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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, PE, Public Works Director /County Engineer
Agenda Date: December 22, 2014
Subject: Bid Award for 2015 Supply of Liquid Asphalt Products
Statement of Issue:
Public Works staff has completed checking the bids opened on December 15,
2014 for the 2015 Supply of Liquid Asphalt Products, and finds it to be in the best
interest the County to award a Purchase a Sale Agreement to Albina Asphalt of
Vancouver, WA for the amounts specified in their bid.
Analysis /Strategic Goals /Pro's Et Con's:
This Bid Award is consistent with the County's goals in that it provides for
maintenance of the County roads infrastructure. This product is used in the County's
pavement surfacing and preservation program.
Fiscal Impact /Cost Benefit Analysis:
Purchase of this material is accounted for in the 2015 Road Operations Budget.
The estimated Purchase a Sale Agreement amount is $263,717.00 plus Washington
State Sales Tax; however, there is no guaranteed minimum order with the supplier.
(This is a supply Agreement).
Recommendation:
The Board is asked to award the Purchase Et Sale Agreement by signing and
returning the attached Memorandum to Public Works for further processing. The
Purchase Et Sale Agreement will then be returned to the Board for final execution.
Department Contact:
Dale Seward, Project Manager
Reviewed By:
Philip Morley, Coun rator
I
385 -9353
12AI '1Y
Date
Jefferson County
Department of Public Works
623 Sheridan St.
Port Townsend, WA 98368
(360) 385 -9160
Monte Reinders, P.E.
Public Works Director /County Engineer
MEMORANDUM
To: Board of County Commissioners
From: Monte Reinders, PE, Public Works Director /County Engineer
Date: December 16, 2014
Subject: Recommendation for Award of `Purchase & Sale Agreement' for
Supply of Liquid Asphalt for the 2015 Bituminous Surfacing Treatment Program
Public Works staff has completed checking bids opened on December 15, 2014 for the Supply of
Liquid Asphalt Products for the County's 2015 `Bituminous Surfacing Treatment Program'.
Public Works finds it to be in the best interest of the County to award a Purchase & Sale Agreement
per the General Contract Provisions to:
Albina Asphalt of Vancouver, WA
For the following unit bid prices:
CRS -21? (352 Tons): $550.00 per ton of product plus $76.00 per ton for freight. $220,352.00
CSS -1 (50% Dilute) (115 Tons): $275.00 per ton of product plus $76.00 per ton for freight. $ 40,365.00
Contractor Performance Bond: .................................................................................................. $ 3,000.00
For an estimated value of $263,717.00, plus Washington State Sales Tax.
The Jefferson County Board of Commissioners approves award of bid to the above -named supplier.
Chair
Board of County Commissioners
Date