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Home My WebLink AboutA032414MONDAY Agenda Regular Meeting — March 24, 2014 9:00 a.m. Meeting Called to Order by Chairman 9:01 a.m. PUBLIC COMMENT PERIOD - Up to 30 Minutes This is an optional time period dedicated to listening to the public. We want to hear your ideas or concerns. To ensure equal opportunity for the public to comment, all comments shall be limited to three minutes per person and each person may address the Board onetime during the public comment period When the green light is on it means proceed to speak; the yellow light will go on when the speaker has 30 seconds remaining, the red light illuminated means stop. Please start by stating your name and address. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: (Items listed below have been distributed to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item, that item may be removed from the Consent Agenda and placed on the Regular Agenda, at a specific time, at the request of any of the Commissioners.) RESOLUTION NO. 11 -14 re: Combining County Fund 503 - JC Unemployment Reserve and Fund 204 - Industrial Insurance Reserve into Fund 505 - Employee Benefit Reserve 2. CALL FOR BIDS re: Jefferson County Sheriff Vehicle Fittinps; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m., or shortly thereafter on Monday, April 14, 2014 in the Commissioners' Chambers; Jefferson County Courthouse AGREEMENT Supplemental No. 1 re: Geographic Information Svstem (GIS) Needs Assessment; Extension of Completion Date Only; Jefferson County Central Services; King County GIS Center 4. AGREEMENT re: Courthouse Elevator Repairs; In the Amount of $31,267.74; Jefferson County Central Services; ThyssenKrupp Elevator Corporation 5. AGREEMENT re: Panic Button Installation and Monitoring for Jefferson County Public Health and Department of Community Development; In the Amount of $1,261; Jefferson County Central Services; Guardian Security THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 1 Agenda: March 24, 2014 APPROVAL AND ADOPTION OF CONSENT AGENDA — Continued: 6. AGREEMENT re: Panic Button Installation and Monitoring for Jefferson County Public Works Department; In the Amount of $1,121; Jefferson County Central Services; Guardian Security AGREEMENT NO. 1363- 73712, Amendment No. 1 re: Lone Term Payable; Extension of Completion Date and Changes Contract Name and Address based on Annual Review; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS) 8. AGREEMENT, Amendment No. 1 re: Social Marketing Based Outreach Campaign: Additional Amount of $2,950 for a Total of $11,735; Jefferson County WSU Extension; North Olympic Salmon Coalition (NOSC) 9. AGREEMENT NO. N19755, Amendment No. 4 re: South Port Townsend Bay Shellfish Protection; Extension of Completion Date Only; Jefferson County WSU Extension; Washington State Department of Health (DOH) 10. AGREEMENT re: 2014 -2015 Pavement Markings on Jefferson County Roadways; In the Amount of $541,014.14. Jefferson County Public Works; Stripe Right, Inc. 11. AGREEMENT re: Center Road Overlay Phase 6, MP 4.39 to MP 6.86, County Project No. CR1928, Federal Aid Project No. STPR- 0161(009); In the Amount of $628,009; Jefferson County Public Works; Lakeside Industries, Inc. 12. AGREEMENT, Amendment No. 1 re: Easement for Culvert Replacement Project. Upper Hoh Rd. MP 3.338 County Project No. 18018960, Federal Aid Project No. PLH- A160(001); In the Amount of $500; Jefferson County Public Works; Washington State Department of Natural Resources (DNR) 13. AGREEMENT re: Snow Creek Road Culvert Replacement. MP 3.78, County Project No. CR1899, FHWA No. DTFH70 -11 -E- 00039; In the Amount of $219,178.38; Jefferson County Public Works; Seton Construction, Inc. 14. AGREEMENT NO. LA -7591, Supplement No. 1 re: Access Prevention: Upper Hob Road, Olympic National Park, County Project No. CR1896, Federal Aid Project No. PLH- A160(001); In the Amount of $90,799; Jefferson County Public Works; Washington State Department of Transportation (DOT) THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 2 FFAgenda: March 24, 2014 APPROVAL AND ADOPTION OF CONSENT AGENDA — Continued: 15. Advisory Board Resignation re: Jefferson County Planning Commission, Henry Werch, District No. 2 16. Advisory Board Resignation re: Gardiner Community Center Board of Directors; Jill Jones 17. Advisory Board Appointment re: Gardiner Community Center Board of Directors; Three (3) Year Term Expires April 1, 2017; Dennis Heckard 18. Payment of Jefferson County Vouchers /Warrants Dated March 17, 2014 Totaling $468,780.52 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 19. Payment of Jefferson Countv A/P Warrants Done by Payroll Dated March 6, 2014 Totaling $117,828.55 (Records of all claims submitted for payment along with AT Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office.) COMMISSIONERS BRIEFING SESSION REGULAR AGENDA: 10:00 a.m. BID OPENING re: Ouilcene Shop Replacement Project Gordon Ramstrom, Project Manager 10:15 a.m. HEARING re: Community Development Block Grant (CDBG) Application• 2014 Public Service Grant and Close Out of the 2013 Public Service Grant; Olympic Community Action Programs (OlyCAP) (RESOLUTION NO. 12 -14) Geoff Crump, OlyCAP Director Rose Ann Carroll, Accountant THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request Agenda: March 24, 2014 DISCUSSION AND POSSIBLE APPROVAL: HEARING NOTICE re: Amendment to the Clean Water District Ordinance, Jefferson County Code Ch. 8.65; Hearing Scheduled for Monday, April 7, 2014 at 10:00 a.m. in the Commissioners' Chambers (Approved Hearing Notice) Jean Baldwin, Public Health Director Jared Keefer, Environmental Health & Water Quality Director LUNCH 1:30 p.m. County Administrator Briefing Session Chambers Calendar Coordination Miscellaneous Items Future Agenda Items ADDITIONAL BUSINESS: 1. Letter of Comment re: Devil's Vista Timber Sale; Washington State Department of Natural Resources, Susan Trettevik and SEPA Center 2. Letter of Support re: Local Students for Sustainability (SFS) NOTICE OF ADJOURNMENT CORRESPONDENCE: See Attached Correspondence Log THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 4 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2014 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY DESCRIPTION km 0e �v .., WSU Jefferson County News Flash 3/13/2014 3/13/2014 WSU Jefferson County Extension What's Happening in Port Townsend & East Jefferson 3/13Y2014 3/13/2014 PTguide -City Guide to Port Townsend Com y! 3/13/2014 311312014 Barbara Moore -Lewis Email about water issues on Black Point 3/13/2014 3/13/2014 Jeff Selby, Olympic Discovery Trail Thanks Supportive information re: the Jefferson County GMO -free 3/13/2014 3/13/2014 John Frasca on behalf of Richard Dohe rty, M.D. Seeds and Agriculture Ordinance The Rundown: Tiny Houses (A Weekly look at news and 3/13/2014 3/13/2014 Gallatin Public Affairs insights from the Pacific Northwest) 3/13/2014 3/14/2014 NACo (National Association of Counties) NACo Update: Congress Clears Flood Insurance Bill 3/14/2014 3/14/2014 Rick Van Auken, Program Coordinator 3 PM Farm Energy Workshop: Tuesday, 3/18 at PTCC NACo Discusses County Transportation Priorities before 3/14/2014 3/14/2014 NACo (National Association of Counties) House Committee Washington State Department of Natural Memorandum: SEPA LEAD AGENCY & MITIGATED 3/12/2014 3/14/2014 Resources (DNR) DETERINATION OF NONSIGNIFICANCE U.S. Department of Interior, National Park Olympic National Park Wilderness Stewardship Plan - March 2014 3114/2014 Service Preliminary Draft Alternatives Newsletter 3/14/2014 3/14/2014 Planning Commission Desk 3/5 follow - up & Future Meetings Mari Mullen, Port Townsend Main Street Having a blast in Port Townsend - - here's where to find the 3/14/2014 3/14/2014 Program fun! 3/14/2014 3/14/.14 Laura Smedley, Executive Assistant/Clerk of the Board Packet 3 -18 -2014 Board, Jefferson Transit Authority 3/14/2014 3/14/2014 Jefferson County Chamber of Commerce JCCC Newsletter Washington State Association of Counties 3/14/2014 3/14/2014 2014 Legislative Update - Sine Die (WSAC) 3/15/2014 3/17/2014 Betsy Carlson Hoh and Quileute Tech Team March 25th 3/16/2014 3/19/2014 Philip Morley, Jefferson County Administrator Tala Shore 3/16/2014 3/17/2014 Philip Morley, Jefferson County Administrator No Shooting Zone near Port Ludlow 3/16/2014 3/17/2014 Eric Tavlor Salary Increase for Commissioners Mari Mullen, Port Townsend Main Street Lucky You! PT Main Street has a new event on tap March 3/17/2014 3/17/2014 Program 171 3/17/2014 3/17/2014 Jefferson County Chamber of Commerce Energy Lunch Tuesday Kathy Morgan, Housing Program and Asset 3/17/2014 3/17/2014 Subcommittee Manager, OlyCAP 3/12/2014 3/17/2014 Erika Mayfield Letter re: PUD Services sent as Cc: to JC BOCC 3/17/2014 3/17/2014 Edeltraut Sokol For your consideration re: medical marijuana 3/18/2014 3/18/2014 Bill Mann Congrats Phil 3/18/2014 3/18/2014 Bill Mann Congrats 3/18/2014 3/18/2014 Bill Mann Congrats 3/18/2014 3/18/2014 Sandv Wilson Records Request (Public Records Request) Sarah Scanlon, Deputy Director, Office of USDA Announces Support for Innovative, Sustainable 3/18/2014 3/18/2014 External & Intergovernmental Affairs Food Building Materials to Protect Environment and Create Jobs March 10, 2014 3/18/2014 1NACo (National Association of Counties) NACo County News, VOL. 46, No. 5 3/18/2014 3/18/2014 Jill Bidder 13 HMeeting Laura Smedley, Executive Assistant /Clerk of the 3/18/2014 3/18/2014 Board, Jefferson Transit Authority Bid Opening Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 1 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2014 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY DESCRIPTION Kate Driehaus, WSU, Jefferson County Public Records Request - assessment scenarios (Tom 3/19/2014 3/19/2014 Extension Thiersch) Kristin Mayer, KLMAYER Consulting Group 3/19/2014 3!19/2014 Put a Moratorium on Marijuana Growing in the County 3/19,/2014 3/19/2014 Tom Thiersch Horse park - NOT a'volunteer "effort Correspondence may be viewed 8:30 a. m. - 4:30 p.m. Monday - Friday at the County Administrators Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 2