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Home My WebLink AboutM110314District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of November 3, 2014 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner David Sullivan. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen: 1) Asked everyone to reflect on the Marysville High School students returning to school after the shooting; and 2) Stated Veterans paid for our right to vote and urged everyone to cast their ballots; • A citizen: 1) Thanked Chairman Austin for his service; and 2) Complimented Planning Manager Stacie Hoskins on her work at the Department of Community Development (DCD) and wished her well as our new Treasurer; A citizen stated: 1) There has been a major breakthrough in hydrogen fusion; and 2) He was pleased to see a large turnout for Earl Burgett's funeral; • A citizen: 1) Thanked Chairman Austin for his service; and 2) Suggested coordinating resources in the event of a school tragedy; and • A citizen commented that Jefferson County has been working on a response plan re: school shootings, etc. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 48-14 re: Support of Extended Producer Responsibility for Leftover Paint to Provide Stable Financing, Increased Recycling and Reduced Environmental and Health Impacts 2. HEARING NOTICE re: Setting 2015 Ad Valorem Tax Levies; Hearing Scheduled for Monday, November 17, 2014 at 10:00 a.m. in the Commissioners' Chambers 3. HEARING NOTICE re: Amendment to Jefferson County Code (JCC) 18.30.150 -Sign Code; Hearing Scheduled for Monday, November 17, 2014 at 10:30 a.m. in the Commissioners' Chambers 4. AGREEMENT NO. C16887, Amendment No. 17 re: 2012 -2014 Consolidated Contract to Amend Statement of Work; No Change in Dollar Amount; Jefferson County Public Health; Washington State Department of Health (DOH) Page 1 Commissioners Meeting Minutes of November 3, 2014 5. AGREEMENT NO. 1391 - 72916, Amendment No. 1 re: Washington Connect Datashare; Edits and Additional Language Only, No Change in Dollar Amount; Jefferson County Public Health; Washington State Department of Social and Health Services 6. AGREEMENT re: Jury Management Software Annual Maintenance Renewal; In the Amount of $1,969; Jefferson County District Court; Jury Systems, Incorporated AGREEMENT re: Port Hadlock Wastewater Treatment Project; In the Amount of $1,557,690; Jefferson County Public Works; Ovivo USA 7. AGREEMENT re: Pursuit Rated SUVs for Jefferson County Sheriff's Office; In the Amount of $725,927.50; Jefferson County Central Services; Legacy Ford 8. Payment of Jefferson County Vouchers/Warrants Dated October 27, 2014 Totaling $307,032.68 COMMISSIONERS BRIEFING SESSION.- The Commissioners each provided updates on the following items: Chairman Austin - Attended a National teleconference re: Ebola. - Attended a Jefferson -Port Townsend Emergency Response Preparation (JPREP) meeting last week. Commissioner Johnson - Will be attending a Hood Canal Environmental Achievement Awards Ceremony and Conference this week. Commissioner Sullivan - Will be attending a Conservation District meeting this week. - Will be meeting with the County's new Mental Health Director this week. - The Jefferson Land Trust Geological Group is hosting a meeting at the Quimper Unitarian Universalist Fellowship Church re: Oso Landslide. The meeting was recessed at 9:36 a.m. and reconvened at 9:45 a.m. with all three Commissioners present. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • Commissioner Johnson and County Administrator Morley will be attending a Jefferson Transit Board meeting on November 4, 2014. • Chairman Austin will be attending a Mental Health Sales Tax Committee meeting on November 4, 2014. • Commissioner Sullivan will be attending an Olympic Communities of Health meeting on November 7, 2014. • Chairman Austin and Commissioner Johnson will be attending a Hood Canal Coordinating Council (HCCC) meeting on November 7, 2014. Page 2 Commissioners Meeting Minutes of November 3, 2014 n�sNin,� • Veteran's Day is on Tuesday, November 11, 2014. • Commissioner Sullivan will be attending a Washington State Association of Counties (WSAC) Regional Legislative Briefing on November 12, 2014. • County Administrator Morley will be attending a Washington Counties Risk Pool (WCRP) Conference November 12 -14, 2014. • All three Commissioners will be attending a Jefferson Transit meeting on November 18, 2014. • Commissioner Sullivan will be attending a Washington State Association of Counties (WSAC) Conference in Spokane November 18 -20, 2014. • Chairman Austin and County Administrator Morley will be attending a Budget Committee meeting on November 19, 2014. • Chairman Austin and County Administrator Morley will be attending a Lodging Tax Advisory Committee meeting on November 19, 2014. • The November 20, 2014 JeffCOM meeting has been cancelled. • The Certification of the Election and Swearing in of the Sheriff, Treasurer and Assessor will be on November 25, 2014. • The Jefferson County Courthouse and County facilities will be closed on November 27 and 28, 2014 in observance of Thanksgiving. • Chairman Austin will be out of the office mid - afternoon on November 25, 2014 and will be back in the office on December 1, 2014. • There will be a JeffCOM meeting on December 11, 2014. • There will be a Board of Health meeting on December 18, 2014. • The Jefferson County Courthouse and County facilities will be closed on December 25, 2014 in observance of Christmas. BID OPENING re: Pickup Trucks: Central Services ER &R Manager Matt Stewart stated the bid is for 35 trucks over the next 5 years; 15 half ton pickup trucks, 15 three quarter ton pickup trucks and 5 one ton pickup trucks. He noted that they have capacity for up to 15 propane - fueled truck systems. Manager Stewart opened and read the following 3 bids aloud: BIDDER BID AMOUNT Horizon Ford (Tukwila) $1,155,062.07 Note: Specifications for Ford F] 50's, F250's and F350's Valley Ford Truck (Cleveland, Ohio) BID #1: 5834,223.40 / BID #2: $871,723.40 Note: They did not bid half ton pickup trucks, Original Equipment Manufacturer (OEM) options, bid repair, parts or labor to do maintenance and repair. They proposed two different types of propane systems at two different costs. BID #1 is for a bi fuel propane system where the vehicle can run on gasoline or propane. BID 92 is for vehicles that run solely on propane. Legacy Ford (Pasco) $1,097,278.11 Note: Specifications for Ford F150's, F250's and F350's Commissioner Johnson asked if the bids include vehicle delivery? Manager Stewart replied yes. He Page 3 Commissioners Meeting Minutes of November 3, 2014 X added that the propane systems would be installed prior to sale and delivery which would save some money. Propane vehicles are exempt from state sales tax. County Administrator Philip Morley asked if the bid specifications were specifically for Ford pickup trucks? Manager Stewart replied that they were not. He stated that other truck manufacturers would have fit the specs, but the County did not receive bids for those. He added that although it is not exclusive, there is slightly more availability of propane for Ford vehicles. Staff will review the bids and submit a recommendation for bid award to the Board at a future date. BID OPENING re: Memorial Field Roof Rehabilitation Project: Public Works Architectural Projects Planner Gordon Ramstrom stated that the bid for the Memorial Field Roof Rehabilitation is broken down as follows: Base Bid: Includes the removal of the current roof, repair and painting structural frame. Estimate for base bid: $196,000. Alternate #1: Replacement of metal roof and side walls. Estimate for Alternate Bid #1: $105,000. Alternate #2: Treat steel to neutralize salt. Estimate for Alternate Bid #2: $11,000. Alternate #3: Replace all steel rod cross - bracing. Not included in base bid. Estimate for Alternate Bid #3: $14,000. Mr. Ramstrom read the following 3 bids aloud: BIDDER John Lupo Construction (Aberdeen) Rognlins (Aberdeen) Primo Construction (Sequim) BID AMOUNT Base Bid: $245,250.00 Alternate Bid 91: $155,488.50 Alternate Bid 92: $7,614.74 Alternate Bid 93: $1.09 Base Bid: $207,100.00 Alternate Bid #1: $154,780.00 Alternate Bid 42: $8,175.00 Alternate Bid #3: $16,350.00 Base Bid: $217,700.25 Alternate Bid #1: $74,565.48 Alternate Bid 42: $7,134.15 Alternate Bid #3: no charge Staff will review the bids for future recommendation of bid award. County Administrator Philip Morley noted that funding for Memorial Field is being reviewed. Page 4 Commissioners Meeting Minutes of November 3, 2014 The meeting was recessed at 10:37 a.m. and reconvened at 1:32 p.m. with all three Commissioners present. COUNTYADMINISTRA TOR BRIEFING SESSION Continued. County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: 57 cVl • Jefferson Transit Board committee to consider membership expansion. Chairman Austin suggested appointing Commissioner Sullivan to represent the Board of County Commissioners (BOCC). • Auditor exceptions. • Maritime Heritage Resolution. • Clean Water District (CWD) Fee Ordinance: Environmental Health Director Jared Keefer, Chief Civil Deputy Prosecutor David Alvarez and Assessor Jeff Chapman were present. • Noise Ordinance: Chief Civil Deputy Prosecutor David Alvarez present. • Briefing re: 5 License Agreements with JeffCom. • Economic Development Council (EDC): 5 Things We Can Do Summit on October 29, 2014. • Permitting at the Department of Community Development (DCD). • Update on Animal Ordinance. • Jefferson Land Trust (JLT) and Trust for Public Lands (TPL) meeting. • Planning Manager recruitment update. • Jefferson Transit Board expansion. • Budget Update. • Washington State Association of Counties (WSAC) email re: Applications and nominations for openings on statewide boards and commissions. • Draft BOCC schedule for remainder of 2014. NOTICE OFADJOURNMENT.• Commissioner Sullivan moved to adjourn the meeting at 3:40 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. m , JEFFERSON COUNTY uy BOARD OF COMMISSIONERS SEAL: N ` w, O ju CATTTTj�EST: Carolye�lveryA /e� Deputy Clerk of the Board John Austin, Chair Phil John Me er Dav i an, ember Page 5