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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Frank Gifford, Central Services Director
Agenda Date: August 25, 2014
Subject: Midsize Hybrid Sedans, Call for Bids
Statement of Issue:
Call for bids for the supply of midsize hybrid sedans as needed from time to time over
five years for various departments.
Analysis /Strategic Goals /Pros it Cons:
Fleet Services is proposing a bid for a five -year contract for a single model of midsize
hybrid sedan to provide an efficient form of transportation where compact sedans are
inadequate. Long -term standardization helps fleet technicians become familiar with
the model and how best to support it.
Fiscal Impact/Cost Benefit Analysis:
Midsize hybrid sedans are nearly as efficient and ranked very low in overall lifecycle
cost out of a variety of suitable vehicles in Fleet Services' analysis for County
departments that average 12,000 miles per year. This class of vehicle is expected to
fill needs for which compact cars are too small, such as the carrying of several
passengers or larger equipment; it will be proposed in lieu of larger vehicles where
practical. Actual purchases off the resultant contract will be dependent upon
requirements due to existing vehicles reaching their economic end of life.
Recommendation:
Approve the Call for Bids and set the bid opening for 10 AM on September 8, 2014.
Department Contact:
Matt Stewart, Manager of Fleet Services, 344 -9713
Reviewed By:
Philip Morl , oun inistrator Date
NOTICE TO VENDORS
CALL FOR BIDS
TO PROVIDE MIDSIZE HYBRID SEDANS
Notice is hereby given that the Board of County Commissioners of Jefferson County, State of Washington, will receive
sealed bids up until the hour of 9:30 A.M. on Monday, September 8th, 2014, at the Office of the County
Commissioners, basement level of the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend,
Washington, 98368, for the Supply of Midsize Hybrid Sedans. Bids may be mailed to the office of the Board of County
Commissioners, P.O. Box 1220, Port Townsend, WA, 98368, but must be received by the previously stated date and
time. Sealed bids will be opened and read publicly at 10:00 A.M. or shortly thereafter on Monday, September 8th, 2014,
at the Jefferson County Commissioners Chambers, basement level of the Jefferson County Courthouse.
The awarded contract will provide for the supply of Midsize Hybrid Sedans, as are needed from time to time, for a
period of sixty months from date of award.
Execute and submit one complete original bid package. Bids shall be submitted in accordance with the provisions on
file at the office of the Jefferson County Department of Central Services, Fleet Services Division, located at the Port
Hadlock Shop, 371 Chimacum Road in Port Hadlock, Washington, where copies may be obtained.
The Board of County Commissioners reserves the right to reject any and all proposals and to accept the proposals
deemed most advantageous to Jefferson County and to waive all informalities in the bidding. No facsimile bid
documents or telephone quotations will be accepted.
Dated this day of , 2014.
BOARD OF JEFFERSON COUNTY COMMISSIONERS
John Austin, Chair