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Home My WebLink About120114_ca01Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Philip Morley, County Administrator Erin Lundgren, Clerk of the Board DATE: December 1, 2014 SUBJECT: RESOLUTION re: HEARING NOTICE for 4h Quarter Proposed Supplemental Budget Appropriations/Extensions for Various County Funds; Hearing Scheduled for Monday, December 15, 2014 at 10:15 a.m. in the Commissioners' Chambers STATEMENT OF ISSUE: Various County departments have requested increases to their 2014 Budget. Per RCW 36.40.140, the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. This agenda item is to set the date for the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Set the hearing date for Monday, December 15, 2014 at 10:15 a.m. in the Commissioners' Chambers and approve the hearing notice for publication on December 3, 2014 and December 10, 2014. Philip Morley, 0 ty Admi 'strator 1112--;4y Date JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED 2014 4`h QUARTER } SUPPLEMENTAL BUDGET } RESOLUTION NO, APPROPRIATIONS/EXTENSIONS FOR } VARIOUS COUNTY FUNDS } WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations /extensions for their 2014 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2014. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNTFROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPE14SEIGENERAL FUND 001- 010 -000 ASSESSOR $2,160 $2,160 001 -020 -000 AUDITOR $4,689 $7,061 $7,061 001 - 150 -000 PROSECUTOR $25,000 $120,503 $25,000 001 - 180 -000 SHERIFF $121,487 587,165 $121,487 001- 240 -000 SUPERIOR COURT $40,000 $40,000 Total General Fund $186,487 $9,221 $195,708 SPECIAL REVENUE/ CAPITAL! ENTERPRISEI INTERNAL SERVICE FUNDS 108- 000 -010 COOPERATIVE EXTENSION $47,255 $47,255 114 - 000 -010 ECONOMIC DEVELOPMENT FUND $4,689 $4,689 127- 000 -010 PUBLIC HEALTH $120,503 $120,503 128 - 000 -010 WATER QUALITY $7,264 587,165 $94,429 129- 000 -010 ANIMAL SERVICES $5,852 S5,852 143 - 000 -010 DEPT. OF COMMUNITY DEVELOPMENT $0 $490,000 $490,000 Total Other Funds $17.805 $744,923 $762,728 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations /extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 15th day of October, 2014, at the hour of 10:15 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions. APPROVED this day of December, 2014. SEAL: ATTEST: Carolyn Avery, Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chairman Phil Johnson, Member David Sullivan. Member W � . /� A�r,usL. 1r iR / TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation /Extension and Amendment Assessor's Office / pp t Department/Fund Name Commissioners: (check all that apply) Date: 11/19/2014 o I o -E)e� Fund Number 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $2,160.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of $2,160.00 to include this new revenue in the budget this year as outlined below. BARS # Expenditure Description Current Revision New Budget Bud et 001010000.51424.35.00 Copier $0.00 $2,160.00 $2,160.00 $0.00 $0.00 $0.00 $0.00 aid (r as jio wlV Exis 1- "0' A- $0.00 $2,160.00 $2,160.00 Reason for Appropriation/Extension We had an unexpected cost of $2,669.32 towards the replacement difference of our copier. So, we would like to use the amount' we received $2,160.00 from the sale of our vehicle at auction. Respectfull mitted, I� Date: Q 2-4 /1+{- ASSESSOR TRANSMITTAL Prepared by: PAGE 1 ASSESSOR Description Fund # BARS # Amount DOR REVALUATION GRANT 1 010 000 334 00 90 0000 ASSESSOR CURRENT EXPENSE 1 010 000 341 41 00 0000 SALE OF COPIES 1 010 000 341 60 00 0000 SALE OF COMPUTER PO 1 010 000 341 60 10 0000 SALE OF MAPS 1 010 000 341 75 00 0000 PRIOR YEAR CORR OR REFUND 1 250 000 388 80 00 0000 CURRENT YEAR REFUND OF EXPEND 1 250 000 389 00 00 0010 TREASURERS SUSPENSE 638 000 110 389 00 00 0000 SN-E OF FIYEt, ttSSETS U�D\Otc000.3`t510• Total Deposit Z, l lob •tD Tender: 1 Check 2 Cash 3 Money Order 4 Warrant 5 Credit Card PRTTMPLT - 6/18/2013 6 EFT 7 Refund 8 Over /Short 9 Cash Back A NSF JAMES G. MURPHY CO. COMMERCIAUINDUSTRIAL AUCTIONEERS 18226-68TH N .E. PO BOX 82160 425-486-1246 KENMORE, WA 98028 42272 1940/1250 3323 (Mbank. OsW kxorn DATES 10 2014� PAY DOLLARS $ $2,160.00 F- TO THE JAMES G. MURPHY CO. ORDER OF JEFFERSON COUNTY ASSESSOR VOID AFTER 60 DAYS IIIOOOL, 2 2? 211m i:1 2SO00 LOS': 15350 L I 24S790 DETACH AND RETAIN THIS $TATEM NT �E.!Vl ORI w ND, COPAECI RFAIE N.11 JAMES G. MURPHY CO. JEFFERSON COUNTY AUCTION: AUGUST 22, 2014 Gross Sales $2,400.00 Less: Commission $240.00 Auction Expenses $0 00 NET PROCEEDS $2,160.00 42272 L2 Department of Central Services Jefferson County, Washington P.O. Bois 1220 Port Townsend, WA 98368 Phone: (360) 3859171 Fax (360) 385 -9195 Invoice Jefferson County Assessor Invoice Date: August 13, 2014 Quantity Jnit Description Unit Price Total 1 ea Canon I ADV C 4245 $ 8,363.57 $ 8,363.57 1 ea Credit for depreciation collected on equip #2097 $ (5,694.25) $ (5,694.25) Subtotal $ 2,669.32 Shipping $ - Tax F "'A1Ta�1 A — HORIZ,AT Signature Date o Total Due $ 2,669.32 en or # J I p Ad tress # Invoice/PO 442_524 Amount Account #1]D__1I21C1?Qn • �l`1-7 35 . p�p Z> ProjecdGral ti 1A 11 - Remit payment to: JC105 Jefferson County Information Services AUG 1 g r za�4 II 1 cc,. Au�-j i 1 `19)1`1 AV�01 S TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Auditor Department/Fund Name 001- 020 -000 Fund Number Date: 11 -14 -14 Commissioners: (check all that apply) ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $7,061.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget 001 - 250 -000 Chief Accountant $59,121.00 $5,884.00 $0.00 39700.00.0505 Transfer -Leave Payout from Fund 505 $0.00 $7,061.00 $7,061.00 $0.00 $0.00 , $0.001 $7,061.00 $7,061.00 s '- N➢ . 3tE'' $196,419.001 $7,061.00 $203,480.00 BARS # Expenditure Description Current Budget Revision New Budget 51423.10.0050 Chief Accountant $59,121.00 $5,884.00 $65,005.00 51423.20.0000 Benefits $137,298.00 $1,177.00 $138,475.00 $0.00 $0.00 $0.00 1y z < t' '- N➢ . 3tE'' $196,419.001 $7,061.00 $203,480.00 Reason for Appropriation/Extension ., Chief Accountant PTO will be cashed out at year end due to taking elected position. Per the SAO BARS, this type of ,expenditure must be coded in the employees fund (functional area -see attached). Per Resolution 11 -14 (attached), this will be covered by Fund 505. Fund 505 will transfer this dollar amount into revenue to G F (001-SO-000) Fund at end of 4th Quarter 2014. Respectfully submitted, NOV 14 2014 ISSIO N STATE OF WASHINGTON County of Jefferson In the Matter of combining County } Fund 503 - JC Unemployment Reserve } and Fund 504 - Industrial Insurance Reserve } RESOLUTION NO. 11 -14 into Fund 505- Employee Benefit Reserve } WHEREAS, the County has three funds for managing employer paid contributions for unemployment, labor and Industry administration, retirement and post - retirement costs; and WHEREAS, in order to streamline the accounting for these benefit costs, the County would like to combine the three funds into fund 505, titled Employee Benefit Reserve; this fund will receive the employer paid contributions for unemployment and retirement and pay out costs related to certain employee benefits; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners that it is in the best interest of Jefferson County that funds Fund 503, 504 be combined with Fund 505, the Employee Benefit Reserve Fund; and BE IT FURTHER RESOLVED, that this resolution will repeal and replace all previous resolutions for these funds including budget resolution 124 -89 for fund 503, resolution 32 -92 for fund 504, resolutions 94 -93, 15 -95 and 118 -97 for fund 505; and BE IT FURTHER RESOLVED, that the employer contribution rate to the Employee Benefit Reserve, will continue to be set each year during the budget process; and BE IT FINALLY RESOLVED, that the fund balances will be transferred from fund 503 and 504 into fund 505 as approved in the 2014 Budget; and the County Auditor is hereby authorized to disburse funds from Fund 505 for unemployment, labor and Industry administration, Employee Assistance Program (EAP) costs, retirement or post - employment costs including sick and vacation payouts totaling $1,000 or more, post- retirement costs, and other uses as approved by the Board of County Commissioners. ADOPTED this 24th day of March, 2014. J- a Carolyn Avery, Deputy Clerk of the Board Phil COUNTY QMMISSIONERS c� OV-3 !)noes. TO: BOARD OF COUNTY COMMISSIONERS Date: November 17, 2014 RE: Request for Budget Appropriation /Extension and Amendment Prosecutor 001- 150 -000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") � ❑ Please be advised that after a thorough examination of my current budget it appears tha the a ou "nt "a ed is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future nes( f'�jjt y budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriltibrubudget extension in the amount of: JEFFERSON ^ U T Y $25,000 ��p �+ 6r ❑ For funds other than Current Expense (General Fund)- - Is there eno`g%Q ISSI4 S) to cover this additional expenditure? Yes No El Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: Keason Tor to cover R e f ubmifted, Elected Official /Depart nature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 51510.10.0060 Clerk Hire $12,000 $10,000 $0 51510.20.0000 Benefits $205,041 $2,000 $0 51510.41.0001 Postage $1,000 $1,000 $0 51510.43.0003 Travel $5,000 $7,500 $0 TOTAL REVENUE $0 $0 $0 Keason Tor to cover R e f ubmifted, Elected Official /Depart nature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 51510.10.0060 Clerk Hire $12,000 $10,000 $22,000 51510.20.0000 Benefits $205,041 $2,000 $207,041 51510.41.0001 Postage $1,000 $1,000 $2,000 51510.43.0003 Travel $5,000 $7,500 $12,500 51510.49.0002 Trial related Expenses $13,000 $4,500 $17,500 TOTAL EXPENDITURE $236,041 $25,000 $261,041 Keason Tor to cover R e f ubmifted, Elected Official /Depart nature Not- iD, TO: BOARD OF COUNTY COMMISSIONERS NOV 17 L014 Date: 11/14114 RE: Request For Budget Appropriation /Extension and Amen ent Sheriff's Department JEFFERSON C OBiMLY Department /Fund Name F- OM - -OM ISSIONER16mber Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $37,398.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget 52110.35.4444 Technology Equipment Replacement $9,000.00 $16,892.00 $0.00 52110.48.0040 Upgrade Civil Serve Software /Maintenance $1,000.00 $4,500.00 $0.00 59421.64.4444 Technology Capital Outlay $0.00 $16,006.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Budget Revision New Budget 52110.35.4444 Technology Equipment Replacement $9,000.00 $16,892.00 $25,892.00 52110.48.0040 Upgrade Civil Serve Software /Maintenance $1,000.00 $4,500.00 $5,500.00 59421.64.4444 Technology Capital Outlay $0.00 $16,006.00 $16,006.00 $0.00 $0.00 r4"PAL >kNENT1ti[k3{E $10,000.00 $37,398.001 $47,398.00 Reason for Appropriation /Extension 52110.35.444 The Sheriffs Office experienced unanticipated costs to cover the gap between IT replacement banked funds and the actual cost of replacement for the Sheriffs Office copier ($3388.81) and 5 patrol laptops one purchased 4 on order ($13503.21) 52110.48.0040 The Sheriffs Office had an unanticipated need to upgrade its operating software for the Civil Division $4500 for purchase and installation of new software, training, and maintenance 59421.64.444 The Sheriffs Office audio /visual equipment for recording suspect and witness interviews was outdated, did not comply with current technology, and needed to be replaced ($13,826.65) There was an unintentional underpayment in 2013 for the jail Livescan machine replacement which needed to be paid ($2,179.72) d Respectfu y submitted, Joe 4ol Sheriff R E C E IV TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation /Extension and Amendment NOV 17 1914 Date: 11/14/14 Sheriffs Department 001180000 Department/Fund Name JEFFERSON �A �1� CO tuber Commissioners: (check all that apply aV �`� 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $84,088.42 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget See Attached Breakout Union settlement and 2nd Pierce Trial $3,268,182.00 $84,088.42 $0.00 $0.00 $0.00 $0.00 i�; ' - TlOTAL *VEjj, : $0.00 $0.001 $0.00 BARS # Expenditure Description Current Budget Revision New Budget See Attached Breakout Union settlement and 2nd Pierce Trial $3,268,182.00 $84,088.42 $3,352,270.42 $0.00 $0.00 $0.00 $0.00 ,,,,r,;,;' 'Tt7T{AFN.,d ,RE:{ $3,268,182.00 $84,088.421 $3,352,270.42 Reason for Appropriation/Extension_ The Sheriffs Office requests an appropriation to cover the costs of an unanticipated second retrial in the Pierce case. The Sheriffs Office requests an appropriation to cover the costs of settlement of the Uniformed Support Services Labor Contract negotiation. Respect y submitted V� Joe N, Sheriff 2014 Q4 Budget Appropriation Request Sheriffi S Department 01180000 BARS # Expenditure Description Current Budget Revision New Budget 5211010.0000 Union settlement $469,529.00 $7,126.51 $476,655.51 5211010.0500 Union settlement $206,945.00 $1,354.04 $208,299.04 52121.10.0000 Pierce Trial $341,923.00 $393.68 $342,316.68 52121.10.0500 Pierce Trial $109,270.00 $114.38 $109,384.38 52122.10.0000 Pierce Trial $771,953.00 $7,164.71 $779,117.71 52122.10.0500 Pierce Trial $266,970.00 $3,418.11 $270,388.11 52360.10.0000 Union settlement /Pierce Trial $688,377.00 $47,783.50 $736,160.50 52360.10.0500 Union settlement /Pierce Trial $337,315.00 $12,552.00 $349,867.00 55430.10.0000 Union settlement $51,160.00 $3,513.85 $54,673.85 55430.10.0500 Union settlement $24,740.001 $667.641 $25,407.64 'JOTTAL „ $3,268,182.00 $84,088.42 $3,352,270.42 1(1 1. ' TO: BOARD OF COUNTY COMMISSIONERS �l e. _ 4 RE: Request for Budget Appropriation /Extension and Amendment Superior Court 001.240.000 Department/Fund Name Fund er Commissioners: (mark all that apply with an' X') T Please be advised that after a thorough examination of my current 1gtfajara" is insufficient to pay necessary expenses of this department for this ye he expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below. I request an appropriation and budget extension in the amount of: gao,000 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ] Yes No El Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: So Reason tor The Superior Court is requesting a 4`" quarter appropriation of $20000 for psychological evaluations and expert services, $10000 in jury fees and $10000 for witness fees. These amounts contemplate invoices not yet received from the ongoing State of Washington vs. Michael Pierce jury trial. Respec ly Submitt ed, Elected Official /Department Head Signature BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED JAMENDED 51221.41.0070 Ps ch Evals /Ex ert Services $55,567 $20,000 $0 51221.49.0030 Jury Fees $38,700 $10,000 $0 51221.49.0020 Witness Fees $2,300 $10,000 $0 $0 TOTAL REVENUE $0 $0 $0 Reason tor The Superior Court is requesting a 4`" quarter appropriation of $20000 for psychological evaluations and expert services, $10000 in jury fees and $10000 for witness fees. These amounts contemplate invoices not yet received from the ongoing State of Washington vs. Michael Pierce jury trial. Respec ly Submitt ed, Elected Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION JAMENDED 51221.41.0070 Ps ch Evals /Ex ert Services $55,567 $20,000 $75,567 51221.49.0030 Jury Fees $38,700 $10,000 $48,700 51221.49.0020 Witness Fees $2,300 $10,000 $12,300 $0 $0 TOTAL EXPENDITURE' $96,5671 $40,0001 $136,567 Reason tor The Superior Court is requesting a 4`" quarter appropriation of $20000 for psychological evaluations and expert services, $10000 in jury fees and $10000 for witness fees. These amounts contemplate invoices not yet received from the ongoing State of Washington vs. Michael Pierce jury trial. Respec ly Submitt ed, Elected Official /Department Head Signature cc: Noe s3 ��I10V TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Date: November 17. 2014 WSU JeffCo Extension I�1�✓ (fie Department/Fund Name Commissioners: (mark all that apply with an 'X') Please be advised that after a thorough examination of my current budget it ap is tf !tlswount allocated is insufficient to pay necessary expenses of this department for this year. After a carefu examination of all the expenditures within the department budget with respect to re Is P P 9 P P qpi short. Therefore, for this current year for the reason's outlined b I nr �uA�A a n n ty extension in the amount of: 3.r°4.:IYI M I S� ®N E $14,357 ❑ X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 8X Yes No a Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $14,357 Reason for Appropriation/Extension Revenues and Expenses not included in 2014 budget in error. R p tfu y Submitted, �i'� Elected Official /Department Head Signature BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 10800001033314.19.0305 MRC PROJECT GRANT $54,401 $14,357 $68,758 108000010.53190.20.0000 PERSONNEL BENEFITS $1,623 $467 $2,090 108000010.5319031.0010 SUPPLIES $7,466 $1,000 $8,466 108000010.5319041.0030 PROJECT CONTRACT SERVICES $0 $7,684 $7,684 TOTAL REVENUE $54,401 $14,357 $68,758 Reason for Appropriation/Extension Revenues and Expenses not included in 2014 budget in error. R p tfu y Submitted, �i'� Elected Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 108000010.53190.10.0601 CLERK HIRE $15,957 $4,343 $20,300 108000010.53190.20.0000 PERSONNEL BENEFITS $1,623 $467 $2,090 108000010.5319031.0010 SUPPLIES $7,466 $1,000 $8,466 108000010.5319041.0030 PROJECT CONTRACT SERVICES $0 $7,684 $7,684 108000010.5319041.0031 PROJECT CONTRACT CONSULTANT $25,340 $355 $25,695 108000010.53190.42.0010 POSTAGE $0 $50 $50 108000010.53190.44.0010 ADVERTISING $0 $458 $458 TOTAL EXPENDITURE $50,386 $14,357 $64,743 Reason for Appropriation/Extension Revenues and Expenses not included in 2014 budget in error. R p tfu y Submitted, �i'� Elected Official /Department Head Signature Q_c: TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment WSU JeffCo Extension Department/Fund Name Commissioners: (mark all that apply with an 'X ") 10 U Date: November 17, 2014 108 Fund Number ®® I N ..,.; Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and tN@Vk rieQ0114nd that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: JEFFERSON C O U N 7Y 532,696 �� 1 w LM For funds other than Current Expense (General Fund)- - Is they n red cash) to cover this additional expenditure? eYes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $53,311 Reason for Appropriation/Extension Revenues and Expenses not included in 2014 budget in error. Remuff d, ed 4 0� Elected Official /Department Head Signature BUDGET BARS Revenue# Description CURRENT IREVISION AMENDED 108000010.33166.12.000o EPA PGT SD MGMT ASSIST $0 $13,463 $13,463 108000010.33311.46.0000 NWSF NO ANCHOR ZONE GRANT $0 $3,009 $3,009 108000010.33366.12.0010 EPA SNOWCREEK/NOSC GRANT $7,300 $1,096 $8,396 108000010.33366.12.3000 S PT BAY SHELLFISH PROT ED GRANT $15,000 $11,999 $26,999 108000010.34710.00.0060 SMALL FARMS PROGRAM $0 $21,705 $21,705 los00001o.36sso.00.0000 MISC REVENUE - JANITOR PENINSULA COLL $0 $85 $85 loa000010.38600.0o.oloe NON REV /CUSTOMER DEPOSITS $D $650 $650 08000o1o.3s7oo.o0.0505 XFR -LV PAYOUT $1000 OR MORE RES 11 -14 $0 $1,304 $1,304 TOTAL REVENUE $22,3001 $53,3111 $75,611 Reason for Appropriation/Extension Revenues and Expenses not included in 2014 budget in error. Remuff d, ed 4 0� Elected Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 108000010.53160.41.0010 PROFESSIONAL SERVICES $3,000 $1,500 $4,500 108000010.53195.10.0000 SALARIES & WAGES $0 $132 $132 108000010.53195.31.0010 SUPPLIES - S PT BAY GRANT $0 $30 $30 108000010.53195.41.0010 PROFESSIONAL SVCS - S PT BAY GRANT $0 $10,042 $10,042 108000010.57121.45.0010 BUILDING RENT - EXTENSION $21,000 $1,100 $22,100 108000010.57121.48.000o REPAIR AND MAINTENANCE $1,000 $1,000 $2,000 108000010.57121.49.0010 JANITORIAL SERVICES $1,500 $200 $1,700 108000010.57121.31.0050 OP EXPENSES -SMALL FARMS PROGRAM $0 $17,500 $17,500 108000010.57121.31.0010 OFFICE SUPPLIES $2,500 $194 $2,694 108000010.57121.31.0030 OPERATING SUPPLIES $10,000 $1,100 $11,100 108000010.57121.49.0108 TRAINING & REGISTRATION $0 $100 $100 TOTAL EXPENDITURE $39,000 $32,898 $71,898 Reason for Appropriation/Extension Revenues and Expenses not included in 2014 budget in error. Remuff d, ed 4 0� Elected Official /Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: November 17, 2014 RE: Request for Budget Appropriation /Extension and Amendment 114- 000 -010 Economic Development Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") Please be advised that after a thorough examination of my current budget it Rnee t ated is insufficient to pay necessary expenses of this department for this year. Aft i the expenditures within the department budget with respect to present and futur in that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: rrlv It i91 Q X For funds other than Current Expense (General Fund)- - Is there Iff Pe ft tJ Yes Ifeeg0 1YdI T eX over this additional expenditure? ely'OMMISSIONERS T No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description CURRENT IREVISION AMENDED 59700.00.0010 Transfer to general Fund $4,689 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION JAMENDED 59700.00.0010 Transfer to general Fund $4,689 $4,689 $0 $0 $0 $0 TOTAL EXPENDITUREI $0 $4,689 $4,689 C- Pwa X11 �BJJ�J TO BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Public Health Department/Fund Name Date. November 3.20`14 I VE D 127 Fund Number Commissioners: (mark all that apply with an "X') �+ ^iR��)/ !.', 94 Fy- Please be advised that after a thorough examination of the current budget it appears f15t;ne' allocated is insufficient to pay necessary expenses of this department for this year. After a careful exaup in ti I t�t�ET� expenditures within the department budget with respect to present " I er U I the budget is short. Therefore, a request in the amount below, an approp ..�1, 191 E�` necessary forthis current year: _ a o.a $120,503 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, an appropriation and budget extension is requested to include this new revenue. The amount appropriated or extended is in the amount of: $120,503 BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 331.66.10.5910 Clean Water Dist Activities -EPA $197,144 $32,000 $229,144 332.93.20.1200 Billing Update Incentive $0 $34,000 $34,000 333.66.1275440 PSPP /OSS $45,279 - $45,279 $0 333.66.1275450 NEP Round 3 $55,839 $9,400 $65,239 333.66.1275460 NEP Round 4 $0 $20,140 $20,140 333.93.24.2150 DBHRP FS $0 $53,000 $53,000 333.93.53.1010 Imm. Mentorshi Project $0 $30,084 $30,084 333.93.53.1020 Imm. CBA $0 $15,598 $15,598 333.93.53.1030 Imm, PPHF Phase 2 $20,535 $20,535 $0 333.93.62.1200 EMIR Medicaid Incentive - CH Admin $5,000 - $5,000 $0 333.93.62.2600 EMIR Medicaid Incentive - FP $35,000 - $35,000 $0 333.93.73.3220 PPHF Vaccine Mana ement $0 $1,000 $1,000 333.93.95.2100 DASA $84,000 - $53,000 $31,000 333.95.56.2220 CPS $36,107 - $36,107 $0 334.03.10.5300 Solid Waste Grant - Enf. $92,984 $9,017 $102,001 334.03.10.5350 Solid Waste Grant - Edu. $47,074 - $9,917 $37,157 334.03.10.5380 LSC $86,785 - $9,987 $76,798 334.03.10.5390 Site Hazard $12,064 - $6,000 $6,064 334.04.67.2220 CPS $0 $36107 $36,107 334.04.93.5480 PSAP Onsite Systems $32,960 $6,010 $38,970 346.21.20.8000 JHC- Assessment Svcs $0 $20,000 $20,000 346.23.10.5200 Client Fees - Drinking water $9,180 $1,820 $11,000 346.23.10.5400 Client Fees - Liquid Waste $13,260 $11,740 $25,000 346.23.12.5400 Client Fees - Mntr. Ins p. O &M $28,560 $5,440 $34,000 346.23.20.2600 Client Fees - FP $14,376 - $8,576 $5,800 346.23.20.2620 Client Fees - SBHC $2,979 - $2,967 $12 346.23.20.2910 Client Fees - Foot Care $50,000 - $4,400 $45,600 346.23.20.2920 Client Fees - SBC - $1,145 $1,075 346.23.20.3200 Client Fees - Child Imm -$738 $1,062 346.23.20.3210 Client Fees - Adult Imm - $7,275 $19,725 346.23.20.3300 Client Fees - STD *$22,3308 - $3,074 $2,326 346.23.20.3400 Client Fees - TB - $1,140 $760 346.24.20.2600 Priv Ins - FP $26,000 $56,000 346.24.20.2920 Priv Ins -SBC $6,900 $8,500 346.24.20.3210 Priv Ins -Adult Imm $11,662 $34,000 346.25.20.2200 Medicaid - MSS $27,000 - $11,500 $15,500 346.25.20.2620 Medicaid - SBC FP $32,946 $35,5541 $68,500 346.25.20.2920 Medicaid - SBC $5,700 - $2,400 $3,300 346.25.203200 Medicaid - Child Imm $2,400 $4,850 $7,250 346.25.203210 Medicaid -Adult Imm $1,903 -$753 $1,150 346.25.203300 Medicaid STD $0 $1,124 $1,124 346.26.64.5200 Drinking Water - SS $1,50D $2,300 $3,800 346.26.65.5200 Drinking Water - SS State $1,500 $2,300 $3,800 346.26.66.5200 Drinking Water - TA $500 $9,250 $9,750 336.04.23.1000 MVET - HHS Admin $48,327 - $48,327 $0 336.04.24.1000 PHAssist - MVET - Admin $0 $48,327 $48,327 336.04.23.1200 MVET -CH Admin $28,460 $28,460 $0 336.04.24.1200 PH Assist - CH Admin $0 $28,460 $28,460 336.04.23.2920 --WV-ETCH SBC $1,226 $1,226 $0 336.04.24.2920 PH Assist - CH SBC $0 $1,226 $1,226 336.04.23.3200 MVET -CH Child Imm $7,769 - $7,769 $0 336.04.24.3200 PH Assist - CH Child Imm $0 $7,769 $7,769 TOTAL 'REVENUE` 1 $37,455 $120,503 $37,455 Reason for Appropriation /Extension Revenues reflected above were not reflected or have been adjusted from the original budget for 2014. Expenses listed above are based on the most recent proiectlon. Respectfull b tied, toy.__-_ . Elect t Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION JAMENDED 562.00.10.0600 Clerk Hire - Admin $2,375 $6,269 $8,644 562.00.20.0000 Benefits - Admin $140,554 $954 $141,508 562.00.31.0020 Operating Costs - Admin $1,000 $5,965 $6,965 562.00.41.0300 Assessment Service $20,000 $20,000 $40,000 562.00.41.0301 e -MDs Training $5,832 $2,343 $8,175 562.00.42.0030 Other Phone - Admin $1,900 -$614 $1,286 562.00.4675010 General Liability Insurance $40,735 $1,265 $42,000 562.00.4976000 Printin -Admin $0 $550 $550 562.00.49.0020 Training/Registration - Admin $1,215 $2,732 $3,947 562.00.5176010 Central Services - IT - Admin $0 $3,300 $3,300 562.10.10.0600 Clerk Hire - EH $4,486 $6,607 $11,093 562.10.2070000 Benefits - EH $174,969 $666 $175,635 562.10.4170050 Legal Services - EH $0 $2,800 $2,800 562.10.41.0240 EH -Misc. Prof. Svcs. $21,200 $1,600 $22,800 562.10.4170165 Web Svcs. - EH $1,000 $2,500 $3,500 562.10.42.0010 Postage - EH $3,630 $809 $4,439 562.10.52.0010 Clallam County $50,000 $27,300 $77,300 562.10.52.0015 Clallam Conservation $2,400 $2,400 $4,800 562.20.10.0600 Clerk Hire - CH $1,357 $4,351 $5,708 562.20.20.0000 Benefits - CH $329,955 $441 $330,396 562.20.31.0020 Operating Costs - CH $13,975 $5,031 $19,006 562.20.31.0040 Pharmaceutical Supplies $110,450 $1,110 $111,560 562.20.41.0130 Lab Services - CH $20,100 $6,728 $26,828 562.20.41.0271 SBHC Services Project $0 $6,200 $6,200 562.20.41.0350 Medical Claims Processing $0 $1,470 $1,470 562.20.42.0010 Post a e -CH $1,400 $1,126 $2,526 562.20.42.0030 1 Other Phone - CH $1,920 $1,703 $3,623 562.20.42.0040 Other Communications - CH $2,795 $305 $3,100 562.20.43.0000 Travel - CH $8,820 $1,985 $10,805 562.20.49.0015 ISubscriptions & Memberships $1,456 $597 $2,053 562.20.49.0020 ]Training/Registration - CH $6,175 $2,010 $8,185 TOTAL EXPENDITILIkE-1 $969,699 $120,503 $1,090,202 Reason for Appropriation /Extension Revenues reflected above were not reflected or have been adjusted from the original budget for 2014. Expenses listed above are based on the most recent proiectlon. Respectfull b tied, toy.__-_ . Elect t Official /Department Head Signature CC L, 1 �l ovivie s TO: BOARD OF COUNTY COMMISSIONERS Date: November 3, 2014 RE'. Request for Budget Appropriation /Extension and Amendment RECEIVF Water Quality 128 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") Nw e; J Please be advised that after a thorough examination of the current budget it app s a the amount allocated is insufficient to pay necessary expenses of this department f9 i ul g ation of all the expenditures within the department budget with respect QQA�(( t g� d i TdV(ermined the budget is short. Therefore, a request in the amount belo, a �F�8�� is necessary for this current year: �Y $94,429 ❑ X For funds other than Current Expense (General Fund)-- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 8X Yes No FRI Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, an appropriation and budget extension is requested to include this new revenue. The amount appropriated or extended is in the amount of: E87,165 Reason for Appropriation/Extension Revenues reflected above were not reflected or have been adjusted from the original budget for 2014. Expenses listed above are based on the most recent projection. The difference between the revenue and expense totals will be covered by the available fund balance. Respectfully Submitted, EI cted Official /Department Head Signature BUDGET BARS Revenue # Description CURRENT IREVISION AMENDED 333.66.12.5220 Beaches NEP $6,751 $802 $7,553 334.02.50.9200 Coastal MRC $75,965 $2,281 $78,246 334.03.10.6450 Hood Canal Watershed CW $172,673 $45,140 $217,813 334.04.93.9300 Shellfish $1,677 $10,900 $12,577 334.02.78.3701 QuilceneAcquisitions $0 $2,531 $2,531 334.02.78.3702 Dose /Duckabush Acquisitions $0 $22,628 $22,628 345.11.40.3750 Cons Futures Tax Fund $28,314 $2,883 $31,197 TOTAL REVENUE $285,380 $87,165 $372,545 Reason for Appropriation/Extension Revenues reflected above were not reflected or have been adjusted from the original budget for 2014. Expenses listed above are based on the most recent projection. The difference between the revenue and expense totals will be covered by the available fund balance. Respectfully Submitted, EI cted Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISICIN AMENDED 553.10.10.0225 EHS I $24,968 - $15,772 $9,196 553.10.10.0245 Financial Support Specialist $0 $6,832 $6,832 553.10.20.0000 Benefits $109,500 - $3,460 $106,040 553.10.31.0020 Operating Costs $3,625 $17,138 $20,763 553.10.41.0240 WQ Misc Professional Services $0 $15,318 $15,318 553.1041.0250 Meeting Minutes $7,500 - $1,900 $5,600 553.10.41.0170 Cons District/Grant Services $20,000 $43,260 $63,260 553.10.41.0440 Advertising $780 $1,366 $2,146 553.10.41.0100 MRC "Feasibility Stud " $1,122 $5,419 $6,541 553.10.41.0120 MRC "Coast Clean Up" $8,055 $8,105 $16,160 553.10.41.0190 MRC "Marine Education" $12,350 - $12,350 $0 553.10.41.0110 Restoration Activities $0 $15,059 $15,059 553.10.41.0140 Pro a Acquisitions-Acquisition Projects $60,000 $8150 $68,150 553.10.46.0010 General Liability Insurance $2,312 $7,264 $9,576 TOTAL EXPENDITURE $250,212 $94,429 $222,573 Reason for Appropriation/Extension Revenues reflected above were not reflected or have been adjusted from the original budget for 2014. Expenses listed above are based on the most recent projection. The difference between the revenue and expense totals will be covered by the available fund balance. Respectfully Submitted, EI cted Official /Department Head Signature 5 1111sl,y TO: BOARD OF COUNTY COMMISSIONERS Date: November 17, 2014 RE: Request for Budget Appropriation /Extension and Amendment 129 -000 -010 Animal Services Fund Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X') Please be advised that after a thorough examination of my current budget a cated is insufficient to pay necessary expenses of this department for this year. At all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: ; �' i '1 2014 ❑X For funds other than Current Expense (General Fund)- - Is the rWiSi ularASd 66l® dc�sh) to cover this additional expenditure? ®M MISSION E R S eyes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o This transfer will close the Animal Services Fund. County payments for Animal Services staffing is paid for out of Sheriff Budget and Animal Facilities rent will be paid out of the Non - Departmental budget in the general fund. re BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 59700.00.0010 Transfer to general Fund $5,852 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 This transfer will close the Animal Services Fund. County payments for Animal Services staffing is paid for out of Sheriff Budget and Animal Facilities rent will be paid out of the Non - Departmental budget in the general fund. re BUDGET BARS Expenditure# Description CURRENT IREVISION AMENDED 59700.00.0010 Transfer to general Fund $5,852 $5,852 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $5,852 $5,852 This transfer will close the Animal Services Fund. County payments for Animal Services staffing is paid for out of Sheriff Budget and Animal Facilities rent will be paid out of the Non - Departmental budget in the general fund. re cc: owj flv��n� S. �Illg�t� TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation /Extension and Amendment Dept. Community Development Department /Fund Name Commissioners: (check all that apply) 143000010 Fund Number Date: 11/12/14 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $490,000.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of $490,000.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget 34581.10.0000 Professional Services - Fred Hill $60,000.00 $490,000.00 $550,000.00 $0.00 $0.00 $0.00 TEI?i $60,000.00 $490,000.00 $550,000.00 BARS # Expenditure Description Current Budget Revision New Budget 55860.41.0050 Professional Services - Fred Hill $60,000.00 $490,000.00 $550,000.00 $0.00 $0.00 $0.00 $0.00 3O-f XPi3NllfO YE $60,000.00 $490,000.00 $550,000.00 Reason for AppropriationlExtension Professional Services were much higher than anticipated or budgeted for. Res ec ]l su G Carl Smith RI AN NOV 13 2014 ® r AL