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Home My WebLink About120814_ra02JEFFERSON COUNTY BOARD OF COUNTYCOMMISSIONERS REGULAR AGENDA REQUEST TO: Board of County Commissioners FROM: Philip Morley, County Administratol- DATE: December S, 2014 RE: Deliberation and Potential Action on 2015 Jefferson County Budget STATEMENT OF ISSUE: Board of County Commissioners deliberation and approval is requested for the proposed Resolution adopting a Final 2015 Jefferson County Budget, and a companion Resolution adopting a salary schedule for non -union employees. On December 1, 2014, the Board held a Public Hearing and began deliberations on the 2015 Jefferson County Budget. A Final Budget includes minor technical corrections and is ready for final adoption. ANALYSIS: Enclosed for Board action to implement the 2015 Jefferson County Budget are two resolutions: A Resolution to adopt the 2015 Jefferson County Budget, including a Final 2015 General Fund Summary, Final 2015 Other Funds Summary and 2015 Staffing Schedule. These are included for final deliberation and action. Also included in this memo for the Board's information is a "Summary of Changes to November 19, 2014 Recommended Budget" which outlines minor changes contained in the Final Budget. 2. A Resolution to adopt a 2015 wage matrix for non -union employees. A Budget Message for the Final 2015 Jefferson County Budget is also included with this memo, and it will be posted with the Budget, after the 2015 Jefferson County Budget is adopted. The Board of County Commissioners previously adopted several Resolutions that also relate to the 2015 County Budget: • Resolution 065 13 - Working Reserve Recommendation by Fund, adopted last year, remains in effect unchanged; • Resolution 042 -14 - Establishing Salaries for Certain Elected Officials, adopted 09- 15 -14; • Resolution 050 -14 - Cost Allocation Plan for 2014 & 2015, adopted 11- 17 -14; • Resolution 051 -14 - Conservation Futures Fund Levy for 2015 Taxes, adopted 11- 17 -14; • Resolution 052 -14 - General Fund Levy for 2015 Taxes, adopted 11- 17 -14; • Resolution 053 -14 - Road Levy for 2015 Taxes, adopted 11- 17 -14; and • Resolution 054 -14 - Diversion of Road Levy for Traffic Law Enforcement for the 2015 General Fund, adopted 11 -17 -14 FISCAL IMPACT: As proposed, the Final 2015 Budget is a balanced budget using 2015 revenues and fund balance. Wages and salary adjustments are consistent with adopted collective bargaining agreements and also with Resolution No. 33 -14 establishing objectives and procedures for the 2015 County Budget, including a 1.25% wage adjustment for 2015 for non -union employees. RECOMMENDATIONS: 1. Approve the proposed Resolution adopting the 2015 budget for the General Fun and Other Funds, and the 2015 Jefferson Road Construction Program and 2015 County Capital Improvement Program. 2. Approve the proposed Resolution adopting a salary schedule for the FLSA and union exempt management and professional employees for 2015. REVIF,Wf -p BY: r r _ i14ell tp— h�rl-Morlc�<-County Administ ator Date COUNTY OF JEFFERSON State of Washington Adopting the 2015 Budget for the General Fund } and Other Funds, and the 2015 Jefferson County } RESOLUTION NO. Road Construction Program and 2015 County } Capital Improvement Program } WHEREAS, on July 21, 2014, the Board of County Commissioners adopted Resolution No. 33 -14 setting Objectives and Procedures for the 2015 County Budget; and WHEREAS, Jefferson County's Elected Officials and Department Directors, working with the County Administrator, have prepared revenue and expenditure plans for 2015 in conformance with Resolution No. 33 -14; and WHEREAS, the County Administrator, Elected Officials and Department Heads have considered the Working Capital Reserve Requirements for all County Funds in preparing their budgets; and WHEREAS, on November 17, 2014, the Board of County Commissioners conducted a public hearing on setting the 2014 Ad Valorem Tax Levies for Jefferson County levy in 2014 to be collected in 2015, and subsequently adopted Resolution No. 52 -14 for the General Fund levy, Resolution No. 53 -14 for the County Road levy, Resolution No. 54 -14 for the Road Diversion Levy and 51 -14 for the Conservation Futures levy; and WHEREAS, on December 1, 2014, the Board of County Commissioners conducted a public hearing on the Recommended 2015 Jefferson County Budget, at which hearing citizens were given an opportunity to provide input on any part of the proposed budget; and WHEREAS, the County Administrator has submitted a "Message for the Final 2015 Jefferson County Budget" that provides additional information about the Final 2015 Budget; and WHEREAS, the 2015 Jefferson County Budget as herein adopted complies with state law, including Chapter 36.40 of the Revised Code of Washington; NOW THEREFORE, BE IT RESOLVED, by the Board of County Commissioners, Jefferson County, Washington, that the 2015 Jefferson County Road Construction Program and the County Capital Improvement Program for 2015 are hereby adopted as part of this budget document; and, BE IT FURTHER RESOLVED, that the 2015 Final Budget Detail as posted by the Jefferson County Auditor on December 8, 2014 is hereby accepted; and, BE IT FURTHER RESOLVED, that the following attached budget and staffing schedule (Exhibits I, II and III) are hereby adopted as the 2015 BUDGET for Jefferson County, including the General Fund and all other County Funds; with BUDGETS being adopted at the DEPARTMENT LEVEL for the General Fund and at the FUND LEVEL for all other funds, with the exception that any revisions that effect the number of authorized employee positions, salary, ranges, hours, or other conditions of employment must be approved by the Board of County Commissioners or their designee. APPROVED AND ADOPTED this day of December, 2014. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: John Austin, Chairman Phil Johnson, Member ATTEST: David Sullivan, Member Carolyn Avery, Deputy Clerk of the Board JEFFERSON COUNTY GENERAL FUND - Final 2015 Budget December 8, 2014 Exhibit I Page 1 of 2 Percent change from previous year -4.9% 9.1% -3.9% 1.6% [ 2:9% 2012 2013 2014 2014 2015. GENERAL FUND Actual Actual Budget Projected Budget BARS REVENUE TYPE Revenues Revenues Revenues Revenues Revenues 311 Property Tax 7,031,584 7,145,005 7,302,000 7,280,165 7,418,832 311 Property Tax- levy shift from roads 0 311 Diverted Road Taxes 721,568 717,847 720,000 718,856 720,000 311 Sale of Tax Title Property 0 0 0 0 317 Timber Excise Tax 283,594 304,031 300,000 348,000 300,000. 317 Timber Excise Tax (div) 41,380 44,725 35,000 35,000 ;`35,000 313 Sales Tax 2,047,153 2,348,201 2,321,000 2,275,000 2,342,125: 313 Sales Tax -LOST 261,378 294,538 285,000 287,847 292,125 313 Sales Tax - Special Purpose 621,440 705,054 680,000 683,000 691,875 317 Leasehold Excise Tax 58,148 57,883 57,000 64,000 58,000 341 Tress Collection Fees REET 35,036 43,720 32,000 31,000 45,000. 319 Interest & Penalties 364,593 338,048 296,500 353,000 320,000. TOTAL TAXES 11,465,874 11,999,052 12,028,500 12,075,868 12,222,957 332 Fed Entitlements -PILT (includes state) 641,300 1,316,451 483,000 1,347,422 `.517,000 335 PUD Priv. Tax 31,380 32,775 125,000 225,457 290,000 336 Crim Just Hi Come/DUVAsst 332,264 396,577 367,000 460,000 435,000 336 Liquor Excise Tax 31,873 5,123 40,170 13,000 36,050 336 Liquor Profit 95,724 84,780 85,000 85,000 86,700' 349 InterfundServ.- CostAlloc. 271,071 316,761 320,000 300,000 300,000 361 Investment Income 41,863 10,364 200,000 26,000 210;000 341 Treasurer's Invest Fees & other fees, 361,31 4,323 4,455 20,635 3,052 4,852 360 Miscellaneous Revenue 74,722 18,315 22,000 49,606 - 20,200 395 Timber Sales D.N.R. 222,727 82,148 250,000 338,000 ?':250,000 395 Sale of Surplus Real Property 0 0 0 0 : 0: 390 Other Non-Revenues (extraordinary) 0 0 0 0. TOTAL OTHER TREAS. REVENUE 1,747,247 2,267,749 1,912,805 2,847,537 - 2,149,802 TOTAL TREASURER'S REVENUE 13,213,121 14,266,801 13,941,305 14,923,405 14372,759 Dept # 010 Assessor 3,347 250,587 14,820 13,000 1,700' 020 Auditor 254,786 263,005 258,197 248,688 258,401:,:. 021 Elections 81,748 90,995 82,000 76,000 - 146,188. 050 Clerk 215,128 216,973 187,554 208,000 188,168: 060 Commissioners 13,055 9,403 8,050 7,800 8,050- 067 Safety & Security 72,466 50,748 53,767 45,000 58,344 068 Community Services 1,091 5,104 6,400 4,500 -'- 6,400 080 District Court 627,349 589,801 643,185 588,305 594,684 110 Juvenile Services 193,697 321,997 277,122 277,000 279,406 150 Prosecuting Attorney 196,620 151,971 194,674 181,680 177,642 151 Coroner 6,380 11,032 9,280 11,000 -9;280 180 Sheriff 649,635 705,999 605,740 586,000 ,:585,423 240 Superior Court 3,000 5,344 4,000 3,000 - 5,500 270 Non Departmental 0 0 0 9 TOTAL DEPARTMENTAL REVENUES 2,318,302 2,672,959 2,344,789 2,249 973 2,319,186. 261 Transfar' 0 0 32,642 - 1Q,000: TOTAL ALL REVENt3E8_ 15,531,423 16,939,760 16,286,094 17,206020 96,701,945 Percent change from previous year -4.9% 9.1% -3.9% 1.6% [ 2:9% Page 2 of 2 Percent change tfom previous year 2.370 2012 2013 2014 2014 - ..2016 2,988,092 GENERAL FUND Actual Actual Budget Projected ' Budget Dept. EXPENDITURES Expenditure Expenditure Expenditure Expenditure nditure 010 ASSESSOR 661,537 951,096 781,203 781,203 796,089 020 AUDITOR 456,158 473,645 534,292 540,292 554,002 021 ELECTIONS 242,031 238,759 224,695 224,695 - 240,862. 050 CLERK 364,710 370,873 396,361 396,361 '_414,177 059 COUNTY ADMINISTRATOR 297,020 303,768 338,914 338,914 349;080 060 COMMISSIONERS 392,941 403,829 425,959 425,959 430,639. 061 BOARD OF EQUALIZATION 4,645 6,315 7,369 7,369 ' 7,392 062 CIVIL SERVICE COMMISSION 1,731 1,540 2,078 2,078 -2,120 063 PLANNING COMMISSION 23,268 23,063 33,824 33,824 33,824> 067 SAFETY AND SECURITY 160,644 143,031 155,266 155,266 ".!' 161,222' 068 COMMUNITY SERVICES 146,350 146,350 172,400 172,400 '- 175,848 080 DISTRICT COURT 663,954 695,623 738,506 744,506 774,791" 110 JUVENILE SERVICES 877,339 863,227 935,167 935,167 947,122 150 PROSECUTING ATTORNEY 856,301 906,899 921,537 946,537 - 921,080 151 CORONER 31,017 25,784 32,850 32,850 32,850 180 SHERIFF 5,143,052 5,474,403 5,464,911 5,537,911 5;562,674 240 SUPERIOR COURT 299,569 303,862 288,682 358,682 '298,474. 250 TREASURER 353,572 366,053 397,207 397,207 '- :.431,906. SUBTOTAL DEPARTMENTS: 10,975,8391 11,698,120 11,851,220 12,031,220 12;.136152. 270 NON- DEPARTMENTAL 2,772,629 2,886,743 3,097,147 3,192,147 3,055,458 261 OPERATING TRANSFERS 0 0 0 0 _0 261 Op Trans- 10- Substance Abuse 47,500 47,500 48,000 48,000 48,960 261 Op Trans - 50- Jeff County Extension 171,900 171,900 179,500 179,500 181,700' 261 Op Trans- 70- County Cap. Improve. 395,891 400,000 100,000 550,000 261 Op Trans- 99- Parks & Recreation 385,739 367,300 376,800 399,800 406,950. 261 Op Trans- 160 - Health 596,200 596,200 608,000 608,000. 618;732 261 Op Trans- 163 - Animal Sery 108,000 0 0 0 261 Op Trans- 164 -Water Qual. -Cons Dist 45,600 0 0 261 Op Trans- 165 -Water Quality 51,200 24,200 74,500 74,500 261 Op Trans- 200-Comm unity Develop. 411,400 411,400 421,400 421,400 429,650 261 Op Trans- 261-Risk Management 35,000 0 0 -0: 261 OTHER OPERATING TRANSFERS 56,534 138,354 57,000 77,000 - 129,660 7`tJTALa'. 16,018,432 16,776,717 16,813,568 17,581,568 1700'1,262 Percent change tfom previous year 2.370 "1.670 U. 270 415% -1.870 Beginning Cash and Investments 2,988,092 2,507,002 2,684,408 2,670,045 2,558,221 Revenues 15,531,423 16,939,760 16,286,094 17,206,020 16,701,945' Expenditures 16,018,432 16,776,717 16,813,568 17,581,568 17,007;262 Ending Cash & Investments 2,501,083 2,670,045 2,156,934 2,294497 2;252,904 adjustments carryover est. at 1.5% 252,204 263,724 '255109 Adj. Ending Cash & Investments 2,501,083 2,670,045 2,409,138 2,558,221 2;508,013 Required 10% of Exp. to Reserves 1,601,843 1,677,672 1,681,357 1,713,157 1,700,726 Revenue stabilization reserve 100,000 440,000 440,000 440,000 '440,000 Reserved for one time expenses 100,000 Unreserved Fund Balance 699,240 552,373 287,781 405,064 367,286 JEFFERSON COUNTY OTHER FUNDS - Budget 2015 Exhibit II December 8, 2014 = , 2014. " 2014. : 2015 est 2015 est Rwo we &pwW Beg. Bal, End Bal. OTHER FUNDS BUDGET � BUDGET BUDGET ' BUDGET 105 - AUDITORS O &M 76,480 124,689 154,609 , 75,129 120,983 108,755 106 - COURTHOUSE FACILITATOR 4,200 10,514 8,953: 5,400 9,932 4,421 107 - BOATING SAFETY PROGRAM 52,500 34,773 54,852 61,500',. 58,588 57,764 108 - COOPERATIVE EXT. PROGRAMS 281,951 281,650 103,562 364,196 ''. 399,196 68,562 113 -4 -H AFTER SCHOOL 47,100 65,100 28,860 46,129 46,129 28,860 114 - ECONOMIC DEVELOPMENT 4,689 - - - 119- JEFFCOM CAPITAL FUND (new 2011) 385,000 385,000 13,459 275,510 275,510 13,459 120 -CRIME VICTIMS SERVICES 72,864 74,615 71,369 69.001 75,495 64,875 123 -JEFF CO GRANT MANAGEMENT FUND 150,000 150,000 36,424 150,000 150,000 36,424 125- HOTEL -MOTEL 291,500 296,213 459,424 310,500 315.000 454,924 126 -H &HS SITE ABATEMENT - 18,350 43,789 2,500 18,500 27,789 127 - PUBLIC HEALTH 3,741,323' 3,959,982 822,968 3,774,793 3,969,555 628,206 128 -WATER QUALITY FUND 711,027: 738,092 169,171 1,293,821 1,205,913 257,079 129 - ANIMAL SERVICES - 14,849 - - - 130- MENTAL HEALTH 47,650 1 44,250 8,763 47,650 44,250 12,163 131- CHEMICAL DEPENDIMENTAL HEALTH 397,461 450,564 68,189 395,497 424,144 39,542 135 - JEFFERSON COUNTY DRUG FUND 15,400 19,700 59,404 17,200 19,800 56,804 136- SHERIFF DRUG INVESTIGATION 3,000 ''.. 3,666 3,000 666 140 -LAW LIBRARY 6,500 16,000, 7,271 10,150 10,000 7,421 141 -TRIAL COURT IMPROVEMENT 25,000 19,410 66,044 25,000 29,100 61,944 142 - PUBLIC DEFENSE FUNDING 35,000 35,000 54,473 35,000 35,000 54,473 143 - COMMUNITY DEVELOPMENT 1,780,460 1,666,726 363,070 1,537,963 1,535,466 365,567 147 - FEDERAL FOREST TITLE III 19,000 56,000 57,739 - 35,809 21,930 148 -JEFF CO AFFORDABLE HOUSING 226,000 203,400 239,153' 226,000 203,400 261,753 150 - TREASURER'S O&M 46,014 46,014 26,000 j 47,024 47,024 26,000 151 -REET TECHNOLOGY FUND 2,000 13,2001 13,200 20,069 6,331 155 - VETERANS RELIEF 58,000 59,950 41,194 58,460 59,950 39,704 160 -WATER POLLUTION CNTRL LOAN FUND 5,540 11,995 82,455 5,272 2,038 85,689 174 -PARKS AND RECREATION 674,368 691,862 171,029 578,590 591,921 157,698 175 - COUNTY PARKS IMPROVEMENT FUND 46,000 47,790 45,585 46,400 42,793 49,192 177 - SPECIAL PROJECTS FUND - - 79,510 - - 79,510 178 -POST HARVEST TIMBER MGMT RESV - 3,962 9,778 - 3,978 5,800 180 - COUNTY ROADS 11,347,111 12,336,732 3,713,613 9,968,378 1 11,367,730 2,314,261 181- EMERGENCY ROAD RESERVE 150 - 2,425 - - 2,425 183 - FACILITIES MANAGEMENT 1,007,204 1,102,907 385,102 1,009,694 1,127,6381 267,158 185- FLOODISTORM WATER MANAGEMENT 4,464 10,988 4,500 6.488 186- BRINNON FLOOD CONTROL SUB -ZONE 3,464 10,458 3,499 6,959 187- QUILCENE FLOOD CONTROL SUB -ZONE 11,462 145,141 6,478 138,663 199 - JEFFERSON COUNTY FAIR 1 250,000 250,000 301 - CONSTRUCTION & RENOVATION 400,000 ; 605,000 625,300 100,000 632,496 92,804 302 - COUNTY CAPITAL IMPROVEMENT 635,0001 1,032,678 1,236,007 600,000 624,850 1,211,157 304 -H.J. CARROLL PARK 9,120 233 - 233 306- PUBLIC INFRASTRUCTURE 341:400 750,000 413,100 341,400 750,D00 4,500 308 - CONSERVATION FUTURES TAX 228,400, 901,763 10,000 228,400 228,400 10,000 401 -SOLID WASTE 2,695,255 2,710,012 854,270 2,720,411 2,727,162 847,519 402 -SOLID WASTE POST CLOSURE 100 6,000 72,068 100 6,000 66,168 403 -SOLID WASTE EQUIPMENT RESERVE 800 - 541,945 800 - 542,745 404 -YARD WASTE EDUCATION FUND 5,436 6,000 9,720 2,500 5,000 7,220 405 -TR -AREA SEWER FUND 762,000 480,6571 778,000 170,750 316,544 632,206 501 - EQUIPMENT RENTAL & REVOLVING 1,744,000 2,777,826 �',, 3,016,305 1,991,268 3,396,630 1,610,943 502 -RISK MANAGEMENT RESERVE 150,000 150,000 219,922 150,000 150,000 219,922 503 -JC UNEMPLOYMENT RESERVE 500 420,500 - - - - 504- INDUSTRIAL INSURANCE RESERVE - 15,000': - - - - 505- EMPLOYEE BENEFIT RESERVE 633,500 299,325 641,134 198,000 249,325 589,809 506- INFORMATION SERVICES 1,588,353 1,796,231 1,085,561 1,500,199 1,884,244 701,516 TOTAL OTHER FUNDS BUDGETS 30,135,547 34,955,280 1 17.135,255 28,703,785 33,483,039 12,356,001 001- GENERAL FUND 16,286,094 16,813,568 1 2,558,221 16,701,945 17,007,262 2,252,904 TOTAL ALL FUNDS 46,421,641 51,768,848 19,693,476 45,405,730 50,490,301 14,608,905 JEFFERSON COUNTY STAFFING SCHEDULE December 9, 2014 EXHIBIT III Budget Budget Budget Budget Department 2012 2013 2014 2015 Assessor 9.37 9.37 9.37 9.65 Auditor 6.31 6.44 7.19 7.19 Elections 2.07 2.07 2.07 2.10 Clerk 5.82 5.82 5.82 5.82 County Administrator 2.91 2.91 3.01 2.91 Commissioners 5.15 5.15 5.15 5.15 Board of Equalization 0.22 0.22 0.22 0.22 Planning Commission 0.00 0.00 0.00 0.00 Safety & Security 2.47 2.47 2.47 2.59 District Court 8.89 8.89 9.02 9.11 Juvenile Services 7.52 7.60 7.20 7.64 Prosecuting Attorney 10.62 10.62 10.62 10.60 Sheriff 49.08 51.31 50.60 49.74 Superior Court 2.01 2.01 2.21 2.27 Treasurer 4.38 4.38 4.38 4.38 Total General Fund 116.82 119.26 119.33 119.37 Auditor's O & M 0.56 0.94 0.56 0.56 Courthouse Facilitator 0.18 0.18 0.18 0.18 Boating Safety 0.15 0.15 0.15 0.33 Cooperative Extension 2.92 3.24 3.09 4.74 4H After School 1.34 1.29 1.34 0.90 Crime Victims 1.00 1.00 1.00 1.00 E -911 JeffCom 14.86 Public Health 33.03 34.93 33.08 34.12 Water Quality 5.48 5.76 6.08 7.14 Animal Services 1.06 Trial Court Improvement 0.22 0.22 0.22 0.00 Community Development 14.80 10.85 12.62 13.38 Treasurer's O & M 0.29 0.29 0.29 0.29 Parks & Recreation 7.93 7.74 6.74 5.59 County Parks Improvement 0.07 0.07 0.12 0.13 Special Projects 1.18 0.85 Post Harvest Timber 0.01 0.01 0.01 0.01 County Roads 45.97 48.90 48.24 45.89 Facilities Management 6.75 6.70 7.84 7.97 Flood /Stormwater Mgmt. 0.01 0.01 0.01 0.01 Brinnon Flood Control 0.01 0.01 0.01 0.01 Quilcene Flood Control 0.01 0.01 0.01 0.01 Construction & Renovation 0.22 0.28 0.22 0.62 HJ Carroll Park 0.06 0.06 0.06 0.00 Solid Waste 9.26 9.27 9.24 9.63 Tri Area Sewer 1.32 2.38 1.22 0.16 ER & R 6.65 6.65 6.65 6.40 Information Services 7.37 8.37 8.42 7.45 Total Other Funds 162.71 150.16 147.40 146.52 Total All Funds 279.53 269.42 266.73 265.89 SUMMARY OF CHANGES TO 11 -19 -14 Recommended 2015 Budget 2015 Final Budget at a Glance: 2015 Revenue General Fund Recommended Budget 16,720,945 17,023,210 Revision (19,000) (15,948) 2015 Final Budget - General Fund 16,701,945 17,007,262 Other Funds Recommended Budget 28,453,785 33,227,852 Revision 250,000 255,187 2015 Final Budget -Other Funds 28,703,785 33,483,039 Changes by Fund: Dept 150 - Prosecutor (19,000) (15,948) Remove DART grant revenue and expenditures No funding in 2015 Other Funds Fund 125 -Hotel Motel 5,187 Enter Hotel Motel final requests & allow for 5000 Contingency for Vstor Center Facility Maint. Fund 199 - County Fair 250,000 250,000 Add County Fair fund to County Budget as a Special Revenue Fund STATE OF WASHINGTON County of Jefferson In the Matter of Adopting a Salary Schedule for the FLSA and Union Exempt Management and Professional Employees for 2015 RESOLUTION NO WHEREAS, the Board of Commissioners set the salaries of the FLSA exempt management and professional positions of Jefferson County by passage of Resolution No. 64 -13 which provides a uniform system for equitable compensation; and WHEREAS, after review by the County Administrator and the Board of Commissioners it has been determined that an increase of 1.25% is needed on the salary schedule adopted with Resolution 64 -13 in order to keep the salaries for these positions at a rate that will allow the County to retain and recruit employees for these positions. WHEREAS, on July 21, 2014, the County Commissioners adopted Resolution No. 33 -14 in the matter of establishing objectives and procedures for the 2015 County Budget, including a goal to establish a 1.25% general wage adjustment for non -union employees. NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners that the annual salaries of the FLSA and Union exempt management and professional employees of the County shall be set at the rates established in the revised Exempt Wage Matrix as shown in ATTACHMENT A. 2015. BE IT FURTHER RESOLVED, that the adjustments will be effective January 1, BE IT FINALLY RESOLVED, that the Board of County Commissioners reserve the right to make adjustments to this matrix during the budget year as they feel are justified and necessary. APPROVED AND ADOPTED this day of SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chairman Phil Johnson, Member David Sullivan, Member 2014. ATTACHMENT 'A' 2015 FLSA UNION EXEMPT POSITIONS POSITION TITLE GRADE County Administrator (contract position) - Central Services Director MGR22 Public Works Director MGR22 County Engineer MGR22 Health & Human Services Director MGR21 Community Development Director MGR21 Juvenile Services Director MGR20 Undersheriff MGR20 Jail Superintendent MGR20 Deputy Prosecuting Attorney III MGR20 Planning Manager MGR20 Environmental Health Supervisor MGR20 Clerk of the Board /Human Resources Manager MGR19 Engineering Services Manager MGR19 Operations Manager MGR19 Deputy Prosecuting Attorney II MGR19 ER &R Manager MGR18 Road Maintenance Superintendent MGR18 Solid Waste Manager MGR18 Public Health Supervisor MGR18 Accountant - Auditor MGR18 Deputy Prosecuting Attorney I MGR18 Chief Civil Deputy - Sheriff MGR17 Public Health Chief Operations Director MGR17 Financial Manager MGR17 Parks & Recreation Manager MGR17 Payroll Services Manager MGR17 Chief Deputy /Office Supervisor - Treasurer MGR17 District Court Administrator MGR17 Emergency Management Program Manager MGR16 Chief Deputy /Office Supervisor - Clerk MGR15 Confidential Secretary - Sheriff MGR15 Superior Court Administrator MGR15 Deputy Clerk of the Board DCOB Executive Assistant EA Executive Secretary II ESII Executive Secretary I ESI ATTACHMENT'A' JEFFERSON COUNTY EXEMPT WAGE MATRIX WAGE TABLE 2015 3,078.69 3,171.05 3,266.18 3,364.17 3,465.09 3,569.04 3,676.11 3,786.40 3,899.99 Increase 12 months 12 months 12 months 12 months 12 months 12 months 12 months 12 months 12 months 12 months 12 months from priory 1 2 3 4 5 6 7 8 9 10 11 1 951%, x: 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.009' 12 3,078.69 3,171.05 3,266.18 3,364.17 3,465.09 3,569.04 3,676.11 3,786.40 3,899.99 4,016.99 4,137.50 13 3,309.59 3,408.88 3,511.15 3,616.48 3,724.98 3,836.73 3,951.83 4,070.38 4,192.49 4,318.27 4,447.82 14 3,557.82 3,664.55 3,774.49 3,887.72 4,004.35 4,124.48 4,248.22 4,375.66 4,506.93 4,642.14 4,781.41 15 3,824.65 3,939.39 4,057.57 4,179.30 4,304.68 4,433.82 4,566.84 4,70184 4,844.96 4,990.30 5,140.01 16 4,111.50 4,234.85 4,361.89 4,492.75 4,627.53 4,766.36 4,909.35 5,056.63 5,208.33 5,364.58 5,525.51 17 4,419.87 4,552.47 4,689.04 4,829.71 4,974.60 5,123.84 5,277.55 5,435.88 5,598.96 5,766.93 5,939.93 18 4,751.35 4,893.89 5,040.71 5,191.93 5,347.69 5,508.12 5,673.36 5,843.57 6,018.87 6,199.44 6,385.42 19 5,107.71 5,260.94 5,418.77 5,581.33 5,748.77 5,921.23 6,098.87 6,281.84 6,470.29 6,664.40 6,864.33 20 5,490.79 5,655.51 5,825.18 5,999.93 6,179.93 6,365.33 6,556.29 6,752.98 6,955.57 7,164.23 7,379.16 21 5,902.59 6,079.67 6,262.06 6,449.92 6,643.42 6,842.72 7,048.01 7,259.45 7,477.23 7,701.55 7,932.59 22 6,345.29 6,535.65 6,731.71 6,933.67 7,141.68 7,355.93 7,576.60 7,803.90 8,038.02 8,279.16 8,527.53 23 6,821.18 7,025.82 7,236.59 7,453.69 7,677.30 7,907.62 8,144.85 8,389.20 8,640.87 8,900.10 9,167.10 24 7,332.77 7,552.75 7,779.33 8,012.71 8,253.10 8,500.69 8,755.71 9,018.38 9,288.93 9,567.60 9,854.63 HOURLY EXEMPT 5% 5% 5% 5% 5% 5% 3% 3% 3% 3% ESI 15.35 16.12 16.92 17.77 18.66 19.59 20.57 21.18 21.82 22.47 23.15 ESII 15.81 16.60 17.43 18.30 19.22 20.18 21.19 21.82 22.48 23.15 23.85 EA 17.38 18.25 19.16 20.12 21.13 22.18 23.29 23.99 24.71 25.45 26.22 DCOB 19.12 20.08 21.08 22.14 23.24 24.41 25.63 26.39 27.19 28.00 28.84 Draft 11/25/2014 TO FROM: DATE JEFFERSON COUNTY ADMINISTRATOR 1820 Jefferson Street e P.O. Box 1220 . Port Townsend, WA 98368 www.co.jefferson.wa. us County Commissioners Philip Morley, County Administrator December 8, 2014 Iipor N I SUBJECT: Message for the Final 2015 Jefferson County Budget This memorandum summarizes highlights of the 2015 Jefferson County Budget. The memo follows the same format as recent years. Public comment on the 2015 Budget was heard at the Board of County Commissioners' Public Hearing on December 1, 2014 in the Commissioners' Chambers in the Jefferson County Courthouse. The Board of County Commissioners has considered public comments and staff recommendations for the Final 2015 Budget. OVERVIEW Staff, elected officials and department directors have worked together in preparing a Budget for 2015. The total 2015 Jefferson County Budget is $50,490,301 for all funds combined: General Fund: $ 17,007,262 Other Funds: $ 33,483,039 All Funds: $ 50,490,301 Details of the 2015 Budget are on -line at www.co.iefferson.wa.us. Table 1 below shows how the 2015 General Fund compares to 2014. TABLE 1: GENERAL FUND ATTACHMENT 1 is a summary of the 2015 General Fund budget. Beside the General Fund, the County has 51 other funds, ranging from the County Road Fund, to Public Health, to the Solid Waste Fund, to a Veterans' Relief Fund. Revenues and 1 of 16 2014 Original Budget 2014 Projected Yearend 2015 Final Budget % Change From 2014 Projected General Fund Revenues $16,286,094 $17,206,020 $16,701,945 -2.9% General Fund Expenditures $16,813,568 $17,581,568 $17,007,262 -3.3% Estimated Ending Fund Balance $2,409,137 $2,558,221 $2,508,013 2.0% Unencumbered Fund Balance $287,781 $405,064 $367,286 1 -9.3% ATTACHMENT 1 is a summary of the 2015 General Fund budget. Beside the General Fund, the County has 51 other funds, ranging from the County Road Fund, to Public Health, to the Solid Waste Fund, to a Veterans' Relief Fund. Revenues and 1 of 16 expenditures for the County's other 51 funds are aggregated and shown in Table 2. The amount typically varies year -to -year depending on when large capital projects (such as road projects) happen to fall. TABLE 2 ALL OTHER FUNDS 2014 Budget 2015 Budget % Change Revenues $ 30,135,547 $ 28,703,785 -4.8% Expenditures $ 34,955,280 $ 33,483,039 -4.2% ATTACHMENT 2 summarizes the revenue and expenditure for the 51 other funds. Revenue Trends: Stable, Erosion by Inflation, and State /Federal Uncertainty During the Great Recession and ever since, we have shrunk county government and managed strategically to keep Jefferson County government fiscally sound. We reduced or eliminated valuable public services out of necessity, but thankfully, were able to avoid deeper cuts when citizens passed a 3 /10ths of 1 % special purpose sales tax in 2010 to save specific services. And we have faithfully kept our promise to the citizens to fund those services. Sales tax accounts for about 20% of General Fund revenue. Heading into 2015, the modest national economic recovery is expected to continue, although we expect local revenue from regular and special purpose sales tax in 2015 to equal that of 2013 ($3.33 Million in 2015, versus 3.35 M in 2013). Meanwhile costs to deliver county services continue to climb. When adjusted for inflation, the purchasing power of the County's regular sales tax revenue remains lower than any time since before 1996. Property tax is the largest one funding source for the General Fund — 44 %. A state - imposed 1% annual cap on the growth of local property tax collections without a vote of the people means that revenue, even as it slowly grows, cannot keep up with the faster rise in costs to maintain status quo county services. The buying power of the General Fund's largest single revenue source is eroding. For example during the recovery since the depth of the Recession in 2010, nominal revenue from property taxes has grown at a rate of 1 % plus the value of property tax from newly constructed buildings. But today, after adjustment for inflation, 2014 property taxes in constant 2010 dollars have shrunk by 1.6 %(if adjusted by the federal Implicit Price Deflator - IPD), or by 3.9% (if adjusted by the Consumer Price Index - CPI). Arguably costs to government have grown faster than either of those indexes. County revenue from Real Estate Excise Tax (REET) - the 0.5% local tax on real estate sales in unincorporated Jefferson County - historically paid the County's annual debt payments, and REET revenue above our debt service funded capital repairs and improvements to the public's County facilities. REET receipts plummeted during the recession, and part of the debt service became a burden on the General Fund. During that time, no REET was available for repairs, and very little has been available this year and last. Important maintenance and modernizations were deferred for lack of funding. With 2of16 current trends, REET should cover the county's debt service in 2015, but still provide little for capital repairs. Looking ahead at federal and state funding to local government in 2015, we see uncertainty. While we hope for the best, legislative stalemates in the federal or state governments could be felt in Jefferson County. For example, in 2014, the County received $1.3 Million from the federal government as compensation for the impact of untaxed federal lands on county revenues and services. Called "Payment In Lieu of Taxes (PILT)," it is a long- standing federal program, and was our General Fund's third - largest revenue source in 2014. Two months into the 2015 federal fiscal year, Congress has yet to reauthorize PILT, let alone fund it. Secure Rural Schools (SRS) has also provided important local funding, but for County Roads, ever since the ESA listing of the spotted owl in the 1990's reduced revenues from timber harvest on federal lands on the Olympic Peninsula. SRS has been on a schedule to phase out, and it is even less apt than PILT to be renewed. Congressional renewal of a federal transportation package that helps fund local road improvements is also in question. In Washington State, a funding shortfall to meet the State's education funding mandate of the McCleary decision prompted Governor Inslee to ask for 15% reduction contingency plans from many state agencies, including ones that normally make grants to or contract with county government. It remains to be seen how the divided state House and Senate will meet McCleary — through new revenues, spending cuts, or both. And like a federal transportation package, passage of a state transportation package, that also helps fund local roads, is in doubt. Budget Strategy: A 5 -Year Plan Despite these uncertainties, Jefferson County continues to use a rolling five -year projection of General Fund revenues and expenditures to inform budgetary strategies for current and future years. See TABLE 3 on the next page, which shows the General Fund from 2012 to present as well as projected General Fund budgets for 2015 -2019. The 2015 General Fund Budget includes a 2% increase in nominal dollars for non - personnel line items in the base budget, and provides salary and benefit increases per adopted union contracts, as well as a 1.25% salary increase for non -union staff. The General Fund also increases by 2% operating transfers to other funds such as Parks, Public Health, and Community Development. Funded by a very modest increase in revenues, these small spending allowances still do not keep pace with inflation. 3of16 01 O N N T 0 N Z O U W O M CL wa J Q F- 0 H 0 Z D LL J W Z ,W V n 9 SY C um a m d U A ` W O .. u ffi o m A 1 D °J m a D E a' A � m iO m N O E D Y i C C y a a a o n � a y O p N WC a � m D 5 L V w O V r O (O n 63, O w O tO m Q r O N O O O n ti+ y hem m� m mN em Acr M N O 6 0 0 J 0 m '0 `u o m m y o N O W U M r n N O O N M t0 O � M O N N c0 N O tp th N u m m m m N a N M N m. u m m m o o in 0 y GI Q (O N m O t0 �O O �O N r O O m O O pt O N O ry n 6 p co r O N N O N a7 � u M o m ry D�.1 C se ry M 0 6N app O 091 W o o �M o Lmm d Q O N O O 2 O O o in O O r �o ° m o Or M NN O N N 1,2 top N M O ni p .d N tD Q m m tn0 c0 tM0 a N Lo m Q n o 0 (O a oo N O O m 0 0o u1 N m .000 M O go aom Q O N ~ N 0 O O M m Q N G 3 (MD N (O N h _ m 10 N Q b Q n N r O O M O tD O O O (O m N O Pn 0 0 0 o�n so 0 0 o r Qn o A 00 o 0 0 ti �O r n H Q N LO N n m N m O n m P [p O O V N O mm IR M m O O d' ti m jpoM nm o �m m o0 n o m r oo i°n O1- N 3 o0 i2 v m O V f0 N ^yy C 7 L 7 C.W v> C N C W N T L i'WO u m Z m' E m d a a J m a d m y 2 w m m v M m m o E.m H c x a mmw NZ~'C>mvSoM °c avmW v ¢ E�� m a'o v y c a 2. v o v c daPONOO..Q_��ONC.:C t X m Z W�OYN� C� Y d `-' LL W m c N 3 d a p U ry Q E E 0 WEU W I >Oa E- w o $ E m m W �? 3 u v d ca K c d a i7 c �� o 2 OZ �'' 0 d>.P.W N n 9 SY C um a m d U A ` W O .. u ffi o m A 1 D °J m a D E a' A � m iO m N O E D Y i C C y a a a o n � a y O p N WC a � m D 5 L V w O V Significantly, no further permanent cuts to the base budget are presently shown in the 5 -year General Fund projection for 2015 -2019. This is the first time since the Recession that active permanent cuts are not foreseen to balance our General Fund budget. In 2015, the General Fund will draw down the unencumbered fund balance (funds in excess of its reserves) to bolster revenues to match programmed expenditures, but it will use approximately 16% of unencumbered funds. Our 5 -year budget strategy would continue to draw down the General Fund's unreserved fund balance through 2019 to help maintain services. The county is maintaining required reserves in our other 51 funds. Also as part of our 5 -year budget strategy, the 2015 Budget also maintains an existing $440,000 revenue stabilization reserve in the General Fund for when variable revenues (like DNR timber harvest revenue and PILT) are down, and to help maintain county services if there is another recession. The revenue stabilization reserve is a reserve on top of the General Fund's regular 10% fund reserve (approximately $1.7 million) for normal cash flow and emergencies. Jefferson County employees have been instrumental in helping to stabilize the budget since the recession hit in 2008. Over these years many employees participated in hour reductions, a freeze in step increases and /or no wage adjustments. These were hardships they bore to save jobs for fellow workers, preserve public services, and to keep county government financially sound. Some of our current labor agreements show a continuing recognition by the unions of the County's on -going financial constraints, for which they deserve sincere thanks. The contributions our staff continue to make help the County to sustain our remaining services. There is a parallel between the County's position in this economy and the position of County employees. As noted, the recession and a 1 % property tax limit have required the County to constrain budgeted expenditures while inflation continues to erode the budget we do have. Similarly, limited revenue has required the County to control labor costs by constraining general wage adjustments for many of our employees for the past several years, and we must continue to do so for several more. While this helps the budget and continues employment for as many of our valued County staff as possible, staff and their families are also impacted by inflation. Tightly constrained general wage adjustments are necessary budget tools for the time being, but cannot be continued indefinitely. Additional Explanation of the 2015 Budget A total of 265.89 full time equivalent employees (FTEs) are proposed for 2015, 0.84 FTEs less than budgeted in 2014. Not including JeffCom which is now a separate entity, Jefferson County's 2015 Budget is 29.69 FTE's less than were budgeted in 2008, and is the lowest it has been since 2000. (See ATTACHMENT 3.) Table 4 shows major staffing changes in all funds for 2015. 5of16 TABLE 4 Major Budget FTE Changes in 2015 Reductions FTE Description Juvenile Services Change Change from contract position to Clerk hire employee Sheriff - .86 Warrant entry clerk now a contract position and added Clerk Hire 4H After School - .44 Reduction in hours of 4H program, 2015 is last year of Title III Community Development +,76 funding Parks it - 1.15 Reduction in County Recreation programs, cuts in hours for rec. Recreation + .39 supervisor and recreation clerk hire Roads - 2.35 Consolidate County Engineer with Public Works Director position and eliminate Admin. Asst. position Information 97 Information Services Manager position not included in 2015 Ser I Budget Gains FTE Change Description Juvenile Services + ,44 Change from contract position to Clerk hire employee Public Health +1.04 Increase in Environmental Health staff and decrease in administration Water Quality +1.06 Water Quality Position Community Development +,76 Administrative clerk position. Jeff County Extension +1.65 Add Noxious weed coordinator, increase in farm management I hours Solid Waste + .39 1 Increase Clerk Hire hours Grant - funded projects in 2014 and 2015 in the Department of Community Development mask the extent of staffing reductions. The 2015 General Fund's proposed expenditure of $17,007,262 also includes $136,960 of special one -year expenditures as shown below: 2015 One -time Funding Allocations Item Funding Sheriff - Admin Clerk 16,000 Coop. Ext. one -time alloc for nobous weeds 71,160 Prosecutor - tablets 6,500 Prosecutor - office equipment 10,000 Parks & Rec. transition funding 2015 24,000 Other one -time adds (DCD, Assessr, Treas.) 9,300 Total: 136,960 Other significant changes in the 2015 budget as compared to Budget 2014 are summarized below. 6of16 GENERAL FUND REVENUES: GENERAL FUND EXPENDITURES: Prosecuting 10,000 Ottice Furniture Attorney 6,500 Purchase computer tablets for attorneys (moved from 2014 to 2015 budget) Sheriff 16,000 A portion of Administrative Clerk position has been funded as one -time expense since 2013 Operating transfers 71,160 Transfer to Jeff County Cooperative Extension to fund Out noxious weed program for one year 24,000 Added one -time transfer to Parks 8 Rec for transition away from City Prop 1 funding in 2015 Non - Departmental (27,000) Reduction in County Liability Insurance due to change in deductible OTHER FUNDS REVENUES: Water Quality 395,500 270,000 Grant Revenue for property acquisitions Implementation of the revised Clean Water District fee Parks Et (123,000) Change from 2014 when City Prop 1 funding for Memorial Recreation Field and Rec. Center ends mid- 2015. 24,000 One -time additional transfer in from general fund County Roads (404,000) Secure Rural School Funding (Fed Forest Title I) ended in 2014. OTHER FUNDS EXPENDITURES: Water Quality 395, 500 Property acquisitions, funded by grant 72 000 Added Water Quality position Jeff. County 91,160 One-time funding of Noxious Weed coordinator and Extension increase in hours of farm manager position 7of16 Parks & Recreation — In the fall of 2009, the recession required the County to lay off Parks staff, close some facilities and turn to the community to keep most of our parks running through a "temporary" Adopt -a -Park program that continues to the present day. As the County was bringing Proposition 1 to the voters in 2010, we negotiated a four - year agreement with the City of Port Townsend to dedicate half of its Prop. 1 revenue to fund Memorial Field, re -open the Port Townsend Recreation Center, and to fund some repairs to either facility. During that four year agreement the City and the County would jointly seek a permanent solution to sustain both County and City parks and recreation. This Prop 1 shared revenue was to be a temporary bridge through May of 2015. In 2011, we jointly convened an Exploratory Regional Park and Recreation Committee (ERPRC) which concluded in 2012 that existing parks and recreation was "not sustainable," and recommended the City and County cooperate to develop a combined Metropolitan Park District (MPD) proposal. In early 2013, the City and County formed a citizen MPD Steering Committee to define the boundaries, facilities and programs and property tax funding for a potential MPD to be placed on the ballot. Despite preparation to make an MPD technically feasible, the MPD Steering Committee concluded in October 2013 that an MPD was not politically feasible at this time. The Steering Committee recommended that the City and County abandon the effort. The City Council and County Commissioners accepted their recommendation, and ended the MPD process. The County and City have continued to cooperate on park and recreation issues. In 2012, the County approved PIF funds to support Peninsula College's renovation of Building 202 in Fort Worden, allowing the City to redirect $150,000 for repairs to the Mountain View Swimming Pool. Under the Prop 1 agreement, in 2015 the County is planning to use shared Prop 1 funds from the City to make repairs to the Memorial Field Stadium Roof. And the City will continue to benefit from the county's passage of Prop 1, by using future Prop 1 revenue in future years to help pay for bonds to make further improvements to the City's Mountain View Commons as well as to support City public safety operations. The County's Park and Recreation Division staff continues to do its very best to deliver quality programs within our available budget. But as the City's shared Prop 1 funding to the County ends on schedule, and with no ongoing MPD to fund ongoing services, continued service reductions cannot be avoided. 8of16 Already in 2014 we have had to cut one recreation supervisor and 1,000 hours of seasonal recreation help, end county sponsorship of Kit Fit, end a kids' triathalon, end Kinder Sports, cut 4 weeks of Co. Rec. Day Camp, and hand off the Turkey Trot and Ranger Run to other organizations. In 2015 we must cut another recreation position and an additional 1,000 hours of seasonal recreation help, as well as discontinue summer Day Camp entirely. After the temporary Prop 1 funding by the City ends in May we will be forced to cut the Rec Center's free drop in hours by 50 %. The County will continue to offer other recreation programs, including Spring and Fall soccer for youth, youth basketball, youth basketball camp, and co -ed adult softball league. Compliance Opinion & Basis for Budget Preparation The 2015 Budget complies with all statutory and constitutional requirements, and substantially complies with adopted county ordinances and resolutions, including: • Resolution No. 33 -14, setting Objectives and Procedures for the 2015 County Budget; • Resolution No. 32 -10, directing that Proposition 1 funds be used to retain or provide certain listed programs and projects or similar programs and projects within available funding - see Attachment 4, titled "Special Purpose Sales Tax 2011 through 2015; and • Resolution No. 38 -10, setting how sales tax revenues shall be budgeted, and setting aside sales tax exceeding the budgeted amount for use for future revenue downturns, capital facilities projects, one -time operating costs and reduction of property taxes. • Each fund meets the minimum recommended reserve, established by a separate resolution. Other Notes The 2015 level of "diversion" of Road Fund property tax to the General Fund is $720,000, the same dollar figure years 2011 through 2014. It is equal to or less than the amount of money budgeted to be expended for traffic law enforcement by the Sheriff in 2015. • Revenue: This 2015 Budget includes: • the allowable 1 % property tax revenue increase for the Road Fund • the allowable 1 % property tax revenue increase for the General Fund, • the allowable 1 % property tax revenue increase for the Conservation Futures Fund • the base sales tax of 1 % • the 0.1% sales tax for Criminal Justice to the General Fund • the 0.3% special purpose sales tax to the General Fund approved by the voters in November, 2010 (Prop. 1) • the 0.1% sales tax for Mental Health /Chemical Dependency • the 0.1% sales tax for JeffCom 911 9of16 • In the 2015 Budget, Law & Justice is 60% of all General Fund expenditures. • Debt: At year end 2014 as we enter into 2015, the County expects to have the following principal outstanding on the debt: General Obligation Bonds $6,062,765 Contractual Borrowing $3,208,174 Existing Debt: Principal Outstanding 12/31/14 $9,270,939 The graph in Table 5 below shows the county's schedule of annual debt service payments (for principal plus interest) which will decline over time. The graph shows all county debt, and also highlights in green that portion currently anticipated to be funded by Real Estate Excise Tax and /or the General Fund. TABLE 5 Jefferson County Annual Principal & Interest Due j a /zo%ia $i.zm,000 This graph also shows payments on County bonds issued for JeffCom while it was a County Department, An Interlocal Agreement between the County and all other public agency members of JeffCom now guarantees servicing of the JeffCom bonds will be shared by all JeffCom members. The County's JeffCom bond debt service is funded by JeffCom's E911 sales tax revenues. CONCLUSION The 2015 Budget is a fiscally responsible budget. Still, significant uncertainties, challenges and opportunities lay ahead. 10 of 16 The budget is a team effort, and the Budget Hearing is an appropriate time to recognize the orderly transition of the elective offices who participate: • County Auditor Donna Eldridge is retiring after 20 years in office, with Chief Accountant Rose Ann Carroll elected to take the helm; • Treasurer Judi Morris retired several months ago after 17 years, Janet Holbrook has ably served as Acting Treasurer, and DCD Planning Manager Stacie Hoskins has now assumed office; • Assessor Jack Westerman retired in early 2014 after 35 years as the elected Assessor, and Acting Treasurer Jeff Chapman has now been elected and sworn in; • Sheriff Tony Hernandez also left after 5 years in office a few months ago, Acting Sheriff Joe Nole provided stability and leadership until David Stanko was elected and sworn in; • County Prosecutor Scott Rosekrans is leaving at the end of this year after 4 years, when Micheal Haas will assume office; • County Clerk Ruth Gordon has served for 9 years and has been elected to serve 4 more; • District Court Judge Jill Landes has served for 8 years and was also elected to serve another 4. • And finally, the 2015 budget will be the last budget acted on by County Commission Chair John Austin who has held office for 8 years. Commissioner Austin served on the county's Budget and Finance Committees and has been a leader in forging collegial, productive relations among all the elected officials on many matters, including budgets. And we welcome Commissioner -elect Kathleen Kler, who assumes office in January. Many other individuals in every branch and department of our organization work hard to prepare the Budget. Particular recognition and my personal thanks go to Anne Sears, Frank Gifford, Erin Lundgren, Renee Talley, Cathy Taylor, Veronica Shaw, Leslie Locke, Julie Shannon, and Carolyn Avery. ATTACHMENTS: • 1. 2015 General Fund Summary • 2. 2015 Other Funds Summary • 3. 2015 Departmental Staffing Schedule • 4. 2015 Special Purpose Sales Tax 11 of 16 ATTACHMENT 1 - page 1 December 8, 2014 Pagel of 2 Percent change from previous year -4.9% 9.1% -3.91Y. 16 0!0 2.9% 12 of 16 2012 2013 2014 2014 '.2015 GENERAL FUND Actual Actual Budget Projected Budget ARS REVENUE TYPE Revenues Revenues Revenues Revenues 'Revenues 311 Property Tax 7,031,584 7,145,005 7,302,000 7,280,165 7,418,832 311 Property Tax - levy shift from roads 0 311 Diverted Road Taxes 721,568 717,847 720,000 718,856 ;720,000 311 Sale of Tax Title Property 0 0 0 -. 0 317 Timber Excise Tax 283,594 304,031 300,000 348,000 300,000 317 Timber Excise Tax (div) 41,380 44,725 35,000 35,000 '.35,000 313 Sales Tax 2,047,153 2,348,201 2,321,000 2,275,000 <:,2,342,125 313 Sales Tax -LOST 261,378 294,536 285,000 287,847 - 292,125 313 Sales Tax- Special Purpose 621,440 705,054 680,000 683,000 .891,875 317 Leasehold Excise Tax 58,148 57,883 57,000 64.000 58,000 341 Trees Collection Fees REET 35,036 43,720 32,000 31,000 - '45,000 319 Interest & Penalties 364,593 338,048 296,500 353,000 32QOOO TOTALTAXES 11,465,874 11,999,052 12,028,500 12,075,868 #2,222;957. 332 Fed Entitlements -PILT (includes state) 641,300 1,316,451 483,000 1,347,422 ;517,000 335 PUD Priv. Tax 31,380 32,775 125,000 225,457 " -. "290,000 336 Crim Just Hi Crime /DUVAsst 332,264 396,577 367,000 460,000 435,000 336 Liquor Excise Tax 31,873 5,123 40,170 13,000 = :.`36,050 336 Liquor Profit 95,724 84,780 85,000 85,000 86,700' 349 InterfundServ.- CostAlloc. 271,071 316,761 320,000 300,000 300,000 361 Investment Income 41,863 10,364 200,000 26,000 210,000. 341 Treasurer's Invest Fees & other fees, 361.31 4,323 4,455 20,635 3,052 4,852 360 Miscellaneous Revenue 74,722 18,315 22,000 49,606 20,200 395 Timber Sales D.N.R. 222,727 82,148 250,000 338,000 '250;000 395 Sale of Surplus Real Property 0 0 0 0 0 390 Other Non - Revenues (extraordinary) 0 0 0 , 0 TOTAL OTHER TREAS. REVENUE 1,747,247 2,267,749 1,912,805 2847,537 "2,149,802: TOTAL TREASURER'S REVENUE 13,213,121 14,266,801 13,941,305 14,923,405 , 14;372,759 Dept # 010 Assessor 3,347 250,587 14,820 13,000 `> 1,70 020 Auditor 254,786 263,005 258,197 248,688 +'':,.`258,401 021 Elections 81,748 90,995 82,000 76,000 146,188 050 Clerk 215,128 216,973 187,554 208,000 188,168 060 Commissioners 13,055 9,403 8,050 7,800 >:'8,050, 067 Safety & Security 72,466 50,748 53,767 45,000 58,344 068 Community Services 1,091 5,104 6,400 4,500 6,400 080 District Court 627,349 589,801 643,185 588,305 594,684: 110 Juvenile Services 193,697 321,997 277,122 277,000 :.279,406 150 Prosecuting Attorney 196,620 151,971 194,674 181,680 177,642 151 Coroner 6,380 11,032 9,280 11,000 ,.;9,280 180 Sheriff 649,635 705,999 605,740 586,000 ,:.::585,423- 240 Superior Court 3,000 5,344 4,000 3,000 >5,500 270 Non Departmental 0 0 0 " 0 TOTAL DEPARTMENTAL REVENUES 2,318,302 2,672,959 2,344,789 2,249 973 2319,186: 261 Transfer in 0 0 32.642 :10,000 TOTA4ACL REVEi4LEES. 15,531,423 16,939,760 16,286,094 17,206 020 16,701945 Percent change from previous year -4.9% 9.1% -3.91Y. 16 0!0 2.9% 12 of 16 ATTACHMENT 1 - page 2 Page 2 of 2 Hercentcnan etrom previous year 2.37o 2012 2013 2014 2014 : 2015 2,988,092 GENERAL FUND Actual Actual Budget Projected Budget Dept. EXPENDITURES Expenditure Expenditure Expenditure Expenditure Expend iture 010 ASSESSOR 661,537 951,096 781,203 781,203 ` "798,089` 020 AUDITOR 456,158 473,645 534,292 540,292 554,002 021 ELECTIONS 242,031 238,759 224,695 224,695 240.862 050 CLERK 364,710 370,873 396,361 396,361 .414,177. 059 COUNTY ADMINISTRATOR 297,020 303,768 338,914 338,914 349;060 060 COMMISSIONERS 392,941 403,829 425,959 425,959 " 430,639 061 BOARD OF EQUALIZATION 4,645 6,315 7,369 7,369 ' 7,392 062 CIAL SERVICE COMMISSION 1,731 1,540 2,078 2,078 2,120 063 PLANNING COMMISSION 23,268 23,063 33,824 33,824 ::33,824 067 SAFETYAND SECURITY 160,644 143,031 155,266 155,266 161,222. 068 COMMUNITY SERVICES 146,350 146,350 172,400 172,400 -- 1175,848 080 DISTRICT COURT 663,954 695,623 738,506 744,506 774,791 110 JUVENILE SERVICES 877,339 863,227 935,167 935,167 947,122 150 PROSECUTING ATTORNEY 856 ,301 906,899 921,537 946,537 921,080 151 CORONER 31,017 25,784 32,850 32,850 - ``':32,650 180 SHERIFF 5,143,052 5,474,403 5,464,911 5,537,911 5;562;674. 240 SUPERIOR COURT 299,569 303,862 288,682 358,682 - 298,474 250 TREASURER 353,572 366,053 397,207 397,207 "..431906 SUBTOTAL DEPARTMENTS: 10,975,839 11,698,120 11,851,220 12,031,220 :c1 X136,152 270 NON - DEPARTMENTAL 2,772,629 2,886,743 3,097,147 3,192,147 3,055,468 261 OPERATING TRANSFERS 0 0 0 0 0 261 Op Trans- 10- Substance Abuse 47,500 47,500 48,000 48,000 :48,960. 261 Op Trans - 50- Jeff County Extension 171,900 171,900 179,50D 179,500 -' 181,700: 261 Op Trans- 70- County Cap. Improve. 395,891 400,000 100,000 550,000 261 Op Trans- 99- Parks & Recreation 385,739 367,300 376,800 399,800 : 406;950 261 Op Trans- 160 - Health 596,200 596,200 608,000 608,000 ...,618;732 261 Op Trans- 163 - Animal Sery 108,000 0 0 0 261 Op Trans- 164 -Water Qual. -Cons Dist 45,600 0 0 261 Op Trans -165 -Water Quality 51,200 24,200 74,500 74,500 -. 261 Op Trans- 200-Community Develop. 411,400 411,400 421,400 421,400 429,650 261 Op Trans- 261-Risk Management 35,000 0 0 0 261 OTHER OPERATING TRANSFERS 56.534 138,354 57,000 77 000 329;660 Ti7TAL'�'. 16,018,432 16,776,717 16,813,568 17,581,568 17,WE17;262 Hercentcnan etrom previous year 2.37o 1.070 U.Z "/o 4.25 " /o.. - 1:U70 Beginning Cash and Investments 2,988,092 2,507,002 2,684,408 2,670,045 2,558,221 Revenues 15,531,423 16,939,760 16,286,094 17,206,020 ..'16;701,945. Expenditures 16,018,432 16,776,717 16,813,568 17,581,568 17;007;262 Ending Cash & Investments 2,501,083 2,670,045 2,156,934 2,294497 2,252;904 adjustments carryover est. at 1.5% 252,204 263,724 255,109- Adj. Ending Cash & Investments 2,501,083 2,670,045 2,409,138 2,558,221 2,508,013: Required 10% of Exp. to Reserves 1,601,843 1,677,672 1,681,357 1,713,157 ", .1,700726' Revenue stabilization reserve 100,000 440,000 440,000 440,000 440,000' Reserved for one time expenses 100,000 Unreserved Fund Balance 699,240 552,373 287,781 405,064 367,286 13 of 16 ATTACHMENT JEFFERSON COUNTY OTHER FUNDS - Budget 2015 Exhibit II December 8. 2014 2014 < -'. 2015 est. 'I - 2015 est. Revenue Expend: I Beg. Bat. End BaL OTHER FUNDS BUDGET BUDGET BUDGET BUDGET 105 -AUD ITOR'S O&M 76,480 124,6891 154,609 75,1291 120,983! 108,755 106 - COURTHOUSE FACILITATOR 4,200 10,514 8,953 5,400 9,932 4,421 107 - BOATING SAFETY PROGRAM 52,500 34,773 54,852 61,500 55,588 57.764 108 - COOPERATIVE EXT. PROGRAMS 281,951 281,650 103,562 364,196 399,196 68,562 113 -4-H AFTER SCHOOL 47,100 65,100 28,860 46,1291 46,129 28,860 114 - ECONOMIC DEVELOPMENT 4,689 - - - 119- JEFFCOM CAPITAL FUND (new 2011) 385,000 365,000 13,459 275,510 275,510 13,459 120 -CRIME VICTIMS SERVICES 72,8641 74,615 71,369, 75,495 64,875 123 -JEFF CO GRANT MANAGEMENT FUND 150,000 150,000 36,424 150,000' 150,000 36,424 125 - HOTEL -MOTEL 291,500'',, 296,213 459,424 310,500' 315,000 454,924 126 -H &HS SITE ABATEMENT - 18,350 43,789 2,500 18,500 27,789 127- PUBLIC HEALTH 3,741,323 3,959,982 822,958 3,774,793: 3;969,555 ! 628,206 128 -WATER QUALITY FUND 711,027 738,092 169,171 1,293,821 1,205,913 257,079 129- ANIMAL SERVICES - 14,849 - - - 130.MENTAL HEALTH 47,650 44,250 8,763 47,650 44250 12;163 131 - CHEMICAL DEPENDWENITAL HEALTH 397,461 450,564 68,189: 395,497 424,144 39,542 135- JEFFERSON COUNTY DRUG FUND 15,400 19,700 59,, 17,200 19,800 56,804 136- SHERIFF DRUG INVESTIGATION 3,000 3,566 ''. 3,000 666 140 -LAW LIBRARY 6,500' 16,000 7.271 10,150 10,000 7,421 141 -TRIAL COURT IMPROVEMENT 25,000 19,410 66,044 25,000 1 29.100, 61,944 142- PUBLIC DEFENSE FUNDING 35,0001, 35,000 54,473 35,000 35,000 i 54,473 143 - COMMUNITY DEVELOPMENT 1,780,460 1,666,726 363,070 1,537,963, 1.53546611 365,567 147 - FEDERAL FORESTTITLE III 19,000 56,000 57,739 - 35,809 21,930 148 -JEFF CO AFFORDABLE HOUSING 226,000 203,400 239,153 226,000 203,400 261,753 150 - TREASURER'S O &M 46,014 46,014 26,000 47,024. 47.024 26,000 151 -REET TECHNOLOGY FUND 2000' 13,200 13,200 20.069 6,331 155 - VETERANS RELIEF 58,000 59950 41,194 { 58,460 59950 39,704 160 -WATER POLLUTION CNTRL LOAN FUND 5,540 11,995 82,455 5,27-1 2,038 85,689 174 -PARKS AND RECREATION 674,368 j 691,862' 171,029 578,5901 591,921 157,698 175 -COUNTY PARKS IMPROVEMENT FUND 46,000 ',,' 47,790 45,585 46,4001 42,793 49,192 177 - SPECIAL PROJECTS FUND - - 79,510 - - 79,510 178 -POST HARVEST TIMBER MGMT RESV I - 3,962 9,778 - 3,978E 5,800 .16,732 180-COUNTY ROADS I 11,34711 12,33 I 3,713,613 9,968,378 11,367,730 2,314,261 181- EMERGENCY ROAD RESERVE 150! - 2,425 - 1 - 2,425 183 - FACILITIES MANAGEMENT 1,007,204 1,102,9071 385,102 1,009,694 1 1,127,638 267,158 185- FLOOD /STORM WATER MANAGEMENT 1 4 ,464 10,988: 4;500 6,488 186- BRINNON FLOOD CONTROL SUB -ZONE 1 3,464 10.458 3499 6,959 187- QUILCENE FLOOD CONTROL SUB -ZONE 11,482 145,141 6,478 138,663 199 - JEFFERSON COUNTY FAIR : 250,000 250,000 301 - CONSTRUCTION & RENOVATION 400,000 j 605,000 625,300 100,000 ',' 632,496 92,804 302 - COUNTY CAPITAL IMPROVEMENT 635,000 ` 1,032,678 1,236,007 600 000 624,850 1 1,211,157 304 -H.J. CARROLL PARK 9,120 233 ( - 233 306- PUBLIC INFRASTRUCTURE 341,400 750,000 413,100 341,400 750,000 4,500 308 - CONSERVATION FUTURES TAX 228,400 901,763 10,000 228,400' 228,400 10,000 401 -SOLID WASTE 2,695,255 2,710012 854,270 j 2,720,411 2,727,162 847,519 402 -SOLID WASTE POST CLOSURE 100 5,000 72,066 !, 100 6,000 66,168 403 -SOLID WASTE EQUIPMENT RESERVE 800 - 541,945' 800. - 542,745 404 -YARD WASTE EDUCATION FUND 5,436, 6,000 9,720 2,500 1 5,0001 7,220 405 -TRI -AREA SEWER FUND 162,000'', 480,657 778,000 170,750: 316,544 632,206 501 - EQUIPMENT RENTAL & REVOLVING j 1,744,000 2,777,826 3,016,305 1,991;2681 3,396,630( 1,610,943 502 -RISK MANAGEMENT RESERVE 150.000 150,000 219,922 150.000` 150,000 219,922 503 -JC UNEMPLOYMENT RESERVE 500 420,500 - - - - 504- INDUSTRIAL INSURANCE RESERVE - 15,000 - 505- EMPLOYEE BENEFIT RESERVE 633,500 299,325 641,134 198,0001 249,325 589,809 506 - INFORMATION SERVICES 1,588,353 1,796,231 1,085,561 j 1,500,199, 1,884,244 701,516 TOTAL OTHER FUNDS BUDGETS ' 30.135,5471 34,955,280 17,135,255' 28,703,7851 33,483,039 12,356,001 001 - GENERAL FUND 16,286,094' 16,813,568 2,558,221 16,701,945: 17,007,262 2,252,904 TOTAL ALL FUNDS _ J 46,421,641 51.768,848 19,693,476 45,405.730 - 50.490,301 14,608,905 14 of 16 m— am ° o o . ° m N N !V Vi N m O • ni Qv r O O� N Q pi O O P Q O• +� � P O ary G 1D O O� {+� G O GS O O Ol O �. r b r N m nl N O O f m O O m m (V O m O O r 0 0 0 0 O m r m m Qr i> m N N o o m m �m [O o 1 is Oi a r N c] m O i r 0 0 0� a0 O O O O O Oa (V m � N in m p o N m O Q N o o O m �� t ip m � f o r 0 � Q o o m � •O m m m O m ON N b m N q' � m N m O O N m O e N O � �` m of O o r O �� m 0 0 0 0 i O s pi QO �➢ N m m us O N m O Q�< O O O � `� N o N . t0 � Q O o O O• � m I� m O nJ N N° ry O m N m N N O O nl OJ O Q < O m N O O m 0 •O O O O o O 0 N LLW O� •O E 21 (V E O 0 N m f N o N N O m N ° N O O m O O o O O O m N Yd [Hs 0 0 o m O h W N Q N - m'N Nrn�noo N rn o a o � � ,n o° o o m o000 o o Ri LL - o o m m a e rn r Q rn o o m w Q ry N m N m it n 111 J Z li !L a d m N r N m o a m m e n Q m= N m N m H oEF omom Z o O 'mNmNmPP m �� o � m N N m o o N ° °P �P U m� O w LL N o 1 o0 N 0 v e o c o LL N m va o m< o N N N O o n o 0 o N o r r .o m °� u _ a `� �' m a a` H a d o m x? a@ f= s` 8 S a `° o� a ti m= r ¢' v m° v< v w 5� �. 3 d` � r v� a v m° a° v u. w- b W O 0 N O N W N f7 O m r HN W :) U N LU N Z N IL CY 7 W d LL J LL g W U W IL U) H z W 2 a UQ o a Q N w< t– (O — E N (D % O 0 0 0 0 0 0 O C) — r- o - r- r• 00 M M O 00 O O W N d' M (D O M N N M f V 0) O m (0 M W 0) (D (D M 1 (0 00 W IZ :0 M 00 O V r- 0) N N C O N 00 r- 0) co Co IZ N w 00 M r- N N M N d' M N N � co co O O O O0 N M M O M N O O O O O O O O O V O O r V O, OO') 0) 0 M O OO co (D N ((0 �O N (00 —O N M O O O O co r- (3 r M r` N N V O c- M V (D M M N M N O W N W N W M r- N V M N r N V M (D (O (D 7 o V O o 0 0 V V° O 0 0 0 0 0 0 O O O O V (n (0 0) O 0 0 0 7 V- O O (n 0 0 0 0 O )0 O O M ((V O (O V M (D V 7 V O M M N O O N M M I— V O Vl r r l0 7 0 00 OJ (O Oi V r (D N N V O r- Oi co M O o N O N co r- M r- — A V N — N (0 7 V O N N 00 n .... 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