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HomeMy WebLinkAbout031615_ca03615 Sheridan Street Port Townsend, WA 98368 www.JeffersonCountyPublicHealfh.org PUbli Healt Consent Agenda February 23, 2015 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS TO: Board of County Commissioners Philip Morley,, County Administrator FROM: Jean Baldwin, Director DATE: SUBJECT-. Agenda Item — Amendment #1, Interagency Agreement between Kitsap Public Health District and Jefferson County Public Health; June 1, 2012 — June 30, 2016; $14,357.00 STATEMENT t) ISSUE: Jefferson County Public Health, Community Health, requests Board approval of Amendment #1 to the Interagency Agreement with Kitsap Public Health District and Jefferson County Public Health; June 1, 2012 —Jiune 30, 2016; $14,357-00. AN G ALS/PRO'S and COWS: This is an amendment to an ongoing agreement with Kitsap Public Health District (KPHD) to monitor community health needs, demographics, and risks. Kitsap concurrently compiles data for three counties. Additionally, KPHD, while monitoring the community impact of mental health and chemical dependency, provides monthly and yearly service evaluations for all mental health and substance abuse subcontractors receiving fu , through the l/ loth of 1% Sales Tax Fund. JCPH subcontracts with KP,HD to compile the data necessary f! 9,00ty decisions. This Amendment raises the hourly rate charged to JCPH and limits the expenditureNr the year Jan. 1, 2015 — December 31, 2015, pending additional funding. FISCAL IMPACTACaST BENEFIT ANALYSIS: This Amendment amends payment language — increasing KPHD's hourly rate to $84.00. As wefl, it decreases the amount billable by KPHD to JCPH, for the given year (Jan. 1, 2015 — Dec. 31, 2015), to the budgeted amount of $14, 357,00, pending additional funding. RECOMMENDATION: JCPH management requests approval of Amendment #1 to the Interagency Agreement between Kitsap Public Health District and Jefferson County Public Health for assessment services; June 1, 2015 — June 30, 2016; $14,357.00. REVIEW D Y: kfa or Date Ervironmental Healfh Adini P howorl P tal Disc illfiPS m Water Quality 360-385-9400 360-385-9444 360-385-9401 (t) Aiways working for ca safer and healthier community (f) 360-379-4487 INTERAGENCY AGREEMENT Betw,een JEFFERSON COUNTY And KITSAP PUBLIC HEALTH DISTRICT AMENDMENT #1 WHEREAS, Kitsap Public Health District (CONTRACTOR) and Jefferson County Public Health (COUNTY) entered into an agreement on January 1, 2012 for Professional Services in connection to the evaluation tracking, analysis, preparation, collection, and presentation of data related to Mental 14ealth / Chemical Dependency in Jefferson County, Washington WHEREAS, it is necessary to amend the compensation language in the Agreement C� NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: Amendment to the Contract Section 4: Compensation, Letter A: The first sentence shall be stricken in its entirety and replaced with: COUNTY payment for the services provided by the CONI,j� January _ACTOR as outlined in Exhibit A shall not exceed $14,357 in the calendar year, 1, 2015 - December 31, 2015, unless additional funds are secured, Furthermore, Letter B.: The first sentence shall be stricken in its entirety and replaced with: CONTRACTOR shall bill and COUNTY will pay for services on an hourly basis at the rate of $84.00. other Provisions linchanged: The other provisions of the Agreement remain unchanged Effective date: This Amendment is effective upon signature. IN WITNESS WREREOF, the parties have subscribed their names hereto: Dated this ___-----day of 9M By: rs I lair, Jefferson Board of County Commissione Da-vid Sullivan, C1 day o�­-­-­­, 2015 this By: Scott 1),,1111cls, Administrator A pr as to fora only: David -A ar e 1v Z' ChicCivil DPA if Jefferson COLInty Prosecutors Off-ice INTERAGENCY AGREEMENT Between JEFFERSON COUNTY And KITSAP PUBLIC HEALTH DISTRICT This Agreement, hereinafter referred to as the "Agreement", is entered into between Jefferson County, a municipal corporation, hereinafter referred to as the "County", and Kitsap Public Health District, hereinafter referred to as the "Contractor", in consideration of the mutual benefits, terms, and conditions hereinafter specified. Section I. Egoose The county, on behalf of Jefferson County Public Health, through this Agreement will contract with the Contractor to perform work as described in Exhibit A. Section 2. T This Agreement replaces District Agreement 631, which is hereby terminated. This Agreement shall commence on January 1, 2012, and will terminate on June 30, 2016. Section 3. Scare o1 Work A. The Contractor agrees to perform the services identified in Exhibit A. B. The Contractor supports Jefferson County Public Health program goals and objectives, C. The Contractor shall provide reporting detailed in Section 10. Section 4. L2m�nsat�ion The Contractor shall be paid by the County for completed work and for services rendered under this Agreement as follows: A. Payment for the services provided by the Contractor as outlined in Exhibit A shall not exceed of $33,000 per calendar year in the completion of this project without an express written amendment signed by both parties to this agreement. In the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this agreement, this contract may be renegotiated or terminated as provided herein. B. Contractor shall bill and County will pay for services on an hourly basis at the rate of $75.00. Mileage will be reimbursed for travel related to performing the SOW and the number of' miles to be reimbursed will be calculated using the policy in effect at the offices of the Contractor. The per-mile reimbursernent for mileage will be set at the current rate specified by the IRS. C. The Contractor may submit invoices to the County for work completed to date. The County will review such invoices, and upon reasonable approval Interagency Agreement Between Jefferson County and Kitsap Public Health District Kitsap Public Health Distr ict Contract 1.012 Page 2 of 5 thereof, payment will be made to the Contractor in the amount approved. Payment will not be unreasonably withheld and the Contractor will be given a reasonable opportunity to correct any work reasonably determined by the County to be defective. D. The County will make final payment of any balance due the Contractor promptly upon its ascertainment and verification after the completion of the work under this Agreement and its reasonable acceptance by the County. Payment will not be unreasonably withheld and the Contractor will be given a reasonable opportunity to correct any work reasonably determined by the County to be defective. E. Contractor records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the County and/or State of Washington for a period of six (6) years after final payment. Copies shall be made available upon request. F. Each invoice submitted by the Contractor to the County for services the Contractor rendered in fulfillment of this contract shall reflect the number of hours utilized in fulfilling the obligations of the Contractor under this contract and shall also include an hourly charge, rate or wage and detailed expenses related to fulfillment of this Agreement. Section 5. L.mgan!�tb Laws The Contractor shall, in performing the services contemplated by this agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. Section 6. _Indemnification Each party agrees to defend and indemnify the other party and its elected and appointed officials, officers, and employees against all claims, losses, damages, suits and expenses, including reasonable attorneys' fees and costs, to the extent Z:� they arise Out of, or result from, the negligence or willful misconduct of the indemnitor Or its elected or appointed officials, officers, and employees in the performance of this Agreement. The indemnitor's duty to defend and indemnify extends to claims by the elected or appointed officials, officers, and employees of the indenjuitor, The indemnitor waives its immunity under Title 51 (Industrial insurance) of the Revised Code of Washington solely for the purposes of this provision and acknowledges that this waiver was mutually negotiated. This provision shall survive the expiration or termination of this or Interagency Agreement Between Jefferson County and Kitsap Public Health District Kitsap Public Health District Contract 1012 Page, 3 of 5 Section 7. insurance The Contractor shall obtain and keep in force during the terms of the Agreement, or as otherwise required, A. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $1,000,000 each occurrence. B, contractor shall provide proof of insurance to the County, in care of, Contract Manager, at Jefferson County Public Health, 615 Sheridan Street, Port Townsend, Washington 98368, prior to commencing employment. C. The Contractor shall participate in the Worker's Compensation and Employer's Liability Insurance Program as may be required by the State of Washington. section 8. ingmqgws The Contractor and the County agree that the Contractor is an independent Contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. The Contractor shall not be entitled to any benefits accorded County employees by virtue of the services provided Linder this agreement. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to employee. ments and subcontracting Section 9. _As_siLnrnens and ubc,,on�racting The Contractor shall not sublet or assign any of the services covered by this Agreement without the express written consent of the County. Section 10. & 2 2 A-i 119 The Contractor wi ll provide a report to the County for payment for services rendered monthly. The report shall contain a brief summary of the work performed, relationship to the tasks identified in Exhibit A and the total hours worked. The report shall be submitted to Jefferson County Public Health, in care of the Jean Baldwin, 615 Sheridan Street, Port Townsend, WA 98368. section n. Termination ,]'erminat'on for Convenience hither party may terminate this Agreement for convenience, including s a result of changes in available funding, by providing at least 30 days' advance written 11()fice to the other party. Interagency Ag reen-lent Between Jefferson County and Kitsap Public Health District Kitsap Public Health District Contract 1012 Page 4 of 5 B. Termination for Default In the event of a default by either party under this Agreement, the non- defaulting party may give written notice to the defaulting party that it intends to terminate this Agreement if the default is not cured within 30 days of the date of the notice or such longer period of time as may be reasonable under the circumstances. If the default is not cured within that time, the non- defaulting party may then notify the defaulting party in writing that this Agreement is terminated. In the event of such termination, the non-defaulting party shall have all rights and remedies available to it under general law, C. General Termination rmination Provision NVhenever this Agreement is terminated in accordance with this Section, the Contractor shall be entitled to payment for actual work Performed for completed items of work. An equitable adjustment in the contract price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Section 12. M-0—d —irl c —Ati—On This Agreement may be modified at any time by written agreement of all parties. Section 13. in te r a ? t ge-d A �re e in M�n I This Agreement together with Exhibits or addenda represents the entire and integrated agreement between the County and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral, between the parties. This Agreement may be amended only by written instrument signed by both County and Contractor. Section 14. No Whenever a notice is required or permitted to be given under this Agreement, it shall be provided as follows: 1f_to_the_CoUntY: Jefferson County Public Health 615 Sheridan Street Port Townsend, WA 98368 Attention: Jean Baldwin, Director If to the Contractor: Kitsap Public Health District 345 Oath Street, Suite 300 Bremerton, WA 98337-1866 Attention: Cris Craig, Manager Hdlg. Interagency Agreement Between Jefferson County and Kitsap Public Health District Kitsap Public Health District Contract 1012 rage 5 of 5 i t4�1 Approved this day of l ,2012 BOARD OF COUNTY COMMISSIONERS JEFFERSON COUNTY, WASHINGTON John ustin, chair ATTEST: 'y-A r k ct Deputy/Clerk of the Board Approved this day of 2012 Scott W. Lindquist, MD, MPH Director and Health officer Kitsap public Health District EXHIBIT A STATEMENT OF WORK Kitsap Public Health District The County will prioritize the following work for the Contractor, The Contractor and County will mutually agree upon the scope, data periods, number of meetings and format of deliverables for each work item below Contractor evaluation will: 1\4ana ge tracking data system for Mental Healtli/Chemical Dependency (MWCD) and prepare and present data reports. Process and analyze Jefferson County sample data from the Washington State BRFSS and Healthy Youth Survey. Prepare data rP-POI'ts that compare Jefferson County over time and to Washington State. communicable disease, mental Update Jefferson County data from U.S. Census, health, substance abuse, births and deaths, and other available demographic and public health data sources, Present data reports to Jefferson County Public Health staff and to Jefferson County Board of Health to identify if changes are needed in County policies and priorities. Jefferson County Public Health (JCPH) will: • Convene local leaders into a subcommittee of Jefferson County Board of Health and MH/CD oversight Committee, • Chair meetings, send out invitations, agendas and minutes. • Work with Jefferson County Law and Justice Committee, the Port Townsend City Council, the Substance Abuse Advisory Board and the Mental Health Board to share the data and the long-range plan. 0 jCPH Director will attend Kitsap County data meetings as invited or needed.