave an update on the 2014 Parks and Recreation Program and Facilities, discussing revenue resources and expenditures. He presented a proposed ordinance amending the Parks and Recreation fees and changing the fee structures. Staff requests that the Board schedule a public hearing on this ordinance to take public testimony. A hearing notice was presented for approval setting a public hearing on Monday, July 7, 2014 at 10:00 a.m. in the Commissioners' Chambers. Chairman Austin stated that encouraging kids to be active will pay dividends for many decades and affect health care costs. Commissioner Johnson commented on the importance of keeping kids busy. Page 2 Commissioners Meeting Minutes of June 2, 2014 Commissioner Sullivan asked if there has been any outreach to stakeholders regarding the upcoming hearing? Mr. Tyler replied that he will be notifying them. g Commissioner Sullivan moved to approve the Hearing Notice re: Proposed Parks and Recreation Fee Ordinance; setting the hearing on Monday, July 7, 2014 at 10:00 a.m. in the Commissioners' Chambers. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin - Attended a Healthy Kids Healthy Families meeting last week. Commissioner Johnson - Attended a Students For Sustainability (SFS) meeting and Resource Advisory Committee meeting last week. Commissioner Sullivan - Attended a Healthy Kids Healthy Families meeting, a Transit Audit Exit Interview, and a Peninsula Regional Transportation Planning Organization Work Plan meeting last week. - Will attend a Naval Magazine Indian Island Installation tour this week. The meeting was recessed at 10:19 a.m. and reconvened at 1:33 p.m. with all three Commissioners present. Update re: Washington Counties Risk Pool (WCRP): WCRP Executive Director Vyrle Hill and Member Services Manager David Goldsmith provided an annual update. There are 26 counties included in the WCRP, however, Clark County was asked to leave the pool for violating the member agreement. Mr. Goldsmith explained the WCRP's mission and reviewed RCW 48.62. He also reviewed membership obligations, the liability program, organization structure, frequency and severity of third party liability occurrences, claims activities year over year and claims frequencies by type. Increases in loss totals, claims severities by type, risk management loss control resources and financial highlights FY -2013 were also discussed. Mr. Hill presented the 2013 Annual Report — Silver Anniversary Edition. Mr. Hill reviewed the WCRF net assets, Financial Highlights FY -2013, net position, categorized revenues, categorized expenses and net operating income FY -2003 through FY -2013. In closing, Mr. Goldsmith reviewed the operating philosophy of the WCRP. The meeting was recessed at 2:46 p.m. and reconvened at 2:56 a.m. with all three Commissioners present. Page 3 Commissioners Meeting Minutes of June 2, 2014 X" Letter of Support re: Farmland Preservation Program: Commissioner Sullivan noted that the Board has been asked to send two letters to the Farmland Preservation program in support of two local farming entities; The Bishop Dairy Farm and the Quilcene Farm Center. The Quilcene Farm Center consists of three adjacent farms: the Serendipity Farm, Midori Farm and the Little Quit Farm. Commissioner Sullivan moved to send two letters to the Farmland Preservation Program in support of the Bishop Dairy Farm and the Quilcene Farm Center. Commissioner Johnson seconded the motion which carried by a unanimous vote. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • Commissioner Johnson was previously scheduled to be out of the office June 12 -16, 2014. He will now be in town and attending meetings. • Chairman Austin will be participating in the Washington Association of Counties (WSAC) Timber Counties conference via phone on June 4, 2014. • Chairman Austin will be attending an Olympic Peninsula Tourism Commission (OPTC) meeting on June 5, 2014. • Chairman Austin will be attending a Washington State Board of Health meeting on June 11, 2014. • Commissioner Johnson will be attending an Olympic Region Clean Air Agency (ORCAA) meeting on June 11, 2014. • Commissioner Johnson will be out of the office on June 12, 2014. • There will be a farewell party for Treasurer Judi Morris on June 16, 2014. • Commissioner Johnson will be attending the Jefferson Transit meeting on June 17, 2014. • All three Commissioners will be attending a Hood Canal Coordinating Council (HCCC) retreat on June 18, 2014. • There will be a Jefferson County Budget meeting on June 18, 2014. • There will be an All- County Picnic potluck at the Cape George Community Center on June 18, 2014. • Commissioner Johnson will attend a Jefferson County Board of Health meeting on June 19, 2014. • Chairman Austin will be welcoming the Washington State Historical Society at Fort Worden on June 19, 2014. • There will be no BOCC meeting on June 23, 2014. • Chairman Austin will be out of the office on June 23, 2014. • There will be no BOCC meeting on June 30, 2014 as it is a 5t` Monday. • There will be a Finance Committee meeting on July 22, 2014. Miscellaneous Items • Prop 1 Interlocal Agreement (ILA) amendment proposal discussed. • Discussed Parks and Recreation budget planning and Comprehensive Plan update with consultant cost of $21,000 supplemental. Page 4 Commissioners Meeting Minutes of June 2, 2014 z Etc Tri-Area Food Bank: Commissioner Johnson recently spoke with Phil Flynn. Subsequent discussion with Public Works Director Monte Reinders and Parks and Recreation Manager Matt Tyler. Commissioner Johnson reported that Mr. Flynn does not want to harvest trees to site Food Bank expansion in western lot. He reported Mr. Flynn continues to prefer siting the expansion in Chimacum Park, and would like the concept to be presented to the Jefferson Parks and Recreation Advisory Board (PRAB). Commissioner Johnson will work with Mr. Flynn, Central Services Director Frank Gifford and Public Works Director Monte Reinders so that the alternatives can be presented at the PRAB meeting. Date to be determined, most likely in July, 2014. MoaTel expansion: Commissioner Johnson planning to meet with Walter Moa to learn more of Mr. Moa's future development plans. Letters to all County candidates being sent by County Administrator Morley offering information resources. • Letter of support for Ecumenical Christian Helping Hands Organization (ECCHO). NOTICE OFADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 3:59 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. ..,.t'Y SEAk: t y. i 1?. t� ATTEST: , Erin Lundgren Clerk of the Board JEFFERSON COUNTY IY07111061G[oIe]uILIL ci[ONiWI7: Jo A stin, Chair Phil Johns , Member Davi Sullivan, Member Page 5