HomeMy WebLinkAbout080414_ca05Department of Public Works
O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, Public Works Director/ County Engineer p ,�
Agenda Date: 8/4/2014 Y
Subject: Contract Supplement #1 to Standard Consultant Agreement for
Civil /Traffic Engineering Services for the Safe Routes To School
(SRTS) SR19 Et West Valley Road Project
Statement of Issue:
Supplement to the Standard Consultant Agreement with SCJ Alliance of Olympia, WA for
providing engineering services for the SRTS, SR19 Ft West Valley Road project.
Analysis /Strategic Goals /Pro's Et Con's:
This project is included in the officially adopted 2013 -2018 Transportation Improvement Program
and 2013 Annual Construction Program as Item No. 8. The purpose of this project is to improve
the Chimacum School crossings at SR 19 and West Valley Road and their associated approaches.
This project also includes Education, Encouragement and Enforcement components.
This supplemental agreement will reimburse the consultant for pedestrian counts that were
required by WSDDOT but not provided for in the original contract scope. Furthermore it will
provide for construction support which was anticipated in the original contract as a Future Task.
Fiscal Impact/Cost Benefit Analysis:
The original Standard Consultant Agreement, for engineering services, was for $54,891.00
The Supplement Agreement is for $11,272.00
The new maximum payable amount is $66,163.00
This project is funded by a $438,669 WSDOT SRTS grant.
Recommendation:
The Board is asked to execute the three (3) originals of the Professional Services Consultant
Agreement with SCJ Alliance, and return (2) signed originals to Public Works (attn. Eric Kuzma).
Department Contact:
Eric Kuzma, Project Manager, (360) 385 -9167
Reviewed BY,
u`
%lz�f�lY
P ' Morley, o rator Date
Supplemental Agreement
Organization and Address:
Number l
SCJ Alliance
8730 Tallon Lane NE, Suite 200
Lacey, WA 98516
Agreement Number: LA7841
Project Number:
Execution Date:
Completion Date:
18019170
12/31/16
Project Title:
New Maximum Amount Payable:
$ 66,163
SRTS — SR19 & West Valley Road
Description of Work:
- Traffic Counts
- Construction Support
The Local Agency of Jefferson County Public Works desires to supplement the agreement entered
into with SCJ Alliance and executed on 10/7/13 and identified as Agreement No. LA7841
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The modifications are as follows:
Exhibit A -1 Scope of Work
Phase 2 - Preliminary Design
• Task 1 - Preliminary Design
9) Consultant to provide vehicle and pedestrian counts.
Phase 2 - Understanding
• The County will not provide vehicle and pedestrian counts at the SR19 /West Valley
Road intersection.
Phase 7 Construction Support
• Task 1 — Construction Support
l) Requests for Information: Respond to requests for information and /or plan
clarifications as requested by the County. Provide responses via email in PDF
format.
2) Submittal Reviews: Review shop drawing submittals and /or materials
submittals as requested by the County. Provide approvals and /or comments via
email in PDF format.
3) Site Visits/Meetings: Attend site meetings and /or perform site visits for
construction observation as requested by the County.
4) Plan Changes: Provide design services and prepare plans, specifications and/or
estimates for plan changes requested by the County during construction.
Maximum Payable Amount.
As referenced in Section V (Payment Provisions) and Exhibit D- 3(Payment), with this
$11,272.00 Contract Supplement the new maximum payable amount will be $66,163.00
as shown below.
Page 1 of 2 Revised 8/9/2013
Task Description
Current Maximum
Amount Payable
Supplement #6
New Maximum
Amount Payable
Project Management
$8,446.00
$0.00
$8,446.00
Preliminary Design
$11,200.00
$1,500.00
$12,700.00
Bus Pullout
$727.00
$0.00
$727.00
SEPA Documentation
$702.00
$0.00
$702.00
Final Design
$31,530.00
$0.00
$31,530.00
Bidding & Pre -Award Services
$1,183.00
$0.00
$1,183.00
Construction Support
$0.00
$9,772.00
$9,772.00
Reimburseables
$1,103.00
$0.00
$1,103.00
TOTAL
$54,891.00
$11,272.00
$66,163.00
If you concur with this supplement and agree to the changes as stated above, please sign in the
appropriate spaces below and return to this office for final action.
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C nsuftan
Consultant's Signature
1 y t v C
Date
COUNTY OF JEFFERSON
BOARD OF COMMISSIONERS
John Austin, Chair
Phil Johnson, Member
David W. Sullivan, Member
roved as to for only: —1 boh
David Alvarez Date
Deputy Prosecuting Attor
Monte Reinders, P.E. Date
Q-V'r Public Works Director /County Engineer
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Revised 8/9/2013