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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Frank Gifford, Central Services Director
Agenda Date: September 22, 2014
Subject: Pursuit -rated SUVs, Call for Bids
Statement of Issue:
Call for bids for the supply of pursuit -rated SUVs as needed from time to time over
five years, primarily for the Jefferson County Sheriff's Office.
Analysis /Strategic Goals /Pros fx Cons:
Fleet Services is proposing a bid for a five -year contract for all - /four- wheel -drive
police -rated sport- utility vehicles. Long -term standardization reduces upfitting costs,
allows reassignment within the fleet and helps fleet technicians become familiar with
the model and how best to support it.
Fiscal Impact /Cost Benefit Analysis:
While similar vehicles have been purchased using Washington State contracts, it is
necessary to put in place a long -term contract controlled by the County to allow
vehicle order timing to be staggered. Fleet Services staff cannot simultaneously upfit
several vehicles, but staggered deliveries throughout each calendar year will allow in-
house upfitting to be performed efficiently and vehicles issued more quickly,
preserving the factory warranty and reducing vehicle depreciation during upfitting.
Recommendation:
Approve the attached Call for Bids and set the bid opening for 10 AM on October 13,
2014.
Department Contact:
Matt Stewart, Manager of Fleet Services, 344 -9713
Rev}eyred By: G
Philip Mo le ,County Administrator Date
NOTICE TO VENDORS
CALL FOR BIDS
TO PROVIDE PURSUIT -RATED SUVS
Notice is hereby given that the Board of County Commissioners of Jefferson County, State of Washington, will receive
sealed bids up until the hour of 9:30 A.M. on Monday, October 13, 2014, at the Office of the County Commissioners,
basement level of the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, Washington, 98368, for the
Supply of Pursuit -rated SUVS. Bids may be mailed to the office of the Board of County Commissioners, P.O. Box 1220,
Port Townsend, WA, 98368, but must be received by the previously stated date and time. Sealed bids will be opened and
read publicly at 10:00 A.M. or shortly thereafter on Monday, October 13, 2014, at the Jefferson County Commissioners
Chambers, basement level of the Jefferson County Courthouse.
The awarded contract will provide for the supply of Pursuit -rated SUVS, as are needed from time to time, for a period of
sixty months from date of award.
Execute and submit one complete original bid package. Bids shall be submitted in accordance with the provisions on
file at the office of the Jefferson County Department of Central Services, Fleet Services Division, located at the Port
Hadlock Shop, 371 Chimacum Road in Port Hadlock, Washington, where copies may be obtained.
The Board of County Commissioners reserves the right to reject any and all proposals and to accept the proposals deemed
most advantageous to Jefferson County and to waive all informalities in the bidding. No facsimile bid documents or
telephone quotations will be accepted.
Dated this day of , 2014.
BOARD OF JEFFERSON COUNTY COMMISSIONERS
John Austin, Chair