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HomeMy WebLinkAbout091514_cbs01o� `'"" gON tr �IN 0 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austi County Administrator: Philip Morley DRAFT Clerk of the Board: Erin Lundgren MINUTES Week of July 21, 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: A citizen commented on volunteer efforts in Quilcene and urged the Board to support the development of 1) infrastructure; and 2) grant funding for safe passage through the community; and A citizen acknowledged a previous misunderstanding of the use of Proposition 1 funding and thanked Commissioner Sullivan for his detailed explanation; and A citizen suggested that the residents of Quilcene work with other public agencies on an infrastructure feasibility analysis for wastewater by helping to develop an RFP; and A citizen requested supplemental funding from the Lodging Tax funds to upgrade the computer system at the Olympic Peninsula Gateway Visitor Center; and • citizen expressed concern regarding the implementation of Initiative 502; and • citizen: 1) commented on the recent Commissioner candidate forum; 2) stated a forum will be held with the PUD Commissioner candidates in August; and 3) urged the Commissioners to promote economic development of Quilcene and the Highway 101 Corridor. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 33-14 re: Establishing Objectives and Procedures for the 2015 County Budget 2. RESOLUTION NO. 34-14 re: Distribution of Annual PUD Privilege Tax Revenues 3. CALL FOR BIDS re: Pursuit -rated SUV's; Bids Accepted Until a.m. and Opened and Read Publicly at 10:15 a.m., or shortly thereafter on Monday, August 18, 2014 in the Commissioners' Chambers 4. CALL FOR BIDS re: Dump Trucks; Bids Accepted Until 9:30 a.m, and Opened and Read Publicly at 10:45 a.m., or shortly thereafter on Monday, August 18, 2014 in the Commissioners' Chambers 5. AGREEMENT re: Repair and Replace Windows at Port Townsend Community Center; In the Amount of $45,455.18; Jefferson County Central Services; Aldergrove Construction, Inc. Page 1 Commissioners Meeting Minutes of July 21, 2014 DRAFT 1 LJ 6. AGREEMENT, Change Order No. 2 re: Quilcene Replacement Shop Project, County Project No. 180 543 1868; In the Amount of $307,293.06; Jefferson County Public Works; 2 Grade, LLC 7. AGREEMENT re: Plans, Specifications and Estimate (PSAR) Grant Project for West Uncus Road/Salmon Creek Culvert Replacement Design; In the Amount of $98,200; Jefferson County Public Works; Washington State Recreation and Conservation Office (RCO) 8. AGREEMENT re: Solid Waste Facility - Closed Landfill Biogas Flare Maintenance; In the Amount of $1,300 per year; Jefferson County Public Works; John Zink Company, LLC 9. AGREEMENT NO. ICA15081, Interlocal re: Family and Juvenile Court Improvement Plan; In the Amount of $14,420; Jefferson County Juvenile Services; Washington State Administrative Office of the Courts 10. AGREEMENT NO. 1463 -17244 re: Juvenile Accountability Block Grant FFY13; In the Amount of $6,100; Jefferson County Juvenile Services; Washington State Department of Social and Health Services (DSHS) — Juvenile Justice and Rehabilitation Administration 11. AGREEMENT re: Medical/Relapse Prevention Services to Inmates at the Jefferson County Jail; In the Amount of $38,100; Jefferson County Sheriffs Office; Linda Pederson, MSN, ARNP, PLLC 12. AGREEMENT re: Community Access Services; In the Amount of $19,440; Jefferson County Public Health; Concerned Citizens 13. AGREEMENT, Intergovernmental re: School Nurse Corp Program; In the Amount of $29,277 plus mileage; Jefferson County Public Health; Olympic Educational Services District 114 14. AGREEMENT NO. 1463 -16414 re: Developmental Disabilities Administration (DDA); In the Amount of $281,175; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS) 15. AGREEMENT re: Community Access Services; In the Amount of $7,500; Jefferson County Public Health; Skookum Contract Services 16. Advisory Board Appointment re: Jefferson County Solid Waste Advisory Committee (S WAC); Henry Fly, District No. 1; Two (2) Year Term Expires July 21, 2016 17. Payment of Jefferson County Vouchers /Warrants Dated July 14, 2014 Totaling $1,109,566 and Dated July 16, 2014 Totaling $5,639.80 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department) Approval of Minutes: Commissioner Johnson moved to approve the regular meeting minutes of May 5, 12, 19 and 27, 2014 and June 2, 9, and 16, 2014 as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin - Attended a State Board of Health meeting last week. Page 2 Commissioners Meeting Minutes of July 21, 2014 DRAFT .. 1- Commissioner Johnson - Attended a Fort Worden Advisory Committee meeting last week. - Reported that the PDA has launched the 2nd phase of its website and developing a strategic marketing plan. The PDA needs to collect $250,000 in park passes for the State. The legislature may be considering other methods to fund State Parks. Commissioner Sullivan - Attended a meeting with other local agencies regarding mental health issues last week. - Reported that the "Festival by the Bay" is taking place in Port Ludlow this weekend. The meeting was recessed at 9:36 a.m. and reconvened at 9:58 a.m. with all three Commissioners present. HEARING re: Proposed Ordinance Establishing a No Shooting Area in Port Ludlow (Tala Shore Area): County Administrator Philip Morley reviewed two (2) draft ordinances outlining alternatives for the Board to consider with regard to possibly establishing a No Shooting Area in the Tala Shore area of Port Ludlow. He explained that RCW 9.41.300 authorizes local governments to establish "No Shooting Areas" where there is a reasonable likelihood that humans, domestic animals, or property may be jeopardized. Jefferson County codified procedures in Jefferson County Code Chapter 8.50 for establishing "No Shooting Areas" when safety or property is jeopardized. On November 6, 2012, the Commissioners received a petition from residents along the Tala Shore Drive area requesting the establishment of a "No Shooting Area" which is represented in the ordinance titled "Alternative 1 — Original Petition Area." Interestingly to note, the nearby Port Ludlow Master Planned Resort is an established "No Shooting Area' as is the Paradise Bay area located to the south of Tala Shore. Pursuant to Jefferson County Code, the Auditor reviewed the petition and certified that there were a sufficient number of signatures to validate the petition. Subsequently, the Commissioners held a meeting with some of the petitioners in January 2013 where there was discussion about adjoining property owners' interest in potentially being included in a "No Shooting Area." The petitioners reached out to the property owners to gauge interest and subsequently, the County received a letter in February 2013 from the Tala Point Homeowners' Association representing property owners that indicated interest in being included in a "No Shooting Area" based on a majority vote of 8 out of 13 of its members (8 in favor, 3 opposed and 2 non - responses). A clear majority of the property owners were supportive of being included in a "No Shooting Area." The County also received individual letters from a number of other property owners which are included in the materials provided to the Board. Based on the additional interest expressed by other property owners not included in the original petition, the Board directed staff to look at potentially expanding the proposed Tala Shore No Shooting Area. One concept that was considered was to include not only the original petition area, but all of the properties shown in white on the map attached to the draft ordinance titled "Alternative 1 — Original Petition Area" in order to make a clear and contiguous single "No Shooting Area" that would not present boundary issues. Page 3 Commissioners Meeting Minutes of July 21, 2014 FT Pursuant to Jefferson County Code, County staff conducted outreach to the Tribes that are members of both the Point -No -Point and Point Elliot Treaties. Input from the tribes was received regarding treaty rights for hunting. Strong input was received from the Port Gamble S'Klallam Tribe and the Suquamish Tribe stating that while they are supportive of protecting developed areas, they want to make sure that areas which are largely undeveloped remain open for hunting. In particular, they noted a large 80 acre timber parcel which is owned by the Washington State Department of Natural Resources (DNR). The tribes have an established relationship with DNR to explicitly allow tribal hunting within DNR property boundaries. The tribes are very concerned that the 80 acre parcel and other undeveloped parcels not be included in the proposed Tala Shore No Shooting Area. As a result of the input from the tribes, and in further consultation with the Commissioners, County staff developed an expanded "No Shooting Area" which is shown on the map attached to the draft ordinance titled "Alternative 2 — Expanded Area." The expanded area extends the western boundary of the original Tala Shore petition area to E. Ludlow Ridge Road which clarifies the boundary to the west. The northern boundary as shown on the original petition for the Tala Shore No Shooting area remains unchanged, but the smaller developed lots in the northern part of Tala Point have been included. The larger parcels remain unconstrained with regard to the scope of the proposed Tala Shore No Shooting Area. It was noted that there are some smaller undeveloped parcels located directly north of the Port Ludlow No Shooting Area which are not included in the proposed Tala Shore No Shooting Area. County Administrator Morley noted that a hearing notice was published on June 18, 2014 and July 9, 2014. Additionally, notice of this hearing was sent to all of the property owners and street addresses within the proposed Tala Shore No Shooting Area, as well as to property owners and street addresses located within 300' of the proposed Tala Shore No Shooting Area. Notice was also sent to both the Point -No -Point Treaty Tribes and Point Elliot Treaty Tribes. Included in the materials provided to the Board are two letters received from the tribes which were considered in developing the draft ordinance "Alternative 2 — Expanded Area." The two draft ordinances are presented to the Board for consideration and both include a finding pursuant to State law that there is a risk to safety and property within the designated "No Shooting Area." Chairman Austin opened the hearing for public testimony. David Reid, Port Ludlow: His residence is out on the tip that was identified as a "No Shooting Area" in "Alternate 2." Phil referenced a letter from our Association President supporting this. She is not here today so I am somewhat speaking on her behalf as well. As Phil said, there was a clear majority supporting this. But, in fact, supporting a larger area, so I think that the message I want to communicate is that we are disappointed that the entire Point is not being included in one of the alternatives. Somewhat supporting that is another situation, and that is, the larger white area on map. The largest land holder is Olympic Property Group which is a subsidiary of Pope Resources. They have been actively pursuing development of that area. They have 250 acres there. They basically surround the 80 acres that the State Department of Natural Resources (DNR) owns. They have developed a plan for developing 50 homesites. So we are really talking about development that is pending. They expect to complete the septic design this year and by the end of the year have a preliminary plat approval for their development with these 50 homesites. So we are really talking about a situation that requires something now for the entire Point or that it will happen very soon in the future; a "No Shooting Zone." I don't know how to Page 4 Commissioners Meeting Minutes of July 21, 2014 9 S A rT deal with the DNR property as far as the Native American Sconcerns. I see that as an issue certainly, but I don't have a solution for that. Let me just make one personal note. I am very comfortable around guns. In fact, I had my first 22 -Rifle when I was 10 years old. The situation was different, however, than what we are talking about here, because we can control, not who owns guns, but where they are used and proximity. I grew up where the nearest neighbor was 2 '/2 miles away. Thank you. David Schwartz, Port Ludlow: I live on the Point as well. I am a neighbor of David's. I originally supported the vote that our Association had in support of the "No Shooting Zone." I have since changed my mind and have talked with a couple of the other neighbors and just want to make a point that though it is a majority, it is not unanimous. Much of David's concerns about the length of the road we do walk. It is a gated community. That whole length of the mile is gated, so it is not open to the public. People walk it, so in that regard people were concerned that as they are walking down that mile long road that they would find that they might be within either earshot or in direct danger. My question was, and I am a new resident, is that in the 20 some years that that development has existed out there on the tip, has there ever been an issue? I don't believe so, although there has been gun sounds. I am not so sure what we are trying to do here on the Point. Again, I originally voted for it. I have changed my vote. Just thought I would make that point made known. David Neault, Port Ludlow: I have lived here for 24 years. In that 24 years I have seen it grow from a small community where we saw hunters on the road, they would drive down and have their guns in the car. It was a little uncomfortable. There was a guy with a gun on the road at 5:30 a.m. Was I uncomfortable? Certainly. Could I do anything about it? Not a thing. Would I have loved to have had a "No Shooting Zone" at that point? Certainly. Houses started to get built up. It is no longer an issue. No one would take a place and start target shooting if they were sane or not drunk. This is not a problem for that road. What this is, is people that want to restrict hunters. This is not a target shooting issue. Paradise Bay had a target shooting issue with the gravel pit and that is why they needed that. There is not a problem. When I spoke to Administrator Morley, he said you guys would be checking the JCSO records and I am sure that has been done, to see whether or not there has been issues and 911 calls documenting that there actually is an issue, because the Commissioners, in order to act, have to have a clear and present, there has to be a danger under 9.41.300 for you guys to act. If there is no documented issue, there is really a failure for you guys to be able to implement a "No Shooting Zone." So, I don't know how you could act if there is no danger there documented. I am sure that within the record you guys are going to document how you came to that decision. That is something of course we will be looking at. Those of us that are not in favor of this "No Shooting Zone." My concern here is that we are doing something that doesn't need to be done. I'm also concerned about JCC 8.50 itself, because it doesn't provide some of the protections that I would expect. Administrator Morley said: Well you have the right to shoot an animal on your property. I read JCC 8.50 and I don't see that it provides me the protection. I don't see that in the law and I would like the Commissioners to actually have somebody look at that and see where under State law it says that. Under JCC it does not reference any of the State law. So my concerns here are the Commissioners don't really, you know, if there is a danger, go ahead and act. But there is no danger that has been documented that I am aware of in the Sheriff s record under JSCO. If you guys had done the research and it is there, go ahead, do this. If not, I am concerned. Shan Irwin, Port Ludlow: I live at the end of the road on a gravel private road. I have heard gunshots through the years behind me. I used to feel comfortable walking the trails. I don't anymore. I appreciate what you have done and the time you have taken to look at all the issues and I hope that you will consider following through with this "No Shooting Zone." Our area has gotten more dense with people Page 5 .7h Commissioners Meeting Minutes of July 21 2014a *t T and recently, on the white area of the map, Pope Resources has just started doing some logging and they have a "No Shooting" sign on one of those parcels. I guess I am just concerned for our rural community and being safe there. Thank you for your time. Ted Riley Jordan. Non - Resident Port Ludlow Propertv Owner: We bought our home 14 years ago and we enjoy the community and are hoping to make it our permanent residence soon. While I am not opposed to the "No Shooting Area," I do have questions with the County Code itself, the vagueness of it. As Mr. Neault brought up, the exemptions do not clearly state and comply with the present Washington State regulations where you have the legal right to put down a diseased or injured animal or one causing property damage or for public safety. Also, the other problem I have with it, or question I have with it, is the enforcement. It actually says in there you can actually be cited by registered mail. And I perceive that and understand it myself as if someone hears what they even assume to be a gunshot, a warrant could be mailed to you and you could be cited. Personally, I hold a security clearance with the Department of Homeland Security. Even a false accusation could cost me my security clearance, and then I would have to go through the legal process. Due to some federal records that my wife sent me last night, even if it is expunged, I may have a hard time getting that clearance back. So, actually, the verbiage I feel of the County Code itself really needs to be clarified and examined. Another thing that may be simple, JCC Chapter 8.50 states "No Shooting Areas" and all the signs say "No Shooting Zones." Now days within the letter of the law on warrants, that one word could actually make you wonder if this ordinance would be thrown out because one says "Area" and one says "Zone." Those are basically my concerns, because yes, the houses are close together and no one should be just target shooting anywhere. There already is a State WAC that covers target shooting and you are not allowed to shoot within 500 feet of a residence. There is also a Revised Code of Washington 77.36.30 that allows you to trap and kill wildlife threatening human safety and causing property damage. There is also the Washington Administrative Code 232.36.50 which addresses killing wildlife for personal safety that really needs to be closely looked at. Thank you very much for your time and consideration. Myron Hillman, Port Ludlow: I understand some of the technical aspects that these two gentlemen brought up. You gentlemen are faced, not with the enforcement of those technicalities, that goes to the legal department, your duty is to have the zone, whether it's a "Zone" or "Area." We are not dealing with technicalities, we are dealing with public safety. Public safety as a whole. That is what the jurisdiction is basically about. I am like Mr. Reid, I grew up with a 22 in my hand at about 10 years old and lived in the country. But, my father was an iron arm man and if I did anything wrong it was taken away from me. We have had some irresponsible activity in the area. We have lived there 14 years. I do hear an occasional gunshot up on the hill. Maybe that is related to the fact the coyotes are gone, the bobcats are gone, bunny rabbits are increasing, I don't know. But, I am in favor of the area. I agree with Mr. Reid, I think it should be bigger on the Point. But, then that can be amended after this is adopted as that area develops. So yes, I am in favor of it. I think the technicalities they are bringing up are moot at this point. You have to have the area. You have to have a case brought in those refined halls of law. Thank you. Hearing no further testimony, Chairman Austin closed the public hearing. Chairman Austin stated that the one thing that testimony "for" and "against" has demonstrated is that it takes time and it takes deliberation to come up with Codes that are protective. Almost always there are two sides of an issue. An issue of basic freedom and how does one person's freedom start to impinge Page 6 _ _ Commissioners Meeting Minutes of July 21, 2014 ¢` upon the rights of another person. That is where government "-s� a tough task ead of it and that is what we are going to attempt to do today. Commissioner Sullivan stated he thought that protecting yourself from dangerous animals and those kinds of situations was an exemption covered in the Jefferson County Code (JCC). County Administrator Morley stated JCC Chapter 8.50.020 lists exemptions. As a follow -up to this hearing staff can look at the WAC and RCW citations referenced by Mr. Ted Riley Jordan with the intent to mirror any exemptions in State law. If further refinement of the JCC is necessary we can certainly address that at a later date. As pointed out by Commissioner Sullivan, there are a number of exemptions already in the JCC which perhaps need to be expanded. He read the exemptions as outlined in the JCC: "1) The use of firearms by citizens pursuant to RCW 16.08.020 regarding dogs or other animals, endangering livestock; 2) The lawful use of a firearm by law enforcement in the performance of their duties; 3) The use of firearms to lawfully slaughter farm animals; 4) The lawful use of force by citizens; 5) The continued operation of the legally established private or public gun club facilities." Exemption #4 may be a "catch all" that might include what Mr. Ted Riley Jordan was citing, but staff will need to confirm that. County Administrator Morley stated that both alternatives presented focus on areas where there are residences. Other comments made by citizens during public testimony is that in the event that there is additional development in the area, either citizens could petition or the Board could look to potentially expand either of these alternatives to include any future additional development. Chairman Austin stated one of his concerns is to try to avoid further delay. The petition was submitted more than a year ago. They have been very patient. If we were to try to expand beyond Alternative 2, then we would need to engage in further public testimony, which may not technically be required, but it would be conducted and would mean a further delay. Commissioner Sullivan asked if any comments were submitted by Pope Resources or Olympic Property Group? County Administrator Morley replied that he is not aware of any comments. Commissioner Johnson stated he has lived here his entire life and he has watched as the hunters keep getting pushed out the door. But the hunters keep getting pushed out the door because people want growth and people keep moving in. He has mixed feelings about this. He understands the issue with the tribes and feels that it should be clear that they should have the 80 acres as part of their hunting grounds and perhaps more. He does not think he is ready to vote today. Commissioner Sullivan stated that JCC does not cover bows at all. One of the things that was suggested was keeping it to bows and muzzle loaders and shotguns, things that you do not worry about going great distances, because there are some firearms that can go a great distance. That is one thing he would consider. In terms of delay, he understands that issue. It is difficult when the outer boundary of these areas are not identifiable or defined. Commissioner Johnson stated that State law prohibits shooting within 500 feet from a residence. Without an identifiable boundary it is difficult to determine an exact distance. Commissioner Sullivan stated that he wished Olympic Property Group would have provided comments on this issue because of the future development possibilities. He is inclined to go with the whole area Page 7 Commissioners Meeting Minutes of July 21 2014 0.1RAFT - except the DNR land and leave it to DNR to enforce their regul gffdhs on their property. The Board could do part of this now and leave that open to possibly add in the future. Chairman Austin stated that to his knowledge the County does not have a request from Olympic Property Group to start permitting. He is uncertain, at this point, if the zoning would allow it. Commissioner Sullivan added that it is their private property and it is their right to prohibit shooting. They could actually put that in their covenants. Chairman Austin expressed his concern about sending this back to staff to make more changes and causing a further delay for property owners who live in relatively dense residential areas. The County has heard from the tribes. A distance of 500 feet as a protective zone for shooting does not seem very far. Commissioner Sullivan stated that is why it speaks to allowing muzzle loaders and shotguns which have a shorter range. There is also an issue of expanding the "No Shooting Area" with a limitation of establishing an identifiable boundary and how to enforce it. Chairman Austin questioned how a citizen can distinguish the difference between a shotgun vs. a 30.06? It can be argued that if a person is around weapons, they can make the distinction. He noted that the bow and shotgun exemption are not included in other established "No Shooting Areas" in the County. Commissioner Sullivan stated that bows are not covered and are allowed everywhere. Commissioner Johnson stated he understands the Tala Point issue. He would feel more comfortable if there was a buffer, but there is a road which is a definable boundary. Commissioner Sullivan stated that he is supportive of Alternative 2. Commissioner Johnson agreed. Commissioner Sullivan moved to adopt Alternative 2 — Expanded Area ORDINANCE NO. 06- 0721 -14 establishing a No Shooting Area near Port Ludlow to be known as the Tala Shore No Shooting Area. Commissioner Johnson seconded the motion. He stated he is reluctant in some respects, but there is strong support from the neighborhood and it leaves substantial property open for hunting and satisfies the tribes. Commission Sullivan confirmed with County Administrator Morley that staff will review the RCW to determine if there is a need to update the ordinance. County Administrator Morley stated that he will also review with legal counsel the other issue regarding the enforcement procedures and notification. Chairman Austin called for a vote on the motion. The motion carried by a unanimous vote. The meeting was recessed at 10:49 a.m. and reconvened at 10:58 a.m. with all three Commissioners present. HEARING re: 2 "d Quarter 2014 Budget Appropriations /Extensions; Various County Departments: County Administrator Philip Morley reviewed the following three requests for budget appropriations and extensions which have been submitted: Page 8 . Commissioners Meeting Minutes of July 21, 2014 1) GENERAL FUND: Superior Court is requesting $20,000 to cover psychiatric or psychological evaluations and related to high profile criminal cases that required the appointment by the Court of expert services which are constitutionally guaranteed for indigent defendants. These are unanticipated, but required costs that need to be covered. This appropriation replenishes that budget line item for Superior Court and hopefully will allow them to carry forward for the remainder of the year. 2) GENERAL FUND: An operating transfer to the Capital Improvement fund in the amount of $450,000 is being requested due to the fact that PILT (Payment in Lieu of Taxes from the Federal government) revenues received were $847,000 higher than budgeted for 2014. This appropriation places additional funding into the Capital Improvement fund that can be used both for debt service coverage in future years or for a subsequent transfer out of the Capital Improvement fund into another capital fund such as construction or renovation for a capital project. 3) ROAD FUND: Public Works is requesting a transfer to the Emergency Road Reserve fund in the amount of $75,000 for emergency repairs to Oil City Road. This project was not originally included or funded within the Road Fund. Earlier this year, the Commissioners declared an emergency by Resolution due to the bank erosion threatening Oil City Road at milepost 8.8. Public Works has subsequently received permits and secured bids to stockpile emergency rip rap (large rock) at this location to protect the road. The Road Reserve fund was established to cover emergencies such as these and should be used for that purpose. Chairman Austin opened the hearing for public testimony. Hearing no comments for or against the 2nd Quarter 2014 Budget Appropriations /Extensions for various County departments, Chairman Austin closed the public hearing. Commissioner Sullivan moved to approve RESOLUTION NO. 35-14; ORDER re: 21d Quarter 2014 Budget Appropriations/Extensions for Various County Departments. Commissioner Johnson seconded the motion which carried by a unanimous vote. Closed Session re: Strategy or position for collective bargaining, professional negotiations, or grievance or mediation proceedings: A Closed Session was scheduled from 11:00 a.m. to 11:30 a.m. with the Commissioners, County Administrator and Clerk of the Board /Human Resources Manager to discuss strategy or position for collective bargaining, professional negotiations, or grievance or mediation proceedings, not subject to the Open Public Meetings Act, as outlined in RCW 42.30.140(4)(b). The actual period of time the Board met in Closed Session on this topic was from 11:09 a.m. to 11:27 a.m. At the conclusion of the Closed Session the Board resumed the regular meeting. HEARING re: Surplus County Property: Interim Treasurer Janet Holbrook and Foreclosure Specialist Sabrina Hathaway were present to discuss the surplus of County property. Ms. Hathaway stated that various departments have requested the need to dispose surplus equipment. Staff is requesting the Board approve a resolution to allow this property to be sold at auction. _.. _ Page 9 . Commissioners Meeting Minutes of July 21, 2014 County Administrator Morley stated that a substantial amount . he p be eclared surplus is ER &R Fleet property. Ms. Hathaway added that the Assessor's office is requesting to surplus a Ford Escort and Public Works Solid Waste Division is requesting to surplus a 1993 Trailer Jockey. Chairman Austin stated this is a lot of equipment that will be disposed by the County. He asked what is the County's plan to replace this equipment? There is only so much space at the County Shop. Looking at the list of surplus items, it appears that the County Shop will be cleared out. He asked if the County has replacements for this property and how all the needs of the County are going to be taken care of after disposing of this property? ER &R Manager Matt Stewart responded that the property has all been replaced. Property is building up since it has been almost two years since the last auction was held. This property has already been removed from the fleet and there are working replacements in the field. Chairman Austin asked where is the property stored? ER &R Manager Stewart replied that most of it is stored at the County Shop. It is taking up too much room and needs to go. Commissioner Johnson asked if the vehicles on the list are being replaced with hybrid vehicles as much as possible? ER &R Manager Stewart replied that he can speak to the replacements from here on out. The trailer jockey is the only item that has been replaced since he began working for Jefferson County. All the other items have been out of the fleet for at least seven months. Not all of the vehicles were replaced with hybrids, although ER &R is endeavoring to do that where it makes sense. Chairman Austin opened the hearing for public testimony. Bill McIntvre: Stated he is the President, Manager, and maintenance person for the Jefferson County Fairgrounds. He is showing an interest in a John Deer 4400 Tractor with a mower. I would like to see that handed down to the Jefferson County Fair Board on the grounds that we can mow our grass without having to bring our personal mowers out there to get ready for our event coming up here in the middle of August and also during the course of the year. Now I have not looked at this tractor, Matt. I was out there Friday, but I did not realize you were off on Fridays. (ER &R Manager Matt Stewart responded: We are open on Fridays, actually we would be happy to have you come back.). Ok, well maybe I can come out tomorrow or Tuesday to take a look at it. I am showing an interest in the John Deer 4400 for the Fairgrounds to be handed down or wheeled on the trailer, or whatever we have to do. I would like to see this piece of equipment on the Fairgrounds and not come up for auction. Chairman Austin asked Mr. McIntyre if he is committing himself to purchasing the tractor and mower? Mr. McIntyre responded if the Fairgrounds have enough cash flow. Cash flow for the Jefferson County Fairgrounds is really tight and real minimal. So that is the reason I don't want to see it go up for auction. Commissioner Johnson asked if the County can legally transfer title? County Administrator Morley stated that when the County declares property as surplus, there are adopted procedures that allow the transfer of property to other public agencies or non - profit agencies where the property has diminimis or no value. The Fair Board is a registered non - profit agency. County Administrator Morley asked ER &R Manager Stewart if the value of the tractor /mower has been assessed? ER &R Manager Stewart stated that they would assess the value if the County agrees to Page 10 Commissioners Meeting Minutes of July 21, 2014 proceed with Mr. McIntyre's request. The County uses 10% of the original value of the property for purposes of calculating a basic residual value at the end of its life. The tractor /mower is a Public Works department asset. The amount the Public Works department paid in rent over the life of the piece of equipment is based on that 10% coming back to ER &R at the end of its life. County Administrator Morley noted that the resolution does not directly specify how the Treasurer would dispose of the property, it simply says that the Board makes a finding and determination as required by RCW 36.34.050 to declare the property surplus and allow the Treasurer to proceed with the disposition of said surplus items. That will allow the Treasurer's office to work with the ER &R department to look at the appropriate procedures for disposing of each of those items, including the tractor /mower. Commissioner Johnson stated he would like to see the County look at giving the best deal possible to the Fair Board. The Fair Board performs a great function for the County. Commissioner Sullivan added that the Fair Board has made good use of equipment in the past. The voters approved Proposition 1 which increased the amount of funding the County could give to the Fairgrounds and 4 -H which is a big part of the Fair. He believes this is in that spirit. Hearing no further testimony, Chairman Austin closed the public hearing. Commissioner Sullivan moved to approve RESOLUTION NO. 36-14 re: Determination to Declare Certain County Property as Surplus. Commissioner Johnson seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:39 a.m. and reconvened at 1:36 p.m. Chairman Austin and Commissioner Sullivan were present. Commissioner Johnson was absent due to another commitment. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Director of Community Development Carl Smith was also present. Miscellaneous Items: • Arrow Lumber — Permit was issued with no appeals, contained a variety of conditions including contractor sales /wholesale only with up to 10% floor space for incidental retail; no retail to general public; right in right out access only as required by Washington State Department of Transportation (DOT). Retail limitation under current zoning is recorded on title. • A project to develop and adopt ordinance revisions to sunset very old land use applications (similar as now in place for building permit applications) will be included by the Department of Community Development (DCD) in its Comprehensive Plan update and the accompanying Unified Development Code (UDC) amendments as part of periodic update. • Tala Shore No Shooting Area: discussed the value of considering prior to making future land use Comprehensive Plan revisions, their potential impact on creating future conflicts with shooting, and the need to be sensitive to retaining areas where shooting remains safe and open. Page I 1 Commissioners Meeting Minutes of July 21, 2014 (- '� /. __ ''DR �„ • Marijuana issue update and July staff meeting coordination by Governor's Office for Regulatory Innovation and Assistance; also discussed compliance information to Washington State Liquor Control Board (WSLCB) and Board of County Commissioner (BoCC) request that the County forward local compliance information to the WSLCB. • Ag/CAR meeting on July 17, 2014 - next meeting August 14, 2014. Last week's July 17, 2014 meeting was attended by Sierra Club, Conservation District, Dana Ecelberger, a farmer, Al Latham; Jefferson County -WSU Extension's Bob Simmons, Laura Lewis, Kate Dean, and Planning Commission members Richard Hall and Gary Felder. • Planning Commission Brinnon meeting - very little attendance: Joy and Joe Baisch; Kathleen Kler. • Memorial Field/Recreation Center status update. • JeffCom Interlocal Agreement (ILA) status. • Pending: Barking Dog Ordinance and Coyle No Shooting Area. • Jefferson Mental Health - Commissioner Sullivan reported on a meeting held July 18, 2014 with Jefferson Mental Health, Jean Baldwin, Tom Locke, and representatives from Jefferson Healthcare. Calendar Coordination: Chairman Austin and County Administrator Morley will attend a Finance Committee meeting on July 22, 2014. Interim - Treasurer Janet Holbrook will Chair. • Chairman Austin will attend a Washington State Board of Health meeting on July 23, 2014. • Chairman Austin and County Administrator Morley will attend a JeffCom Board meeting on July 24, 2014. • A Quarterly meeting with Directors and Elected Officials will be held on July 28, 2014. • A public meeting on the Port Townsend Paper Mill permit will be held on July 28, 2014. Chairman Austin may attend in audience. • Chairman Austin will be out of the office August 5 -10, 2014. • The Jefferson County Fair will be held August 8 -10, 2014. • The Jefferson County Employee Picnic will be held August 14, 2014. • The All - County Picnic for Jefferson Port Townsend Response Emergency Planning (JPREP) will be held on August 17, 2014 - (recruiting for Head Honcho booth, shifts). • Chairman Austin will certify the primary election on August 19, 2014. • Chairman Austin will be attending the EcoSystem Coordinating Board meeting on August 2, 2014 and will not be attending the Jefferson County Board of Health meeting. • Commissioner Sullivan and Commissioner Johnson will attend the Jefferson County Board of Health meeting on August 21, 2014. • Chairman Austin and County Administrator Morley will attend a JeffCom Board meeting on August 28, 2014. • Chairman Austin will attend a tribal meeting on August 28, 2014 at 1:00 p.m. • Chairman Austin will attend a Hargrove meeting on September 2, 2014 at 3:30 p.m. County Administrator's Briefing Session must conclude by 3:00 p.m. • Commissioner Sullivan will attend a Washington State Association of Counties (WSAC) Legislative Steering Committee (LSC) meeting on September 18, 2014 which conflicts with the Jefferson County Board of Health meeting. • Chairman Austin and Commissioner Johnson will attend the Jefferson County Board of Health meeting on September 18, 2014. _ Page 12 _ Commissioners Meeting Minutes of July 21, 2014 DRAFT - K.11 • Chairman Austin may leave the JeffCom meeting early on September 25, 2014. • There will be no Board of County Commissioners meeting on September 29, 2014 as it is a 5 "' Monday. • Commissioner Johnson will be welcoming the Northwest Straits Commission at the Northwest Maritime Center on October 7, 2014. NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 338 p.m. until the next regular meeting or special meeting as properly noticed. Chairman Austin seconded the motion. The motion carried. SEAL: ATTEST: Erin Lundgren, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member David Sullivan. Member Page 13 N �¢gO Q is G IN 1�0 District No. I Commissioner: Phil Johl DRAFT District No. 2 Commissioner: David W. Stil$van District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of Julv 28. 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen commented on consent agenda item no. 1 and questioned how it will be implemented; and • A citizen: 1) commented on the need for the County to respect citizens' quality of life and to recognize there are issues with having marijuana operations located in residential neighborhoods; and 2) stated that a Conditional Use Permit process could be put in place that would take 40 days from start to finish; and • A citizen commented on political signs that are easy to read and talked about issues with implementing the marijuana initiative; and • A citizen commented on the estimate of 40 days to introduce a new Conditional Use Permit process and reminded Commissioner Austin that there is limited time for keeping his promise to complete two outstanding legislative items. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to delete item no. 1 and approve the remaining items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. DELETED: RESOLUTION NO. re: Allowing Employees to Receive up to Two (2) Unpaid Holidays Per Calendar Year for a Reason of Faith or Conscience or an Organized Activity Conducted Under the Auspices of a Religious Denomination, Church, or Religious Organization (Approved Later in Minutes) 2. CALL FOR BIDS re: Motor Graders; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:30 a.m., or shortly thereafter on Monday, August 18, 2014 in the Commissioners' Chambers 3. AGREEMENT re: Reimbursable Supply of Motor Fuel; Amount Dependent on Reimbursements; Jefferson County Central Services; Jefferson County Fire District No. 4 4. AGREEMENT, Subrecipient re: 2014 Community Development Block Grant (CDBG) Public Services Grant; In the Amount of $96,249; Jefferson County Administrator; Olympic Community Action Program (OIyCAP) 5. AGREEMENT re: Interlocal allowing each party to furnish labor, equipment, or materials when available to the other party on a reimbursable basis; Jefferson County Public Works; Jamestown S'Klallam Tribe Page I X' n Commissioners Meeting Minutes of July 28, 2014 = _ _ DST 6. AGREEMENT re: Individual Employment and Individual Technical Assistance; In the Amount of $41,641; Jefferson County Public Health; Concerned Citizens 7. AGREEMENT re: Tarboo Forest Conservation Project, Phase I and lI; Expenditures are $334,000 from Conservation Futures Fund with required Matching Funds in the Amount of $420,035 (donated land value) from Jefferson Land Trust; Jefferson County Public Health; Jefferson Land Trust 8. Advisory Board Reappointments (2) re: North Pacific Coast Marine Resources Committee (NPC MRC); Two (2) Year Terms Expiring July 28, 2016; Jill Silver, Conservation/Environmental Groups; and John Richmond, Economic /Scientific Groups 9. Payment of Jefferson County Vouchers /Warrants Dated July 21, 2014 Totaling $664,041.56 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 10. Payment of Jefferson County Payroll Warrants Dated July 18, 2014 Totaling $73,537.27 and A/P Warrants Done by Payroll Dated July 18, 2014 Totaling $124,535.15 and Dated July 18, 2014 Totaling $15,923.24 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office.) COMMISSIONERS BRIEFING SESSION. The Commissioners each provided updates on the following items: Chairman Austin - Reported that the State Board of Health held a workshop on oral health last week which brought together staff from various agencies to address the issue of access to oral health services. A future goal of the State Board of Health is to focus on oral health. He will discuss this issue with the Jefferson County Board of Health. - Attended a Jefferson -Port Townsend Response Emergency Planning meeting last week where he participated in an exercise in preparing for a massive loss of electricity. Commissioner Johnson - Participated in a Coastal Caucus webinar last week regarding shoreline armoring. - The National Marine Sanctuary is trying to create a "Beach Clean-up" event to take place in September. - Reported on positive environmental changes and the expected increase in fish populations as a result of the removal of the Elwha Dam. - Will be attending a Landfill Presentation this evening. Commissioner Sullivan - Discussed the oral health services that Olympic Community Action Programs (OIyCAP) has provided. - Commented on the disease affecting starfish in the area. - Will be attending a Landfill Presentation this evening. Page 2 g `DRAFT M Commissioners Meeting Minutes of July 28, 2014 The meeting was recessed at 9:37 a.m. and reconvened at 12:00 p.m. for the Quarterly Elected Officials /Department Directors lunch meeting with all three Commissioners present. The meeting was recessed at 1:10 p.m. and reconvened at 1:30 p.m. All three Commissioners were present for the afternoon session. ADDITIONAL BUSINESS — TWO (2) LETTERS: Chairman Austin presented two letters for the Board's consideration and approval. After discussion, Commissioner Sullivan moved to approve a letter to Diane Shostak of the Olympic Peninsula Visitors Bureau, congratulating her on her recent retirement. Commissioner Johnson seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to approve a letter to the Washington State Director of The Nature Conservancy supporting the Clearwater and Hoh River Riparian Property Acquisition. Commissioner Johnson seconded the motion which carried by a unanimous vote. RESOLUTION re: Allowing Employees to Receive up to Two (2) Unpaid Holidays Per Calendar Year for a Reason of Faith or Conscience or an Organized Activity Conducted Under the Auspices of a Religious Denomination, Church, or Religious Organization (Consent Agenda Item No. 1): County Administrator Philip Morley explained that a new state law (SSB5173) went into effect on June 12, 2014 which allows state and local government employees to receive up to two (2) unpaid holidays per calendar year for a reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization. As required by the law, the proposed Resolution establishes guidelines for implementing the law. He stated the Board wants to clarify the language of the Resolution to make it clear that taking advantage of this state mandated right, does not require affiliation with an organized activity conducted under the auspices of a religious denomination, church, or religious organization. County Administrator suggested the language within the paragraph "NOW THEREFORE, BE IT RESOLVED ..." which reads: "... for a reason of faith or conscience or ..." be changed to read"... for a reason of the individual's faith or conscience, or ... " This makes it clear that a request can be for a reason of the individual's faith or conscience, or for a reason of an organized activity of an organization conducted under the auspices of a religious denomination, church, or religious organization. Chairman Austin suggested that a semi -colon (;) also be added after the word "conscience" within the first paragraph "WHEREAS, in accordance with state law..." to make it clear that it is separate from an activity that has to be conducted by a church, etc. County Administrator Morley stated that if a semi -colon (;) is added, then the quotation marks need to be removed because the language was a direct quote from the statute. The comma () added in County Administrator Morley's suggested language within the paragraph "NOW, THEREFORE, BE IT RESOLVED ...for a reason of the individual's faith or conscience, or... " will be changed to a semi -colon (;) for consistency. County Administrator Morley read aloud the following proposed language: "NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners, Jefferson County, Washington, that the attached process for allowing employees to receive up to two (2) unpaid holidays per calendar year for a reason of the individual's faith or conscience; or for a reason of an organized activity conducted under the auspices of a religious denomination, church, or religious organization, is hereby adopted for use by all Jefferson County Departments." Page 3 Commissioners Meeting Minutes of July 28 2014 n) X_DRAFT c Chairman Austin explained that this new law must be enacted by the Board. His understanding is that it is not limited to Christian organizations and does not discriminate against other organizations or non - organizations. A person does not have to be a member of a religious organization to request these two unpaid holidays. Commissioner Sullivan noted that the language in the policy attached to the Resolution also needs to reflect the proposed changes. County Administrator Morley suggested removing the quotation marks from the paragraph of the policy and adding a semi -colon (;) after the word "conscience." Discussion ensued regarding the standard of undue hardship as defined by emergency rule of the Office of Financial Management which will issue a permanent rule at a later date. Commissioner Sullivan moved to approve RESOLUTION NO. 37 -14 as amended. Commissioner Johnson seconded the motion which carried by a unanimous vote. ADDITIONAL BUSINESS — LETTER: The Board discussed a draft letter to Olympic Resource Management regarding Tarboo Slopes and Camp Discovery Creek Properties in the Dabob Bay Natural Area. After discussing changes to the letter the Board agreed to restructure the three numbered paragraphs so that paragraph 91 will become paragraph #3, paragraph 92 will become paragraph #1 and paragraph 43 will become paragraph 42. At the end of the last sentence of renumbered paragraph #1 where it reads "...parcels worthy of special consideration in terms of potential risk and liability. ", the Board agreed to replace the period (.) with a semi -colon (;) and add the following language: "... particularly in light of the recent Oso disaster." Commissioner Johnson moved approve to approve the letter as amended. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • A public meeting on the Port Townsend Paper Mill permit will be held on July 28, 2014. Chairman Austin may attend in audience. • Chairman Austin will be out of the office August 5 -10, 2014. • There will be a Hood Canal Coordinating Council (HCCC) teleconference at 10:00 a.m. on August 8, 2014. • The Jefferson County Fair will be held August 8 -10, 2014. • The Jefferson County Employee Picnic will be held August 14, 2014. • All three Commissioners will be attending the All- County Picnic for Jefferson Port Townsend Response Emergency Planning (JPREP) on August 17, 2014 - (recruiting for Head Honcho booth, shifts). • Chairman Austin will certify the primary election on August 19, 2014. Page 4 Commissioners Meeting Minutes of July 28, 2014 E�� • Chairman Austin will be attending the EcoSystem Coord"Wng 13WIFUtint on August 2, 2014 and will not be attending the Jefferson County Board of Health meeting. • Commissioner Sullivan and Commissioner Johnson Mll attend the Jefferson County Board of Health meeting on August 21, 2014. • Chairman Austin and County Administrator Morley will attend a JeffCom Board meeting on August 28, 2014. • Chairman Austin will attend a tribal meeting on August 28, 2014 at 1:00 p.m. • Chairman Austin will attend a Hargrove meeting on September 2, 2014 at 3:30 p.m. County Administrator's Briefing Session must conclude by 3:00 p.m. • Commissioner Sullivan will attend a Washington State Association of Counties (WSAC) Legislative Steering Committee (LSC) meeting on September 18, 2014 which conflicts with the Jefferson County Board of Health meeting. • Chairman Austin and Commissioner Johnson will attend the Jefferson County Board of Health meeting on September 18, 2014. • Chairman Austin may leave the JeffCom meeting early on September 25, 2014. • There will be no Board of County Commissioners meeting on September 29, 2014 as it is a 5`t' Monday. • Commissioner Johnson will be welcoming the Northwest Straits Commission at the Northwest Maritime Center on October 7, 2014. • The JeffCom meeting was rescheduled from October 23, 2014 to October 30, 2014. Miscellaneous Items • Dabob Bay NOTICE OFADJOURNMENT.• Commissioner Johnson moved to adjourn the meeting at 2:52 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Erin Lundgren, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member David Sullivan, Member Page 5 District No. 1 Commissioner: Phil Johnson s i District No. 2 Commissioner: David W. Sulliv RAFT District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of August 4, 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated: 1) Election Day is August 5, 2014 and encouraged everyone to vote; and 2) The Board of County Commissioners (BOCC) needs to recognize the efforts of volunteers in our community; • A citizen voiced concern regarding marijuana processing near dry forest land; • A citizen stated: 1) He encourages people to vote and participate in government if they want to see change; and 2) Jefferson County does not have a good background economy; • A citizen requested that the entrance to the Larry Scott trailhead by Cape George be made safer; • A citizen stated: 1) The Jefferson County Equestrian Center needs signage; 2) The P.U.D. is starting to post materials online; and 3) The BOCC and other County departments should place audio of meetings online; and • A citizen urged individuals to thank the Auditor's Office for their hard work getting ballots in and counted. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 38-14 re: Establishing the Prosecuting Attorney's Salary 2. AGREEMENT re: Individual Employment and Individual Technical Assistance; In the Amount of $139,009; Jefferson County Public Health; Skookum Contract Services 3. AGREEMENT re: Nurse Home Visitation Services; In the Amount of $176,740; Jefferson County Public Health; Thrive by Five Washington 4. AGREEMENT re: Portable Bleacher Rental - Memorial Field; In the Amount of $3,500; Jefferson County Public Works; Port Angeles Extreme Sports Park 5. AGREEMENT, Supplemental No. 1 re: Civil Traffic Engineering Services - Safe Routes to School (SRTS) SRI and West Valley Road; Additional Amount of $11,272 for a Total of $66,163; Jefferson County Public Works; SCJ Alliance 6. AGREEMENT re: Annual Telephone Maintenance - Courthouse Facilities; In the Amount of $16,886.93; Jefferson County Central Services; Stargate Technologies, Inc. Page 1 Commissioners Meeting Minutes of August 4, 2014 DAFT 7. AGREEMENT re: Annual Telephone Maintenance - Castle Hill Facilities; In the Amount of $10,753.72; Jefferson County Central Services; Stargate Technologies, Inc. 8. AGREEMENT re: Annual Telephone Maintenance - Sheriff s Office; In the Amount of $12,381.20; Jefferson County Central Services; Stargate Technologies, Inc. 9. Payment of Jefferson County Vouchers /Warrants Dated July 28, 2014 Totaling $256,504.29 COMMISSIONERS BRIEFING SESSION. The Commissioners each provided updates on the following items: Chairman Austin - Met members of the Regional Support Network (RSN) last week re: support of local mental health facilities. Commissioner Johnson - Discussed an article re: Jay Inslee's environmental work. - Will be attending a Quilcene Museum fundraiser this week. Commissioner Sullivan - Will be attending a Hood Canal Coordinating Council (HCCC) meeting this week. - Will be attending a Olympic Area Agency on Aging (O3A) meeting this week. - Will be attending a Quilcene Museum fundraiser this week. Will be attending the Jefferson County Fair this week. The meeting was recessed at 9:36 a.m. and reconvened at 10:00 a.m. with all three Commissioners present. BID OPENING re: Midsize Hybrid Sedans: ER &R Manager Matt Stewart stated that no bids were received before the bid deadline. One bid was received after the deadline. The Board discussed options regarding the bid process. Commissioner Johnson moved to return the unopened bid to the submitter and to renew the Request for Proposal (RFP) process on midsize hybrid sedans. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:03 a.m. and reconvened at 136 p.m. with Chairman Austin and Commissioner Johnson present. Commissioner Sullivan joined the meeting at 1:37 p.m. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • Chairman Austin will be out of the office August 5 -10, 2014. • There will be a Hood Canal Coordinating Council (HCCC) teleconference at 10:00 a.m. on August 8, 2014. _ Page 2 _ Commissioners Meeting Minutes of August 4, 2014 • The Jefferson County Fair will be held August 8 -10, 2014. • There will be a dedication of Tony Angell's sculpture on August 14, 2014. • The Jefferson County Employee Picnic will be held August 14, 2014. • All three Commissioners will be attending the All- County Picnic for Jefferson Port Townsend Response Emergency Planning (JPREP) on August 17, 2014 - (recruiting for Head Honcho booth, shifts). • Chairman Austin will certify the primary election on August 19, 2014. • Commissioner Johnson will be attending an HCCC meeting on August 20, 2014. • Chairman Austin will be attending the Ecosystem Coordinating Board meeting on August 21, 2014 and will not be attending the Jefferson County Board of Health meeting. • Commissioner Sullivan and Commissioner Johnson will attend the Jefferson County Board of Health meeting on August 21, 2014. • Chairman Austin and County Administrator Morley will attend a JeffCom Board meeting on August 28, 2014. • Chairman Austin will attend a tribal meeting on August 28, 2014 at 1:00 p.m. • Labor Day is on September 1, 2014. The Board of County Commissioners (BOCC) meeting will be held September 2, 2014. • Chairman Austin will attend a Hargrove meeting on September 2, 2014 at 3:30 p.m. County Administrator's Briefing Session must conclude by 3:00 p.m. • Commissioner Sullivan will be attending a Jefferson Transit meeting at 1:30 p.m. on September 2, 2014. Chairman Austin and Commissioner Johnson will be attending the County Administrator's Briefing of the BOCC. • The Port Townsend Paper Corporation will be holding an open house on September 13, 2014. • Commissioner Sullivan will attend a Washington State Association of Counties (WSAC) Legislative Steering Committee (LSC) meeting on September 18, 2014 which conflicts with the Jefferson County Board of Health meeting. • Chairman Austin and Commissioner Johnson will attend the Jefferson County Board of Health meeting on September 18, 2014. • Chairman Austin may leave the JeffCom meeting early on September 25, 2014. • There will be no Board of County Commissioners meeting on September 29, 2014 as it is a 5`h Monday. • Commissioner Johnson will be welcoming the Northwest Straits Commission at the Northwest Maritime Center on October 7, 2014. • The JeffCom meeting was rescheduled from October 23, 2014 to October 30, 2014. • Chairman Austin and County Administrator Morley will be attending a Finance Committee meeting on October 28, 2014. • Chairman Austin and County Administrator Morley will be attending a JeffCom meeting on October 30, 2014. Miscellaneous Items • Timber County representative for the Washington State Department of Natural Resources (DNR) and Chair of Timber Counties. • Leader Editorial on Parks. • Marijuana update. Page 3 _ _ Commissioners Meeting Minutes of August 4, 2014 % + t�"AFT, • Emergency Management: Chairman Austin spoke with Indian Island Commander Yesunas regarding barging in fuel. Chairman Austin will follow up. • Chairman Austin discussion with DNR's Commissioner Peter Goldmark. NOTICE OFADTOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 2:43 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member Carolyn Avery David Sullivan, Member Deputy Clerk of the Board Page 4