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Home My WebLink AboutA081814VjV1 4501 MONDAY Agenda Regular Meeting — August 18, 2014 9:00 a.m. Meeting Called to Order by Chairman 9:01 a.m. PUBLIC COMMENT PERIOD - Up to 30 Minutes This is an optional time period dedicated to listening to the public. We want to hear your ideas or concerns. To ensure equal opportunity for the public to comment, all comments shall be limited to three minutes per person and each person may address the Board onetime during the public comment period. When the green light is on it means proceed to speak, the yellow light will go on when the speaker has 30 seconds remaining: the red light illuminated means stop. Please start by stating your name and address. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: (Items listed below have been distributed to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item, that item may be removed from the Consent Agenda and placed on the Regular Agenda, at a specific time, at the request of any of the Commissioners.) RESOLUTION NO. 40 -14 re: Cancelation of Unclaimed Warrants for 2012 and 2013 2. AGREEMENT re: Solid Waste Disposal Facility Scale Maintenance and Certification Services; Amount Not to Exceed $43,493; Jefferson County Public Works; Unitec Corporation AGREEMENT re: Painting the Exterior of the Port Townsend Community Center; In the Amount of $35,842.47; Jefferson County Central Services; Sabelhaus West, Inc. 4. DELETED Rural Arterial Program (RAP) Prospectus re: South Discovery Road MP 3.20 to MP 4.56; In the Amount of $500,000 (If Selected RAP Could Fund $450.000); Jefferson County Public Works; Washington State County Road Administration Board (CRAB) (Approved Later in Minutes) Advisory Board Resignation re: Jefferson County Marine Resources Committee (MRQ-, District No. 3 Alternate, Mary Pitts THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request Agenda: August 18, 2014 APPROVAL AND ADOPTION OF CONSENT AGENDA - Continued: 6. Payment of Jefferson County Vouchers /Warrants Dated August 11, 2014 Totaling $1,266,391.87 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 7. Payment of Jefferson County Payroll Warrants Dated August 5, 2014 Totaling $334,741.46 and A/P Warrants Done by Payroll Dated August 6, 2014 Totaling $127,806.67 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office.) COMMISSIONERS BRIEFING SESSION REGULAR AGENDA: 10:00 a.m. PROCLAMATION re: Proclaiming Recognition of Olympic Peninsula Senior Games for the week of August 18 -24, 2014 (APPROVED) Gerald Rettela, Olympic Peninsula Senior Games 10:15 a.m. BID OPENING re: Pursuit -rated SUV's Matt Stewart, ER &R Manager 10:30 a.m. BID OPENING re: Motor Graders Matt Stewart, ER &R Manager 10:45 a.m. BID OPENING re: Dump Trucks Matt Stewart, ER &R Manager LUNCH 1:30 p.m. County Administrator Briefing Session Chambers Calendar Coordination Miscellaneous Items Future Agenda Items THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 2 Agenda: August 18, 2014 ADDITIONAL BUSINESS: 1. 11:00 a.m. —11:30 a.m. EXECUTIVE SESSION with County Administrator, Deputy Prosecuting Attorney, Sheriff, and Clerk of the Board/Human Resources Manager re: Personnel; Exemption as Outlined in the Open Public Meetings Act RCW 42.30.110 (1)(h) Appointment to Elective Office NOTICE OF ADJOURNMENT CORRESPONDENCE: See Attached Correspondence Log THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2014 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY DESCRIPTION � y- 8/7/2014 8/7/2014 Habitat for Humanity August Habitat News David Alvarez, Chief Civil DPA, Hood Canal Sand & Gravel Lawsuits against 8/7/2014 8/7/2014 Jefferson County DNR -Navy Easement What's Happening in Port Townsend & East 8/7/2014 8/7/2014 PTguide - City of Port Townsend Jefferson County Roy Walker, Executive Director, In- Person Assister data for enrollment under the 8/7/2014 8/7/2014 Olympic Area Agency on Aging ACA rollout 8/7/2014 8/7/2014 Roy Walker, Executive Director, 03A SAO Exit Conference Scheduling Olympic Area Agency on Aging Jefferson County Chamber of 8/7/2014 8/7/2014 JCCC Newsletter Commerce David Alvarez, Chief Civil DPA, PTPC Permit - Fully Executed Settlement 8/7/2014 8/7/2014 Jefferson County Agreement 8/7/2014 8/8/2014 Donald Hollum Public Safety Road, West End Oil City Scott Brewer, Hood Canal Comment letter for HCCC special meeting 8/8/2014 8/8/2014 Coordinating Council August 8 Scott Brewer, Hood Canal 8/8/2014 8/8/2014 Spring Chinook and the Skokomish River Coordinating Council Mari Mullen, Port Townsend Main AUG. 16 - UPTOWN STREET FAIR & 8/8/2014 8/8/2014 Street Program CLASSIC CAR SHOW - FAMIL FUN 8/8/2014 8/8/2014 Mike Belenski Public Records Request - August 8, 2014 Support for Healthy Working Forests is about 8/8/2014 8/8/2014 Working Forests Action Network YOU News from Jeffco101 - Fort Discovery - Unity of 8/8/2014 8/9/2014 Jeffco101 Effort - 23 Aug Tom Bugert, Washington Wildlife and Ways you can help Okanogan County and 8/9/2014 8/19/2014 Recreation Coalition disaster relief Curtis Thompson, Water Conservation Letter re: Hood Canal Sand and Gravel, LLC dba 8/10/2014 8/11/2014 Chairman, Bridgehaven Water Thorndyke Resource DEIS Brynn Brady, Washington State Comments due on Marine and Rail Oil 8/11/2014 8/11/2014 Association of Counties, Contractor, Transportation Study Ceiba Consulting Kathy Morgan, Housing Program and 81/11/2014 8/11/2014 Asset Manager, Olympic Community Monthly Meeting Action Programs 8/11/2014 8/11/2014 NACo (National Association of NACo Releases August Advocacy Toolkit Counties) Bryon Brady, Washington State 8/11/2014 8/11/2014 Association of Counties, Contractor, Coastal Caucus: Two additional updates Ceiba Consulting Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room 680, Port Townsend, WA Page 1 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2014 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY DESCRIPTION 8/11/2014 8/11/2014 Jefferson County Chamber of Chamber After -Hours Mixer Tuesday Commerce 8/1112014 8/11/2014 Jefferson County Chamber of NEW from the Chamber! Commerce NACo (National Association of NACo County News, VOL. 46, NO. 15, August Undated 8/11/2014 Counties) 4, 2014 8/11/2014 8/11/2014 Tami Mendonca Jefferson Countv I -502 Moratorium 8/11/2014 8/11/2014 Paul Hirsch Public Records Request 8/12/2014 8/12/2014 Fort Worden Fort Worden Vistas - Newsletter Philip Morley, Jefferson County Comment re: Jefferson County I -502 8/12/2014 8/12/2014 Administrator Moratorium Comment re: Jefferson County I -502 8/12/2014 8/12/2014 Tami Mendonca Moratorium Lisa M. Romano, Public Affairs News release: Olympic NF seeks input on 8/12/2014 8/12/2014 Officer (detail), Olympic National sustainable road system in final three open Forest houses 8/12/2014 8/12/2014 Jefferson County Chamber of Chamber After -Hours Mixer TONIGHT Commerce August 2014 Energy Lunch and Key Speaker: 8/12/2014 8/12/2014 Rick Van Auken, Program Coordinator Tues. 8/19 at PTCC Mari Mullen, Port Townsend Main Classic Rock, R &B, and Original tunes by Ko 8/12/2014 8/12/2014 Street Program Ko Jo- 8/14 Concert on the Dock! Public Records Request: Ordinance enacted 8/12/2014 8/12/2014 Tom Thiersch August 11, 2014 Robin Lawlis Hood Canal HCCC Board of Directors' Meeting Agenda 20 8/12/2014 8/12/2014 Coordinating Council Admin Program August 2014 Manager Philip Morley, Jefferson County Comment re: Jefferson County I -502 8/12/2014 8/12/2014 Administrator Moratorium Information Request (24 & 40 Colwell Street, 8/13/2014 8/13/2014 Kyle Todd Port Hadlock, WA. 98339) (Public Records Request) Robin Lawlis, Hood Canal Hood Canal Environmental Achievement 8/13/2014 8/13/2014 Coordinating Council Admin Program Awards - Call for Nominations & Conference Manager R.S.V.P. Amy Strzalka, Auditor In Charge, 8/13/2014 8/13/2014 Assistance State Auditor, Team Port Olympic Area Agency on Aging Exit Conference Orchard Invitation 8/13/2014 8/13/2014 EPA Office of Water Water Headlines from EPA Mari Mullen, Port Townsend Main Business News - New Businesses and August 8/13/2014 8/13/2014 Street Program Fun! Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 2