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HomeMy WebLinkAboutM060914District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of June 9, 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen commented that she would like to see the grant process move forward to make downtown Quilcene a safer place for pedestrians; • A citizen announced that the Quilcene Oyster Half Marathon will take place on September 27, 2014; • Two citizens spoke about the Conservation Futures program applications for 2014; • A citizen stated: 1) The Port Townsend Television Station is switching to high definition digital and urged the Board of County Commissioners (BOCC) to stream their meetings online; and 2) He supports the Quilcene community; • A citizen announced that the owner of the Wheel in Motor Movie met his fundraising goal and will be able to convert to digital. She noted there will be many events at the Linger Longer stage in Quilcene this summer season; • A citizen commented on the invasion of Normandy, citizenship and corporations. He stated that a special permit should be required for clearcutting; anal • A citizen stated that most Conservation Futures' projects involve saving rural, pristine properties for salmon enhancement for future generations. APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. CANCELLATION NOTICE re: County Commissioner Regular Meeting; Scheduled for Monday, June 23, 2014 2. AGREEMENT, Amendment No. 1 re: Production of an Outreach and Education Video; In the Amount of $4,369; Jefferson County Public Health; Florian Graner Sealife Productions 3. AGREEMENT, Supplemental No. 3 re: Queets Bridge Painting Project CR1881, County Road No. 107508, M.P. 0.60 to M.P. 0.76 BHOS- 16WA(001); No Dollar Amount; Jefferson County Public Works; Integrity Structural Engineering, PLLC 4. AGREEMENT NO. 1896 - SARGENT -2, Supplemental No. 2 re: Upper Hoh Road Culvert Replacement, Federal Aid No. PLH- A160(001), County Project No. CR1896; Extension of Time Period Only, No Change in Dollar Amount; Jefferson County Public Works; Sargent Engineers, Inc. Page 1 Commissioners Meeting Minutes of June 9, 2014 Eu 5. AGREEMENT re: At -Will Employment; Follows Jefferson County Exempt Employment Matrix System Pay Scale; Jefferson County Sheriffs Office; Kelli Greenspane 6. AGREEMENT re: Weed Control Work on County Roads Under the Direction of the Jefferson County Noxious Weed Control Board; In the Amount of $2,499; Jefferson County WSU Extension; Resource Renewal 7. Appoint /Affirm Members of the Jefferson County Risk Management Committee (RMC) Per Resolution No. 36 -11 (No Expiration of Terms): 1) Affirm the Following: Clerk of the Board/Human Resources Manager Erin Lundgren as Assistant Risk Manager; County Administrator Philip Morley as Risk Manager; Emergency Management Director Bob Hamlin as Safety Officer; and Public Health Director Jean Baldwin as FLSA Exempt Employee; and 2) Appoint the Following: County Clerk Ruth Gordon as Elected Official (Other than a Commissioner) 8. Payment of Jefferson County Payroll Warrants Dated June 5, 2014 Totaling $794,658.79 COMMISSIONERS BRIEFING SESSION. • The Commissioners each provided updates on the following items: Chairman Austin - Attended a Hargrove Fund Committee meeting last week. - Will be attending a Washington State Board of Health meeting this week. Commissioner Johnson - Will be attending an Olympic Region Clean Air Agency (ORCAA) meeting this week. Commissioner Sullivan - Attended an Olympic Area Agency on Aging (03A) meeting last week. - Reported Jefferson Transit had their bond evaluation and is expected to have a rating of AA or AAA. He will be attending a Jefferson Transit meeting next week. Toured Naval Magazine Indian Island last week re: Joint Land Use Study (JLUS) planning with Kitsap Counties and other entities. The meeting was recessed at 9:51 a.m. and reconvened at 10:00 a.m. with all three Commissioners present. Bid Opening re: Hybrid Sedans: ER &R Manager Matt Stewart stated the bid was for up to 15 vehicles plus some optional components and parts and labor hours to repair the vehicles. The estimate is $355,000. He noted that the previous bids from the last Hybrid Sedan bid opening had to be rejected. The bids today include tax. He opened and read the following bids aloud: BIDDER VEHICLE BID AMOUNT West Hills Honda Honda Insight LX $364,733.33 Wilder Toyota Toyota Prins C $365,324.40 Price Ford Lincoln Fusion Hybrid Model S $322,365.00 Heartland Toyota Toyota Prius C $340,845.95 Staff will review the bids and submit a recommendation for bid award to the Board at a future date. Page 2 Commissioners Meeting Minutes of June 9, 2014 Update re: Washington State Department of Natural Resources (DNR) Ist Quarter County Income Report: Washington State Department of Natural Resources (DNR) Regional Manager Sue Trettevik and State Lands Assistant Drew Rosanbalm updated the Board on the first quarter reports. Mr. Rosanbalm stated that the County generated $332,000 in the first quarter. He added that the projected total for calendar year 2014 is $1.3 million. That includes what is currently under contract and includes timber and non - timber revenues. He noted this is a decrease of $330,000 from the January 2014 report. Mr. Rosanbalm stated that road building will probably start this year for the Penny Waterline harvest, but he was unsure of how much harvesting will take place before winter. He expects some of the harvesting for that area to continue into next year. Chairman Austin asked if citizen concerns were addressed during the recent Coyle community meeting regarding a harvest site in that area? Mr. Rosanbalm replied they are still working on that and moving toward getting citizens informed. Mr. Rosanbalm stated that the bidding pool is standing strong. New home constructions have increased in other parts of the nation. As long as the markets in China and Japan stay strong, the DNR outlook is good. Commissioner Johnson asked if there is enough material to keep the shingle mills going? Mr. Rosanbalm stated that currently 2 -3 mills are still going strong. DNR does not move as many shake sales as they used to. Over the course of 20 years, shake sales have dropped off considerably. Mr. Rosanbalm thanked Chairman Austin for attending a recent meeting on the Bangor Sale. He noted that the power point presentation clarified issues citizens had questions about. Geologists and engineer staff also attended that meeting. He added that questions and input received during that meeting were beneficial. Ms. Trettevik gave an update on Devil's Vista. She stated that the sale is currently on hold to allow time to work on response comments. She noted that DNR is looking into a State Environmental Policy Act (SEPA) threshold determination and policy questions regarding plant community. County Administrator Philip Morley elaborated on the plant community explaining there is a plant association that reported there were unique plants in the Devil's Vista area. Comments to DNR asked if the area where the unique plants reside could be preserved while the surrounding areas were logged. He asked Ms. Trettevik if this was an option? Ms. Trettevik stated that DNR is looking into the viability of the plant community after harvest. If the plants will be unaffected after harvest, they will continue with the sale. If not, it would make sense to look at Devil's Vista as a Trust Land Transfer (TLT). Commissioner Johnson thanked DNR for looking into this matter. Page 3 Commissioners Meeting Minutes of June 9, 2014 Presentation of Conservation Futures Funding Recommendations and Possible Approval of Hearing Notice: Environmental Health Specialist Tami Pokorny and Chairman of the Conservation Futures Citizen Oversight Committee ( CFCOC) Lorna Smith met with the Board and discussed Conservation Futures funding. Ms. Smith stated that received two project applications were received for the 2014 funding cycle: 1) Quimper Wildlife Corridor for $32,500; and 2) Snow Creek Watershed Acquisition for $90,824. She reviewed funding matched for each project and reviewed the scoring process. Snow Creek received a score of 241 and Quimper's score was 232. She noted that no operation or maintenance was required for either project. The total request for funding is $123,324. As part of the 2014 Conservation Futures annual allocation, $42,000 is available to award to new projects. Ms. Smith stated that there will be a shortfall of $81,324. The CFCOC voted that both of the projects were worthy of funding and voted to make no recommendation as to funding distribution between the projects. The committee requested that the Board of County Commissioners (BOCC) make a final decision on funding distribution based on the best information available. It will also allow the applicants time to reconsider how to complete funding for the projects, given the unforeseen shortfall, and to provide the BOCC with that input, along with any other public testimony that the BOCC receives. Ms. Smith stated that typically a presentation is given the same day as a public hearing. This year, because of an overestimation of funding available and their need for additional time to work with funders and investors, the notice request for a public hearing is set for July 7, 2014. She noted that they will also know more about obtaining additional funding by then. Chairman Austin asked if there were any members of the Jefferson Land Trust (JLT) present in the audience who would like to speak regarding this topic? Owen Fairbanks stated he would like to speak. Mr. Fairbanks stated that the Snow Creek property has been on the market for some time now. He noted that salmon funding will be what makes or breaks that project. They appreciate flexibility. He added that if the Snow Creek project does not work out, the Quimper Wildlife Corridor project could benefit. County Administrator Morley discussed with Ms. Pokorny the reasoning behind the County's involvement with a couple of the Quimper Wildlife Corridor parcels that were a part of a Trust Land Transfer which turned into a 50 year lease. Commissioner Sullivan moved to approve the Hearing Notice re: Conservation Futures Program Applications for 2014; setting the hearing for Monday, July 7, 2014 at 10:30 a.m. in the Commissioners' Chambers. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 4 Commissioners Meeting Minutes of June 9, 2014 COUNTYADMINISTRATOR'S BRIEFING SESSION: Commissioner Sullivan pointed out that there is a Professionals at Work meeting hosted by the Chamber of Commerce that the Commissioners would like to attend at Fort Worden this afternoon. Calendar coordination was discussed. County Administrator Philip Morley suggested holding an abbreviated afternoon briefing session with a start time of 3:30 p.m. Calendar Coordination: • Chairman Austin will be attending a State Board of Health meeting on June 11, 2014. • Commissioner Johnson will be attending an Olympic Region Clean Air Agency (ORCAA) meeting on June 11, 2014. • Commissioner Johnson will be out of the office on June 12, 2014. • Commissioner Sullivan will be attending a Washington State Association of Counties (WSAC) Legislative Steering Committee (LSC) meeting on June 12, 2014. • There will be a farewell parry for Treasurer Judi Morris on June 16, 2014. Commissioner Johnson will be attending the Jefferson Transit meeting on June 17, 2014. • All three Commissioners will be attending a Hood Canal Coordinating Council (HCCC) retreat on June 18, 2014. • There will be a Jefferson County Budget meeting on June 18, 2014. • There will be an All- County Picnic potluck at the Cape George Community Center on June 18, 2014. • Commissioner Johnson will attend a Jefferson County Board of Health meeting on June 19, 2014. • Chairman Austin will be welcoming the Washington State Historical Society at Fort Worden on June 19, 2014. • There will be no BOCC meeting on June 23, 2014. Chairman Austin will be out of the office on June 23, 2014. • There will be no BOCC meeting on June 30, 2014 as it is a 5t' Monday. • There will be a Finance Committee meeting on July 22, 2014. Chairman Austin will be attending a JeffCom Board meeting on July 24, 2014. There will be a Quarterly Directors and Elected Officials meeting on July 28, 2014. • Chairman Austin will be out of the office August 5 -10, 2014. • There will be an All- County Picnic for Jefferson -Port Townsend Response Emergency Planning (JPREP) on August 17, 2014. Chairman Austin will be certifying the primary election on August 19, 2014. The meeting was recessed at 11:34 a.m. and reconvened at 3:30 p.m. with all three Commissioners present. Page 5 Commissioners Meeting Minutes of June 9, 2014 COUNTYADMINISTRA TOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • YMCA; Commissioner Johnson meeting with Erica Delma Friday, June 13, 2014. • City of Port Townsend edits to Amendment #3 to the Prop 1 Interlocal Agreement (ILA). • Memorial Field structural analysis update. • Tala Shores No Shooting Area update. Report on offers for Commissioner candidates to meet with Senior Management Team. • Commissioner Sullivan report from recent Joint Land Use Study tour, wherein Lary Keenan of Kitsap Community Development described Kitsap's Tier 3 LAMIRD. Commissioner Sullivan suggested that the Department of Community Development (DCD) look at Chapter 17 of the Kitsap County Code. NOTICE OFADJOURNMENT.• Commissioner Sullivan moved to adjourn the meeting at 4:26 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. QTY %. SEALS" r ` ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Page 6