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HomeMy WebLinkAboutM091514District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of September 15, 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: A citizen urged the Commissioners not to approve Consent Agenda Item No. I re: Establishing New Salaries for Certain Elected Officials of Jefferson County; A citizen: 1) Thanked Commissioner Sullivan for attending a recent Chimacum Grange meeting; 2) Stated global warming is accelerating; and 3) Stated pandemics such as Ebola will ravage the world; and Two citizens spoke in favor of raising the Elected Officials' salaries to make positions enticing to people of all ages. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTON NO. 42-14 re: Establishing New Salaries for Certain Elected Officials of Jefferson County 2. AGREEMENT re: School Nurse to provide school nursing services; In the Amount of $15,968.85 in revenue; Jefferson County Public Health; Chimacum School District 3. AGREEMENT re: School Nurse to provide school nursing services; In the Amount of $17,565.60 in revenue; Jefferson County Public Health; Port Townsend School District 4. AGREEMENT re: School Nurse to provide school nursing services; In the Amount of $500 in revenue; Jefferson County Public Health; Brinnon School District 5. AGREEMENT re: School Nurse to provide school nursing services; In the Amount of $3,159 in revenue; Jefferson County Public Health; Quilcene School District 6. AGREEMENT re: Professional Services for Birth to Three (3) Years Program; In the Amount of $7,750; Jefferson County Public Health; Port Townsend School District 7. AGREEMENT NO. IAA15021, Interagency re: BECCA Programs and Services; Truancy, At Risk Youth and Child in Need of Services; In the Amount of $24,533; Jefferson County Juvenile Services; Washington State Administrative Office of the Courts 8. Payment of Jefferson County Payroll Warrants Dated September 5, 2014 Totaling $767,631.19 and A/P Warrants Done by Payroll Dated September 5, 2014 Totaling $666,578.62 and Dated September 7, 2015 Totaling $19,552.63 Page 1 Commissioners Meeting Minutes of September 15, 2014 Approval of Minutes: Commissioner Sullivan moved to approve the regular meeting minutes of July 21 and 28, 2014 and August 4, 2014 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION. • The Commissioners each provided updates on the following items: Chairman Austin - Reported that new members will be serving on the Substance Abuse Advisory Board (SAAB). - Will be attending the Ecosystem Regional Network (ERN) meeting this week. - Attended a celebration of life for Pete Toyne last week. Commissioner Johnson - Attended a Marine Rail Oil Transport meeting last week. Currently, approximately 19 trains per week haul oil down the Columbia River Gorge and through the Puget Sound. This will soon rise to 57 -59 per week. If the ban on the export of crude oil is lifted, that number could skyrocket to 90 trains per week. Environmental concerns were discussed. - Will be attending the Peninsula Regional Support Network (PRSN) and Olympic Consortium Board meeting this week. Commissioner Sullivan - Attended the Farm Tour, the Port Townsend Paper Corporation Tour, the Volunteer Fair and the Navy's Joint Land Use Study (JLUS) last week. The meeting was recessed at 9:32 a.m. and reconvened at 9:58 a.m. with all three Commissioners present. HEARING re: Six Year Transportation Improvement Program (TIP) 2015 -2020: Public Works Director /County Engineer Monte Reinders and Transportation Planner Zoe Lamp briefed the Board on the County's requirement for a Six Year Transportation Improvement Program (TIP). Those requirements can be found in RCW 38.81.121 and Title 136 WAC. The purpose of the TIP is to assure that each county has advanced plans for not less than six years as a guide in carrying out a coordinated transportation program. In general it must: • Be adopted by legislative authority after one or more public hearings. • Be consistent with adopted Comprehensive Plan. • Include proposed road and bridge construction and non - motorized transportation facilities. • Be based on a realistic assessment of available funding and how the County's money will be spent. Ms. Lamp stated that the process for developing the TIP includes identifying needs and priorities. Following is a list of items which are reviewed by staff: • Priority array (updated on odd years) as required by WAC 136 -14 -050. • Bridge inspections. Page 2 Commissioners Meeting Minutes of September 15, 2014 K�))_i • Traffic and crash data. • Culvert inventory. • Comprehensive Plan and various transportation plans and studies. • Available funding sources. Many grants require the project to be identified on the TIP prior to applying for funding. Ms. Lamp indicated that the TIP is not a "wish list'. It is a realistic assessment of available funding. Consequently, there are many desirable projects where no funding source has been identified and these do not appear in the TIP. She noted that available grant funding strongly influences the projects that get completed. The County must balance priority projects with the available funding. In recent years, the department has been successful at leveraging a limited amount of local funds with millions of dollars of grant funding which not only gets capital projects completed, but supports family -wage jobs in Jefferson County. A few of the projects were highlighted: Upper Hoh road — 3 culvert replacement projects. One which will be completed next year and two that will be constructed in 2016. In addition, there are federally funded bank stabilization projects managed by Western Federal Lands (Federal Highway Administration (FHWA)). Irondale, Port Hadlock, Chimacum area has many non - motorized projects planned. Port Ludlow — 2 projects; Paradise Bay Road Phase 2 (construction scheduled for next year) and Paradise Bay Road Phase 3 (planned but funding is not yet secured). Ms. Lamp noted that 17 of the TIP projects have secured funding, but funding for the remaining projects is not secured. A graph depicting the transportation budget was explained. Ms. Lamp stated that the chart which shows a steep decline is the projected future of the fund balance if nothing were to change. Reasons for the steep decline in transportation funding include: • Property tax no longer keeps up with inflation. • People are driving less and/or driving more efficient vehicles. As a result, the Gas Tax funding has declined. • The Secure Rural Schools (SRS) was scheduled to end in 2012 but was reauthorized in 2013 and 2014. Historically, this funding was over $1 million annually. Over the past three years, the funding has come in around $430,000. Currently, there is no indication that Congress will reauthorize this program for 2015 and beyond. Ms. Lamp stated that Public Works staff continues to pay close attention to this situation and in response has made reductions. There may be deeper cutbacks in the future. The Six Year TIP is updated annually to reflect the changing conditions. As in previous years, Public Works staff and the Commissioners will continue to have opportunities through the budgeting process to review and respond as needed to changing circumstances. With the limited local funds available for capital projects, it has become even more critical to plan ahead and seek other funding sources. Page 3 Commissioners Meeting Minutes of September 15, 2014 Historically, projects on the TIP have averaged 70% state and federal grant funding with 30% local funding. Recently, Public Works has received some grants that are 100% federally funded with no local match. Currently, local funds represent a small percentage of the total program expenditures while a majority of funding is coming from state and federal grants. As a result, state and federal priorities greatly influence the projects that get completed. Ms. Lamp stated that $1.00 spent from local funds leverages $9.00 in grant funding which helps support family -wage jobs in our local economy. The current ratio of local funds to grant funding is unusual and is unlikely to be sustainable. Director Monte Reinders explained an addition to the TIP that was not previously included in the packet. Ms. Lamp handed out the updated TIP which included the addition of Project 436 Quilcene Center Road Rebuild and Pedestrian Improvement. Director Reinders explained that the asphalt along Center Road milepost 14.5 to 15 needs to be rehabilitated. Public Works discovered that the asphalt in that section of road is about 9 inches thick. The top and bottom layers are in good shape, but the middle layer is not and that is a problem. The bottom 4 inches of asphalt is in good shape. Director Reinders explained the project would mill down the top 5" of asphalt to get to the good asphalt down below. The old asphalt will get recycled at an asphalt plant. He added that by doing this project, they would have an opportunity to upgrade the sidewalks at the same time. Director Reinders stated that it would be in the County's best interest to put this project on the TIP to access federal transportation funds. He indicated that they have done asphalt rehabilitation projects before and those projects were all done with state and federal funds. He added that all the right of ways are there and the project fits in well with other projects in the area. Chairman Austin opened the hearing for public testimony. Tom Jay, Jefferson County: He asked for clarification regarding funding of the West Uncas culvert and bridge. He indicated that there appears to be no secured funding for that project. Mr. Jay asked if this was correct? Ms. Lamp replied that he was correct, there is no secured funding. Mr. Jay stated that what is happening with the run of Chum Salmon and Silver salmon is increasing rapidly, in that watershed. The returning salmon have run out of spawning habitat. They are starting to jam up and trying to push through that culvert. The salmon do not have a way to get in the culvert. Every year his team helps by building a fish ladder, but there is a lot of under - culvert flow and a lot of salmon go under the culvert and die. Mr. Jay stated there is a big stretch of habitat on the upper side of that culvert. He is hoping that some effort would be put into securing funding to allow for engineering to be paid for and started this year or at the latest in 2015. Construction could start in 2016. He indicated he will be contacting North Olympic Salmon Coalition (NOSC) to try and get them to secure funding as well. Mr. Jay added that his team has worked for 20 years getting this run going and it would be a shame to see mortality rates go up. If you get a run of fish that is stacked up, then the females start spawning on top of other reds. That is not productive, a motel can only have one resident. Director Reinders stated Public Works is working with the lead entity, the Hood Canal Coordinating Council (HCCC) which was able to secure the funding for the design of that project. The design was recently submitted to a project manager and they are working with a bridge design fine to complete the design. The design is funded by the Washington State Recreation and Conservation Office (RCO). He Page 4 Commissioners Meeting Minutes of September 15, 2014 E added that the Board previously signed a contract with RCO to fund that design. Director Reinders reiterated that while there currently is no funding for the construction phase of the project, there is funding for the design phase, and they are working on that project. Jeff Selby, Port Hadlock: He stated that he is the Vice President of the Jefferson County Chapter of the Peninsula Trails Coalition. He supports the current TIP and is happy to see that almost 30% is dedicated to non - motorized transportation projects. Recently, they received an Aquatic Lands Enhancement Account (ALEA) Grant for the continuation of the project at Discovery Bay in the amount of $500,000. Mr. Selby is very pleased about receiving that grant. In addition to local support, they were lucky to have their trail project integrated with the shoreline restoration that is also going on. Construction will begin in the summer of 2015. Although they did not receive funding this time around from the Washington Wildlife and Recreation Program (WWRP), he spoke with Public Works Engineer Eric Kuzma who stated that construction for both Phase 1 and Phase 2 may possibly be done together. This would save some funding. He recently found out that the restoration of the McPhee Tunnel around Lake Crescent was a fully funded project that ranked number one in the entire state. This trail concept is growing and gaining momentum. Mr. Selby would like to see Jefferson County give higher priorities to trail projects, specifically the current end of the Milo Curry Trailhead down to Anderson Lake. The coalition has spoken with state parks, the PUD and some private owners in the area and they have all been very supportive. He added that cycle tourism has become a large travel entity in the state and nationally. Economic benefits from cycle tourism are tremendous with figures in the millions of dollars. He would like to see those dollars come to Jefferson County as well. Kathleen Kier, Quilcene: She thanked Public Works staff for adding the Quilcene project to the TIP. The safety of Quilcene pedestrians and children has been a concern due to the traffic on Highway 101 for quite some time. There have been numerous community meetings putting together this plan. Ms. Kler expressed her gratitude that the project is ready to be implemented. She encouraged the Board to approve the TIP. George Yount, Port Townsend: He stated that he is representing the Jefferson County Democratic Party as Chairman and they request support of the proposed TIP. Mr. Yount added that the TIP is comprehensive and a lot of agencies and citizens were involved in the process. They appreciate that kind of effort for our community and urge the Board to adopt the TIP as presented. Hearing no further testimony, Chairman Austin closed the public hearing. Commissioner Sullivan stated that it is going to be a difficult year for transportation in Washington State, but that Jefferson County has consistently found ways to make the most of our funding. Commissioner Johnson noted that the County is in partnership with the North Olympic Salmon Coalition and other organizations to accomplish some of the projects. Chairman Austin stated that Public Works does a great job of responding to issues that arise. Commissioner Johnson moved to adopt RESOLUTION NO. 43 -14 adopting the 2015 -2020 Six Year Transportation Plan. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Page 5 Commissioners Meeting Minutes of September 15, 2014 The meeting was recessed at 10:34 a.m. and reconvened at 1:27 p.m. with all three Commissioners present. DISCUSSION Re: Washington State Department of Natural Resources Board of Candidates: Chairman Austin noted that there are two candidates for the Washington State Department of Natural Resources (DNR) Board; Commissioner Wolfe of Pacific County and Commissioner McIntyre of Clallam County. He indicated that because of Pacific County's historic role with serving on the DNR's Board in past years, Commissioner Wolfe would fit that role best. The Commissioners agreed. Commissioner Johnson moved to have Commissioner Sullivan represent Jefferson County at the Washington State Association of Counties (WSAC) Conference and relay their support of Commissioner Wolfe. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • Chairman Austin will be meeting with staff of the North Olympic Salmon Coalition (NOSC) on September 15, 2014. • Commissioner Johnson and Commissioner Sullivan will be attending a Jefferson Transit Board meeting on September 16, 2014. • There will be a Budget Committee meeting on September 17, 2014. • The Hood Canal Coordinating Council (HCCC) meeting scheduled for September 17, 2014 has been cancelled. • Commissioner Sullivan will be participating in the Washington State Association of Counties (W SAC) meeting via telephone conference on September 18, 2014. • Chairman Austin and Commissioner Johnson will be attending the Jefferson County Board of Health meeting on September 18, 2014. • Commissioner Johnson will be attending an Ecosystem Regional Network (ERN) meeting on September 19, 2014. • Chairman Austin will be attending a Peninsula Regional Support Network (PRSN) meeting on September 19, 2014. • The Port Townsend Film Festival will be held on September 19, 2014. • Chairman Austin and County Administrator Philip Morley will be attending a JeffCom meeting on September 25, 2014. Chairman Austin will leave the meeting early. • Chairman Austin will be attending a Puget Sound Partnership (PSP) meeting on September 26, 2014. • Commissioner Johnson will be attending an Olympic National Marine Sanctuary Advisory Committee Quarterly meeting in Forks, Washington on September 26, 2014. • There will be no Board of County Commissioners meeting on September 29, 2014 as it is a 5"' Monday. • Chairman Austin, Commissioner Johnson and Commissioner Sullivan will be separately attending the Marine Science Center Stewardship breakfast at Fort Worden on October 1, 2014. Page 6 Commissioners Meeting Minutes of September 15, 2014 • Chairman Austin will be attending a Washington State Health Conference in Olympia on October 2, 2014. • The morning session of the October 6, 2014 Board of County Commissioners (BOCC) meeting will be held at the Cotton Building which is located at 607 Water Street, Port Townsend. • Commissioner Johnson will be welcoming the Northwest Straits Commission at the Northwest Maritime Center on October 7, 2014. • Chairman Austin will be attending a Hargrove Committee meeting on October 7, 2014. • Chairman Austin will be attending a State Board of Health meeting in Spokane on October 8, 2014. • The October 23, 2014 JeffCom meeting was rescheduled to October 30, 2014. • There will be a Quarterly Elected Officials and Department Directors meeting on October 27, 2014. • Chairman Austin and County Administrator Morley will be attending a Finance Committee meeting on October 28, 2014. • Chairman Austin and County Administrator Morley will be attending a JeffCom meeting on October 30, 2014. • Chairman Austin will be out of the office mid- afternoon on November 25, 2014 and will be back in the office on December 1, 2014. Miscellaneous Items: • South Coyle No Shoot Area. Present for the discussion: Prosecuting Attorney David Alvarez. County Administrator Morley to contact the Sheriff. • Parks and Recreation: Discussion of 2015, 2016 and beyond. Present for discussion: Parks and Recreation Manager Matt Tyler and Public Works Director /County Engineer Monte Reinders. • Noise Ordinance schedule. • Information on Jefferson Transit's Visitor Center purchase, fuel facility and the Transit Authority Board. • Labor agreements update. • South Point Ferry Landing update: Commissioner Johnson left a message for Representatives Kevin Van De Wege and Linda Barnfather. Chairman Austin sent information to Representative Steve Tharinger. Commissioner Sullivan left a message with Senator Jim Hargrove. • Letter re: Ferry Budget is being drafted by San Juan Commissioner Rick Hughes and he may be sending a copy of the letter to the Jefferson County Board of County Commissioners (BOCC). • 3rd Quarter Budget Extensions. Future Agenda Items: • Discuss Boards and Commissions assignments and BOCC Chair after the November 6, 2014 election. Page 7 Commissioners Meeting Minutes of September 15, 2014 NOTICE OFADJOURNMENT.• Commissioner Sullivan moved to adjourn the meeting at 3:50 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. Sriik w '4 .R ATTEST: o, i Carolyn Xvery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS 4rn O Jo Austin, Chair Page 8 ®rr— � LUDLOW MAINTENANCE COM Nil ``�A(j i POST OFFICE Sox 65060 U � PORT LUDLOW, WASHINGTON 98385 _— (360) 437 -9201 August 25, 2014 Commissioner John Austin PO Box 1220 Port Townsend WA 98368 Dear Commissioner Austin: 'd'a''�•' !', As you know, Ludlow Maintenance Commission (LMC) is a homeowner association in Port Ludlow representing more than 990 property owners. LMC is governed by an elected board of trustees. LMC owns more than 100 acres of common property and is responsible to its members for the recreational facilities such as the Beach Club and green belt areas in the plats that compose the north bay of Port Ludlow. The Port Ludlow Drainage District (PLDD) functions within the platted boundaries of LMC. The district proponents intended the district's role to be limited to the correction of drainage issues outside of the county's right of way responsibility. LMC Board of Trustees and many community members are very concerned about the lack of attention being paid to our community's road shoulders and drainage ditches. It is apparent that Jefferson County Department of Public Works is not meeting its responsibility in these two areas. Ditches and street culverts are not being properly maintained, resulting in backups and overflows in certain streets within the community. Mowing on the road shoulders appears to be sporadic. It's not uncommon for the grass to be nearly two feet tall before it gets mowed. Because the grass is so long after it finally gets cut it looks choppy and is only a slight improvement compared to the long grass. Property owners in the LMC were assessed approximately $305,000 in 2014 for county road maintenance. LMC members also have an assessment of approximately $150,000 for the PLDD. The LMC Trustees wish to bring our concerns to the County Commission and request Jefferson County to fulfill it's obligations to our community and provide better service as it pertains to the county road shoulders and ditches. Sincerely, Brian Belmont, General Manager Ludlow Maintenance Commission • cc: Commissioner Phil Johnson Commissioner David Sullivan LMC Board of Trustees I 'd'a''�•' !', As you know, Ludlow Maintenance Commission (LMC) is a homeowner association in Port Ludlow representing more than 990 property owners. LMC is governed by an elected board of trustees. LMC owns more than 100 acres of common property and is responsible to its members for the recreational facilities such as the Beach Club and green belt areas in the plats that compose the north bay of Port Ludlow. The Port Ludlow Drainage District (PLDD) functions within the platted boundaries of LMC. The district proponents intended the district's role to be limited to the correction of drainage issues outside of the county's right of way responsibility. LMC Board of Trustees and many community members are very concerned about the lack of attention being paid to our community's road shoulders and drainage ditches. It is apparent that Jefferson County Department of Public Works is not meeting its responsibility in these two areas. Ditches and street culverts are not being properly maintained, resulting in backups and overflows in certain streets within the community. Mowing on the road shoulders appears to be sporadic. It's not uncommon for the grass to be nearly two feet tall before it gets mowed. Because the grass is so long after it finally gets cut it looks choppy and is only a slight improvement compared to the long grass. Property owners in the LMC were assessed approximately $305,000 in 2014 for county road maintenance. LMC members also have an assessment of approximately $150,000 for the PLDD. The LMC Trustees wish to bring our concerns to the County Commission and request Jefferson County to fulfill it's obligations to our community and provide better service as it pertains to the county road shoulders and ditches. Sincerely, Brian Belmont, General Manager Ludlow Maintenance Commission • cc: Commissioner Phil Johnson Commissioner David Sullivan LMC Board of Trustees From: Tordoff [PamWinslow @centurylink.net] Sent: Thursday, August 28, 2014 1:25 PM To: jeffbocc Subject: HAZARDOUS ROAD TO: COUNTY COMMISSIONERS A RINGRE C 0i Is there anything that can be done by you to improve safety conditions on the intersection of Airport cutoff road, and SR 19. 1 work at the Spruce Goose Cafe at the airport and the left turn for me is a horror, as vehicles will come up from behind me like bats out of hell and pass on the right. This is in an intersection mind you, sometimes there will be a car waiting to enter the road from Woodland Drive and these vehicles will go right in between me and the person waiting to enter the road from Woodland Drive. Perhaps some signs NO DRIVING ON SHOULDER or better yet, NO PASSINIG ON RIGHT, or a new turn lane. A nice big fat TRAFFIC TICKET would be in order for these idiots as well. Does anyone in this county have a clue? This passing on right happens all the way into town, and quite frankly someone is going to be killed either in a vehicle, bicycle, walking, or waiting for a bus as at the intersection I am talking about. If this is a matter you do not handle, would you please be so kind as to direct me to the correct department. Thanks for your time, Pam Tordoff 2759 West Valley Road Chimacum 98325 *Ph 732 -4910 1