HomeMy WebLinkAboutM081814District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of August 18, 2014
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner Phil Johnson and Commissioner David Sullivan.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen stated Sheriff Tony Hernandez should be commended for his service to the citizens of
Jefferson County;
• Sheriff Tony Hernandez announced his resignation which will take effect at Noon (12:00 p.m.)
on August 29, 2014, and he stated that the County Commissioners will need to appoint an acting
Sheriff in his absence. During the next two weeks he will be working with the appointed acting
Sheriff to insure a smooth transition within his department, while transitioning to his new
position as Chief of Police for the City of Milton. He noted that he will not be taking any
compensation for his remaining time with Jefferson County;
• A citizen commented on the moratorium on marijuana and a marijuana application;
• A citizen asked about the status of the Blue Star Banner program;
• A citizen commented on a recent PUD meeting and expressed sorrow for the death of Actor
Robin Williams, stating depression is a real problem among senior citizens, especially in
Jefferson County due to poor economic conditions; and
• A citizen stated the All- County Picnic was expertly organized and included candidates for office.
APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner
Johnson moved to delete item no. 4 and approve the remaining items on the Consent Agenda as
presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 40 -14 re: Cancelation of Unclaimed Warrants for 2012 and 2013
2. AGREEMENT re: Solid Waste Disposal Facility Scale Maintenance and Certification Services;
Amount Not to Exceed $43,493; Jefferson County Public Works; Unitec Corporation
3. AGREEMENT re: Painting the Exterior of the Port Townsend Community Center; In the
Amount of $35,842.47; Jefferson County Central Services; Sabelhaus West, Inc.
4. DELETE: Rural Arterial Program (RAP) Prospectus re: South Discovery Road MP 3.20 to MP 4.56; In the
Amount of $500,000 (If Selected RAP Could Fund $450,000); Jefferson County Public Works; Washington State
County Road Administration Board (CRAB) (Approved Later in Minutes)
5. Advisory Board Resignation re: Jefferson County Marine Resources Committee (MRC);
District No. 3 Alternate, Mary Pitts
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Commissioners Meeting Minutes of August 18, 2014
6. Payment of Jefferson County Vouchers/Warrants Dated August 11, 2014 Totaling
$1,266,391.87
7. Payment of Jefferson County Payroll Warrants Dated August 5, 2014 Totaling $334,741.46
and A/P Warrants Done by Payroll Dated August 6, 2014 Totaling $127,806.67
Rural Arterial Program (RAP) Prospectus re: South Discovery Road MP 3.20 to MP
4.56; In the Amount of $500,000 (If selected RAP Could Fund $450,000); Jefferson County Public
Works; Washington State County Road Administration Board (CRAB) (Consent Agenda Item No. 4):
Commissioner Johnson stated that it was his understanding that a portion of Discovery Road was going
to be moved away from the bluff. County Administrator Philip Morley explained that Public Works staff
gave a briefing on this project approximately one year ago. Previously, there had been grants for this
project, but at the recommendation of Public Works staff the grants were turned back because the
County did not have the financial ability to relocate the road and it was not feasible. Commissioner
Johnson moved to approve Consent Agenda item no. 4, Rural Arterial Program Prospectus regarding
South Discovery Road MP 3.20 to MP 4.56 in the amount of $500,000 (If selected RAP could fund
$450,000), Washington County Road Administration Board (CRAB). Commissioner Sullivan seconded
the motion which carried by a unanimous vote.
COMMISSIONERS BRIEFING SESSION. • County Administrator Philip Morley
reviewed the process for appointing an acting Sheriff and stated that Chairman Austin has suggested an
Executive Session be scheduled to consider the qualifications for appointment to public office. The
Commissioners may consider the appointment of an individual to serve as acting Sheriff next week.
The meeting was recessed at 9:31 a.m. and reconvened at 9:57 a.m. with all three
Commissioners present.
PROCL,4M4 TIONDeclaring the Week of August 18 -24, 2014 as Olympic Senior
Games Week: Chairman Austin read the proclamation in the presence of volunteer staff. Commissioner
Johnson moved to approve the proclamation. Commissioner Sullivan seconded the motion which carried
by a unanimous vote.
BID OPENING re: Pursuit -rated SUVs: ER &R Manager Matt Stewart stated that no
bids were received. These vehicles can be purchased through the State contract, however, the ordering
window is short and preparing the vehicles for service in house is not feasible with limited staff. The
reason for going out to bid is to spread out the orders over a period of time. Technically, no contract is
needed, but operationally, they do need a contract so staff will need to put out another bid call.
The meeting was recessed at 10:09 a.m. and reconvened at 10:27 a.m. with all three
Commissioners present.
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Commissioners Meeting Minutes of August 18, 2014
BID OPENING re: Motor Graders: ER &R Manager Matt Stewart explained that the
bids are for an estimated quantity of two (2) motor graders plus options and parts and service. He
opened and read the following four (4) bids aloud:
BIDDER
Pape Machinery
Clyde West, Inc.
N.C. Machinery
Sonsray Machinery
EQUIPMENT
John Deere 770GP
Volvo G940C
Catapillar 140M3
Case 885B
BID AMOUNT
$655,208.50
$641,744.28
$608,492.50
$617,893.48
All the bids include tax. Staff will review the bids and submit a recommendation for bid award to the
Board at a later date.
ER &R Manager Stewart reported that an auction to sell surplus County equipment is scheduled to be
held on Friday, August 22, 2014 at the Hadlock Shop and he invited the Commissioners to attend.
BID OPENING re: Dump Trucks: ER &R Manager Matt Stewart explained that these
bids are for five- year's worth of purchases. The bids include amounts for both 5 -yard and 10 -yard dump
trucks. Six (6) of each size dump truck is the estimated quantity. He opened and read the following four
(4) bids aloud:
BIDDER
EQUIPMENT
BID AMOUNT
Valley Freight Liner
108SD / 114SD
5 -yard:
$1,203,000.91 / 10 -yard:
$1,516,900.88
Nelson Truck Equip.
108SD / 114SD
5 -yard:
$1,000,562.64 / 10 -yard:
$1,282,477.55
Kenworth Northwest
T470 / T800
5 -yard:
$1,067,540.53 / 10 -yard:
$1,491,594.44
Kenworth Northwest (Alt. Bid)
T470 / T800
5 -yard:
$1,065,219.00 / 10 -yard:
$1,441,258.00
Staff will review the bids and submit a recommendation for bid award to the Board at a later date
ADDITIONAL BUSINESS —EXECUTIVE SESSION. An Executive Session was
scheduled from 11:00 a.m. to 11:30 a.m. with the County Administrator, Sheriff, Deputy Prosecuting
Attorney and Clerk of the Board/Human Resources Manager regarding personnel, under exemption
RCW 42.30.110(1)(h) as outlined in the Open Public Meetings Act. The actual period of time the Board
met in Executive Session on this topic was from 11:06 a.m. to 11:32 a.m. At the conclusion of the
Executive Session the Board resumed the regular meeting.
The meeting was recessed at 11:33 a.m. and reconvened at 1:28 p.m. with all three
Commissioners present.
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Commissioners Meeting Minutes of August 18, 2014
COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination:
• County Administrator Philip Morley will be out of the office from noon on August 19, 2014
through August 22, 2014.
• Clerk of the Board Erin Lundgren will be out of the office August 20, 2014 through
September 1, 2014.
• There will be a Budget Committee meeting on August 20, 2014.
• Commissioner Johnson will be attending a Hood Canal Coordinating Council (HCCC) meeting
on August 20, 2014.
• Chairman Austin will be attending the EcoSystem Coordinating Board meeting on August 2,
2014 and will not be attending the Jefferson County Board of Health meeting.
• Commissioner Johnson will be attending a Fort Worden Advisory Committee meeting on
August 21, 2014.
• Commissioner Sullivan and Commissioner Johnson will attend the Jefferson County Board of
Health meeting on August 21, 2014.
• Commissioner Sullivan and County Administrator Morley will be attending a meeting with the
Office of Regulatory Innovation and Assistance (ORIA) on August 26, 2014.
• Chairman Austin will be out of the office August 26, 2014.
• Chairman Austin and County Administrator Morley will be attending a JeffCom Board meeting
on August 28, 2014.
• Chairman Austin and County Administrator Morley will be attending a tribal meeting on
August 28, 2014 at 1:00 p.m.
• Labor Day is on September 1, 2014. The Board of County Commissioners (BOCC) meeting will
be held on September 2, 2014.
Chairman Austin will attend a Hargrove meeting on September 2, 2014 at 3:30 p.m. County
Administrator's Briefing Session must conclude by 3:00 p.m.
• Commissioner Sullivan will be attending a Jefferson Transit meeting at 1:30 p.m. on
September 2, 2014. Chairman Austin and Commissioner Johnson will be attending the County
Administrator's Briefing of the BOCC.
• Chairman Austin will be leaving the County Administrator's Briefing early on
September 8, 2014.
• The Port Townsend Paper Corporation will be holding an open house on September 13, 2014.
• There will be a Volunteer Fair at the Mountain View Commons on September 13, 2014.
• Commissioner Johnson and Commissioner Sullivan will be attending a Jefferson Transit meeting
on September 16, 2014.
• Commissioner Sullivan will attend a Washington State Association of Counties (WSAC)
Legislative Steering Committee (LSC) meeting on September 18, 2014 which conflicts with the
Jefferson County Board of Health meeting.
• Chairman Austin and Commissioner Johnson will attend the Jefferson County Board of Health
meeting on September 18, 2014.
• Chairman Austin may leave the JeffCom meeting early on September 25, 2014.
• There will be no Board of County Commissioners meeting on September 29, 2014 as it is a 5t'
Monday.
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Commissioners Meeting Minutes of August 18, 2014
• Commissioner Johnson will be welcoming the Northwest Straits Commission at the Northwest
Maritime Center on October 7, 2014.
• Chairman Austin will be attending a Hargrove Committee meeting on October 7, 2014.
• Chairman Austin will be attending a State Board of Health meeting in Spokane on
October 8, 2014.
• The JeffCom meeting was rescheduled from October 23, 2014 to October 30, 2014.
• There will be a Quarterly Elected Officials and Department Directors meeting on
October 27, 2014.
• Chairman Austin and County Administrator Morley will be attending a Finance Committee
meeting on October 28, 2014.
Chairman Austin and County Administrator Morley will be attending a JeffCom meeting on
October 30, 2014.
Miscellaneous Items
• Memorial Field: Central Services Director Frank Gifford, Public Works Director Monte Reinders
and Parks and Recreation Manager Matt Tyler were present for the meeting.
• Coyle Peninsula No Shoot.
• Back Country Horsemen interest in cutting trail from Gibbs to Beausite Lake; Chairman Austin
will direct them to Matt Tyler.
• August 14, 2014 WSAC Timber Counties telephone conference; Chairman Austin reported on
Lee Gross stepping down. Snohomish Councilmember Dave Somers may be a candidate for
appointment— need new Chair of WSAC Timber Counties, new county representative to the
Board of Natural Resources and new county representative to the Forest Practices Board,
September 5, 2014 deadline for nominations to WSAC.
On August 19, 2014 Chairman Austin will be participating in an election canvass board which
will be completed August 20, 2014 for certification of the Primary Election.
• Acting Sheriff appointment.
• Marijuana Public Hearing.
Commissioner Johnson excused himself from the meeting at 3:18 p.m.
• Teen Center; Recreation Center funding; Quilcene tennis courts; 4H After School Brinnon;
Recreation Center paint job (other capital projects for freeing funds on Memorial Field or
Recreation Center Roof).
• Scheduling.
• Therapeutic Courts.
• Quilcene PIF projects.
• Planning Commission resignation of Bill Miller.
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Commissioners Meeting Minutes of August 18, 2414
NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting
at 3:45 p.m. until the next regular meeting or special meeting as properly noticed. Chairman Austin
seconded the motion. The motion carried.
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Erin Lundgren, CM
Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
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Jo Austin, Chair
Phil ohnson, b
Da rd Sullivan, Member
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