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HomeMy WebLinkAboutJCPRAB 8 13 2014 Draft minutes (0002) JEFFERSON COUNTY PARKS AND RECREATION ADVISORY BOARD August 13, 2014 from 11 AM to 1:00 PM Jefferson County Courthouse First Floor Conference Room MEETING MINUTES 1. OPENING BUSINESS Call to Order: Roger Hall, Chair, called the meeting to order at 11:10 a.m. Members Present: Clayton White, Greg Graves, Jane Storm, Mike McFadden, Rich Stapf, Jr., Roger Hall, Chair, Commissioner Phil Johnson, Ex-Officio Member Members Absent: None. Staff Present: Matt Tyler Nancy Hert Guest: Arvilla Ohlde Public Present: Mike Langenbach, Jefferson County Food Bank Gladys Heinzinger, Jefferson County Food Bank Jeannie Dirksen, Jefferson County Food Bank Doug Huber, Port Ludlow citizen interested in serving on the Board in District #3 Daniel Toepper, Commissioner Candidate for District #3 Public Comment: There were no comments. Agenda: Mike made a motion to approve the agenda as written. Clayton seconded the motion, the Chair called for a vote and the motion passed all in favor, none opposed. Minutes: Mike made a motion to approve the minutes from July 2, 2014. Clayton seconded the motion, the Chair called for a vote and the motion passed all in favor, none opposed. 2. OLD BUSINESS a) Action regarding the proposal to recommend a Food Bank Facility at Chimacum Park Matt summarized the Food Bank’s proposal which was discussed at last month’s Board meeting. Greg made a motion that the Board recommend the Food Bank’s proposal for a Facility at the Chimacum Park, to the BOCC. Mike seconded the motion, the Chair called for a vote and the motion passed all in favor, none opposed. b) Friends of Parks and Recreation Report Jane reported on the Golf tournament in June, the Indian Island Deer Run, the Navy assisting with rebuilding the Memorial Field fence on Quincy Street, and an upcoming December evening family run event in Port Townsend. 3. NEW BUSINESS a) Interview with Tim Thomas Matt said that Tim had requested this be postponed to next month’s meeting. b) Parks, Recreation and Open Space Comprehensive Plan (PROS plan):  Matt introduced Arvilla and both gave an overview of the Plan, its process and importance to help get grants/funding.  Arvilla gave credit to the ERPRC, which did a lot of the ground work, and gathered valuable information that will be used for this 6-year Plan.  It may be possible to work with partners for local matches.  She passed out a 20-week spreadsheet.  March 1, 2015 is the deadline for the Plan at the State level.  Results of the web questionnaire done in 2012 were great, with approximately 1,400 responding. Sample of categories were by zip codes, age, sex, reasons the public would use Jefferson County Parks, which media the public preferred (newspapers were favored over Facebook type contacts), which parks are popular and why.  Needs were assessed in the previous process. Defined needs assessment, i.e. the swimming pool, does the facility meet the demand of the population.  We will not be doing a full questionnaire again, but rather attend school open houses, community center meetings, putting up a table at the Quilcene post office, and talking with public in all districts, at those types of venues.  (Mike mentioned the PUD is having a meeting in Quilcene next Tuesday, and the 3rd Saturday in September is the Quilcene Fair)  A park tour, to take pictures and see concerns, and an inventory were discussed. A Board member asked if Matt has a complaints process. Matt explained he only gets 2-3 complaints/year and they are handled via the Public Works Action Request process.  Phil mentioned that the County is working on a Conservation area along Hood Canal, with DNR and the Navy, but did not know if it would be included in the Parks inventory.  She passed out handouts and would like to hear the Board’s ideas on goals and objectives, going through Matt, before the next meeting on Sept. 3rd. Arvilla may be contacted at arvilla@hctc.com or 360-275-3409.  A long term capital improvement plan has already been done. A 6-year plan should include “wish lists” for each park, so as to be ready for funds if/when they become available.  Possible goals could be to review the Plan every year, and to address working with the City.  A webpage will keep the public informed of the process. 4. ADJOURN The next meeting will be Wednesday, September 3rd, from 11 AM to 1:00 PM in the Jefferson County Courthouse First Floor Conference Room and will be a Special meeting because of the time change. The meeting adjourned at 12:25 pm.