HomeMy WebLinkAboutM072814District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of July 28, 2014
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner Phil Johnson and Commissioner David Sullivan.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen commented on consent agenda item no. 1 and questioned how it will be implemented;
and
• A citizen: 1) commented on the need for the County to respect citizens' quality of life and to
recognize there are issues with having marijuana operations located in residential neighborhoods;
and 2) stated that a Conditional Use Permit process could be put in place that would take 40 days
from start to finish; and
• A citizen commented on political signs that are easy to read and talked about issues with
implementing the marijuana initiative; and
• A citizen commented on the estimate of 40 days to introduce a new Conditional Use Permit
process and reminded Commissioner Austin that there is limited time for keeping his promise to
complete two outstanding legislative items.
APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner
Johnson moved to delete item no. 1 and approve the remaining items on the Consent Agenda as
presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote.
1. DELETED: RESOLUTION NO. re: Allowing Employees to Receive up to Two (2) Unpaid Holidays
Per Calendar Year for a Reason of Faith or Conscience or an Organized Activity Conducted Under the Auspices of a
Religious Denomination, Church, or Religious Organization (Approved Later in Minutes)
2. CALL FOR BIDS re: Motor Graders; Bids Accepted Until 9:30 a.m. and Opened and Read
Publicly at 10:30 a.m., or shortly thereafter on Monday, August 18, 2014 in the Commissioners'
Chambers
3. AGREEMENT re: Reimbursable Supply of Motor Fuel; Amount Dependent on
Reimbursements; Jefferson County Central Services; Jefferson County Fire District No. 4
4. AGREEMENT, Subrecipient re: 2014 Community Development Block Grant (CDBG) Public
Services Grant; In the Amount of $96,249; Jefferson County Administrator; Olympic
Community Action Program (OlyCAP)
5. AGREEMENT re: Interlocal allowing each party to furnish labor, equipment, or materials when
available to the other party on a reimbursable basis; Jefferson County Public Works; Jamestown
S'Klallam Tribe
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Commissioners Meeting Minutes of July 28, 2014 w
6. AGREEMENT re: Individual Employment and Individual Technical Assistance; In the Amount
of $41,641; Jefferson County Public Health; Concerned Citizens
7. AGREEMENT re: Tarboo Forest Conservation Project, Phase I and II; Expenditures are
$334,000 from Conservation Futures Fund with required Matching Funds in the Amount of
$420,035 (donated land value) from Jefferson Land Trust; Jefferson County Public Health;
Jefferson Land Trust
8. Advisory Board Reappointments (2) re: North Pacific Coast Marine Resources Committee
(NPC MRC); Two (2) Year Terms Expiring July 28, 2016; Jill Silver,
Conservation /Environmental Groups; and John Richmond, Economic /Scientific Groups
9. Payment of Jefferson County Vouchers /Warrants Dated July 21, 2014 Totaling $664,041.56
(Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson
County Commissioners are retained by the Jefferson County Auditor and Public Works Department.)
10. Payment of Jefferson County Payroll Warrants Dated July 18, 2014 Totaling $73,537.27 and A/P
Warrants Done by Payroll Dated July 18, 2014 Totaling $124,535.15 and Dated July 18, 2014
Totaling $15,923.24 (Records of all claims submitted for payment along with AT Warrants approved by the
Payroll Services Manager are retained in the Jefferson County Auditor's Office.)
COMMISSIONERS BRIEFING SESSION. • The Commissioners each provided
updates on the following items:
Chairman Austin
- Reported that the State Board of Health held a workshop on oral health last week which brought
together staff from various agencies to address the issue of access to oral health services. A future
goal of the State Board of Health is to focus on oral health. He will discuss this issue with the
Jefferson County Board of Health.
- Attended a Jefferson -Port Townsend Response Emergency Planning meeting last week where he
participated in an exercise in preparing for a massive loss of electricity.
Commissioner Johnson
- Participated in a Coastal Caucus webinar last week regarding shoreline armoring.
- The National Marine Sanctuary is trying to create a "Beach Clean-up" event to take place in
September.
Reported on positive environmental changes and the expected increase in fish populations as a result
of the removal of the Elwha Dam.
Will be attending a Landfill Presentation this evening.
Commissioner Sullivan
- Discussed the oral health services that Olympic Community Action Programs (OlyCAP) has
provided.
- Commented on the disease affecting starfish in the area.
- Will be attending a Landfill Presentation this evening.
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Commissioners Meeting Minutes of July 28, 2014
The meeting was recessed at 9:37 a.m. and reconvened at 12:00 p.m. for the Quarterly
Elected Officials /Department Directors lunch meeting with all three Commissioners present. The
meeting was recessed at 1:10 p.m. and reconvened at 1:30 p.m. All three Commissioners were present
for the afternoon session.
ADDITIONAL BUSINESS— TWO (2) LETTERS: Chairman Austin presented two
letters for the Board's consideration and approval. After discussion, Commissioner Sullivan moved to
approve a letter to Diane Shostak of the Olympic Peninsula Visitors Bureau, congratulating her on her
recent retirement. Commissioner Johnson seconded the motion which carried by a unanimous vote.
Commissioner Sullivan moved to approve a letter to the Washington State Director of The Nature
Conservancy supporting the Clearwater and Hoh River Riparian Property Acquisition. Commissioner
Johnson seconded the motion which carried by a unanimous vote.
RESOL UTION re: Allowing Employees to Receive up to Two (2) Unpaid Holidays Per
Calendar Year for a Reason of Faith or Conscience or an Organized Activity Conducted Under the
Auspices of a Religious Denomination, Church, or Religious Organization (ConsentAgenda Item No.
1): County Administrator Philip Morley explained that a new state law (SSB5173) went into effect on
June 12, 2014 which allows state and local government employees to receive up to two (2) unpaid
holidays per calendar year for a reason of faith or conscience or an organized activity conducted under
the auspices of a religious denomination, church, or religious organization. As required by the law, the
proposed Resolution establishes guidelines for implementing the law. He stated the Board wants to
clarify the language of the Resolution to make it clear that taking advantage of this state mandated right,
does not require affiliation with an organized activity conducted under the auspices of a religious
denomination, church, or religious organization.
County Administrator suggested the language within the paragraph "NOW THEREFORE, BE IT
RESOLVED ..." which reads: "... for a reason of faith or conscience or ..." be changed to read "... for a
reason of the individual's faith or conscience, or ... " This makes it clear that a request can be for a
reason of the individual's faith or conscience, or for a reason of an organized activity of an organization
conducted under the auspices of a religious denomination, church, or religious organization.
Chairman Austin suggested that a semi -colon (;) also be added after the word "conscience"
within the first paragraph "WHEREAS, in accordance with state law... " to make it clear that it is separate
from an activity that has to be conducted by a church, etc. County Administrator Morley stated that if a
semi -colon (;) is added, then the quotation marks need to be removed because the language was a direct
quote from the statute. The comma (,) added in County Administrator Morley's suggested language
within the paragraph "NOW, THEREFORE, BE IT RESOLVED... for a reason of the individual's faith
or conscience, or ... " will be changed to a semi -colon (;) for consistency. County Administrator Morley
read aloud the following proposed language: "NOW, THEREFORE, BE IT RESOLVED, by the Board of
County Commissioners, Jefferson County, Washington, that the attached process for allowing
employees to receive up to two (2) unpaid holidays per calendar year for a reason of the individual's
faith or conscience; or for a reason of an organized activity conducted under the auspices of a religious
denomination, church, or religious organization, is hereby adopted for use by all Jefferson County
Departments."
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Commissioners Meeting Minutes of July 28, 2014
Chairman Austin explained that this new law must be enacted by the Board. His understanding is that it
is not limited to Christian organizations and does not discriminate against other organizations or non -
organizations. A person does not have to be a member of a religious organization to request these two
unpaid holidays.
Commissioner Sullivan noted that the language in the policy attached to the Resolution also needs to
reflect the proposed changes. County Administrator Morley suggested removing the quotation marks
from the paragraph of the policy and adding a semi -colon (;) after the word "conscience."
Discussion ensued regarding the standard of undue hardship as defined by emergency rule of the Office
of Financial Management which will issue a permanent rule at a later date.
Commissioner Sullivan moved to approve RESOLUTION NO. 37-14 as amended. Commissioner
Johnson seconded the motion which carried by a unanimous vote.
ADDITIONAL BUSINESS — LETTER: The Board discussed a draft letter to Olympic
Resource Management regarding Tarboo Slopes and Camp Discovery Creek Properties in the Dabob
Bay Natural Area. After discussing changes to the letter the Board agreed to restructure the three
numbered paragraphs so that paragraph #1 will become paragraph #3, paragraph #2 will become
paragraph 41 and paragraph #3 will become paragraph #2. At the end of the last sentence of renumbered
paragraph 41 where it reads "...parcels worthy of special consideration in terms of potential risk and
liability. ", the Board agreed to replace the period (.) with a semi -colon (;) and add the following
language: "... particularly in light of the recent Oso disaster."
Commissioner Johnson moved approve to approve the letter as amended. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination:
• A public meeting on the Port Townsend Paper Mill permit will be held on July 28, 2014.
Chairman Austin may attend in audience.
• Chairman Austin will be out of the office August 5 -10, 2014.
• There will be a Hood Canal Coordinating Council (HCCC) teleconference at 10:00 a.m. on
August 8, 2014.
• The Jefferson County Fair will be held August 8 -10, 2014.
• The Jefferson County Employee Picnic will be held August 14, 2014.
• All three Commissioners will be attending the All- County Picnic for Jefferson Port Townsend
Response Emergency Planning (JPREP) on August 17, 2014 - (recruiting for Head Honcho
booth, shifts).
• Chairman Austin will certify the primary election on August 19, 2014.
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Commissioners Meeting Minutes of July 28, 2014
• Chairman Austin will be attending the EcoSystem Coordinating Board meeting on August 2,
2014 and will not be attending the Jefferson County Board of Health meeting.
• Commissioner Sullivan and Commissioner Johnson will attend the Jefferson County Board of
Health meeting on August 21, 2014.
• Chairman Austin and County Administrator Morley will attend a JeffCom Board meeting on
August 28, 2014.
• Chairman Austin will attend a tribal meeting on August 28, 2014 at 1:00 p.m.
• Chairman Austin will attend a Hargrove meeting on September 2, 2014 at 3:30 p.m. County
Administrator's Briefing Session must conclude by 3:00 p.m.
• Commissioner Sullivan will attend a Washington State Association of Counties (WSAC)
Legislative Steering Committee (LSC) meeting on September 18, 2014 which conflicts with the
Jefferson County Board of Health meeting.
• Chairman Austin and Commissioner Johnson will attend the Jefferson County Board of Health
meeting on September 18, 2014.
• Chairman Austin may leave the JeffCom meeting early on September 25, 2014.
• There will be no Board of County Commissioners meeting on September 29, 2014 as it is a 5"'
Monday.
• Commissioner Johnson will be welcoming the Northwest Straits Commission at the Northwest
Maritime Center on October 7, 2014.
• The JeffCom meeting was rescheduled from October 23, 2014 to October 30, 2014.
Miscellaneous Items
• Dabob Bay
NOTICE OFADJOURNMENT. Commissioner Johnson moved to adjourn the meeting
at 2:52 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Sullivan seconded the motion which carried by a unanimous vote.
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ATTEST:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
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John Au "sfm. Chau
Erin Lundgren, CMC David Sullivan, Member
Clerk of the Board
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