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HomeMy WebLinkAboutM061614District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of June 16, 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen would like to see previously approved Quilcene projects moving forward; • Citizens mentioned they could not find information online regarding the proposed Tala Shores No- shoot zone maps; • A citizen stated: 1) Chairman Austin gave up his seat at a meeting for an elderly woman and he sets a good example; 2) Butter, eggs and coffee are now considered healthy; and 3) He left a statement for Newt Gingrich; • A citizen stated that County staff need to keep their department web pages up to date and urged the Board to post audio /video of meetings online. He voiced concern regarding the proposed amended agreement with the City of Port Townsend schedule for discussion during the Regular Agenda; and • A citizen stated that individuals in the County feel they are not getting information regarding County proceedings. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 23-14 re: Temporary Restriction of Traffic on Egg & I Road, County Road No. 516009 2. HEARING NOTICE re: Proposed Ordinance Establishing a No Shooting Zone Area in Port Ludlow (Tala Shores Area); Hearing scheduled for Monday, July 21, 2014 at 10:00 a.m. in the Commissioners Chambers, Jefferson County Courthouse 3. BID AWARD re: Hybrid Sedans; In the Amount of $340,845.95; Jefferson County Central Services; Heartland Toyota 4. AGREEMENT, Change Order No. 1 re: Quilcene Replacement Shop Project No. 180 543 1868; In the Amount of $14,495.77; Jefferson County Public Works; 2 Grade, LLC 5. AGREEMENT re: Solid Waste Disposal Facility Scale Repair: In the Amount of 11,762; Jefferson County Public Works; Mettler Toledo Page 1 Commissioners Meeting Minutes of June 16, 2014 6. AGREEMENT NO. 13 -2200, Amendment No. 1 re: North Pacific Coast Marine Resources Committee (NPC MRC) Administration and Projects; Additional Amount of $5,995 for a Total_ of $73,280; Jefferson County Public Health; Washington State Department of Fish and Wildlife 7. AGREEMENT re: Shoreline Monitoring Program for Students; North Pacific Coast Marine Resources Committee (NPC MRC); In the Amount of $6,475; Jefferson County Public Health; Port Angeles School District 8. Advisory Board Resignation re: Jefferson County Solid Waste Advisory Committee (SWAC); District No. 2 Representative, Paul Rogland 9. Advisory Board Appointment re: Jefferson County Peninsula Regional Support Network (PRSN) Advisory Board; Three (3) Year term Expires June 16, 2017; Helen Morrison 10. Advisory Board Appointment re: Jefferson County Marine Resources Committee (MRC) Advisory Board; Unexpired Four (4) Year term expiring April 7, 2016; Nam Sin 11. Payment of Jefferson County Vouchers/Warrants Dated June 9, 2014 Totaling $457,969.70 and Dated June 10, 2014 Totaling $534.40 12. Payment of Jefferson County A/P Warrants Done by Payroll Dated June 5, 2014 Totaling $693,034.52 PROCLAMATION re: Proclaiming the Week of June 23, 2014 as Amateur Radio Week: Emergency Management staff member John Ebner met with the Board and discussed the importance of amateur radio services in Jefferson County. Everyone is invited to attend Amateur Radio Week events on June 28 and 29, 2014 at Fort Townsend State Park and the Northwest Maritime Center. Chairman Austin read the proclamation. Commissioner Johnson moved to approve the proclamation proclaiming the week of June 23, 2014 as Amateur Radio Week. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: All three Commissioners - Will be attending Treasurer Judi Morris' retirement party this week. Chairman Austin - Attended a Washington State Board of Health meeting last week. Commissioner Johnson - Will be attending a Hood Canal Coordinating Council (HCCC) Board of Directors Retreat this week. Commissioner Sullivan - Legislative Update: Fiscal sustainability of counties; bottom line is concerning. - Will be attending the HCCC Retreat this week. The meeting was recessed at 9:55 a.m. and reconvened at 10:05 a.m. with all three Commissioners present. Page 2 Commissioners Meeting Minutes of June 16, 2014 UPDATE: Washington State University (WSU) Extension: Washington State University Jefferson County Extension Director Laura Lewis stated that 2014 marks the 100e anniversary of the WSU Extension of the Jefferson County branch. She gave a power point presentation that covered the local history of WSU Extension and reviewed past directors from 1915 to present. The current WSU Extension programs are Small Farms, Community and Economic Development, 4 -H Youth and families, Master Gardeners, Water and Natural Resources. Ms. Lewis gave highlights from each of the programs and noted those affiliated with the extension and office support staff as well. Interviews re: Board of Equalization (BOE) Vacancy: The Board interviewed two candidates for the vacancy on the Board of Equalization: 1) Michael Smith who is currently serving on the Board; and 2) Henry Werch. County Administrator Philip Morley noted that because there was only one position available, one candidate could be appointed as an alternate. After the interviews, the Commissioners stated that both candidates would be a good fit. Chairman Austin suggested keeping the BOE Board the same by appointing Michael Smith to the vacant position and Henry Werch as an alternate. Commissioner Sullivan moved to appoint Michael Smith to fill the vacant position on the BOE and Henry Werch as alternate. Commissioner Johnson seconded the motion which carried by a unanimous vote. Michael Smith's three year term expires February 22, 2017 and Henry Werch's three year term expires June 16, 2017. Discussion and Approval re: Agreement No. 3; Proposition No. I Funds (2010 Sales Tax Ballot Measure); City of Port Townsend. The Board met with City of Port Townsend Mayor David King to discuss amending an agreement between the City of Port Townsend and Jefferson County. County Administrator Philip Morley explained the purpose of Agreement No. 3 as outlined in the Agenda Request. County Administrator Morley noted that this topic went before the Port Townsend City Council on June 2, 2014 and the council asked for changes to be made. Mutual agreement on the language for consideration was still being made as of early this morning. He distributed a newly drafted amendment. He stated that the last page of the handout consisted of changes from the last proposed amendment and were notated in red. Chairman Austin asked if this agreement were to be terminated, would negotiations open up again? County Administrator Morley replied that it would not. When it ends, it ends. The contract runs through May 31, 2015 unless it exceeds the threshold before then. He suggested taking action on this proposed agreement and approving it. Commissioner Sullivan asked Mayor King if the accounting submitted to the City was accurate. Mayor King replied that it was. He added that he will be bringing this agreement before the City Council this evening for them to review. Page 3 Commissioners Meeting Minutes of June 16, 2014 County Administrator Morley indicated that up until the threshold is reached, both Amendment No. 2 and Amendment No. 3 stay active. Chairman Austin commented that he likes to see the spirit of cooperation with Mayor King. It creates a good dialogue with the City and the County. Commissioner Johnson moved to approve AGREEMENT, Amendment No. 3; Proposition No. 1 Funds (2010 Sales Tax Ballot Measure between Jefferson County and the City of Port Townsend). Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:31 a.m. and reconvened at 1:30 p.m. with Chairman Austin and Commissioner Sullivan present. Commissioner Johnson joined the meeting at 1:33 p.m. COUNTYADMINISTR,4 TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • All three Commissioners will be attending a Jefferson Transit meeting on June 17, 2014. • All three Commissioners will be attending a Hood Canal Coordinating Council (HCCC) retreat on June 18, 2014. • There will be a Jefferson County Budget meeting on June 18, 2014. • There will be an All- County Picnic potluck at the Cape George Community Center on June 18, 2014. Commissioner Johnson will attend a Jefferson County Board of Health meeting on June 19, 2014. • Chairman Austin will be welcoming the Washington State Historical Society at Fort Worden on June 19, 2014. • Commissioner Sullivan will be attending a Fire Commissioners and Secretaries meeting at Fire District No. 5 on June 19, 2014. • There will be no BOCC meeting on June 23, 2014, Chairman Austin will be out of the office on June 23, 2014. • There will be a Coastal Caucus on June 26, 2014. • Commissioner Sullivan will be touring naval facilities on June 27, 2014. • There will be no BOCC meeting on June 30, 2014 as it is a 5th Monday. • There will be a Finance Committee meeting on July 22, 2014. • Chairman Austin will be attending a JeffCom Board meeting on July 24, 2014. • There will be a Quarterly Directors and Elected Officials meeting on July 28, 2014. • Chairman Austin will be out of the office August 5 -10, 2014. • There will be an All- County Picnic for Jefferson -Port Townsend Response Emergency Planning (JPREP) on August 17, 2014. • Chairman Austin will be certifying the primary election on August 19, 2014. Page 4 Commissioners Meeting Minutes of June 16, 2014' Miscellaneous Items: • Health Care Authority: 2 bills, 2 separate regionalization efforts: 1) Regional Support Network (RSN) behavior health organization; 2) Accountable Communities of Health: CHOICE is private non - profit out of Thurston that operates in most counties. They helped with in- person assister for ACA and have operated in 5 counties. Adding 2 -3 seats per county, they want to operate by consensus. Marijuana issue update. • Food Bank and channeling through Central Services for potential presentation to Jefferson Parks and Recreation Advisory Board and Parks Comprehensive Plan consideration if Food Bank continues to pursue Chimacum Park use. • Memorial Field update. • Candidate meetings. • Tala Shore No Shooting Zone Area. NOTICE OFADJOURNMENT, Commissioner Sullivan moved to adjourn the meeting at 4:16 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. () r Carolyn Aver Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS r Page 5 Sullivan, Member i SEAL. .. a \•1'�� ter' ' �° ATTEST: () r Carolyn Aver Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS r Page 5 Sullivan, Member