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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Frank Gifford, Central Services Director
Agenda Date: October 6, 2014
Subject: Pickup trucks, Call for Bids
Statement of Issue:
Call for bids for the supply of pickup trucks as needed from time to time over five
years by various County departments.
Analysis /Strategic Goals /Pros It Cons:
Fleet Services is proposing a bid for a five -year contract for all fullsize pickup trucks.
Long -term standardization reduces upfitting costs, allows reassignment within the
fleet and helps fleet technicians become familiar with the model and how best to
support it.
Fiscal Impact/Cost Benefit Analysis:
It is desirable to put in place a long -term contract controlled by the County to
facilitate the standardization described above and to ensure our long -term
contractual ability to purchase propane - powered pickup trucks if, following receipt of
bids and subsequent analysis, powering such vehicles with propane instead of or in
addition to gasoline is judged to be advantageous to the County.
Recommendation:
Approve the attached Call for Bids and set the bid opening for 10:00 AM on November
3, 2014.
Department Contact:
Matt Stewart, Manager of Fleet Services, 344 -9713
Revi f"d By:
11, ip Mor �; ounty Administra r Date
NOTICE TO VENDORS
CALL FOR BIDS
TO PROVIDE PICKUP TRUCKS
Notice is hereby given that the Board of County Commissioners of Jefferson County, State of Washington, will receive
sealed bids up until the hour of 9:30 A.M. on Monday, November 3, 2014, at the Office of the County Commissioners,
basement level of the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, Washington, 98368, for the
Supply of Pickup Trucks. Bids may be mailed to the office of the Board of County Commissioners, P.O. Box 1220, Port
Townsend, WA, 98368, but must be received by the previously stated date and time. Sealed bids will be opened and read
publicly at 10:00 A.M. or shortly thereafter on Monday, November 3, 2014, at the Jefferson County Commissioners
Chambers, basement level of the Jefferson County Courthouse.
The awarded contract will provide for the supply of Pickup Trucks, as are needed from time to time, for a period of sixty
months from date of award.
Execute and submit one complete original bid package. Bids shall be submitted in accordance with the provisions on
file at the office of the Jefferson County Department of Central Services, Fleet Services Division, located at the Port
Hadlock Shop, 371 Chimacum Road in Port Hadlock, Washington, where copies may be obtained.
The Board of County Commissioners reserves the right to reject any and all proposals and to accept the proposals deemed
most advantageous to Jefferson County and to waive all informalities in the bidding. No facsimile bid documents or
telephone quotations will be accepted.
Dated this day of , 2014.
BOARD OF JEFFERSON COUNTY COMMISSIONERS
John Austin, Chair