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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, P.E. 4fv
Public Works Director/ County Engineer
Agenda Date: October 13, 2014
Subject: Memorial Field Roof Rehabilitation Project, Call for Bids
Statement of Issue:
Call for Bids, Memorial Field Roof Rehabilitation project. To rehabilitate and paint
the structural steel grandstand frame. Remove and replace the roofing system,
associated light framing and electrical lighting.
Analysis /Strategic Goals /Pro's 8t Con's:
Jefferson County Strategic Plan, Goal #6, Adequate facilities for work and play.
Fiscal Impact /Cost Benefit Analysis:
This project will be funded out of the Construction and Renovation Fund which
includes approximately $160,000 in capital set aside from Proposition 1 funds. The
bid range of this project is $275,000 - $325,000.
Recommendation:
We recommend that this Call for Bids be approved by the Board of Commissioners.
Please sign and return to Public Works.
Department Contact:
Gordon Ramstrom, Architectural Projects Planner, 385 -9380
Reviewed By:
PFiilip Morley CC linty Adminis
Date
NOTICE TO CONTRACTORS
CALL FOR BIDS
PROJECT NAME
Memorial Athletic Field Roof Rehabilitation Project
Notice is hereby given that Jefferson County, State of Washington, will receive sealed bids up until the
hour of 9:30 a.m. on Monday, November, 3, 2014 at the Office of the County Commissioners, basement
level of the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, Washington, 98368.
Bids may be mailed to the office of the Board of County Commissioners, P.O. Box 1220, Port Townsend,
WA, but must be received by the previously stated date and time. Sealed bids will be opened and read
publicly at or about 10:15 A.M. or shortly thereafter, on Monday, November 3, 2014, at the Jefferson
County Commissioners Chambers, basement level of the Jefferson County Courthouse, for the Memorial
Field Roof Rehabilitation Project. There will be an optional site visit on Thursday, October 23, 2014 from
11:00 a.m. until Noon.
This Contract provides for removal arid replacement of the Memorial Athletic Field Grandstand Roof
and windbreak, structural upgrades, electrical lighting, and preparation/ painting of the structural frame
at 550 Washington Street, Port Townsend WA, in accordance with and as described in the original plans
and specifications sheet dated August 16,1971, per Exhibit C and in conformance with all current
applicable codes and structural requirements, the attached plans and specifications and with the AIA
Document A201 'General Conditions of the Contract for Construction' which are by this reference
incorporated herein and made a part hereof.
Bids shall be submitted on "Exhibit C" in accordance with the plans and specifications on file at the
Department of Public Works, 623 Sheridan St., Port Townsend, Washington, 98368 (360- 385 -9160)
where copies may be obtained . at no cost. Electronic copies are also available ' via e-mail at
pubworks @co.jefferson.wa. us
Bids must be submitted in writing on the forms provided, and sealed. Each bid shall be accompanied
by a surety bond, postal money order, cash, cashier's check or certified check payable to the
Treasurer of Jefferson County in the sum of five (5 %) percent of the bid amount, to be forfeited to
Jefferson County by the successful bidder if he /she fails to enter into a contract and file an acceptable
surety bond in the amount of 100% of the contract price. Jefferson County reserves the right to reject
any and all bids and to accept the bid deemed most advantageous to Jefferson County and to waive
all informalities in the bidding.
The Jefferson County Public Works Department in accordance with Title VI of the Civil Rights Act of
1964, 78 Stat. 252.42 U.S.C. 2000d to 2000d -4 and Title 49, Code of Federal Regulations, Department
of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted
programs issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in
any contract entered into pursuant to this advertisement, disadvantaged business enterprises as
defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation
and will not be discriminated against on the grounds of race, color, national origin or sex in consideration
for an award.