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Home My WebLink About121514_ra02Regular Agenda 10:15 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Deputy Clerk of the Board DATE: December 15, 2014 SUBJECT: HEARING re: Proposed 2014 4 " Quarter Budget Appropriations /Extensions for Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2014 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Leader on December 3, 2014 and December 10, 2014. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 4`h quarter supplemental budget appropriations. REVIEWED BY: *ip..6w, C my dm riistrator Date STATE OF WASHINGTON Jefferson County ORDER: BUDGET APPROPRIATIONS/ } EXTENSIONS FOR VARIOUS } RESOLUTION NO. COUNTY DEPARTMENTS } WHEREAS, the Jefferson County Board of Commissioners did on the 1" day of December, 2014 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 1" day of December, 2014, set a hearing on said need for the 150' day of December, 2014, at the hour of 10:15 a.m. in the County Commissioners' Chambers, Courthouse, Port Townsend Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40. 100 on December 3 and 10, 2014 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: APPROVED this day of December, 2014. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin- Chairman Phil Johnson, Member Carolyn Avery, Deputy Clerk of the Board David Sullivan, Member AMOUNTFROM UNENCUMBERED FUND# FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENSEIGENERAL FUND 001- 010 -000 ASSESSOR $2,160 $2,160 001- 020 -000 AUDITOR $7,061 $7,061 001- 150 -000 PROSECUTOR $25,000 $25,000 001- 180 -000 SHERIFF $121,487 $121,487 001- 240 -000 SUPERIOR COURT $40,000 540,000 Total General Fund $186,487 $9,221 $195,708 SPECIAL REVENUE 1 CAPITAL I ENTERPRISE[ INTERNAL SERVICE FUNDS 108 - 000 -010 COOPERATIVE EXTENSION $47,255 547,255 114- 000 -010 ECONOMIC DEVELOPMENT FUND $4,689 $4,689 127- 000 -010 PUBLIC HEALTH $120,503 $120,503 128 -000 -010 WATER QUALITY $7,264 S87,165 $94.429 129 - 000 -010 ANIMAL SERVICES $5,852 $5,852 143 - 000 -010 DEPT. OF COMMUNITY DEVELOPMENT $0 $490,000 $490,000 Total Other Funds $17,805 $744,923 $762,728 APPROVED this day of December, 2014. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin- Chairman Phil Johnson, Member Carolyn Avery, Deputy Clerk of the Board David Sullivan, Member TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Assessor's Office / 00 1 Cl ems.. -A Department/Fund Name Commissioners: (check all that apply) Date: 11/19/2014 .C> I O 1>1!t Fund Number d❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $2,160.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of $2,160.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budget 001010000.39510.00.00 Sale of a vehicle at auction $0.00 $2,160.00 $2,160.00 $0.00 $0.00 $0.00 $0.00 $2,160.00 $2,160.00 had an unexpected cost of $2,669.32 towards the replacement difference of our copier. So, we would like to use the amount received $2,160.00 from the sale of our vehicle at auction. Respectfull miffed, Date: Q 2-4 /I -% ASSESSOR TRANSMITTAL Prepared by: ( PAGE 1 ASSESSOR Description Fund # BARS # Amount DOR REVALUATION GRANT 1 010 000 334 00 90 0000 ASSESSOR CURRENT EXPENSE 1 010 000 341 41 00 0000 SALE OF COPIES 1 010 000 341 60 00 0000 SALE OF COMPUTER PO 1 010 000 341 60 10 0000 SALE OF MAPS 1 010 000 341 75 00 0000 PRIOR YEAR CORR OR REFUND 1 250 000 388 80 00 0000 CURRENT YEAR REFUND OF EXPEND 1 250 000 389 00 00 0010 TREASURERS SUSPENSE 638 000 110 389 00 00 0000 SNt_E of FIYEp ltSSETS ��otc�oO.3�i51O• DO.cc7 Total Deposit 2 -1 tee •LC) Tender: 1 Check t}-Z7—'1 Z 6 EFT 2 Cash 7 Refund 3 Money Order 8 Over /Short 4 Warrant 9 Cash Back 5 Credit Card A NSF PRTTMPLT- 6/18/2013 JAMES G. MURPHY CO. COMMERCIALANDUSTRIAL AUCTIONEERS 42272 16226-68TH N. E. PO BOX 82160 425-486-1246 KENMORE, WA 98028 19-10/1250 W23 sbank,corn [Mbank. t'$ u DATESept. 10, 2014 7 1;, PAY DOLLARS $ $2,160.00 F TO THE JAMES G. MURPHY CO. ORDER OF JEFFERSON COUNTY ASSESSOR VOID AFTER 60 DAYS ,Arc- IMP 11'00042272110 1:1 2 SOOO 10 Si: I S 3 50 11 2 L, S ? 9111 DETACH AND RETAIN THIS STATEMENT TEATT4TEDCN 151NPIyMENIpR DfSCRWCBEOW IfNWCORRECTKEASENOTTYU5RCM ( NORECEIPTXSIRW JAMES G. MURPHY CO. 42272 JEFFERSON COUNTY AUCTION: AUGUST 22, 2014 Gross Sales $2,400.00 Less: Commission $240.00 Auction Expenses $0.00 NET PROCEEDS $2,160.00 JI) Department of Central Services Jefferson County, Washington P O. Box 1710 Pal Tam nd, WA 98368 Phme:(360) 3859171 Fax '(360)385 -9195 Invoice Jefferson County Assessor Invoice Date: August 13, 2014 Quantity Jnit Description Unit Price Total 1 ea Canon IR ADV C 4245 $ 8,363.57 $ 8,363.57 1 ea Credit for depreciation collected on equip #2097 $ (5,694.25) $ (5,694.25) $ Subtotal $ 2,669.32 Shipping $ - Tax F P ' 1 T At '-BORIZAT Signature _ Date /D Total Due $ 2669.32 en or # .j ( Ad,'ress it Invoice/PO # 4Z-52-a4- — — Amount Account #opt DlcnDz)- 7+�, 35. D >0 d Proiect/Gram/Wo ^— _ Remit payment to: AUG 18 20f4 JC105 I Jefferson County Information Services - CC'. W e � TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Auditor 001- 020 -000 Department/Fund Name Fund Number Date: 11 -14 -14 Commissioners: (check all that apply) ,/❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $7,061.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget 001- 250 -000 $0.00 39700.00.0505 Transfer -Leave Payout from Fund 505 $0.00 $7,061.00 $7,061.00 $0.00 $0.00 1-7 B)i $0.00 $7,061.00 $7,061.00 BARS # Expenditure Description Current Revision New Budget Bud et 51423.10.0050 Chief Accountant $59,121.00 $5,884.00 $65,005.00 51423.20.0000 Benefits $137,298.00 $1,177.00 $138,475.00 $0.00 $0.00 $0.00 ALEXPENDIT $196,419.00 $7,061.00 $203,480.00 Reason for Appropriation /Extension ._ Chief Accountant PTO will be cashed out at year end due to taking elected position. Per the SAO BARS, this type of ;expenditure must be coded in the employees fund (functional area -see attached). Per Resolution 11 -14 (attached), this will be 'covered by Fund 505. Fund 505 will transfer . this dollar amount into revenue to G F (001-2.5'0-000) Fund at end of 4th Quarter 2014. Respectfully submitted, R i STATE OF WASHINGTON County of Jefferson In the Matter of combining County } Fund 503 - JC Unemployment Reserve } and Fund 504 - Industrial Insurance Reserve } RESOLUTION NO. 11 -14 into Fund 505- Employee Benefit Reserve } WHEREAS, the County has three funds for managing employer paid contributions for unemployment, labor and Industry administration, retirement and post - retirement costs; and WHEREAS, in order to streamline the accounting for these benefit costs, the County would like to combine the three funds into fund 505, titled Employee Benefit Reserve; this fund will receive the employer paid contributions for unemployment and retirement and pay out costs related to certain employee benefits; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners that it is in the best interest of Jefferson County that funds Fund 503, 504 be combined with Fund 505, the Employee Benefit Reserve Fund; and BE IT FURTHER RESOLVED, that this resolution will repeal and replace all previous resolutions for these funds including budget resolution 124-89 for fund 503, resolution 32 -92 for fund 504, resolutions 94 -93, 15-95 and 118 -97 for fund 505; and BE IT FURTHER RESOLVED, that the employer contribution rate to the Employee Benefit Reserve, will continue to be set each year during the budget process; and BE IT FINALLY RESOLVED, that the fund balances will be transferred from fund 503 and 504 into fund 505 as approved in the 2014 Budget; and the County Auditor is hereby authorized to disburse funds from Fund 505 for unemployment, labor and Industry administration, Employee Assistance Program (EAP) costs, retirement or post - employment costs including sick and vacation payouts totaling $1,000 or more, post - retirement costs, and other uses as approved by the Board of County Commissioners. ADOPTED this 20 day of March, 2014. ATTEST -: + ��•. �l 171w, Carol � yn Avery, Deputy Clerk of the Board •nom,- -,��, i' -�� . �\� co ATTEST -: + ��•. �l 171w, Carol � yn Avery, Deputy Clerk of the Board QC'. Aj �ItIlOq A"Oe sJ TO: BOARD OF COUNTY COMMISSIONERS Date: November 17, 2014 RE: Request for Budget Appropriation /Extension and Amendment Prosecutor 001- 150 -000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an 'X') w a a� - Please be advised that after a thorough examination of my current budget it appears that the amountEodafed is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future neaml f G61: fny budget is short. Therefore, for this current year for the reason's outlined below, I request an apptopn ti6�r{{-e: dj budget extension in the amount of: 0 For funds other than Current Expense (General Fund)- - Is there enough"t12iait f fAtn) to cover this additional expenditure? BYes No No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: Reason for Appropriation/Extension Appropriate funds to cover extraordinary costs of Pierce Trial. R e MiciaulDmepa bitted Electedrt ea nature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 51510.10.0060 Clerk Hire $12,000 $10,000 $0 51510.20.0000 Benefits $205,041 $2,000 $0 51510.41.0001 Postage $1,000 $1,000 $0 51510.43.0003 Travel $5,000 $7,500 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension Appropriate funds to cover extraordinary costs of Pierce Trial. R e MiciaulDmepa bitted Electedrt ea nature BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 51510.10.0060 Clerk Hire $12,000 $10,000 $22,000 51510.20.0000 Benefits $205,041 $2,000 $207,041 51510.41.0001 Postage $1,000 $1,000 $2,000 51510.43.0003 Travel $5,000 $7,500 $12,500 51510.49.0002 Trial related Expenses $13,000 $4,500 $171500 o1OTAL:EXPENDITURE $236,041 $25,000 $261,041 Reason for Appropriation/Extension Appropriate funds to cover extraordinary costs of Pierce Trial. R e MiciaulDmepa bitted Electedrt ea nature CC �u41il��'� ti Not S TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation /Extension and Amen ment Sheriffs Department i e' � U C �5 ( «`0911EIIObOq Department/Fund Name Date: 11/14/14 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $37,398.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS #Expenditure Description Current Bud et Revision New Budget 52110.35.4444 Technology Equipment Replacement $9,000.00 $16,892.00 $25,892.00 52110.48.0040 Upgrade Civil Serve Software /Maintenance $1,000.00 $4,500.00 $5,500.00 59421.64.4444 Technology Capital Outlay $0.00 $16,006.00 $16,006.00 $0.00 $0.00 .:.TOTAL $10,000.001 $37,398.001 $47,398.00 Reason for Appropriation/Extension 52110.35.444 The Sheriffs Office experienced unanticipated costs to cover the gap between IT replacement banked funds and the actual cost of replacement for the Sheriffs Office copier ($3388.81) and 5 patrol laptops one purchased 4 on order '.... ,($13503.21) 52110.48.0040 The Sheriffs Office had an unanticipated need to upgrade its operating software for the Civil Division $4500 for purchase and installation of new software, training, and maintenance .59421.64.444 The Sheriffs Office audio /visual equipment for recording suspect and witness interviews was outdated, did ,'.not comply with current technology, and needed to be replaced ($13,826.65) There was an unintentional underpayment in 2013 for the jail Livescan machine replacement which needed to be paid ($2,179.72) Respectfu y ky= Joe / e, Sheriff Nv�e TO: BOARD OF COUNTY COMMISSIONERS Date: 11/14/14 RE: Request For Budget Appropriation/Extension and Amendment Sheriff's Department 001180000 j DepartmentTund Name 6 Commissioners: (check all that apply) ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount. $84,088.42 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. Reason for Appropriation/Extension The Sheriffs Office requests an appropriation to cover the costs of an unanticipated second retrial in the Pierce case. The Sheriffs Office requests an appropriation to cover the costs of settlement of the Uniformed Support Services Labor Contract negotiation. Respectfi y su mitted Joe N , Sheriff 2014 Q4 Budget Appropriation Request Sheriffs Department 01180000 BARS # Expenditure Description Current Budget Revision New Budget 5211010.0000 Union settlement $469,529.00 $7,126.51 $476,655.51 5211010.0500 Union settlement $206,945.00 $1,354.04 $208,299.04 52121.10.0000 Pierce Trial $341,923.00 $393.68 $342,316.68 52121.10.0500 Pierce Trial $109,270.00 $114.38 $109,384.38 52122.10.0000 Pierce Trial $771,953.00 $7,164.71 $779,117.71 52122.10.0500 Pierce Trial $266,970.00 $3,418.11 $270,388.11 52360.10.0000 Union settlement /Pierce Trial $688,377.00 $47,783.50 $736,160.50 52360.10.0500 Union settlement /Pierce Trial $337,315.00 $12,552.00 $349,867.00 55430.10.0000 Union settlement $51,160.00 $3,513.85 $54,673.85 55430.10.0500 Union settlement 1 $24,740.001 $667.641 $25,407.64 $3,268,182.00 $84,088.42 $3,352,270.42 TO: BOARD OF COUNTY COMMISSIONERS�4��bg i2 4 RE: Request for Budget Appropriation /Extension and Amendment Superior Court 001.240.000 Department/Fund Name Fund eri_ 11 Commissioners: (mark all that apply with an 'X ") WOU 0 Please be advised that after a thorough examination of my current 1 W E r is insufficient to pay necessary expenses of this department for this ye ii the expenditures within the department budget with respect to present and future needs, 1 find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $40,000 For funds other than Current Expense (General Fund) -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? e Yes No E-1 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 Reason The Superior Court is requesting a 4`h quarter appropriation of $20000 for psychological evaluations and expert services, $10000 in jury fees and $10000 for witness fees. These amounts contemplate invoices not yet received from the ongoing State of Washington vs. Michael Pierce jury trial. Repec ly Submitted, -ti/ Elected Official /Department Head Signature BUDGET BARS Revenue # Description ICURRENT IREVISION JAMENDED 51221.41.0070 Psych Evals /Expert Services $55,567 $20,000 $0 51221.49.0030 Jury Fees $38 700 $10,000 $0 51221.49.0020 Witness Fees $2,300 $10.0001 $0 $0 TOTAL REVENUE $0 $0 $0 Reason The Superior Court is requesting a 4`h quarter appropriation of $20000 for psychological evaluations and expert services, $10000 in jury fees and $10000 for witness fees. These amounts contemplate invoices not yet received from the ongoing State of Washington vs. Michael Pierce jury trial. Repec ly Submitted, -ti/ Elected Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 51221.41.0070 Psych Evals /Expert Services $55,567 $20,000 $11,117 51221.49.0030 Jury Fees $38 700 $10,000 $48,700 51221.49.0020 Witness Fees $2,300 $10.0001 $12,300 $0 $0 'TOTAL EXPENDITURE $96,567 $40,0001 $136,567 Reason The Superior Court is requesting a 4`h quarter appropriation of $20000 for psychological evaluations and expert services, $10000 in jury fees and $10000 for witness fees. These amounts contemplate invoices not yet received from the ongoing State of Washington vs. Michael Pierce jury trial. Repec ly Submitted, -ti/ Elected Official /Department Head Signature CC. 0t1k � a �/I podle S-3 1 TO: BOARD OF COUNTY COMMISSIONERS Date: November 17, 2014 RE: Request for Budget Appropriation /Extension and Amendment WSU JeffCo Extension - d1 Department/Fund Name UI 17, n Commissioners: (mark all that apply with an "X ") Please be advised that after a thorough examination of my current budget it apVrs thagtNWount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to re �r1 yEu(g �e Is short. Therefore, for this current year for the reason's outlined bal u t Ir NE n extension in the amount of: ��, Sl $14,357 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $14,357 Reason for Appropriation/Extension Revenues and Expenses not included in 2014 budget in error. R p, tfu RSubmitted, Elected Official/Department Head Signature BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 108000010.33314.19.0305 MRC PROJECT GRANT $54,401 $14,357 $68,758 108000010.53190.20.0000 PERSONNELBENEFITS $1,623 $467 $2,090 108000010.53190.31.0010 SUPPLIES $7,466 $1,000 $8,466 108000010.53190.41.0030 PROJECT CONTRACT SERVICES $0 $7,684 $7,684 TOTAL REVENUE $54,401 $14,357 $68,758 Reason for Appropriation/Extension Revenues and Expenses not included in 2014 budget in error. R p, tfu RSubmitted, Elected Official/Department Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 108000010.53190.10.0601 CLERK HIRE $15,957 $4,343 $20,300 108000010.53190.20.0000 PERSONNELBENEFITS $1,623 $467 $2,090 108000010.53190.31.0010 SUPPLIES $7,466 $1,000 $8,466 108000010.53190.41.0030 PROJECT CONTRACT SERVICES $0 $7,684 $7,684 108000010.53190.41.0031 PROJECT CONTRACT CONSULTANT $25,340 $355 $25,695 108000010.53190.42.0010 POSTAGE $0 $50 $50 108000010.53190.44.0010 ADVERTISING $0 $458 $458 TOTAL EXPENDITURE $50,386 $14,357 $64,743 Reason for Appropriation/Extension Revenues and Expenses not included in 2014 budget in error. R p, tfu RSubmitted, Elected Official/Department Head Signature CC OU'A �V)n TO: BOARD OF COUNTY COMMISSIONERS Date: November 17, 2014 RE: Request for Budget Appropriation /Extension and Amendment WSU JeffCo Extension 108 Department/Fund Name Fund Number FF f i , Commissioners: (mark all that apply with an "X ") F . Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and $Wlk de46114nd that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: p p� *'F�, N �y $32,898 ;J l F" R S G. '+ s,,,, £M �j dab � �, 0 For funds other than Current Expense (General Fund)- -Is thefeQ1 �n � n'"ce 1 dIEred cash) to cover this additional expenditure? BX Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $53,317 Reason for Appropriation/Extension Revenues and Expenses not included in 2014 budget in error. Re itted, ' " Elected Official /Department Head Signature BUDGET BARS Revenue # Description CURRENT IREVISION AMENDED 108000010.33166.12.000o EPA PGT SD MGMT ASSIST $0 $13,463 $13,463 108000010.33311.46.0000 NWSF NO ANCHOR ZONE GRANT $0 $3,009 $3,009 108000010.33366.12.0010 EPA SNOWCREEK/NOSC GRANT $7,300 $1,096 $8,396 108000010.33366.12.3000 S PT BAY SHELLFISH PROT ED GRANT $15,000 $11,999 $26,999 108000010.34710.00.0060 SMALL FARMS PROGRAM $0 $21,705 $21,705 108000010.36990.00.0000 MISC REVENUE - JANITOR PENINSULA COLL $0 $85 $85 108000012 .36s22 .00.1116 NON REVlCUSTOMER DEPOSITS $0 $650 $650 108000010.39700.00.0505 XFR -LV PAYOUT $1000 OR MORE RES 11 -14 $0 $1,304 $1,304 TOTAL REVENUE $22,300 $53,3111 $75,611 Reason for Appropriation/Extension Revenues and Expenses not included in 2014 budget in error. Re itted, ' " Elected Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 108000010.53160.41.0010 PROFESSIONAL SERVICES $3,000 $1,500 $4,500 108000010.53195.10.0000 SALARIES & WAGES $0 $132 $132 108000010.53195.31.0010 SUPPLIES - S PT BAY GRANT $0 $30 $30 108000010.53195.41.0010 PROFESSIONAL SVCS - S PT BAY GRANT $0 $10,042 $10,042 108000010.57121.45.0010 BUILDING RENT - EXTENSION $21,000 $1,100 $22,100 108000010.57121.48.000o REPAIR AND MAINTENANCE $1,000 $1,000 $2,000 108000010.57121.49.0010 JANITORIAL SERVICES $1,500 $200 $1,700 108000010.57121.31.0050 OP EXPENSES -SMALL FARMS PROGRAM $0 $17,500 $17,500 108000010.57121.31.0010 OFFICE SUPPLIES $2,500 $194 $2,694 108000010.57121.31.0030 OPERATING SUPPLIES $10,000 $1,100 $11,100 108000010.57121.49.0108 TRAINING & REGISTRATION $0 $100 $100 TOTAL EXPENDITURE $39,000 $32,898 $71,898 Reason for Appropriation/Extension Revenues and Expenses not included in 2014 budget in error. Re itted, ' " Elected Official /Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: November 17, 2014 RE: Request for Budget Appropriation /Extension and Amendment 114 - 000-010 Economic Development Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X') Please be advised that after a thorough examination of my current budget it appears that (to; ated is insufficient to pay necessary expenses of this department for this year. After,400reful ' i all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: ❑For funds other than Current Expense (General Fund)- - Is there ein ?ugh Fund fde�npe e r�ew yeda to cover this additional expenditure? - eX Yes a No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: Eo for transfer will close the Economic Development fund. County contributions to for out of the Community Services department in the general fund. Elected Official /Deor4yfent Head Signature are now BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 59700.00.0010 Transfer to general Fund $4,689 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 for transfer will close the Economic Development fund. County contributions to for out of the Community Services department in the general fund. Elected Official /Deor4yfent Head Signature are now BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 59700.00.0010 Transfer to general Fund $4,689 $4,689 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $4,689 $4,689 for transfer will close the Economic Development fund. County contributions to for out of the Community Services department in the general fund. Elected Official /Deor4yfent Head Signature are now T cc &CA mil hq Nv1e- S -' 4 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Public Health Department/Fund Date: November 3, 2014 RECEI IV & 127 Fund Number Commissioners: (mark all that apply with an "X ") dd ((1y1t 0 Please be advised that after a thorough examination of the current budget it appears IQI[hPa-f gAf allocated is insufficient to pay necessary expenses of this department for this year. A$fte,r�a1 careful xa inati I expenditures within the department budget with respect to present qR �'IF � e A the budget is short. Therefore, a request in the amount below, an appropcp�+�1r� JItl G.� im necessa for this current year: ' _ V �- $120,503 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eYes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, an appropriation and budget extension is requested to include this new revenue. The amount appropriated or extended is in the amount of: $120,503 BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 331.66.10.5910 Clean Water Dist Activities -EPA $197,144 $32,000 $229,144 332.93.20.1200 Billing Update Incentive $0 $34,000 $34,000 333.66.12.5440 PSPP /OSS $45,279 - $45,279 $0 333.66.12.5450 NEP Round 3 $-5-5-,8-39 $9,400 $65,239 333.66.12.5460 NEP Round 4 $0 $20,140 $20,140 333.93.24.2150 DBHR - PFS $0 $53,000 $53,000 333.93.53.1010 Imm. Mentorshi Project $0 $30,084 $30,084 333.93.53.1020 Imm. CBA $0 $15,598 $15,598 333.93.53.1030 Imm. PPHF Phase 2 $20,535 - $20,535 $0 333.93.62.1200 EMR Medicaid Incentive - CH Admin $5,000 - $5,000 $0 333.93.62.2600 EMR Medicaid Incentive - FP $35,000 - $35,000 $0 333.93.73.3220 PPHF Vaccine Management $0 $1,000 $1,000 333.93.95.2100 DASA $84,000 - $53,000 $31,000 333.95.56.2220 CPS $36,107 - $36,107 $0 334.03.10.5300 Solid Waste Grant - Enf. $92,984 $9,017 $102,001 334.03.10.5350 Solid Waste Grant - Edu. - $9,917 $37,157 334.03.10.5380 LSC 6,785 - $9,987 $76,798 334.03.10.5390 Site Hazard 2,064 - $6,000 $6,064 334.04.67.2220 CPS g$47,074 $0 $36,107 $36,107 334.04.93.5480 PSAP Onsite S stems 2,960 $6,010 $38,970 346.21.20.8000 JHC- Assessment Svcs $0 $20,000 $20,000 346.23.10.5200 Client Fees - Drinkin water 9,180 $1,820 $11,000 346.23.10.5400 Client Fees - Li uid Waste 3,260 $11,740 $25,000 346.23.12.5400 Client Fees - Mntr. Ins p. O &M $28,560 $5,440 $341 000 346.23.20.2600 Client Fees - FP $14,376 - $8,576 $5,800 346.23.20.2620 Client Fees - SBHC $2,979 - $2,967 $12 346.23.20.2910 Client Fees - Foot Care $50,000 - $4,400 $45,600 346.23.20.2920 Client Fees - SBC $2,220 - $1,145 $1,075 346.23.20.3200 Client Fees - Child Imm $1,800 -$738 $1,062 346.23.20.3210 Client Fees - Adult Imm $27,000 - $7,275 $19,725 346.23.20.3300 Client Fees - STD $5,400 - $3,074 $2,326 346.23.20.3400 Client Fees - TB $1,900 - $1,140 $760 346.24.20.2600 Priv Ins - FP $30,000 $26,000 $56,000 346.24.20.2920 Priv Ins - SBC $1,600 $6,900 $8,500 346.24.20.3210 Priv Ins -Adult Imm $22,338 $11,662 $34,000 346.25.20.2200 Medicaid - MSS $27 000 - $11,500 $15,500 346.25.20.2620 Medicaid - SBC FP $32,946 $35,5541 $68,500 346.25.20.2920 Medicaid - SBC $5,700 - $2,400 $3,300 346.25.20.3200 Medicaid - Child Imm $2400 $4,850 $7,250 346.25.20.3210 Medicaid - Adultlmm $1,903 -$753 $1,150 346.25.20.3300 Medicaid STD $0 $1,124 $1,124 346.26.64.5200 Drinking Water - SS $1,500 $2 300 $3,800 346.26.65.5200 Drinking Water - SS State $1,500 $2,300 $3,800 346.26.66.5200 Drinking Water - TA $500 $9,250 $9,750 336.04.23.1000 MVET - HHS Admin $48,327 - $48,327 $0 336.04.24.1000 PHAssist - MVET - Admin $0 $48,327 $48,327 336.04.23.1200 MVET -CH Admin $28,460 - $28,460 $0 $0 336.04.24.1200 PH Assist - CH Admin Clerk Hire - EH $0 $28,460 $28,460 336.04.23.2920 MVET -CH SBC $1,226 - $1,226 $0 336.04.24.2920 PH Assist - CH SBC $0 $1,226 $1,226 336.04.23.3200 MVET -CH Child Imm $7,769 - $7,769 $0 336.04.24.3200 PH Assist - CH Child Imm $0 $7,769 $7,769 rTOTAJ ENUE $37,455 $120,503 $37,455 Reason for Appropriation /Extension Revenues reflected above were not reflected or have been adjusted from the original budget for 2014. Expenses listed above are based on the most recent projection. Respectfull b fitted, Elect d Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 562.00.10.0600 Clerk Hire -Admin $2,375 $6,269 $8,644 562.00.20.0000 Benefits - Admin $140,554 $954 $141,508 562.00.31.0020 Operating Costs - Admin $1,000 $5,965 $6,965 562.00.41.0300 Assessment Service $20,000 $20,000 $40,000 562.00.41.0301 a -MDs Training $5,832 $2,343 $8,175 562.00.42.0030 Other Phone - Admin $1,900 -$614 $1,286 562.00.46.0010 General Liability Insurance $40,735 $1,265 $42,000 562.00.49.0000 Printing -Admin $0 $550 $550 562.00.49.0020 Training/Registration - Admin $1,215 $2,732 $3,947 562.00.51.0010 Central Services - IT - Admin $0 $3,300 $3,300 562.10.10.0600 Clerk Hire - EH $4,486 $6,607 $11,093 562.10.20.0000 Benefits - EH $174,969 $666 $175,635 562.10.41.0050 Legal Services - EH $0 $2,800 $2,800 562.10.41.0240 EH -Misc. Prof. Svcs. $21,200 $1,600 $22,800 562.10.41.0165 Web Svcs. - EH $1,000 $2,500 $3,500 562.10.42.0010 Postage - EH $3,630 $809 $4,439 562.10.52.0010 Clallam County $50,000 $27,300 $77,300 562.10.52.0015 Clallam Conservation $2,400 $2,400 $4,800 562.20.10.0600 Clerk Hire - CH $1,357 $4,351 $5,708 562.20.20.0000 Benefits - CH $329,955 $441 $330,396 562.20.31.0020 operating Costs - CH $13,975 $5,031 $19,006 562.20.31.0040 Pharmaceutical Supplies $110,450 $1,110 $111,560 562.20.41.0130 Lab Services - CH $20,100 $6,728 $26,828 562.20.41.0271 SBHC Services Project $0 $6,200 $6,200 562.20.41.0350 Medical Claims Processing $0 $1,470 $1,470 562.20.42.0010 Postage - CH $1,400 $1,126 $2,526 562.20.42.0030 Other Phone - CH $1,920 $1,703 $3,623 562.20.42.0040 Other Communications - CH $2,795 $305 $3,110-0 562.20.43.0000 Travel - CH $8,820 $1,985 $10,805 562.20.49.0015 Subscri lions & Memberships $1,456 $597 $2,053 562.20.49.0020 Trainin /Re istration - CH $6,175 $2,010 $8,185 TOTAL EXPENDITURE $969,699 $120,503 $1,090,202 Reason for Appropriation /Extension Revenues reflected above were not reflected or have been adjusted from the original budget for 2014. Expenses listed above are based on the most recent projection. Respectfull b fitted, Elect d Official /Department Head Signature CIO, eu A i��i�{ �r ovl e 5, TO: BOARD OF COUNTY COMMISSIONERS Date: November 3, 2014 RE: Request for Budget Appropriation /Extension and Amendment Water Quality 128 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") (, (i:r �� t FRI Please be advised that after a thorough examination of the current budget rt appeIRS he amount allocated is insufficient to pay necessary expenses of this depart ment fgrlt ispf ` r~ fu xanii ation of a11 the expenditures within the department budget with respect t"r t d rfdyermined the budget is short. Therefore, a request in the amount below ,a Io is necessary for this current year: a Elm $94,429 FX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ff 77'Ye s No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, an appropriation and budget extension is requested to include this new revenue. The amount appropriated or extended is in the amount of: 567,165 Reason for Appropriation /Extension Revenues reflected above were not reflected or have been adjusted from the original budget for 2014. Expenses listed above are based on the most recent projection. The difference between the revenue and expense totals will be covered by the available fund balance. Respectfully Submitted, EI -cted Official /Department Head Signature BUDGET BARS Revenue # Description CURRENT IREWSION AMENDED 333.66.12.5220 Beaches NEP $6,751 $802 $7,553 334.02.50.9200 Coastal MRC $75,965 $2,281 $78,246 334.03.10.6450 Hood Canal Watershed CW $172 673 $45,140 $217,813 334.04.93.9300 Shellfish $1,677 $10,900 $12,577 334.02.78.3701 QuilceneAcquisitions $0 $2,531 $2,531 334.02.78.3702 Dose /Duckabush Acquisitions $0 $22,628 $22,628 345.11.40.3750 Cons Futures Tax Fund $28,314 $2,883 $31,197 TOTAL REVENUE $285,380 $87,165 $372,545 Reason for Appropriation /Extension Revenues reflected above were not reflected or have been adjusted from the original budget for 2014. Expenses listed above are based on the most recent projection. The difference between the revenue and expense totals will be covered by the available fund balance. Respectfully Submitted, EI -cted Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 553.10.10.0225 EHS I $24,968 -$15,772 $9,196 553.10.10.0245 Financial Support Specialist $0 $6,832 $6,832 553.10.20.0000 Benefits $109,500 -$3,460 $106,040 553.10.31.0020 Operating Costs $3,625 $17,138 $20,763 553.10.41.0240 WQ Misc Professional Services $0 $15,318 $15,318 553.10.41.0250 Meeting Minutes $7,500 - $1,900 $5,600 553.10.41.0170 Cons District/Grant Services $20,000 $43,260 $63,260 553.10.41.0440 Advertising $780 $1,366 $2,146 553.10.41.0100 MRC "Feasibility Study" $1,1221 $5,419 $6,541 553.10.41.0120 MRC "Coast Clean Up" $8,055 $8,105 $16,160 553.10.41.0190 MRC "Marine Education" $12,350 - $12,350 $0 553.10.41.0110 Restoration Activities $0 $15,059 $15,059 553.10.41.0140 Pro ert y Acquisitions-Acquisition Projects $60,000 $8150 $68,150 553.10.46.0010 General Liability Insurance $2,312 $7,2641 $9,576 TOTAL EXPENDITURE $250,212 $94,4291 $222,573 Reason for Appropriation /Extension Revenues reflected above were not reflected or have been adjusted from the original budget for 2014. Expenses listed above are based on the most recent projection. The difference between the revenue and expense totals will be covered by the available fund balance. Respectfully Submitted, EI -cted Official /Department Head Signature Aloes TO: BOARD OF COUNTY COMMISSIONERS Date: November 17, 2014 RE: Request for Budget Appropriation /Extension and Amendment 129 -000 -010 Animal Services Fund Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") 0 Please be advised that after a thorough examination of my current budget it,appears th"ak.ttid Zhti sated is insufficient to pay necessary expenses of this department for this year. After a carefufexamma6n`of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: " 0 C FX For funds other than Current Expense (General Fund)- - Is therma)1dug�i Fudr"f"31$r+C�f{ua¢r66r4d,lLjc h) to cover this additional expenditure? ' BYes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: So transfer will close the Animal Budget and Animal Facilities rent will be paid out of the Non - Departmental budget in the general fund. BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 59700.00.0010 Transfer to general Fund $5,852 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 transfer will close the Animal Budget and Animal Facilities rent will be paid out of the Non - Departmental budget in the general fund. BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 59700.00.0010 Transfer to general Fund $5,852 $5,852 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $5,852 $5,852 transfer will close the Animal Budget and Animal Facilities rent will be paid out of the Non - Departmental budget in the general fund. cc 1. anti RVnVn� ls � �i�i��1 TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation /Extension and Amendment Dept. Community Development Department/Fund Name Commissioners: (check all that apply) 143000010 Fund Number Date: 11/12/14 Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $490,000.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No - El Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, 1 request an appropriation and budget extension in the amount of $490,000.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget 34581.10.0000 Professional Services - Fred Hill $60,000.00 $490,000.00 $550,000.00 $0.00 $0.00 $0.00 - _ T( fY P AL REYEME -'. $60,000.00 $490,000.00 $550,000.00 BARS #Expenditure Description Current Bud et Revision New Budget 55860.41.0050 Professional Services - Fred Hill $60,000.00 $490,000.00 $550,000.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE $60,000.00 $490,000.00 $550,000.00 Reason for Appropriation /Extension Professional Services were much higher than anticipated or budgeted for. Respec Ily su i ed, , o Carl Smith