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HomeMy WebLinkAbout122214_cbs01p4 w ON Olt \�I N G0 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of September 22, 2014 nnAFT Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated: 1) He attended a meeting where the speaker stated that global warming is a scam; and 2) He watched an informative documentary on Denmark; • A citizen stated: 1) There will be a meeting at Chimacum Grange on October 1, 2014 from 6:00 p.m. — 8:00 p.m. re: Food Council; and 2) There will be a meeting at the Northwest Maritime Center October 9, 2014 at 8:30 p.m, re: Initiative to support young families in Jefferson County; • A citizen noted that his friend's modular home permit took the Department of Community Development (DCD) 3.5 months to complete. He urged the Commissioners to audit workflow practices at DCD; • A citizen voiced concern over the process of the I -502 moratorium implementation and title of the moratorium; and • A citizen commented that he did not like how the moratorium was implemented and asked why a State Environmental Policy Act (SEPA) report was not done? APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 44-14 re: HEARING NOTICE: Proposed 2014 Third Quarter Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, October 6, 2014 at 10:00 a.m. at the Cotton Building, 607 Water Street, Port Townsend, Washington 2. CALL FOR BIDS re: Pursuit -rated SUV's; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m., or shortly thereafter on Monday, October 13, 2014 in the Commissioners' Chambers 3. AGREEMENT re: Midsize Hybrid Sedans; Award proposed for total cost of $410,722.83; Jefferson County Central Services; Price Ford 4. AGREEMENT, Amendment No. 1 re: Exterior Painting of the Port Townsend Community Center; In the Amount of $2,120.54; Jefferson County Central Services; Sabelhaus West, Inc. Page 1 Commissioners Meeting Minutes of September 22, 2014 5. AGREEMENT, Amendment No. 1 re: Coordinated Preve Grant` #'1400361; In the Amount of $15,000 with match at $3,7500 from County General Funds; Jefferson County Public Health; Washington State Department of Ecology (DOE) 6. AGREEMENT, Interlocal re: School Based Health Center with all services beginning and ending in the coincident school year; No dollar amount; Jefferson County Public Health; Jefferson Health Care; Port Townsend School District; Chimacum School District 7. AGREEMENT NO. C16887, Amendment No. 16 re: 2012 -2014 Consolidated Contract; Additional Amount of 27,405 to total $1,570,814; Jefferson County Public Health; Washington State Department of Health (DOH) 8. AGREEMENT re: Birth to 3 Years Program; In the Amount of $7,750; Jefferson County Public Health; Chimacum School District 9. AGREEMENT re: E911 Grant for FY 2015; In the Amount of $500,534; Jefferson County Administrator on behalf of JeffCom 911; Washington State Military Department 10. MEMORANDUM OF UNDERSTANDING (MOU) re: Cubical Space at Jefferson County Public Health; No Dollar Amount; Jefferson County Public Health; Olympic Region Clean Air Agency (ORCAA) 11. Payment of Jefferson County Vouchers/Warrants Dated September 15, 2014 Totaling $1,645,310.07 Approval of Minutes: Commissioner Sullivan moved to approve the regular meeting minutes of August 11 and 18, 2014 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION. • The Commissioners each provided updates on the following items: Chairman Austin - Attended an Ecosystem Regional Network (ERN) meeting last week. The topic was Adaptation to Climate Change and the research being done to prepare for it. - Attended the Quilcene Fair last weekend. Commissioner Johnson - Spoke at a Salish Sea celebration last week. Commissioner Sullivan - Legislative Update: Attended a Legislative Steering Committee (LSC) meeting where they approved the legislative agenda document. The meeting was recessed at 9:33 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. Page 2 Commissioners Meeting Minutes of September 22, 2014 -R-a A 4'A + K LETTER of Support re: The Washington State Lhourtment of Transportation (DOT) Budget: Commissioner Johnson moved to direct Chairman Austin to send a letter to Ms. Peterson of the DOT, encouraging her to do what she can to support our ferry system. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • Chairman Austin will be attending a Washington State Auditor Entrance Conference on September 23, 2014. • Commissioner Phil Johnson will be attending a Marine Sanctuary Conference in Lacy, Washington on September 26, 2014. • Chairman Austin and County Administrator Philip Morley will be attending a JeffCom meeting on September 25, 2014. Chairman Austin will leave the meeting early. • Chairman Austin will be attending a Puget Sound Partnership (PSP) meeting on September 26, 2014. • Commissioner Johnson will be attending an Olympic National Marine Sanctuary Advisory Committee Quarterly meeting in Forks, Washington on September 26, 2014. • There will be no Board of County Commissioners meeting on September 29, 2014 as it is a 5' Monday. • Chairman Austin, Commissioner Johnson and Commissioner Sullivan will be separately attending the Marine Science Center Stewardship breakfast at Fort Worden on October 1, 2014. • Chairman Austin will be attending a Washington State Health Conference in Olympia, Washington on October 2, 2014. • Commissioner Johnson will be attending a memorial service for Jim Ewing on October 5, 2014. • The morning session of the October 6, 2014 Board of County Commissioners (BOCC) meeting will be held at the Cotton Building which is located at 607 Water Street, Port Townsend. • Commissioner Johnson will be welcoming the Northwest Straits Commission at the Northwest Maritime Center on October 7, 2014. • Chairman Austin will be attending a Hargrove Committee meeting on October 7, 2014. • Chairman Austin will be attending a State Board of Health meeting in Spokane, Washington on October 8, 2014. • Chairman Austin and Commissioner Sullivan will be attending a Tarboo Forest Reserve Celebration on October 11, 2014. • Chairman Austin and Commissioner Sullivan will be attending a meeting at the Northwest Watershed Institute on October 11, 2014. • The October 23, 2014 JeffCom meeting was rescheduled to October 30, 2014. • There will be a Quarterly Elected Officials and Department Directors meeting on October 27, 2014. • Chairman Austin and County Administrator Morley will be attending a Finance Committee meeting on October 28, 2014. Page 3 Commissioners Meeting Minutes of September 22, 2014 • Chairman Austin and County Administrator Morley will be attending a JeffCom meeting on October 30, 2014. X?cl� • The Jefferson -Port Townsend Response Emergency Planning group invited the Jefferson County Commissioners to attend a meeting on October 31, 2014. • Veteran's Day is on Tuesday, November 11, 2014. • The Jefferson County Courthouse and other County Facilities will be closed on November 27 and 28, 2014 in observance of Thanksgiving. • Chairman Austin will be out of the office mid - afternoon on November 25. 2014 and will be back in the office on December 1, 2014. The meeting was recessed at 2:11 p.m. and reconvened at 2:31 p.m. with all three Commissioners present. Miscellaneous Items: • Ferry Budget letter. • South Point Ferry landing: Chairman Austin had an excellent conversation with Representative Steve Tharinger. • Substance Abuse Advisory Board (SAAB) — discussion of role, basis in statute, and relation to the Hargrove Committee, Regional Support Network (RSN) and Accountable Communities of Health under state reorganization under the Affordable Care Act (ACA). • Quilcene Bay Paralytic Shellfish poison levels. • Washington State Association of Counties (WSAC) selection of new county representative to the Washington Board of Natural Resources. • WSAC dues proposal. • Labor agreements update. • 3`d Quarter Budget Extensions. • Quijak aluminum boat company. • Economic Development Council (EDC) strategy meeting to identify 5 things we can do. • Collective Impact on October 9, 2014. • Tri -Area Food Bank. • Memorial Field. Future Agenda Items: • Discuss Boards and Commissions assignments and the Board of County Commissioners' Chair after the November 6, 2014 election. Page 4 Commissioners Meeting Minutes of September 22, 2014 Kc ' '� i 1 NOTICE OFADJOURNMENT: Commissioner ohnson moved to a joum the meeting at 3:36 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member David Sullivan, Member Page 5 District No. 1 Commissioner: Phil Joh n r� F t A FT District No. 2 Commissioner: David W. an District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Special Meeting Week of October 6, 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Phil Johnson was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: A citizen: 1) thanked the two County Commissioner candidates for running a friendly issue oriented race; 2) announced there will be a meeting on Wednesday at 6:30 p.m. at the Chimacum Grange where the operation of a local farm will be discussed; and 3) questioned how Cape George Colony can ban individuals from doorbelling? 5 citizens spoke on the issue of marijuana business operations in Jefferson County; and A citizen: 1) stated that some County budget appropriations are necessary and some are not; and 2) stated the County has limited sources of revenue, yet it is considering extreme permit regulations or outright banning of marijuana businesses that would generate sales tax revenue. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve the items on the Consent Agenda as presented. Chairman Austin seconded the motion. The motion carried. 1. CALL FOR BIDS re: Pickup Trucks; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m., or shortly thereafter on Monday, November 3, 2014 in the Commissioners' Chambers 2. AGREEMENT re: Contract Award for Motor Graders; In the Amount of $608,492.50; Jefferson Countv Central Services; NC Machinery 3. AGREEMENT, Amendment No. 1 re: Motor Graders; No dollar amount, Clarifies the Warranty Coverage; Jefferson County Central Services; NC Machinery 4. AGREEMENT re: Paint Exterior of Port Townsend Community Center Gymnasium; Amount Not to Exceed $39,220.91; Jefferson County Central Services; Sabelhaus West, Inc. 5. AGREEMENT re: Paradise Bay Road, Phase It County Road No. 503608, Project No. CR1873, M.P. 0.37 to MY 1.53; In the Amount of $58,061.48; Jefferson County Public Works; Van Aller Surveying 6. AGREEMENT re: Quinault S. Shore Road Mitigation Project No. CR1848, County Road No. 911607, Federal Aid No. ER- 1002(010); In the Amount of $278,924.18; Jefferson County Public Works; GeoEngineers, Inc. Page 1 J Commissioners Special Meeting Minutes of October 6, 2014 '. 7, AGREEMENT re: Emergency Repair, Quinault S. Shore Road Revetment Maintenance, M.P. 1.28, County Road No. 911607, County Project No. XO1953; Amount Not to Exceed $30,000; Jefferson County Public Works; Northwest Rock Inc. 8. AGREEMENT NO. PW -00- 691 -ELP -301, Amendment A re: Public Works Trust Fund Board Loan to Reconstruct Lindsey Hill Road; No Dollar amount, Change in Annual Payment Date; Jefferson County Public Works; Washington State Department of Commerce 9. AGREEMENT re: Washington Conservation Corps (WCC ) Crew; In the Amount of $6,640; Jefferson County Public Health; North Olympic Salmon Coalition 10. AGREEMENT NO. SEANWS- 2014- JeCoWS -00006 re: Jefferson County Marine Resources Committee Project Administration; In the Amount of $73,000; Jefferson County WSU Extension; Washington State Department of Ecology (DOE) 11. Final Short Plat Approval re: Bowe Short Plat 4MLA05- 00343/ #SUB05 - 00024; To Subdivide a 12.74 Acre Parcel into Two Residential Lots; Located off Brunt Tree Lane, Quilcene; David and Diane Bowe, Applicants 12. Advisory Board Appointment re: Jefferson County Developmental Disabilities Advisory Board; Three (3) Year Term Expires October 6, 2017; Patrick Kane 13. Payment of Jefferson County Vouchers /Warrants Dated September 22, 2014 Totaling $314,322.15 and Dated September 29, 2014 Totaling $367,187.47 14. Payment of Jefferson County Payroll Warrants Dated September 19, 2014 Totaling $72,213.24 and A/P Warrants Done by Payroll Dated September 6, 2014 Totaling $127,220.21 and Dated September 19, 2014 Totaling $15,422.95 COMMISSIONERS BRIEFING SESSION. The Commissioners each provided updates on the following items: Chairman Austin - Received a letter last week from the Washington State Department of Transportation announcing that they have withdrawn the property located at South Point from auction scheduled to take place this will allow the State to retain an emergency alternate ferry landing site when the Hood Canal Bridge is out of service. - Attended a presentation by a local astronaut who shared his experience in space and provided photographs of the growth of desertification in Africa. - Attended a health conference last week where the issue of drug overdose was discussed and how the use of the drug Naloxone can reverse the effects of drug overdose. - Will be attending a State Board of Health meeting in Spokane this week where one of the issues being addressed is how the State responds to Ebola. Commissioner Sullivan - Supports the use of Naloxone for reversing the effects of drug overdose. - Attended a PDD /RC &D meeting last week where the closure of the mill in Forks was discussed. - Attended a Food Council presentation and a Marine Science Center breakfast meeting last week. - Will be attending a YMCA Collective Impact meeting this week. Page 2 J Commissioners Special Meeting Minutes of October 6, 2014 DRAFT RAFT PROCLAMATION re. Proclaiming the Week of October 6, 2014 as Mental Illness Awareness Week: Darlene Grunke of the National Alliance on Mental Illness (NAMI) spoke on behalf of the organization and gave an update on their services. Chairman Austin read the proclamation proclaiming the week of October 6, 2014 as Mental Illness Awareness Week. Commissioner Sullivan moved to approve the proclamation. Chairman Austin seconded the motion. The motion carried. The meeting was recessed at 9:50 a.m. and reconvened at 10:00 a.m. Chairman Austin and Commissioner Sullivan were present. Commissioner Johnson was absent. HEARING re: 3rd Quarter 2014 Budget Appropriations/Extensions for Various County Departments: County Administrator Philip Morley reviewed various County department requests for 3rd quarter 2014 budget appropriations /extensions. The proposed budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. Pursuant to RCW 36.40.140, the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. Chairman Austin opened the hearing for public testimony. Tom Thiersch: He stated he has one objection to the proposed appropriations for the 3`d quarter budget extension, and that is the money that is being allocated for the consultant report for the parks open space report. He attended a special meeting of the Parks and Recreation Committee last week in which they received the first draft of that report for which the County is paying over $20,000. Within a matter of a couple of minutes of glancing at the first draft of that report, he was able to spot from personal memory a number of blatant errors in that report: misstating the population of the Port Townsend School District, overstating it, using a number that is a dozen years or more out of date; misrepresenting the ownership status of a property that is owned by the County; and lots of other little details and typographical errors. The County is paying money to a consultant that is basically doing nothing more than reiterating a previously published report, and yet is charging the County again for that same information. Consultants are notorious for doing these sorts of things, but, this really is not forgivable. We are not getting our money's worth. I understand that we need to have an Open Space Plan in order for the County to be able to apply for certain grant monies, but, this expenditure is not the right way to do it. That consultant either needs to produce something meaningful and valuable to the County, true value, or that work needs to be given to somebody else and that contract needs to be negated. He recommends and urges the Board to not appropriate this money and not pay that consultant until we get what we are paying for. Thank you. Steve Oakford: He stated he supports the comments made by Mr. Thiersch. He acknowledged that he himself generally has a very low regard for consultants. He would first go through staff at the County who could probably do what a consultant does way better than they do it because they have local knowledge. Also, many retirees that come from great careers could put together better reports at a way lower cost and make a determination. I think the only time you can justify hiring a consultant is when you are embarking on something in which there is absolutely no possible source of expertise. We are blessed to be loaded with a community full of really great competent people. The staff of this County Page 3 Commissioners Special Meeting Minutes of October 6, 2014 DRAFT and the staff of the City both are just head and shoulders above what you are going to run into just about anywhere else. To tap an outside resource when you have got pure gold right in your building just strikes me as not the greatest idea. Go local first. If they can't do it, I think these people will be honest enough to say this is outside my camp. But, just from what I've witnessed in staff people here and all of the electeds really care about their communities, they may have different viewpoints, but they care. I think almost anything we need to figure out, can be figured out locally without spending good money for paperwork that would not get past my eighth grade English teacher. Thank you. Hearing no further testimony, Chairman Austin closed the public hearing. Commissioner Sullivan stated that the County does have staff that is very capable of doing the work, but they are working. Rather than add and make a long -term commitment to increase the staffing to do work, sometimes it is more efficient to hire a temporary worker to do the work. Staff may not have the time to do the work even though they may have the expertise. Otherwise, we would have to hire somebody do the other part their job. Temporary consultant staff can be a useful tool. Yes there are concerns about them. He asked County Administrator Morley to address the quality control with regard to the report. County Administrator Morley stated that Parks and Recreation Manager Matt Tyler certainly, has the capability and expertise of doing the plan himself, but he lacks the time because he is busy managing the parks division which is very shorthanded. The Parks and Recreation Advisory Board recently met where comments made by Mr. Thiersch were pointed out. Mr. Tyler will be taking responsibility for doing quality control. Ultimately, it is up to the County department which is hiring the consultant to provide the oversight and supervision to get what we are paying for. Mr. Morley agrees that we want to make sure that we get a quality product. The consultant that is doing the work had done background work for the Exploratory Regional Parks and Recreation Advisory Board that did much of the inventorying of park facilities, so the consultant came in with some knowledge and was the basis for why she was chosen to do this work. He also agrees that we want the department to provide the supervision to make sure we are getting what we pay for. He is not hearing disagreement that there is a need for a new Parks and Recreation Comprehensive Plan and time is of the essence in order to be able to be qualified to submit for the next round of grants. For those reasons, he suggests that the Board move ahead with the appropriation and he will work with the department to make sure that we get quality control. Commissioner Sullivan moved to adopt RESOLUTION NO. 45 -14 re: Order approving the 3`0 Quarter Supplemental Budget Appropriations /Extensions for various County departments. Chairman Austin seconded the motion. The motion carried. The meeting was recessed at 10:19 a.m. and reconvened at 10:30 a.m. Chairman Austin and Commissioner Sullivan were present. Commissioner Johnson was absent. Page 4 t DRAFT Y,] Commissioners Special Meeting Minutes of October 6, 2014 HEARING re: ORDINANCE NO. 07- 0811 -14, Moratorium Prohibiting the Production, Processing and Retailing of Recreational Marijuana in Certain Land Use Designations within Unincorporated Jefferson County and Establishing a Work Plan for the Planning Agency: Department of Community Development (DCD) staff present for the hearing included Director Carl Smith, Planning Manager Stacie Hoskins and Associate Planner Colleen Zmolek. Director Smith explained that last fall when they learned this new type of industry and new type of land use would require the development of regulations, DCD staff met with a number of other agencies to discuss how the County should respond. DCD staff has no experience with this new type of industry and new type of land use. Since the community is very friendly to agriculture it was decided that staff would see if our existing regulations were sufficient to properly control marijuana. As the Washington State Liquor Control Board began sending the DCD notices of pending applications and as DCD staff gained some experience, staff noticed some trends that raised concerns. One concern that was raised was the preponderance of applications that were going to rural residential zoning. Historically, agriculture has not focused on rural residential zoning, with the exception of small agriculture use. Approximately half of the marijuana applicants are proposing to be located in rural residential zoned land. The issue is whether or not marijuana fits within the purpose and intent of rural residential land designations. Secondly, there was one application in a rural residential zone proposing a total of 40,000 square feet of building, a septic system design for 50 or more people, and 30 parking spaces. This is inconsistent with the type of uses DCD staff has seen in rural residential zoned land and raises the issue of secondary effects which includes issues with traffic, noise, light, glare, odors, and activities. These are issues that DCD planners must address in determining a clear intent and purpose of land use zones. They need to make sure this type of use is consistent with the zoning. In July, a teleconference was held with the Washington State Liquor Control Board (LCB) and other State agencies including the Washington State Department of Ecology (DOE) and Olympic Region Clean Air Agency (ORCAA). During the teleconference it was learned that the LCB was only sending marijuana application notices to Jefferson County as the local jurisdiction. DCD staff considered the role of other agencies in dealing with water, wastewater, etc. for these types of applications and it was felt that these agencies should also be receiving notification of the applications. While the applicants will be subject to local regulations and the regulations of the other agencies, the LCB does not intend to screen the applications to insure they meet the regulations of each agency. This concerned DCD staff, so on their own initiative, they instituted a process that when they submit comments on all applications to the LCB they also send a copy to the DOE, ORCAA, and the U.S. Navy. These issues led DCD to request support of a moratorium which the Board of County Commissioners enacted on August 11, 2014. In accordance with State law, a public hearing must be held on the moratorium within 60 days of enactment. The public hearing was noticed in the Port Townsend/Jefferson County Leader, which is the official newspaper of public record, on August 27, 2014 and September 17, 2014. County Administrator Philip Morley stated that the purpose of the moratorium allows a six month period of time for County staff to develop what, if any, additional permanent regulations may be adopted regarding marijuana production, processing and retailing. The moratorium is not intended to be a regulation for the long term. It is a time -out to allow staff time to develop regulations that would go Page 5 through the normal drafting process of being reviewed by the Planning Commission with public hearings being held before the adoption of permanent regulations. The moratorium ordinance outlines a specific timeframe in the next six months for accomplishing various tasks including a study of impacts within a 120 days of enactment of the ordinance, Planning Commission review and recommendation within 150 days of enactment of the ordinance and final adoption of regulations within 180 days of adoption of the moratorium. The moratorium is not intended to be long -term regulation of marijuana activity, but rather to allow the County time to freeze the playing field for a period of time while the County develops regulations. Chairman Austin opened the hearing for public testimony. Jean Ball: She apologized for speaking during public comment on the issue of marijuana. She thanked the Board for being involved in the Democratic process. She noted that we may not all agree, but we need to find a way to move forward. She introduced herself as Jean Ball with Charley Dog Farm in Chimacum. Ms. Ball stated she has been a resident of Jefferson County since 2002. She is an applicant for I -502 production and processing. She is an organic farmer of animals, plants and gourmet fungi. Ms. Ball indicated that she is an organic subsistence farmer because she has extensive food sensitivity and health issues. She teaches land stewardship, sustainable farming, animal husbandry, bee keeping and humane processing of meat animals. Ms. Ball stated she needs to find a way to support herself from home or face becoming a dependent. I -502 is a chance for her to support herself and her family on their farmland with her family's extensive skills. The bottom line is simple for her. She wants ajob and she wants to work from home. Ms. Ball noted that she read the Jefferson land use regulations for rural residential zoning and she found numerous statements to support her concept of land use for 502 and numerous distinct efforts to improve employment opportunities in Jefferson County through rural residential zoning and cottage industry permits. Ms. Ball pointed out that the regulations indicate their purpose is to foster home based businesses for cottage industries in order to provide economic and employment opportunities outside of rural village centers. And the right of a property owner to utilize land is an important issue to all citizens of Jefferson County. Policies regarding legal existing uses, home based businesses and cottage industries will provide for an economic viabilities of businesses, etc. As a farmer, Ms. Ball does not see the need for an agricultural product to be produced, otherwise known as grown or processed, otherwise known as packaged in a commercially zoned area. She stated she can grow her plants and package her flowers on her farm. If a lumber mill, auto mechanic or lavender farm can operate on rural residential, so too should a cannabis farm. She indicated that she found other verbiage that also seemed to support rural residential land use for I -502 applicants stating that the purpose of the rural residential zoning is to acknowledge and protect the rights of private property owners in preparing land use development, prohibit arbitrary and discriminatory actions and preserve reasonable uses for regulative properties. She does not know of anyone more highly regulated than "us." Perhaps the nuclear power plant. Ms. Bell went on to read from the regulations further. The County understands it cannot satisfy every resident, it can make balanced choices that provide for the greatest public benefit. She feels confident that the Commissioners will make the correct decision for Jefferson County regarding the sufficiently regulated agriculture product because it is a step toward the greatest public benefit. Thank you for your time. Page 6 Commissioners Special Meeting Minutes of October 6, 2014 bk4B through the normal drafting process of being reviewed by the Planning Commission with public hearings being held before the adoption of permanent regulations. The moratorium ordinance outlines a specific timeframe in the next six months for accomplishing various tasks including a study of impacts within a 120 days of enactment of the ordinance, Planning Commission review and recommendation within 150 days of enactment of the ordinance and final adoption of regulations within 180 days of adoption of the moratorium. The moratorium is not intended to be long -term regulation of marijuana activity, but rather to allow the County time to freeze the playing field for a period of time while the County develops regulations. Chairman Austin opened the hearing for public testimony. Jean Ball: She apologized for speaking during public comment on the issue of marijuana. She thanked the Board for being involved in the Democratic process. She noted that we may not all agree, but we need to find a way to move forward. She introduced herself as Jean Ball with Charley Dog Farm in Chimacum. Ms. Ball stated she has been a resident of Jefferson County since 2002. She is an applicant for I -502 production and processing. She is an organic farmer of animals, plants and gourmet fungi. Ms. Ball indicated that she is an organic subsistence farmer because she has extensive food sensitivity and health issues. She teaches land stewardship, sustainable farming, animal husbandry, bee keeping and humane processing of meat animals. Ms. Ball stated she needs to find a way to support herself from home or face becoming a dependent. I -502 is a chance for her to support herself and her family on their farmland with her family's extensive skills. The bottom line is simple for her. She wants ajob and she wants to work from home. Ms. Ball noted that she read the Jefferson land use regulations for rural residential zoning and she found numerous statements to support her concept of land use for 502 and numerous distinct efforts to improve employment opportunities in Jefferson County through rural residential zoning and cottage industry permits. Ms. Ball pointed out that the regulations indicate their purpose is to foster home based businesses for cottage industries in order to provide economic and employment opportunities outside of rural village centers. And the right of a property owner to utilize land is an important issue to all citizens of Jefferson County. Policies regarding legal existing uses, home based businesses and cottage industries will provide for an economic viabilities of businesses, etc. As a farmer, Ms. Ball does not see the need for an agricultural product to be produced, otherwise known as grown or processed, otherwise known as packaged in a commercially zoned area. She stated she can grow her plants and package her flowers on her farm. If a lumber mill, auto mechanic or lavender farm can operate on rural residential, so too should a cannabis farm. She indicated that she found other verbiage that also seemed to support rural residential land use for I -502 applicants stating that the purpose of the rural residential zoning is to acknowledge and protect the rights of private property owners in preparing land use development, prohibit arbitrary and discriminatory actions and preserve reasonable uses for regulative properties. She does not know of anyone more highly regulated than "us." Perhaps the nuclear power plant. Ms. Bell went on to read from the regulations further. The County understands it cannot satisfy every resident, it can make balanced choices that provide for the greatest public benefit. She feels confident that the Commissioners will make the correct decision for Jefferson County regarding the sufficiently regulated agriculture product because it is a step toward the greatest public benefit. Thank you for your time. Page 6 Commissioners Special Meeting Minutes of October 6, 2014 Kyle Craig: He stated he is a Tier 3 license applicant and the horticulturist for the Jefferson County Cannabis Company. He has a Master's Degree in horticulture and was formerly an employee in the Department of Horticulture at Washington State University (WSU) working in organic crop production and research. Mr. Craig stated he is also a member of the Olympic Peninsula Cannabis Association (OPCA), many members of which are here today. He indicated that all members share a deep concern for sharing our environmental resources. As such, the OPCA is working on guidelines and recommendations for growers to make sure our members are educated about best management practices to limit or eliminate run -off from the fertilizers and pesticides which may be employed during the course of marijuana production. It is the clandestine history of marijuana production and there is a great deal of misinformation regarding the horticultural practices and requirements for this plant. In reality, were it not for the extensive security and traceability requirements mandated by the Washington State Liquor Control Board (LCB), than many of our member's operations would be indistinguishable from any other small scale horticulture or dried herb business. Concerns over marijuana growing and pollution are understandable. Sustainable crop production is a challenge for all farmers and non -point source pollution from agricultural operations is a major concern. Overuse of fertilizers like corn and soybean farmers is one of the main drivers of conditions that create a 5,000 square mile dead zone in the Gulf of Mexico each summer. Moreover, the copper -based fungicides commonly used in fruit, vegetable, flour and grain crops present a special challenge to water ways due to their accumulation in the soil and toxicity to fish. As with any crop, marijuana growers need to institute best management practices to avoid harm to the environment and their crop. The overuse of fertilizer and pesticides is detrimental to both. It is important to bear in mind that all licensed marijuana growers are restricted to a very small list of approved pesticide products, almost all of which are already approved for use in organic farming systems. Growers must employ these products judiciously as contamination can render a crop unmarketable. Requirements by the LCB mandate that samples from all harvests are screened. For reference, Mr. Craig included a copy of the Washington State Department of Agriculture's (WSDA's) position on pesticide use in marijuana and a list of products approved on licensed crops. He submitted a document from the Washington State Department of Ecology (DOE) regarding water resource rules and regulations for marijuana growing in Washington State. He suggested contacting Vince McGowan who is the DOE lead on marijuana water use. DOE anticipates that all tiers of licensees growing within protected structures leaves less water than the 5,000 gallon per day exemption granted for commercial irrigation in most areas. While they do not make such predications for crops grown under field conditions, the agricultural standard of one to two acre inches per week is a reasonable estimate considering this amount is more than adequate for industrial hemp cultivation. Even the largest producer of field cannabis would be using less than the daily exempted amount of water crop irrigation in most areas. Jefferson County was correct in its initial classification of marijuana growing as agriculture. Categorizing the propagation, cultivation and harvesting of the flower as anything else would be an absurd legal fiction. Public policy should be grounded in science and facts, not fear of myopic considerations. Marijuana growing should be allowed anywhere in Jefferson County where farming is permitted. Mr. Craig submitted the position of the Washington Sungrower's Industry Association (WSIA) of why marijuana cultivation is agriculture. The WSIA is an organization about outdoor and greenhouse marijuana growers, dedicated to shaping public policies, environmentally and economically sustainability in Washington State. Thank you. Tami Mendonca: She stated she resides in Jefferson County and is a Tier 2 applicant. She reported on some of the issues of growing marijuana in rural residential areas and gave statistics from the uniform Page 7 i a TCommissioners Special Meeting Minutes of October 6, 2014 crime reporting standards in Denver. Between January 1, 2014 and July 31, 2014, crime has gone down in all categories, specifically robbery. Robbery has gone down 8.2% and burglary has gone down 6.9 %. While this does not set a conclusive outcome of crime effect on property, it does show that the sky did not fall, or is not going to fall. Ms. Mendonca does not believe the concerns against marijuana are valid. In Port Townsend they are allowing medical growing to occur without any fences, video surveillance or security requirements that the I -502 growers are required to have. She believes that if a criminal has a desire to steal marijuana, they would probably go to an open garden someplace in town. Both 502 growers and medical growers in Port Townsend have to register their address and it has to be made public knowledge. If a criminal was going to look up a public record in hopes of stealing marijuana, they would most likely access one of the gardens in the City of Port Townsend rather than those in the rural communities. Ms. Mendonca stated that as far as crime goes, marijuana theft is not a valid concern. Thank you. Sylvia White: Passed Felecia Allen: She stated she resides at 1450 Egg and I Road and has had more trespassers on her property within the last year than she has since she moved to that location. It is not okay. We live in America, this is still a federally illegal substance. There is illegal drug use. There are people that have addiction problems and it starts out with recreational stuff. It is not okay. Ms. Allen noted that she homeschools and provides an alternative learning experience. She submitted a document that addressed a Washington Code that states that her children are enrolled in a public school program and she may as well have a public school at her house because her children have to follow all of the same rules as a public school. In addition to that, she is also a County 4 -H leader and has been for many years. Ms. Allen grew up in a 4 -H family and 4 -H participants come to her property. She reiterated that illegal trespassing has already taken place on her property. They live in a family- orientated area where people go to bed early, they get up early.' arly. Now, every time her livestock guardian dogs bark, she is concerned whether or not she needs to walk down to where her gate is and find out if someone is parking or illegally trespassing across her property. Ms. Allen stated that she has never had to do that. She does not like living where she has to worry about trespassers. She bought that piece of property and intends to live there until she dies. The prior property she resided at for 17 years. Ms. Allen wants to keep her beautiful piece of property in Jefferson County as a nice quiet place for her family to continue to grow. She understands people want to grow marijuana, but there are still people that live in areas where they do not want to be concerned about a marijuana growing operation in their backyard. This is a new thing. Agriculture does not require 8 foot fences to be protected. She asked the following questions: If marijuana is considered the same as any other agriculture property, why does it have to have 8 foot fences? If it is like anything else, why am I now getting trespassers on my property when I've never had that before? Thank you. Tom Brotherton: He stated that he has heard of the environmental concerns of marijuana growing. He visited a crop located in just outside of Sequim in Clallam County last Friday. Mr. Brother-ton asked the owners questions. He learned that the couple bought an old dairy barn and put their growth facility inside of it. He submitted documents and included photos of the marijuana grow. The female half of the couple handles the plants and the male handles the sales and maintenance and they have one full time Page 8 J Commissioners Special Meeting Minutes of October 6, 2014 employee. When he first drove up to the site, he thought he had missed the tum -off. There were no signs anything was going on. There was no noise, no lights, no odor, nothing. There was just a building sitting there. Mr. Brotherton noted that he knocked on the door and it reminded him of his college days. He worked at the Air Pollution Research Center at the University of California. This grow operation was much like those he saw back in college. There were rows of plants in pots, lots of lights, very clean and everything was labeled. It was a very professional design. In regard to environmental concerns, they use 100 gallons of water per day. They buy $1,000 of electricity per month. By comparison, his small store in Quilcene costs around $900 a month in electricity due to their freezers and coolers. The grow he visited is completely organic and they use no chemicals. All plants are inspected every day and watered by hand. They use hydrometers to make sure they have the correct amount of water, so there is very little water consumption. There are no waste products at all and no septic system. In regard to traffic, Mr. Brotherton indicated that they have one product delivery per month via car which contains about 30 pounds of marijuana. As far as he can tell, it is the perfect home business. There is no traffic, trivial water use, no noise, no odor, the same electricity consumption as a small store, they use no chemicals, no solid waste or septic waste and it makes significant tax revenue. From his experience on the City Council and the Planning Commission, these are things you look for in a home business. He pointed out that this particular marijuana grow operation is probably the poster child of operations. It was completely indoors, you could not tell it was happening. Mr. Brotherton submitted a second page regarding the control of agriculture through reduced environmental concerns. He indicated the document surfaced a couple years ago from the Planning Commission. To grow a pound of marijuana it takes around .32 cubic meters of water and there is 294 gallons in a cubic meter. To raise one head of cattle it takes 4,000 cubic meters of water. That are 1.176 million gallons of water in 18 months. Sheep, goats, anything that walks uses much more water and makes much more waste than marijuana plants do. In comparison, it takes 10.5 liters of water to create a heavy hit of marijuana, or half an ounce. Marijuana growing has a very small environmental impact, if done properly. The meeting was recessed at 11:00 a.m. and reconvened at 11:05 a.m. Chairman Austin and Commissioner Sullivan were present. Commissioner Johnson was absent. Public testimony continued: Claire Wood: She stated that she is a recent college graduate and concerned young citizen who knows that allowing marijuana to grow in rural residential areas will bring no harm to these areas, or the community- at large. In fact, she believes quite the opposite. Growing marijuana under new recreational laws is not only safe, responsible and profitable, it is empowering. Ms. Wood expressed that via family, friends and the news, it is reported that it is hard out there for recent graduates. She noted that even if a graduate worked hard and did wonderfully in school, built a great resume, spent their spare time running organizations and being a proactive member in the community, as she did, once you are let out into the real world, the experience is often disappointing, at best. For her and so many people she knows, they have scrambled hard to find any job that would take them, let alone any job they were qualified for. Jobs which would allow them to buy food, pay rent and maybe begin to dig their way out of student debt. It is easy to feel disenfranchised by the whole experience. Ms. Wood stated that for her, beginning to work in Page 9 Commissioners Special Meeting Minutes of October 6, 2014 �r i the marijuana industry has changed her life. It is a perfect union of what she has studied in school and her interests which are agriculture, food science, natural medicine and eco- engineering. Every day of work has presented new challenges and learning opportunities. She has spent so much of her own time researching and experimenting because she feels inspired, would like to know more and do her absolute best. Her business is one of two in Jefferson County that received the green light to grow before the moratorium passed. It still feels as though this development is threatening our business as well as so many others that will not have a chance if the ban on growing continues in these areas. Ms. Wood indicated that they all have put so much hard work into building these businesses from the ground up and want nothing more than being able to continue working hard if given the chance. She feels fortunate to have a career that she feels empowered and passionate about. It affords her the opportunity to become a business owner at her young age and to be free of the constant worry of being able to afford living. She affirms that she is one of countless others who feel the same way. Opening up the market to grow in all areas will only bring goodwill, great job opportunities, new vibrant spirits and abundant revenue to the community. That is in everyone's best interest. Thank you. Kvle Baker: He stated he is a young farmer with a degree in sustainable agriculture and is hoping to benefit from the budding marijuana industry in Jefferson County. He disagrees with the moratorium placed on marijuana growers and processors. If he could use one word to describe the motives behind this moratorium, it would be "fear." There is nothing to fear. If he could use one word to describe the marijuana industry in Jefferson County it would be "growth." Growth not only for the economy, but for the ecology and culture. It is already very difficult for growers and processors to grow. This new phenomenon can bring so much force to soil conservation alone which is a huge issue in developing areas. On his farm they are putting a lot of energy and effort into building the soil and diversity of the land. By not allowing growers to use rural residential land you are wasting away that potential in areas that could gravely benefit from it. Growing, producing and using marijuana is akin to the wine industry with its vibrant culture and connoisseurship. With all the varieties, strains, growing methods and ways of incorporating marijuana into products, the results are many nuances, qualities and flavors. It belongs in the cottage industry. Mr. Baker stated they already have 8 foot fences, maximum security and odor control measures in place. Residents in these areas are looking at nothing more than a fence, or maybe the tip of a roof in their own self - induced fear. Marijuana plants are very beautiful and just being in a marijuana garden is one of the most pleasant feelings. This moratorium makes it very difficult for people like me and families like mine, who are already having a difficult time getting started in this industry, to have a flourishing small home business and to bring love to the communities. Mr. Baker asked the Board to make an honest choice between fear and growth. Thank you. Kristina Mayer: She read from her statement. (See Hearing Record Attached) Karen Page: She stated that she lives at 1064 Egg and I Road. She does not agree with a previous statement made which indicated that some citizens' concerns are empty fears. Ms. Page noted that her property has already been negatively impacted by her neighbor. She has already been treated in such a way that cannot be denied. Neighbors will not always be at the heart of this industry. There is no fear involved when the Assessor for our County comes back from an Assessor meeting and announces that some property owners will have their property de- valued in light of location next to marijuana facilities? There are real impacts to water run -off, water availability, people who fear for the aquifers and having Page 10 J Commissioners Special Meeting Minutes of October 6, 2014 enough water. We live in an area in Chimacum where there are water issues. Several of these applicants are going to be located in that same area. Ms. Page stated they are concerned about water and having enough for living purposes in that area. She thoroughly believes that the moratorium is the right thing to do. There needs to be a process that goes through the Planning Commission to give us all further opportunities to be able to have concerns addressed. She would appreciate the opportunity to have meetings where people can express their points of view and do that in a way that is fair and everyone's concerns are taken into account. Thank you. Gary Johnson: He read from his statement. (See Hearing Record Attached) Annette Gardner: She read from her statement. (See Hearing Record Attached) Chris Gardner: He stated that he is a resident of Jefferson County and he lives next to a proposed site. It is closer to Port Townsend than Cape George, Port Hadlock and other communities. The property may be considered rural, but it does not feel rural to him and his neighborhood. Mr. Gardner noted that statistics concerning crime and environmental impact are easily manipulated and therefore are mostly erroneous. This is not about 1 -502 legalization, which the voters voted for, this is about manufacturing and processing facilities within Jefferson County and what is appropriate placement. The moratorium allows time to develop appropriate regulations around what is happening in our neighborhoods and communities. The effects of this industry in Jefferson County are largely unknown. More questions than answers. Mr. Gardner indicated there was little awareness of the full scope of I -502 in conjunction with existing zoning laws. This multi - million dollar, mostly cash industry, is surrounded by state required security fencing, cameras and lights — is not agriculture and does not belong in residential areas. Em ironmental impact, commercial traffic, police and fire protection are a great concern. If left to sort itself out within residential areas, we will all suffer diminished quality of life. Lower property values will lead to less tax revenue for a County that is already struggling to fund existing services. I -502 operations belong in industrial zoned areas where they can be properly monitored. Thank you. Tim Falter: He indicated that he spoke earlier during public comment period about the odor of marijuana. He stated that everyone seems to think it will be a problem. It is not. It is composed of 68 different molecular components, all of which are heavier than air and sink to the ground. They have certain physical characteristics. They cannot attach to water molecules, therefore they cannot waft off into the atmosphere and they do not travel any distance. Smell is basically a non - issue, it does not exist. It is like every other naturally occurring flower, you do not smell the roses in Chetzemoka Park until you get inside the rose trellis. You do not smell the lavender farms in Sequim until you are right inside the farms. Driving by, you just do not smell it, it is naturally occurring. It is not like the mill smell. Mr. Fager expressed that he is bothered by comments that state growing a flower is not agriculture. What is it? It is agriculture just like any other agriculture product like corn, cut flowers or anything that grows. He reiterated that marijuana is agriculture. He does not understand previous comments stating the opposite. This is the American dream to live where you work and have farms. Small farms built this country and people that did their business where they lived. If we all are forced to go into one central location, isn't that hurting the carbon footprint to make that commute? You're making us spend more money than we already are on our own properties? That idea makes everyone the loser. Where will the County be getting their money? If the County promotes the growth of this industry, you will be Page 11 L�J Commissioners Special Meeting Minutes of October 6, 2014 receiving sales tax from everyone that sells soil, light bulbs or has any part of this business. The County will also be receiving savings from not prosecuting marijuana crimes and not having to jail people for these crimes. There will be no more litigation on marijuana crimes. You will not need the officers, court time or attorneys. That is a huge savings to the County. Mr. Fager reiterated that in promoting the marijuana industry, that is giant for the County. Why don't you want to promote economic growth in this County? If you keep with the moratorium, that is what you are saying. That you do not want economic growth in this County. Thank you. Steve Fetter: He stated he has lived in Jefferson County for about 9 years. He is a small business owner who runs his own business and is pro small businesses, especially successful small businesses. At the same time, he is also pro safety and security. Mr. Fetter indicated that he does not currently have a dog in this hunt other than he has read Ms. Felicia Allen's letter to the editor about two months ago. She had spoken in regard to strangers walking across her property at a time when her kids were out playing. He believes some of these people spoke with her children and threw rocks at her dog. It reminded him of an incident that happened during the 9 years that his wife and he have lived in Jefferson County. One time they looked out their back window, and there were teenagers sitting in their Adirondack chairs chatting. They approached the teenagers and asked them what they were doing? The teenagers replied saying "Oh, aren't we allowed to sit here ?" Mr. Fetter and his wife replied they were not, they walked the teens to the street and they were on their way. They felt violated that day. He instructed everyone to picture how they would feel if this were happening every week or every couple weeks in their own backyards where strangers felt free to walk around day and night. When he read Ms. Allen's letter it struck him. He was encouraged today when Department of Community Development (DCD) Director Carl Smith indicated that the state would be relying on the local officials on secondary effects. It is very important when you encourage pro- business. He is pro- business. Mr. Fetter urged the County to look at the secondary effects so that neighbors to these businesses will not be negatively affected. He stated that he has nothing against a successful marijuana growing or processing operation as long as it does not have negative effects on the neighbors. He encouraged the Board to use the authority they have to factor that into any application. Thank you. Joe Baisch: He stated he resides in Brinnon, Washington. He noted that the discussion today is very interesting and he learned some things that he was not up to date on. Mr. Baisch believes that the reasonable approach would be to require a conditional use permit in the rural or rural residential zoned lands. In 1994, when he and his wife opened up their bed and breakfast, they had to go through the conditional use process. A year later when they wanted to serve a meal other than breakfast, they had to do another one. It did not hurt. It , it gave the neighbors an opportunity to have their say. It is reasonable. He urged the Board to consider that possibility. Mr. Baisch noted for the record, that he is against marijuana growing and processing operations in rural residential or residentially -zoned property. Thank you. Marjorie Boyd: She stated that she is a property owner in Chimacum, Washington. She stated that she feels strongly that if marijuana operations are going to be allowed in our County, which they are, we should take steps to preserve the special character of our neighborhoods, especially rural residential neighborhoods. Growing and processing marijuana is going to be on a commercial scale more likely than not. This activity is more akin to light industrial activity than our traditional agricultural activities. Page 12 __,._ Commissioners Special Meeting Minutes of October 6, 2014 f, T Ms. Boyd noted for the record, that both state and federal law prohibit treating marijuana and marijuana processing as normal agricultural activities even though there are people who feel that it ought to be thought that way. Jefferson County is not free to take a different position from the state on that matter. Marijuana growing and processing operations should be limited to industrial and commercial zones and open areas where law enforcement can monitor activity. Ms. Boyd pointed out that she conducted code enforcement for the County for five years and she is aware that operations are out there. She does not believe it is wise for operations to reside in the woods. It makes monitoring and enforcement very difficult. She noted other hearing testimonies which indicated individuals who are planning to go about marijuana production in the right way, but she believes there will also be large commercial growers who may not and will ruin it for those who are. Ms. Boyd indicated that regulations need to be put in place so that the bad players do not ruin it for the good players. Unfortunately, that is what it is like. She finds that the local folks are the ones doing it right. She believes the big dogs will be coming in from out of state and out of county, throwing their money around and will not be doing it right. They will ruin it for the locals. If there was some way she could keep marijuana production to the locals, she would. Ms. Boyd stated that she has a colleague who is working on a local grow and she thoroughly supports him and believes he will do a good job. If he moved in next to her, she would think that was cool. She believes he would first approach her about it, he cares about the land, he grew up here, he cares about his neighbors and he would have done it right. She reiterated that unfortunately there are jerks who come in and it is a crap shoot, and that is why we need laws. The Jefferson County Planning Commission process should be followed and the Comprehensive Plan modified prior to Jefferson County granting any permits. Allowing exemptions allows people, particularly those who did not play by the rules, an unfair advantage. Everyone else who plays by the rules and who is further on down the line, just got penalized and the people who did not play by the rules, got ahead. She stated she will submit something in writing. There will be people that will do it right. It does not mean that all people are criminals. Pot is going to be easy to fence. It will not be the people themselves or the actual marijuana grows that attract criminals, it will be the product. Thank you very much. John Anko: He stated that he supports the idea of not putting marijuana operations on residential properties. He does not want it in his neighborhood. Mr. Anko noted that he was not against people who would like to go into business, but he is against them doing it in his neighborhood. He has listened to so many comments that he agrees with, but does not want to waste his three minutes of speaking time to review them. He does not need three minutes to speak about how upset he is with the whole issue. Mr. Anko is proud that the County has come up with a moratorium. He would like to see the issue settled and put these types of operations where they belong which is industrial areas. He would like it to be 1,000 feet away from his house and wants to be protected just like the kids in school are protected. Thank you. Dennis Schultz: He stated he resides at North Jacob Miller Road. He has been farming in Jefferson County for 20 years. Mr. Schultz indicated that he has an ideal setup on his property to grow marijuana. He has everything that is required, however, he personally is not into the idea. He has been involved with the agriculture rules of this County for a long time. In 2004, he was one of the people who rewrote the agricultural code for the County. It is time to re -write the code for agriculture. Mr. Schultz believes it is time for new zoning regulations and permitting rules. He urged DCD Director Carl Smith to take a look at the Critical Areas Ordinance and the steps that are required to designate an area for a species of Page 13 J Commissioners Special Meeting Minutes of October 6, 2014" local importance. It goes through a long list of things that people would have to do to get that permit. He believes the code should protect the rights of the neighbors and all the codes should contain a sunset clause. After a period of time, the permit is reviewed. He anticipates some losers and some bad people and a sunset clause would be one way to get rid of them. We do not have to say once you get a permit that it will last forever. Mr. Schultz stated that idea needs to be a serious consideration. Thank you. Colum Tinley: He stated he is a Jefferson County property owner. He asked what is the value of a cannabis cultivation to Jefferson County? It is a very large number. Mr. Tinley indicated that a previous person provided testimony regarding a trickle -down effect for other businesses and how much money the County will collect. He drafted an estimated revenue for Jefferson County grown cannabis which he stated he forgot to bring but will be submitting later. Historically growing cannabis has been a clandestine operation, which is not the case now with new legal 502 farms. A lot of the concern that people have regarding how it has been done historically do not apply to the future of above -board growing operations. Mr. Tinley believes the conditional use permit process that is currently in place is adequate to separate the good guys from the bad guys in this industry. The so- called big money coming from out of County that may detrimentally affect their neighbors. All of the growers that he is aware of are planning to grow in rural residential and are planning to do so in a very wholesome and organic manner, keeping the rights of their neighbors in mind. They are trying to keep impact at a minimum. To outright ban growing and processing on rural residential lots does a disservice to the community and is quite unnecessary. A case by case basis would be the way to go. Mr. Tinley pointed out that he heard a lot of comments today regarding risk to our children. He believes the risk of a 502 farm, behind a fence, is of no risk to any children passing by. They are simply not allowed to access anything within that farm. It is out of touch. He heard concerns regarding 30 car parking lot and a 40,000 square foot operation. His understanding of a cottage industry in a rural residential zone is limited to 4 employees and about 2,500 square feet. Mr. Tinley noted that he is a nurse and stated that subject of naloxone with a trade name of Narcan was discussed earlier. He stated that it was a very effective drug to reverse opiate overdose. Tim Wilkins: He stated that he is a Jefferson County property owner. He believes marijuana can be grown without pesticides, worry about run -off, extra people or traffic and that it can be grown the right way. Many people are intending to do that. There is no difference between that or another crop. You can use pesticides on corn if you want or choose not to. He suggested putting some recommendations in place that would be a guide to how people should go about growing marijuana. Ten months ago, people applying for marijuana licenses sent in their location to the LCB and they were not yet required to put in • permit at that time. Mr. Wilkins believes that the moratorium is discriminatory against those people. If • permit was not required at all, or not yet required, how could you allow some people to do it in residential areas and others not? It seems to him that everyone who has a current application with the LCB with a Jefferson County address should be allowed to grow. Maybe not process, but at least to grow marijuana on their property. These people could have sold their licenses for tens and thousands of dollars. For them to be told that due to the moratorium, they cannot do that anymore, they have lost their money and chance. It is very difficult to change your location with the LCB. It just seems unfair to these people to penalize them. If the County wants to limit the production of marijuana, they could put a hold on processing in residential areas. Mr. Wilkins reiterated a previous suggestion for those that have already listed their address with the LCB, can be grandfathered in. To put a moratorium on those who Page 14 1 DRAFT Commissioners Special Meeting Minutes of October 6, 20 4 submitted their licenses ten months ago, back when they were not required to do permits at that time, seems unfair and discriminatory. Greg Brotherton: He stated that he runs three stores; two locally sourced groceries and a retail marijuana shop. He is also a father, property owner and a school board member. Mr. Brotherton stated that regulation is the key to making marijuana an analog to alcohol in our society. He pointed out that he sells a lot of drugs at all three stores. Drugs such as ibuprofen, coffee and tobacco. He added that he does not sell cigarettes because although he loves them, he is morally against them. Everyone has their moral code that they have to live by. Policy should not be driven by that, it should be driven by the law. Mr. Brotherton stated that he locally sources produce such as lettuce and eggs for his other stores. All of the farms have fences around them. He does this so that there is a smaller carbon footprint and also because he can see the chickens' lives and see them come out and make sure that they are stewards of their land. He believes that all of the Jefferson County growers that he has met are the same kind of stewards of the land. They want to be responsible and are considering the big picture as they grow cannabis. Mr. Brotherton encouraged the Board to end the moratorium and use the conditional use permits like they are supposed to be used. He noted that he agrees, he would not want a 40,000 square foot building next to my house either. He understands the personal issues that spring up and believes the conditional use permit is a great vehicle to vet that. William Johnson: He stated that he is a former Jefferson County resident and that his parents live in Brinnon. I -502 represents a potential gold mine for the County. State Senators and Representatives generally acknowledge that not sharing the 25% excise tax from producer to processor, the 25% excise tax from processor to retailer and the 25% excise tax from the retailer to the customer with local jurisdictions was an oversight and will be corrected during the next legislative session. The reason it was not corrected last session was because last year a super majority vote would have been required to change I -502 as it was passed. Mr. Johnson emphasized that there is a good chance that the County will make as much or more profit from the sale of each gram produced and sold in the County as the individual processor, producer or retailer does on that gram. Thank you. Michael Ball: He stated that his family resides in a rural residential area in East Jefferson County. This area is Marrowstone Island. He opposes the cultivation and processing of marijuana on rural residential lands. Mr. Ball stated that he does not have a problem with commercial industrial lands at all as those are areas that are set up for businesses. They have the infrastructure, security and they do not have the effects on the neighbors. Neighboring counties are in the process of adopting policies which do not allow rural residential lands for the purpose at hand. It is his opinion that if Jefferson County chooses not to follow this example, we will become an open market for exploitation of our rural residential lands due to Jefferson County policies. There are many reasons to not allow this on rural residential zoning. Mr. Ball can think of only one reason to allow it, for the monetary gain of a few of the costs to many. Is it really worth it? He stated that from the tax base it is a really good idea to allow the growing and processing of marijuana in Jefferson County, but he suggested keeping it industrial commercially zoned areas. Thank you. Mollv Fahrenschon: She stated that she has property along Swansonville Road in Port Ludlow about a quarter mile from one of the pending marijuana permit applicants. Ms. Fahrenschon noted that she has Page 15 X M Commissioners Special Meeting Minutes of October 6, 2014 AFT spent many years calling herself a local food nerd committed to supporting anything that uses the growing, selling and consumption of local agricultural products. She is captivated by the positive impacts of strong local economies and hopes that Jefferson County will one day be able to generate more from within to sustain our community. She sincerely believes the new agriculture being discussed today is a huge leap in that direction. For years our community has spent countless hours in meetings and discussions asking the tough questions about how to create a sustainable economy that retains young families and attract businesses that can provide livable wages. Ms. Fahrenschon believes that these issues were discussed during a half dozen Collective Impact meetings that she has attended over the last few years. She heard around 200 -300 livable wage jobs is what Jefferson County needed to become a more sustainable County. The County's geographical remoteness precludes us from being an ideal location for any sort of factory or new major industry. Then, recreational cannabis came into play. Cannabis has a huge demand and can be grown and processed in rural agricultural communities like ours. It will generate much needed jobs and sales taxes for Jefferson County. Ms. Fahrenschon pointed out that as a person under 40 years old with a small business, 3 or more jobs and a family she can affirm how difficult it is to stay in Jefferson County when other places have more jobs, better services and lower cost of living. She stated that she knows of countless people this County has breathed in and out because of the difficulty of staying here. She feels that a strong step toward improving the County's economy is to allow cannabis to be grown on lands zoned rural residential as many others have indicated also. One of her current jobs is working for Sea Change Cannabis, Ms. Fahrenschon indicated that she speaks to people every week and has an excellent rapport with all the folks that visit the business. As a person who is passionate about locally grown and produced items, it is such a bummer that there isn't anything in Jefferson County that we can be selling considering our miraculous local bounties. She urged the Board to let the moratorium expire and allow Jefferson County to benefit from this new agriculture. It is not often that we have a relatively low impact and potential multi - million dollar industry just stride into town. The end. Keith Apgar: He stated he has lived in Jefferson County for over 10 years. He voted for I -502 and thinks that it is a good direction. Mr. Apgar stated he lives in a rural residentially zoned area and he does not want a warehouse in his neighborhood and that is very important to him. He invested time, energy, love, sweat and literally tears building soil, planting trees, building a home and it is beautiful. He noted that he loves his home and loves his neighborhood and has not heard much mention of that today. In his neighborhood, there is currently one application submitted for a growing and processing facility. That property is adjacent to his property. There is another neighboring property that is for sale. An offer came in for that property above the asking price with a high interest rate. He has learned that due to road routing and easements, his property would be completely surrounded by I -502 traffic. He does not know the intentions of the marijuana applicants, if they were approved and able to move forward, but he reiterated that he does not want a warehouse in his neighborhood. A distinction needs to be made between agriculture and industrial marijuana. He noted other hearing testimonies that spoke of the term agriculture. Agriculture happens outside, it is subject to the seasons and the natural cycles of the year. In his opinion, when you put something into a warehouse, it is not agriculture anymore. Mr. Apgar pointed out that it was great that a lot of young people attended the moratorium hearing as well as many of his friends. He expressed that he hopes they can still be friends after the meeting. It is a positive to see a lot of young people engaging in this process and speaking of organic principles. When you grow organically, chemicals and fertilizers are not used and that is important. The agricultural practices, Page 16 YI Commissioners Special Meeting Minutes of October 6, 2014 t organic techniques in Jefferson County and local food are what keeps him and a lot of people here. Mr. Apgar reiterated that he does not want to see warehouses turning up in our neighborhoods. It is not right and had he known this would have been a possibility 10 years ago, he definitely would not have invested here. He urged the Board to do the right thing and not let that happen to his neighborhood. Thank you. Kimberly Walla: She stated she has lived and owned property in Jefferson County for 15 years. She agrees with many of the reasons why people want to keep marijuana operations out of rural residential designations. Ms. Walla emphasized the difference between agriculture and marijuana growing. Agriculture does not require surveillance cameras and 8 foot tall fencing. For those folks who want to grow organically, she applauds the effort. For those who would like a cottage industry, she wishes there was a way for that to happen. Currently, Washington State law requires the fencing, the cameras and things that differentiate this from any other kind of agriculture. Yes it is harvesting flowers, but either fortunately or unfortunately the state has found that there are some very real differences with marijuana. People coming from California and big industries are speculating on buying cheap residential properties here. Pot growing is the biggest threat to the local aquifers and rivers and has been for years. The legal limits on how much chemicals are supposed to be used or how much water is supposed to be used, get ignored a lot. Marijuana is a very polluting industry and she does not want to see that happening on her land. Ms. Walla stated that she does not want her son having to bump into 8 foot tall razor wire fencing, guard dogs or other things that a marijuana operation would bring. She pointed out that what is happening in California is a reality. People were probably thinking that the marijuana industry would be great and become a cottage industry at first. How it is playing out is a little different. Now it is happening all indoors. She is in favor of outdoor growing, but does not see a way of distinguishing the permits between a small outdoor organic crop and a large crop. She believes that would be a form of discrimination. Unless there is some way of making those distinguishing decisions when a person is applying for their marijuana permits, than she really does not want that in a rural residential or any residential zone. That is what zoning is for and why some lands are considered residential. Ted Hunter: He stated that he is an attorney representing the Gardners who gave their hearing testimony earlier. He pointed out that the Gardners are a family that bought property to raise a family in Jefferson County. Next door to them, out of state residents purchased property and have a marijuana operation to take the profit out of the State and back to Arizona. At first the Board's stance was to let 100 flowers bloom. The County did the right thing by putting the moratorium in place. Mr. Hunter stated that he is assuming that the Board intends to keep that in place and County staff is working on crafting the regulations that are necessary to control marijuana operations. He noted that we need to focus on how they craft the regulations that the Board will be considering. He urged the County not to make the mistake of thinking that marijuana can be a conditional use permit approach. The reason why conditional use is just another way to get permission. Mr. Hunter pointed out that he holds hundreds of hearings and make thousands of decisions on conditional use permits. It is rare for them to be denied. In this situation where you have the State setting all of the requirements for an operation, you will not be able to do a lot of local regulation of impacts. Impacts is exactly what zoning is about. It is what the Board is elected to do, regulate impacts. He indicated that other people have mentioned that marijuana is agriculture use, it is not. It is about the impact. Zoning has two prongs, one is to regulate uses and what uses happen next to each other and the other is regulating impacts. You regulate the impacts by putting pornography in certain zones and marijuana operations in certain zones. He warned the Board not to use Page 17 Commissioners Special Meeting Minutes of October 6, 2014 conditional use permits for marijuana. He indicated there will be hearings, a lot of staff time, money paid to hearing officers to hold hearings and people will think that they can condition this and prevent the impacts. No, the State has already done that and the County cannot preempt the State. Mr. Hunter stated that the County can ban and ascertain a position of strength. Know that you can ban, this was not known six months ago. Now we have the Kemp and Fife cases in which you can ban marijuana. You can ban commercial marijuana. The bells are ringing, you have the authority and the power, do it. Ban it, if not ban it, regulate it and keep it out of rural residential zones. He reiterated to the Board again not to use a conditional use permit. Message clear? Thank you. Tom Thiersch: He noted that DCD Director Carl Smith made some interesting remarks about the fact that the moratorium is really just about one property and one 40,000 square foot application. Don't we have a constitution that says that law enacted against one person is called a bill of attainder? Mr. Thiersch stated that the County cannot do that. He noted that there were fewer than 24 permits in total. With 30,000 parcels in the County, a fairly small percentage of those are actually zoned rural residential. Still, that is very few properties within the County as a whole. The numbers of affected properties is very few. He noted that folks are concerned about a warehouse going up in their neighborhood. Mr. Thiersch stated that if he were going to put up a large building, he would make it look like a barn. A barn is an agricultural building and it cannot be restricted by any kind of permit process. The people that are looking into getting into this business are fairly smart and will find ways around any kind of regulations that the County wants to craft, unless you do an outright ban. He believes a ban would be stupid. Mr. Thiersch stated that people are concerned about security issues and other things that are related to crime. Do we have a crime problem in this County as it pertains to processing and growing of marijuana? Certainly not for the medicinal uses that it has been approved for. No evidence whatsoever. The Board should be making a decision based on facts. Well, the facts are the County does not have a problem with marijuana other than the criminal uses, the Illegal grows and sales. He noted that is the whole point of I -502, to get rid of the criminal element and make it possible for everyone who wants to, to participate in the production and use of a perfectly legal product. 70% of the people in the State feel that way. Thank you. Svlvia White: She stated she is reiterating the size of the problem. According to Oregon State University, one acre of outdoor marijuana growing will produce a ton of marijuana. A greenhouse that is one acre in size can produce four tons of marijuana. That is an enormous amount of marijuana that has to get processed or pre - processed. A grow only area of marijuana still needs some type of processing, even if it is just drying and putting it into one pound packages and then distributing or trucking off to an industry. There are other side effects. Thank you. Hearing no further testimony, Chairman Austin closed the public testimony portion of the hearing. Chairman Austin noted that the whole purpose of the moratorium is to give staff and the Commissioners time to consider the issue before us. He added that they are grateful to everyone who showed up for the hearing today and share their opinions and information. County Administrator Morley indicated that the Commissioners have received materials that were submitted in writing prior to today's hearing. He noted that additional materials were received today that Page 18 " A �J Commissioners Special Meeting Minutes of October 6, 2014 tin the Commissioners had not had an opportunity to review. He suggested that the Board continue their deliberations to allow time to review the newly submitted materials. No specific additional action would be required by the Board given the moratorium ordinance is already enacted. The Board could in an open public meeting choose to take action to modify the moratorium at a later date. Commissioner Sullivan stated that Commissioner Johnson will want a chance to listen to the audio of the hearing and read the materials. The meeting was recessed at 11:58 a.m. and reconvened at the Jefferson County Courthouse in the Commissioners' Chambers at 1:30 p.m. Chairman Austin and Commissioner Sullivan were present. Commissioner Johnson was absent. BRIEFING re: North Gateway Buffer Conservation Futures Project and Notice to Title: Environmental Health Specialist Tami Pokorny briefed the Board on the North Gateway Buffer project she has been working on for Conservation Futures. She indicated that the property had been protected by an agreement but there is a Notice to Title referenced in that agreement that was never fully developed. Ms. Pokorny stated that she intends to place this item on a future Consent Agenda for the Board to approve. County Administrator Philip Morley asked where the property of this project is located? Ms. Pokorny replied that it is near the entrance to Port Townsend. She noted that north of Jacob Miller Road there is a triangular piece of property which is the North Gateway Buffer. The intention is to preserve that land as forest but not to necessarily never touch it. Ms. Pokorny added that there is a management plan for the project that includes thinning the forest from time to time in order to generate income. She noted that the plan was developed by a professional forester with the land trust. County Administrator Morley asked who owns the property? Ms. Pokorny replied that the County owns it and the acquisition was originally presented to the Commissioners as a Conservation Futures project, but it was not recommended by the Conservation Futures Citizens Advisory Committee. At that time, the Commissioners were able to work with the City to come up with additional funding. Although the purchase price of the property was $70,000 the actual outlay from Conservation Futures was a little over $25,000 which is less than they originally asked for. County Administrator Morley asked if this was inside the City limits? Commissioner Sullivan and Ms. Pokorny confirmed that it was. Commissioner Sullivan stated that he remembered at one point, there was a threat that the trees may be cut down and there was a lot of volunteer effort coming forward to raise money for this project. County Administrator Morley asked if the County is looking into transferring ownership to the City? Ms. Pokorny replied that would be possible or a transfer of ownership to the Jefferson Land Trust. The agreement specifically calls for that option as a possibility. County Administrator Morley noted that it seems like owning that property would be more a liability than an asset. Commissioner Sullivan added Page 19 J Commissioners Special Meeting Minutes of October 6, 2014 that there could be an issue when the entrance to Port Townsend changes in terms of transportation issues and the addition of roundabouts in the surrounding area. County Administrator Morley asked if the easement on the property and the Notice to Title preclude the ability to do traffic? Ms. Pokorny replied that it would not. She added that if the property were sold, it would be used to acquire similar property by whomever. County Administrator Morley asked if the Notice to Title would change that in any way? Ms. Pokorny replied that it would not, it references the agreement. The specific clause is G1F which states "The parties agree to record a Notice to Title affecting the North Buffer Property and the forms substantially set forth in Exhibit C." She added that unfortunately the exhibits are not labeled. Commissioner Sullivan pointed out that the aforementioned property is actually south of Mill Road which means it is located in the County. Ms. Pokorny stated that Conservation Futures has begun adding language which has become standard practice for Conservation Futures projects. The language includes: "In order to permanently protect... "which they have since been adding to the verbiage within conservation easements. Commissioner Sullivan noted that within Section C of the agreement, it describes some of the history of the transaction. A discussion of Section C ensued. Ms. Pokorny stated that the agreement references the City's ownership, but that maybe it should read County, since the County is the current owner. County Administrator Morley suggested before bringing this item before the Commissioners, to look into this transaction further to see if changes need to be made and ensure that the County is honoring their obligations. Commissioner Sullivan suggested notifying the Jefferson Land Trust about this issue. ADDITIONAL BUSINESS — TWO (2) LETTERS. The Board took action to approve the following two letters: 1) Letter supporting the naming of a segment of Highway 101 in honor of Marvin Shields. Chairman Austin moved to approve sending the letter. Commissioner Sullivan seconded the motion. The motion carried; and 2) Letter to Congressional delegation requesting support in developing a funding solution for the Payment in Lieu of Taxes (PILT) program. Commissioner Sullivan moved to approve sending the letter. Chairman Austin seconded the motion. The motion carried. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • Commissioner Sullivan will be attending a Collective Impact meeting on October 9, 2014. • Chairman Austin and Commissioner Sullivan will be attending a Jefferson County Health Board meeting on October 16, 2014_ • Chairman Austin will be out of the office October 21 -22, 2014. • Commissioner Sullivan will be attending the Hood Canal Coordinating Council's Environmental Achievement Awards and Conference on November 7, 2014. Page 20 Commissioners Special Meeting Minutes of October 6, 2014 AFT Chairman Austin will be out of the office mid - afternoon on November 25, 2014 and will be back in the office on December 1, 2014. • There will be a JeffCOM meeting December 18, 2014. Miscellaneous Items: • Marijuana Regulations. Department of Community Development (DCD) staff present: Director Carl Smith, Planning Manager Stacie Hoskins and Assistant Planner Colleen Zmoleck. Sign code. Proposed Animal Responsibility Ordinance and Noise Ordinance. NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. Chairman Austin seconded the motion. The motion carried. SEAL: ATTEST: Erin Lundgren, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair (Excused Absence) Phil Johnson, Member David Sullivan, Member Page 21 lz w Cb , I NG% District No. I Commissioner: Phil Johnson DRAFT District No. 2 Commissioner: David W. Sullry District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of October 13. 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Phil Johnson was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: A citizen stated: 1) There is a grant to help Veterans; 2) Don't trust politicians, the economy is sagging; and 3) We need businesses in Jefferson County with high paying jobs; and Two citizens commented on Consent Agenda Item No. 1 Call for Bids stating funds could be used towards other projects. APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Chairman Austin seconded the motion. The motion carried. 1. CALL FOR BIDS re: Memorial Field Roof Replacement Project; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m., or shortly thereafter on Monday, November 3, 2014 in the Commissioners' Chambers 2. AGREEMENT NO. LA7177, Supplement No. 3 re: Quinault South Shore Road Mitigation Project, M.P. 1.14 to M.P. 1.28, County Road No. 911607, County Project No. CR1948; In the Amount of $410,000; Jefferson County Public Works; Washington State Department of Transportation (DOT) 3. AGREEMENT NO. PREV3583 re: Breast, Cervical and Colon Health Program (BCCHP) Services; In the Amount of $1,558; Jefferson County Public Health; King County Public Health 4. Payment of Jefferson County Payroll Warrants Dated October 3, 2014 Totaling $791,082.27 and A/P Warrants Done by Payroll Dated October 3, 2014 totaling $699,528.09 Approval of Minutes: Commissioner Sullivan moved to approve the regular meeting minutes of August 25, 2014 and September 2, 8 and 15, 2014 as presented. Chairman Austin seconded the motion. The motion carried. Page 1 Commissioners Meeting Minutes of October 13, 2014 a _ DRAFT ____ _ COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin - Attended a Hargrove meeting and Parks Advisory Board meeting last week. - Attended a State Board of Health meeting last week. - Researched the Zelatched Point proposed No Shoot Zone. Commissioner Sullivan - Attended a Collective Impact meeting and an Ocean Health Forum last week. - Will be attending a Maritime Heritage Forum this week. The meeting was recessed at 9:28 a.m. and reconvened at 9:58 a.m. with Chairman Austin and Commissioner Sullivan present. Bid Opening re: Pursuit Rated SUVs: Central Services ERR Manager Matt Stewart stated the estimate is $910,000. He opened and read the following bid: BIDDER BID AMOUNT Legacy Ford (Pasco) $725,927.50 Manager Stewart explained that the bid was for 25 vehicles and the bid for each vehicle is $26,470. The amount is valid for 5 years. He noted that although the bid does not specify, the quote is for a Ford Utility Interceptor which is a type of Ford Explorer. County Administrator Philip Morley asked if there was anything comparable to this on the state bid? Manager Stewart replied that this exact vehicle is on the state bid and is what they have purchased over the last few years. County Administrator Morley asked how their price compared? Manager Stewart replied that he would have to check, but that he used the past state bid price to build his estimate on. Chairman Austin asked if the bid included all the extras? Manager Stewart replied that it did not. It could have been an option, but buying the vehicles and uptitting them in -house levels the shop's work flow and it costs about the same whether they send it out or do the work in- house. He added that having their own contract allows them to place an order for one of these vehicles typically every three months. In the past, they have had to do one large annual order which led to delays. The new method allows the upfitting crew to work on a car when it is received so the turnaround will be much faster. Chairman Austin asked Manager Stewart how often he plans on auctioning off surplus vehicles? Manager Stewart replied no more than once a year. Commissioner Sullivan noted that it is always nice when the County can structure its process so that local jobs are supported, something that bidding does not always facilitate. Staff will review the bid and submit a recommendation for bid award to the Board at a future date. Page 2 Commissioners Meeting Minutes of October 13, 2014 The meeting was recessed at 10:03 a.m. and reconvened at 10:12 a.m. with Chairman Austin and Commissioner Sullivan present. PROCLAMATION Declaring October as Disabilities Awareness Month: Public Health staff and the Chair of the Developmental Disabilities Advisory Board (DDAB) were present for the proclamation. Chair Carl Hanson stated that when we think of community, there is a sense of belonging. Everyone has something that they can contribute. He appreciates employers who have stepped up and found a place for individuals with disabilities. It increases one's self esteem to receive a paycheck and be a part of a workforce that helps to build them up. Chairman Austin read the proclamation. Commissioner Sullivan moved to approve the proclamation proclaiming October as Disabilities Awareness Month. Chairman Austin seconded the motion. The motion carried. Public Health Department Developmental Disabilities Coordinator Anna McEnery assisted the Board in recognizing local businesses for their role in employing individuals with disabilities. The meeting was recessed at 10:28 a.m. and reconvened at 10:33 a.m. with Chairman Austin and Commissioner Sullivan present. CLOSED SESSION: A Closed Session was scheduled from 10:30 a.m. to 11:00 a.m. with the County Administrator, Budget Consultant, and the Clerk of the Board /Human Resources Manager regarding Strategy or Position for Collective Bargaining, Professional Negotiations or Grievance or Mediation Proceedings under exemption RCW 42.30.140(4)(b) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Closed Session on this topic was from 10:34 a.m. to 11:06 a.m. At the conclusion of the Closed Session the Board resumed the regular meeting. The meeting was recessed at 11:06 a.m. and reconvened at 1:31 p.m. with Chairman Austin and Commissioner Sullivan present. Letter of Support: Commissioner Sullivan moved to send a letter to Governor Jay Inslee regarding support of a Marine Tourism Bill. Chairman Austin seconded the motion. The motion carried. Page 3 Commissioners Meeting Minutes of October 13, 2014' COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • Chairman Austin will be out of the office October 21 -22, 2014. • Commissioner Johnson and Commissioner Sullivan will be attending a Jefferson Transit Board meeting on October 21, 2014. • County Administrator Morley will be attending an Olympic Tourism Summit on October 22, 2014. Commissioner Sullivan may attend a portion of the summit. • The October 23, 2014 JeffCom meeting was rescheduled to October 30, 2014. • There will be a Quarterly Elected Officials and Department Directors meeting on October 27, 2014. • Chairman Austin and County Administrator Morley will be attending a Finance Committee meeting on October 28, 2014. • Chairman Austin and County Administrator Morley will be attending a JeffCom meeting on October 30, 2014. • The Jefferson -Port Townsend Response Emergency Planning group invited the Jefferson County Commissioners to attend a meeting on October 31, 2014. • Veteran's Day is on Tuesday, November 11, 2014. • Commissioner Sullivan will be attending a Washington State Association of Counties (WSAC) meeting on November 12, 2014. • There will be a JeffCOM meeting on November 30, 2014. • The Jefferson County Courthouse and County facilities will be closed on November 27 and 28, 2014 in observance of Thanksgiving. • Chairman Austin will be out of the office mid - afternoon on November 25, 2014 and will be back in the office on December 1, 2014. • There will be a JeffCOM meeting on December 18, 2014. Miscellaneous Items: • Dosewallips State Park expansion: Environmental Health Health staff to confirm parcels, timber value and property limitations on harvest. They will be giving a presentation on October 27, 2014. • 2015 tax levy recommendations: County Administrator Morley described road levy diversion options and $720,000 recommendation versus a 1.6% increase, constraints in road and General Fund budgets, possible future use of cable franchise fee to partially fund property management. Commissioners discussed pros and cons of using banked capacity for Conservation Futures, but no new direction was given. County Administrator Morley will give recommendations to the Assessor. 1 /10th 1% Mental Health Substance Abuse Funding. An 8% reduction from 2014 allocations, pooled $44,000 to therapeutic courts, focus on current recipients, rather than new ones. Staff will inform the Board of County Commissioners (BOCC) of process and schedule for bringing Advisory Board recommendations to BOCC for action. Leader Legacy ad: Half page display on Courthouse for $520 described. Marine Tourism Bill: Draft letter to Governor Inslee discussed. Page 4 Commissioners Meeting Minutes of October 13, 2014 • Comprehensive Plan Update: Looking at a potential extension. The Department of Community Development (DCD) to come back with a recommendation at a future meeting. BOCC discussed pros and cons. • County employees on Citizen Advisory Boards: Discussion of whether to draft a policy restricting service on Advisory Boards by County employees acting outside their County role as private citizens. BOCC discussion to consider such appointments case by case, to determine if there would be any apparent conflict of interest or appearance problem. • 2015 Budget: Sheriff and Undersheriff position: County Administrator Morley described intent to reach out to both Sheriff candidates to describe budget constraints on creating the Undersheriff position. • Collective Impact October 9, 2014 meeting: Commission Sullivan described more of the meeting. Presentation given by the YMCA on their plan. Presentation by the City of Port Townsend on February bond issue. General discussion of Collective Impact group to work to support increasing number of young families in Jefferson County. NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 3:10 p.m. until the next regular meeting or special meeting as properly noticed. Chairman Austin seconded the motion. The motion carried. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair (Excused Absence) Phil Johnson, Member Carolyn Avery David Sullivan, Member Deputy Clerk of the Board Page 5 w District No. 1 Commissioner: Phil J n DRAFT District No. 2 Commissioner: David W. livan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of October 20, 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: Five (5) citizens urged the Board to research and hold a public hearing regarding the Navy's proposed military training grounds in certain areas of nearby forested lands. Concerns regarding environmental impact were discussed; A citizen stated: 1) Arrow Lumber in Port Townsend is donating hundreds of pounds of turkey and potatoes to our community. Their building permit took too long; and 2) The County will lose good people if they are unable to obtain high paying jobs and make a living here; and A citizen stated she is a former member of the Jefferson County Parks and Recreation Advisory Board and recommended Doug Huber's appointment to that board. APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. I. AGREEMENT NO. 1363 - 90011, Amendment No. I re: Partnerships for Success; In the Amount of $40,441; Jefferson County Public Health; Washington State Department of Social and Health Services 2. AGREEMENT re: Collective Bargaining Agreement for the Jefferson County Sheriffs Office Uniformed Support Services Employees; Fraternal Order of Police (FOP) 3. AGREEMENT re: Provide Law Enforcement Services; In the Amount of $200,000 Annual Revenue; Jefferson County Sheriffs Office; Hoh Indian Tribe 4. AGREEMENT, Change Order No. I re: Snow Creek Road, M.P. 3.78 Culvert Replacement, FHWA No. DTFH70 -11 -E- 00039, County Project No. CRI899; In the Amount of $687.50; Jefferson County Public Works; Seton Construction 5. AGREEMENT NO. IAA 15 -50 re: Urban Community Forestry Program; No Dollar Amount, `In Kind' Work; Jefferson County Public Works; Washington State Department of Natural Resources (DNR) 6. AGREEMENT re: Host Small Works, Consultant, and Vendor Rosters; In the Amount of $240; Jefferson County Public Works; Municipal Research and Services Center (MRSC) 7. Advisory Board Reappointment re: Gardiner Community Center Advisory Board; Three (3) Year Term Expires October 20, 2017; Steven Durupt, President Page 1 Commissioners Meeting Minutes of October 20, 2014. ` �J 8. Advisory Board Appointments (3); Jefferson County Parks and Recreation Advisory Board; Terms Expire October 13, 2016; 1) District #1 Representative, Tim Thomas; 2) District #2 Representative, Evan Dobrowski; and 3) District #3 Representative, Douglas Huber 9. Payment of Jefferson County Vouchers/Warrants Dated October 13, 2014 Totaling $1,015,241.35 COMMISSIONERS BRIEFING SESSION. The Commissioners each provided updates on the following items. (Commissioner Johnson was absent the previous week): Chairman Austin - Reported the local Board of Health appointed 3 new members to the Substance Abuse Advisory Board (SAAB) last week. - Attended a Hood Canal Coordinating Council (HCCC) meeting last week. There will be a study re: the Hood Canal Floating Bridge and effects on migrating salmon. - Noted that Clallam County Commissioner Mike Doherty received a lifetime achievement award from the Clallam County Democrats which is much deserved. Commissioner Sullivan - Attended a Maritime meeting last week where Congressman Derek Kilmer discussed the Maritime Heritage Bill. The meeting was recessed at 9:29 a.m. and reconvened at 1:29 p.m. with all three Commissioners present. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Commissioner Johnson excused himself early from the meeting: Calendar Coordination: • Chairman Austin will be out of the office October 21 -22, 2014. • Commissioner Johnson and Commissioner Sullivan will be attending a Jefferson Transit Board meeting on October 21, 2014. • The October 23, 2014 JeffCom meeting was rescheduled to October 30, 2014. • Chairman Austin and County Administrator Philip Morley will be attending a Quarterly Elected Officials and Department Directors meeting on October 27, 2014. • Commissioner Sullivan will be attending a Candidates' Forum at the Chamber of Commerce on October 27, 2014. • Chairman Austin and County Administrator Morley will be attending a Finance Committee meeting on October 28, 2014. • Chairman Austin and County Administrator Morley will be attending a JeffCom meeting on October 30, 2014. • The Jefferson -Port Townsend Response Emergency Planning group invited the Jefferson County Commissioners to attend a meeting on October 31, 2014. Page 2 n rT Commissioners Meeting Minutes of October 20, 2014 f • Commissioner Sullivan will be attending an Olympic Communities of Health meeting on November 7, 2014. • Chairman Austin will be attending a Hood Canal Coordinating Council (HCCC) meeting on November 7, 2014. • Veteran's Day is on Tuesday, November 11, 2014. • Chairman Austin and County Administrator Morley will be attending a Lodging Tax Advisory Committee (LTAC) meeting on November 19, 2014. • The November 20, 2014 JeffCOM meeting has been cancelled. • The Certification of Election will be held on November 25, 2014. • The Swearing in of the Sheriff, Treasurer and Assessor will be held on November 25, 2014. • The Jefferson County Courthouse and other County facilities will be closed on November 27 and 28, 2014 in observance of Thanksgiving. • Chairman Austin will be out of the office mid - afternoon on November 25, 2014 and will be back in the office on December 1, 2014. • There will be a JeffCOM meeting on December 11, 2014. • There will be a Jefferson County Board of Health meeting on December 18, 2014. • Christmas will be on December 25, 2014. ADDITIONAL BUSINESS re: Letter: Commissioner Sullivan moved to send a letter of thanks to Washington State Department of Natural Resources Commissioner of Public Lands Peter Goldmark regarding the Devil's Lake Vista natural area addition. Chairman Austin seconded the motion. The motion carried. Miscellaneous Items: • Staff Briefing re: Draft Sign Ordinance: Staff present: Department of Community Development (DCD) Director Carl Smith, Chief Civil Deputy Prosecutor David Alvarez and Planning Commission Chair Kevin Coker. • Transportation Benefit District: Staff present: Public Works Director Monte Reinders and Chief Civil Deputy Prosecutor David Alvarez. • Letter to Washington State Department of Natural Resources (DNR) on Devil's Lake trust land transfer. • Zelatched Point No Shooting Area. • Budget Update. • Comprehensive Plan extension. • Update on JeffCOM Agreements. • Update on proposed Noise and Animal Ordinances. • Maritime Heritage Resolution. Page 3 Commissioners Meeting Minutes of October 20, 2014 NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 4:07 p.m. until the next regular meeting or special meeting as properly noticed. Chairman Austin seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member David Sullivan, Member Page 4 J