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HomeMy WebLinkAboutM082514District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of August 25, 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen suggested that Public Works take a more proactive approach regarding maintenance of culverts and drainage in the North Bay area of Port Ludlow; • A citizen alerted the Commissioners that he received notification of a potential marijuana business nearby, however, the business is already operating and he is concerned about the location creating a traffic hazard; • A citizen voiced concern regarding the type of gravel used at an entrance to the Larry Scott Trail and brought samples of the gravel in question; • A citizen stated: 1) An earthquake would be devastating to the County's economy; and 2) The County should set aside property for large industrial parks; • A citizen noted that Jefferson County should seek possession of an old ferry site in South Point in the event the Hood Canal Bridge became unusable; and • A citizen indicated that Consent Agenda Item No. 1 and No. 2 did not include dates for written comment or where to send the comments. APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Johnson moved to delete Items No. I and No. 2 and approve the remaining items as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. (DELETED) HEARING NOTICE re: Six Year Transportation Improvement Program; Hearing Scheduled for Monday, September 15, 2014 at 10:00 a.m. in the Commissioners Chambers, Jefferson County Courthouse (Approved later in minutes) 2. (DELETED) HEARING NOTICE: ORDINANCE NO. 07-0811-14: Moratorium Prohibiting the Production, Processing and Retailing of Recreational Marijuana in Certain Land Use Designations within Unincorporated Jefferson County and Establishing a Work Plan for the Planning Agency; Hearing scheduled for Monday, October 6, 2014 at 10:30 a.m. at the Cotton Building, 607 Water Street, Port Townsend (Approved later in minutes) 3. RESOLUTION NO. 41 -14 re: Declaration of Imminent Danger, Quinault South Shore Road MP 1.14 to MP 1.28, County Road No. 911607 Page 1 Commissioners Meeting Minutes of August 25, 2014 4. CALL FOR BIDS re: Midsize Hybrid Sedans; Bids Accepted Until 9:30 a.m. and Opened and /J Read Publicly at 10:00 a.m., or shortly thereafter on Monday, September 8, 2014 in the Commissioners' Chambers 5. AGREEMENT re: Elevator Maintenance; In the Amount of $6,840; Jefferson County Central Services; ThyssenKrupp Elevator Corporation 6. AGREEMENT, Addendum No. 1 re: Elevator Maintenance; Clarification of Insurance Coverage; No Change in Dollar Amount; Jefferson County Central Services; ThyssenKrupp Elevator Corporation 7. AGREEMENT NO. G1400326, Amendment No. 1 re: Northwest Straits Project; Jefferson Marine Resources Committee (MRC) Operations and Projects; Revise Project Task Scope; No Change in Dollar Amount; WSU Extension; Washington State Department of Ecology (DOE) 8. Advisory Board Resignation re: Jefferson County Planning Commission; District No. 1 Representative; William Miller 9. Payment of Jefferson County Vouchers/Warrants Dated August 18, 2014 Totaling $545,552.37 10. Payment of Jefferson County Payroll Warrants Dated August 20, 2014 Totaling $74,525.82 and A/P Warrants Done by Payroll Dated August 20, 2014 Totaling $15,927.97 CONSENTAGENDA Items No. I and No. 2: The Board discussed the proposed Hearing Notices presented during the Consent Agenda. County Administrator Philip Morley stated that the hearing notices should include a timeframe for public comment period and an address where they can be submitted. Instruction should be given to staff to revise the hearing notices to include the missing information. Commissioner Johnson moved to approve the hearing notices with the revisions as noted by County Administrator Morley. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The Board approved the following Hearing Notices with the aforementioned changes: • HEARING NOTICE Re: Six Year Transportation Improvement Program; Hearing Scheduled for Monday, September 15, 2014 at 10:00 a.m. in the Commissioners Chambers, Jefferson County Courthouse; and • HEARING NOTICE Re: ORDINANCE NO. 07-0811-14: Moratorium Prohibiting the Production, Processing and Retailing of Recreational Marijuana in Certain Land Use Designations within Unincorporated Jefferson County and Establishing a Work Plan for the Planning Agency; Hearing scheduled for Monday, October 6, 2014 at 10:30 a.m. at the Cotton Building, 607 Water Street, Port Townsend. Page 2 Commissioners Meeting Minutes of August 25, 2014 r APPOINTMENT of Acting Jefferson County Sheriff.- Sheriff Tony Hernandez has notified the County Commissioners he will be leaving office effective August 29, 2014 at Noon, leaving the Sheriff s position vacant. RCW 36.16.115 authorizes the County Commissioners to appoint an existing employee from the Sheriff s Office as an Acting County Sheriff to perform all necessary duties to continue normal office operations when the Sheriff s position is vacant. Under that statute, the Acting Sheriff would serve until a successor is either appointed from three nominees from the party of Sheriff Hernandez (Democrat) or until the election of a new Sheriff is certified in November. County Administrator Philip Morley introduced Chief Criminal Deputy Joe Nole and discussed his experience and education. Chief Criminal Deputy Joe Nole has worked in the Sheriff s Office for 21 years. Mr. Nole has extensive knowledge and experience in the operations of the Sheriff s Office. Mr. Nole holds two Bachelor degrees: a Bachelor of Science degree from Evergreen State College, and a B.A. degree from Central Washington University. As Chief Criminal Deputy, Mr. Nole is already a key person in the Sheriff Office's management structure. He supervises the Detective Bureau, the Sheriff s Front Office/Records Division, the Evidence Division, and the Search and Rescue Unit. For the past several years Sheriff Hernandez has relied on Mr. Nole to supervise the department during the Sheriff s absence, and has routinely included Mr. Nole in County Budget meetings, interdepartmental meetings, designated Mr. Nole as the Sheriff s Office's Emergency Management Liaison, and routinely includes him in labor relations with the different bargaining units, along with a variety of other key assignments to assure the smooth operation of the Department. Sheriff Hernandez supports Mr. Nole's appointment of Acting Sheriff... County Administrator Morley stated that Mr. Nole has the knowledge and the experience to manage the office of Sheriff until a new Sheriff is appointed or elected upon certification of the 2014 General Election. Chief Criminal Deputy Nole stated that he has worked under four different Sheriffs during his career with the Sheriffs Office. He would like the opportunity to continue in Sheriff Hernandez's footsteps until the next Sheriff takes office. Sheriff Tony Hernandez stated that he has been with the department for 14 years and has worked with Chief Criminal Deputy Nole. He has looked up to him throughout the years and feels very comfortable knowing that if the Commissioners appoint him to finish his term, the department would be in good hands. He added that Chief Criminal Deputy Nole is a leader who leads by example and has the respect of others in the department. Commissioner Sullivan moved to appoint Chief Criminal Deputy Joe Nole as Acting Jefferson County Sheriff effective August 29, 2014 at Noon until a new County Sheriff is appointed or is elected upon certification of the 2014 General Election results. Commissioner Johnson seconded the motion which carried by a unanimous vote. Chief Criminal Deputy Nole will be sworn into office on Friday, August 29, 2014 at Noon in Jefferson County Superior Court. Page 3 Commissioners Meeting Minutes of August 25, 2014 The meeting was recessed at 9:32 a.m. and reconvened at 9:57 a.m. with all three Commissioners present. UPDATE re: Washington State Department of Natural Resources (DNR) 2nd Quarter County Income Reports: Washington State Department of Natural Resources (DNR) DNR Regional Manager Sue Trettevik and State Lands Assistant Drew Rosanbalm briefed the Board on the 2" Quarter County Income Reports. Assessor Jeff Chapman, seated in the audience, was invited by Chairman Austin to join in on the briefing. Assessor Chapman stated that his office is working on levies for next year and he is interested in how DNR revenue is going to be used. Mr. Rosanbalm handed out documents which included: 1) A letter from the Commissioner of Public Lands Peter Goldmark; 2) Timber Harvest Revenues to Jefferson County and other Counties; 3) 2015 Planned Harvest Areas; and 4) Timber Sale Distribution Spreadsheet. He stated that the total timber sales for the 2014 calendar year is approximately $1.4 million. Looking ahead to year 2015, projections show $3.1 million under contracts thus far. There is a significant non -timber revenue already this year. This could be due to a collection of smaller road permits but he is not sure exactly why there is such a larger increase in this area. County Administrator Philip Morley asked if the extreme dry weather this year has interfered with harvesting? Mr. Rosanbalm replied no. They have been lucky due to the humidity recovery at night with the marine layer. He added that the dry weather periods are a great time to put in roads. Assessor Chapman asked if a percentage is distributed to the junior taxing districts? County Administrator Morley replied yes. Depending on location, the percentage usually ends up being around 14 %. Ms. Trettevik stated that the DNR recently started providing figures broken down per tax code. She referred to a page of the document previously handed out regarding Coyle Retreat and used it as an example. She noted that there are three tax codes listed; 201, 205 and 302 and their correlating percentages. She added that the DNR is unaware of the formulas used by the Treasurer's Office to break down the tax codes. Assessor Chapman stated that he has knowledge regarding the Treasurer's formulas. Recently, he has been working with school districts and discussing with them some of the distributions they receive from DNR timber sales. He stated that the school districts are looking into moving funds out of bonds and into capital projects, which the RCW allows. They are wondering how that could work, particularly with Quilcene since they receive such a large share. Assessor Chapman stated that because we are using non -fire districts, should fire districts get a share of it? He believes that in some counties they do and in some counties they do not. Mr. Rosanbalm replied that it is his understanding that fire districts are getting funds. It was pointed out by Assessor Chapman that there are many that are receiving zero as referenced in the documents previously handed out. He added that a zero indicated that the Emergency Medical Services (EMS) receives a portion, but the fire districts do not. When he looked at counties around the state, he noticed that some distributed to fire districts and some did not. Ms. Trettevik noted that the DNR distributes what is set up within the County. They refer to tax codes and the geographic area for that tax code and distribute sales accordingly. It is up to the County on how they would like the structure set up. Page 4 Commissioners Meeting Minutes of August 25, 2014 9.2 Assessor Chapman stated the RCWs are not clear. He believes that due to the DNR already providing fire suppression, this may be why the fire districts are not getting a percentage of the timber sales. EMS receives a portion of timber sales because the DNR does not provide that service. Ms. Trettevik stated she will look into this issue. She had assumed that most of East Jefferson County was considered within a fire district and receiving a portion of the timber sales. County Administrator Morley stated that it would be interesting to see what the standard practice is for other counties. Ms. Trettevik noted that the DNR has agreements with the fire districts regarding response. She added that for the most part, it is a standardized agreement across the state. She explained that the agreements define the fire district boundaries , the DNR's jurisdictional boundaries and the areas where both boundaries overlap. Some counties define in their agreement what areas are developed and what areas are not developed. If an agreement is not defined, DNR refers to the boundaries. Commissioner Sullivan asked who negotiates these agreements? Is it the County government or the fire districts? Ms. Trettevik replied that the agreements they have are with the Commissioners of the fire districts and they negotiate the agreements. She added that currently, they have the same agreement with all the fire districts in our region. Assessor Chapman noted that the issue of fire districts receiving a percentage of timber sales has been a debate for quite some time. Mr. Rosanbalm indicated that the market has been weak this summer and the feeling is that we have hit rock bottom. China's market is getting soft again, but that is typical for this time of year. The building economy is what drives DNR and not a lot of their timber prices are dropping. DNR staff discussed various Jefferson County timber harvest sales with the Board and upcoming harvests. Assessor Chapman asked to be notified of meetings between DNR staff and the Board of County Commissioners (BOCC). The next meeting will take place in late November, 2014. EXECUTIVE SESSION. An Executive Session was scheduled from 11:00 a.m. to 11:30 a.m. with the County Administrator, Deputy Prosecuting Attorney, Department of Community Development (DCD) Director, Planning Manager and outside Legal Counsel re: Attorney - Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:02 a.m. to 11:48 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. County Administrator Philip Morley asked Deputy Prosecuting Attorney David Alvarez if he would be present with Attorney Mark Johnson when this item gets argued? Deputy Prosecuting Attorney Alvarez replied that most likely he will be. Staff from DCD may also be in attendance. The meeting was recessed at 11:51 a.m. and reconvened at 1:29 p.m. with Chairman Austin and Commissioner Sullivan present. Commissioner Johnson arrived later in the meeting. Page 5 Commissioners Meeting Minutes of August 25, 2014 N- I- COUNTYADMINISTRA BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • County Administrator Philip Morley will be attending a Climate Change meeting at the Quimper Unitarian Universalist Fellowship on August 25, 2014. • Commissioner Sullivan and County Administrator Morley will be attending a meeting with the Office of Regulatory Innovation and Assistance (ORIA) on August 26, 2014. • Chairman Austin will be out of the office August 26, 2014. Chairman Austin and Commissioner Sullivan will be attending a Jefferson Mental Health candidate meet and greet on August 27, 2014. • Chairman Austin and County Administrator Morley will be attending a JeffCom Board meeting on August 28, 2014. • Chairman Austin and County Administrator Morley will be attending a tribal meeting on August 28, 2014 at 1:00 p.m. • Commissioner Sullivan will be meeting with Dana Ecelberger of the Conservation District on August 28, 2014. • Chairman Austin and County Administrator Morley will be attending the swearing in ceremony of Acting Sheriff Joe Nole. Miscellaneous Items: • Sign Code: Department of Community Development (DCD) Director Carl Smith and Chair of the Planning Commission Kevin Coker were present for the meeting. • Marine Transport of oil - September 9, 2014. • Federal Payment In -Lieu of Taxes (PILT). • Quilcene Fire Flow. • Parks and Recreation; Comprehensive Plan and Memorial Field Page 6 Commissioners Meeting Minutes of August 25, 2014 NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:39 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. j'VMIi I :' 4 �a .., U ATTEST: ( ��� arolyn very j Deputy Clerk of the B d JEFFERSON COUNTY BOARD O COMMISSIONERS Jo Austin, Chair Phil Johnson, Member David Sullivan, Member Page 7