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HomeMy WebLinkAboutJCPRAB 11 5 2014 Draft Minutes Special Meeting Page 1 of 3 JEFFERSON COUNTY PARKS AND RECREATION ADVISORY BOARD SPECIAL MEETING November 5, 2014 from 11:00 AM to 1:00 PM Jefferson County Courthouse First Floor Conference Room MEETING MINUTES 1. OPENING BUSINESS Call to Order: Jane Storm, Vice-Chair, in Chair’s absence, called the meeting to order at 11:06 a.m. Members Present: Clayton White, Doug Huber, Evan Dobrowski, Greg Graves, Jane Storm, Mike McFadden (late arrival), Rich Stapf, Jr., Tim Thomas, Commissioner Phil Johnson, Ex- Officio Member Members Absent: Roger Hall, Chair (excused) Staff Present: Matt Tyler, Nancy Hert Guest: Arvilla Ohlde, Parks, Recreation and Open Space Plan Consultant Public Present: None. Public Comment: None. Agenda: Greg made a motion to adopt the agenda. Clayton seconded the motion, the Vice- Chair called for a vote and the motion passed all in favor, none opposed. Minutes: Greg made a motion to approve the minutes from October 1, 2014. Clayton seconded the motion, the Vice-Chair called for a vote and the motion passed all in favor, none opposed. 2. NEW BUSINESS a) Friends of Parks and Recreation Report Jane reported that the Memorial Field fence project has been postponed until February or March, to finish the permitting process. Matt will work with her through the process. 3. OLD BUSINESS a) Parks, Recreation and Open Space Comprehensive Plan (PROS plan) Matt reviewed the purpose and desired outcomes of the Plan, and set March 1st for a due date to certify the plan with the RCO. Page 2 of 3 Arvilla noted the previously handed out chapters one through four, and edited “goals” from input received. Doug had some important input about Geology. She welcomes all input. Matt explained that a motion could be made to accept chapters one through four at this time. After a short discussion, Mike made a motion to accept chapters one through four, editing for small changes. Rich seconded the motion, the Vice-Chair called for a vote and the motion passed all in favor, none opposed. Arvilla will highlight all future changes in yellow, for the Board’s review. Chapter 5--Demands and Needs Assessment. Her slide showed a 20 year plan, even though the Comp Plan needs to be updated every six years. Based on populations and geographic locations of our facilities, we have plenty of inventory. Arvilla will make a footnote that she used 2010 US Census data, which is only updated every ten years. Facilities-possible partnerships for use of fields, gyms, pool, etc. Arvilla will add a list of our recreation programs. Governor Inslee’s Blue Ribbon Task Force stresses the importance of outdoor access, especially to prevent “Nature Deficit” kids. There is recreation use by county citizens that occurs outside of our county boundaries, such as Quilcene residents going to Kitsap County to use their swimming pool. Transit/Transportation issues could be addressed. Chapter 6—Recommendations and Action Plan. Matt noted that the 2012 Park Tour resulted in establishing 1st, 2nd and 3rd priorities. Clayton noted that Quilcene playground equipment was provided from campground fees. Mike asked about a possible dog park in Chimacum Park, an update on the Food Bank Project proposed for Chimacum Park, and an update on the Horse Park. Chapter 7—Funding and Capital Improvement Plan. Possible funding sources are Conservation Futures for open space plans, Parks Districts, and Stewardship Programs-agencies to get funds to reinvest in parks projects. Arvilla stressed the need for a Capital Improvement Plan to start developing needs for future projects, and noting that it can be amended once a year at budget time. Matt indicated that the Board will now start doing this yearly. Appendix A—Arvilla referred to it as a “mini site plan” with history and goals. She encouraged the Board to read it and give their input. Her “level of service” sheet is not a requirement now for the RCO, but she wants to include it in the Comp Plan for future possible funding. Next Steps: Matt passed out chapters five through seven, with input due by November 18th. The Plan could be adopted at the January 26, 2015 public hearing. February 16, 2015 will be the last public hearing, to include any amendments. Page 3 of 3 4. MANAGER’S REPORT Some highlights from Matt’s report were:  Indian Island Park’s shelter has been stabilized, and should last a few years.  The youth basketball Program has 2 kids signed up.  Memorial Field bids have been received. The rented bleachers have worked well, and staff are keeping the field playable for the football games.  Quilcene Campground’s revenue was $3,800.00 this past season, and is still open.  This spring DNR crews will do heavy weeding at Irondale Beach Park, prune trees at Chimacum Park, and spend 4 days pruning trees in the parking lot entrance area of Trailhead Park.  Matt continues working with the State to fix Lake Leland signage along Hwy 101, and to install a directional sign to Lake Leland, which was suggested by Clayton.  Matt thanked the three new members for being a part of the Board. Jane reminded the Board that a committee is needed to nominate a Vice-Chair for next year. Rich suggested nominating Clayton. As this is new business, a motion can be made at the next meeting. 5. ADJOURN Jane asked for a motion to adjourn the meeting. Mike made a motion to adjourn the meeting at 12:58 p.m. Rich seconded the motion, the Vice-Chair called for a vote and the motion passed all in favor, none opposed. The next meeting will be Wednesday, December 3rd, from 11:00 AM to 1:00 PM in the Jefferson County Courthouse First Floor Conference Room, and will also be a Special meeting because of the time change.