HomeMy WebLinkAbout072814_ca02Department of Central Services
O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Frank Gifford, Central Services Director
Agenda Date: July 28, 2014
Subject: Motor Graders, Call for Bids
Statement of Issue:
Call for bids for the supply of motor graders as needed from time to time over five
years by the Department of Public Works.
Analysis /Strategic Goals /Pros @ Cons:
Fleet Services is proposing a bid for a five -year contract for motor graders for Public
Works. The long contract terms allows the purchase of two replacement units over
five years, eliminating a second bid process during that time, and it helps fleet
technicians become familiar with the model and how best to support it.
Fiscal Impact /Cost Benefit Analysis:
Replacement of both of the County's motor graders is behind schedule, leading to
decreased operational efficiency and additional unscheduled and expensive repairs.
Lifecycle costs are higher than should accumulate with scheduled replacements.
Recommendation:
Approve the attached Call for Bids, setting the bid opening for 10:30 am on August 18,
2014.
Department Contact:
Matt Stewart, Manager of Fleet Services, 344 -9713
Rev' wed By:
Philip or y, County Ad istrator Date
NOTICE TO VENDORS
CALL FOR BIDS
TO PROVIDE MOTOR GRADERS
Notice is hereby given that the Board of County Commissioners of Jefferson County, State of Washington, will receive
sealed bids up until the hour of 9:30 A.M. on Monday, August 18, 2014, at the Office of the County Commissioners,
basement level of the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, Washington, 98368, for the
Supply of Motor Graders. Bids may be mailed to the office of the Board of County Commissioners, P.O. Box 1220, Port
Townsend, WA, 98368, but must be received by the previously stated date and time. Sealed bids will be opened and read
publicly at 10:30 A.M. or shortly thereafter on Monday, August 18, 2014, at the Jefferson County Commissioners
Chambers, basement level of the Jefferson County Courthouse.
The awarded contract will provide for the supply of Motor Graders, as are needed from time to time, for a period of sixty
months from date of award.
Execute and submit one complete original bid package. Bids shall be submitted in accordance with the provisions on
file at the office of the Jefferson County Department of Central Services, Fleet Services Division, located at the Port
Hadlock Shop, 371 Chimacum Road in Port Hadlock, Washington, where copies may be obtained.
The Board of County Commissioners reserves the right to reject any and all proposals and to accept the proposals deemed
most advantageous to Jefferson County and to waive all informalities in the bidding. No facsimile bid documents or
telephone quotations will be accepted.
Dated this 28th day of July, 2014.
BOARD OF JEFFERSON COUNTY COMMISSIONERS
John Austin, Chair