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HomeMy WebLinkAboutM101314�J cvn� �4gON \� District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of October 13, 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Phil Johnson was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: A citizen stated: 1) There is a grant to help Veterans; 2) Don't trust politicians, the economy is sagging; and 3) We need businesses in Jefferson County with high paying jobs; and Two citizens commented on Consent Agenda Item No. 1 Call for Bids stating funds could be used towards other projects. APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Chairman Austin seconded the motion. The motion carried. 1. CALL FOR BIDS re: Memorial Field Roof Replacement Project; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m., or shortly thereafter on Monday, November 3, 2014 in the Commissioners' Chambers 2. AGREEMENT NO. LA7177, Supplement No. 3 re: Quinault South Shore Road Mitigation Project, M.P. 1.14 to M.P. 1.28, County Road No. 911607, County Project No. CR1848; In the Amount of $410,000; Jefferson County Public Works; Washington State Department of Transportation (DOT) 3. AGREEMENT NO. PREV3583 re: Breast, Cervical and Colon Health Program (BCCHP) Services; In the Amount of $1,558; Jefferson County Public Health; King County Public Health 4. Payment of Jefferson County Payroll Warrants Dated October 3, 2014 Totaling $791,082.27 and A/P Warrants Done by Payroll Dated October 3, 2014 totaling $699,528.09 Approval of Minutes: Commissioner Sullivan moved to approve the regular meeting minutes of August 25, 2014 and September 2, 8 and 15, 2014 as presented. Chairman Austin seconded the motion. The motion carried. Page 1 Commissioners Meeting Minutes of October 13, 2014 P� COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin - Attended a Hargrove meeting and Parks Advisory Board meeting last week. - Attended a State Board of Health meeting last week. - Researched the Zelatched Point proposed No Shoot Zone. Commissioner Sullivan - Attended a Collective Impact meeting and an Ocean Health Forum last week. - Will be attending a Maritime Heritage Forum this week. The meeting was recessed at 9:28 a.m. and reconvened at 9:58 a.m. with Chairman Austin and Commissioner Sullivan present. Bid Opening re: Pursuit Rated SUVs: Central Services ERR Manager Matt Stewart stated the estimate is $910,000. He opened and read the following bid: BIDDER BID AMOUNT Legacy Ford (Pasco) $725,927.50 Manager Stewart explained that the bid was for 25 vehicles and the bid for each vehicle is $26,470. The amount is valid for 5 years. He noted that although the bid does not specify, the quote is for a Ford Utility Interceptor which is a type of Ford Explorer. County Administrator Philip Morley asked if there was anything comparable to this on the state bid? Manager Stewart replied that this exact vehicle is on the state bid and is what they have purchased over the last few years. County Administrator Morley asked how their price compared? Manager Stewart replied that he would have to check, but that he used the past state bid price to build his estimate on. Chairman Austin asked if the bid included all the extras? Manager Stewart replied that it did not. It could have been an option, but buying the vehicles and upfitting them in -house levels the shop's work flow and it costs about the same whether they send it out or do the work in- house. He added that having their own contract allows them to place an order for one of these vehicles typically every three months. In the past, they have had to do one large annual order which led to delays. The new method allows the upfitting crew to work on a car when it is received so the turnaround will be much faster. Chairman Austin asked Manager Stewart how often he plans on auctioning off surplus vehicles? Manager Stewart replied no more than once a year. Commissioner Sullivan noted that it is always nice when the County can structure its process so that local jobs are supported, something that bidding does not always facilitate. Staff will review the bid and submit a recommendation for bid award to the Board at a future date. Page 2 Commissioners Meeting Minutes of October 13, 2014 ll The meeting was recessed at 10:03 a.m. and reconvened at 10:12 a.m. with Chairman Austin and Commissioner Sullivan present. PROCLAMATION Declaring October as Disabilities Awareness Month: Public Health staff and the Chair of the Developmental Disabilities Advisory Board (DDAB) were present for the proclamation. Chair Carl Hanson stated that when we think of community, there is a sense of belonging. Everyone has something that they can contribute. He appreciates employers who have stepped up and found a place for individuals with disabilities. It increases one's self esteem to receive a paycheck and be a part of a workforce that helps to build them up. Chairman Austin read the proclamation. Commissioner Sullivan moved to approve the proclamation proclaiming October as Disabilities Awareness Month. Chairman Austin seconded the motion. The motion carried. Public Health Department Developmental Disabilities Coordinator Anna McEnery assisted the Board in recognizing local businesses for their role in employing individuals with disabilities. The meeting was recessed at 10:28 a.m. and reconvened at 10:33 a.m. with Chairman Austin and Commissioner Sullivan present. CLOSED SESSION. • A Closed Session was scheduled from 10:30 a.m. to 11:00 a.m. with the County Administrator, Budget Consultant, and the Clerk of the Board /Human Resources Manager regarding Strategy or Position for Collective Bargaining, Professional Negotiations or Grievance or Mediation Proceedings under exemption RCW 42.30.140(4)(b) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Closed Session on this topic was from 10:34 a.m. to 11:06 a.m. At the conclusion of the Closed Session the Board resumed the regular meeting. The meeting was recessed at 11:06 a.m. and reconvened at 1:31 p.m. with Chairman Austin and Commissioner Sullivan present. Letter of Support: Commissioner Sullivan moved to send a letter to Governor Jay Inslee regarding support of a Marine Tourism Bill. Chairman Austin seconded the motion. The motion carried. Page 3 Commissioners Meeting Minutes of October 13, 2014 COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Xll� Calendar Coordination: • Chairman Austin will be out of the office October 21 -22, 2014. • Commissioner Johnson and Commissioner Sullivan will be attending a Jefferson Transit Board meeting on October 21, 2014. • County Administrator Morley will be attending an Olympic Tourism Summit on October 22, 2014. Commissioner Sullivan may attend a portion of the summit. • The October 23, 2014 JeffCom meeting was rescheduled to October 30, 2014. • There will be a Quarterly Elected Officials and Department Directors meeting on October 27, 2014. • Chairman Austin and County Administrator Morley will be attending a Finance Committee meeting on October 28, 2014. • Chairman Austin and County Administrator Morley will be attending a JeffCom meeting on October 30, 2014. • The Jefferson -Port Townsend Response Emergency Planning group invited the Jefferson County Commissioners to attend a meeting on October 31, 2014. • Veteran's Day is on Tuesday, November 11, 2014. Commissioner Sullivan will be attending a Washington State Association of Counties (WSAC) meeting on November 12, 2014. • There will be a JeffCOM meeting on November 30, 2014. • The Jefferson County Courthouse and County facilities will be closed on November 27 and 28, 2014 in observance of Thanksgiving. Chairman Austin will be out of the office mid - afternoon on November 25, 2014 and will be back in the office on December 1, 2014. • There will be a JeffCOM meeting on December 18, 2014. Miscellaneous Items: • Dosewallips State Park expansion: Environmental Health Health staff to confirm parcels, timber value and property limitations on harvest. They will be giving a presentation on October 27, 2014. • 2015 tax levy recommendations: County Administrator Morley described road levy diversion options and $720,000 recommendation versus a 1.6% increase, constraints in road and General Fund budgets, possible future use of cable franchise fee to partially fund property management. Commissioners discussed pros and cons of using banked capacity for Conservation Futures, but no new direction was given. County Administrator Morley will give recommendations to the Assessor. • 1 /10"' 1% Mental Health Substance Abuse Funding. An 8% reduction from 2014 allocations, pooled $44,000 to therapeutic courts, focus on current recipients, rather than new ones. Staff will inform the Board of County Commissioners (BOCC) of process and schedule for bringing Advisory Board recommendations to BOCC for action. • Leader Legacy ad: Half page display on Courthouse for $520 described. • Marine Tourism Bill: Draft letter to Governor Inslee discussed. Page 4 Commissioners Meeting Minutes of October 13, 2014 NX • Comprehensive Plan Update: Looking at a potential extension. The Department of Community Development (DCD) to come back with a recommendation at a future meeting. BOCC discussed pros and cons. • County employees on Citizen Advisory Boards: Discussion of whether to draft a policy restricting service on Advisory Boards by County employees acting outside their County role as private citizens. BOCC discussion to consider such appointments case by case, to determine if there would be any apparent conflict of interest or appearance problem. • 2015 Budget: Sheriff and Undersheriff position: County Administrator Morley described intent to reach out to both Sheriff candidates to describe budget constraints on creating the Undersheriff position. Collective Impact October 9, 2014 meeting: Commission Sullivan described more of the meeting. Presentation given by the YMCA on their plan. Presentation by the City of Port Townsend on February bond issue. General discussion of Collective Impact group to work to support increasing number of young families in Jefferson County. NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 3:10 p.m. until the next regular meeting or special meeting as properly noticed. Chairman Austin seconded the motion. The motion carried. r ATTEST: elwidllw Carolyn very j Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Jo Austin, Chair (Excused Absence) Phil Johnsc Member lfujDavid Sul Ivan, embe� Page 5