HomeMy WebLinkAbout031615_ca11Department of Public Works
O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, Public Works Director /County Enginee�/XIZ✓
Agenda Date: March 16, 2015
Subject: Recycling Services Contract - Change Order #3 - Designated
Recyclable Materials
Statement of Issue:
Solid Waste Division received a letter Proposal in August 2014 from Skookum, the
County's recycling contractor, to add specified additional plastic packaging to the list
of designated recyclable materials accepted in Jefferson County. County staff has
worked with Skookum, City of Port Townsend and DM Disposal staff to develop an
effective program that can be jointly implemented in 2015.
This Contract Change Order is written to add the additional plastics to the contracted
recyclable materials that Skookum is required to collect and process for the life of its
contract (through March 2021 when the County exercises its right to renew the
contract for a second five -year term).
As required by the County's Solid Waste Management Plan the Proposal to change the
designated recyclables was also reviewed by the Solid Waste Advisory Committee in
October 2014 and members present voted unanimously to support the Proposal.
Analysis /Strategic Goals /Pro's It Con's:
One goal of the Solid Waste Management Plan is to increase the diversion of waste
material from landfill disposal. Benefits of this additional waste diversion are lower
transportation costs and impacts, less material to landfill, and the opportunity to
meet community requests for recycling additional plastic tubs, buckets and plant
pots, including the popular and prevalent dairy tubs. This enhanced recycling helps
Solid Waste Division meet County Goal #3, "Maintain and enhance environmental
quality, while providing opportunity for sustainable natural resource utilization ", and
also contributes to meeting transportation reduction targets set out by the Climate
Action Committee.
Department of Public Works
O Consent Agenda
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Fiscal Impact /Cost Benefit Analysis:
There is no added contract cost to the County. Skookum will use the market value of
the material to offset their collection and processing costs. The City and DM Disposal
have agreed to incorporate this material in their curbside collection program. Public
Works and Public Health staff, Skookum, and DM Disposal have collaborated to
coordinate handling practices and public outreach information that will be widely
circulated when the program is launched.
Recommendation:
The Board of County Commissioners is requested to approve and sign the Recycling
Services Contract Change Order #3 to enable this added program to proceed.
Department Contact: Richard Talbot x213
Reviewed By:
Piitfip ip M le y -Ad nistrator
Date
..4-
Tice
SPA
JEFFERSON COUNTY
Sheet 1 of 1
DEPARTMENT OF PUBLIC WORKS
Change
Date: kcR tb I I,
CHANGE ORDER
Order No.
Change proposed by Agency
Contract Title: Recycling Services
Contract
I A lChange proposed by Contractor
To:
Skookum Educational Programs
End b : dba Skookum Contract Services
Skookum Educational Programs
Contr eto irm Aame r
I
4525 Auto Center Way
PO Box 5359
i nat D
Bremerton, WA 98312
Project Title: Recycling Services Contract
Title
Consent given by Surety: (when required)
- Recyclable Materials
By: N/A
Attorney -in Jact Date
You are ordered to perform the following described work upon receipt of an approved copy of this Change Order:
In addition to the commodities now collected and listed in the Recycling Services Contract - Specifications - Table 3:
Recyclables Materials Description, Skookum will also collect, processs and market additional plastic containers. Table 3
(attached) is modified to add Other Plastic Containers including:
Plastic tubs
Plastic buckets
Plastic rigid plant pots
These additional plastic containers will be collected at all Recycle Collection Sites listed in the Recycling Services Contract
Specifications.
Skookum will also provide an educational awareness program to include a newspaper article and new signs on its recycle
boxes and at the collection sites. Skookum will also work cooperatively with Jefferson County Public Works, Public Health,
and DM Disposal to provide additional information to the general public in other formats on how and where to recycle
these additional materials.
There will be no change to the current Contract Amount resulting from this Change Order.
This Change Order to expand the material types accepted for collection, processing and sale is implemented as provided for
in the Recycling Services Contract - Specifications - Special Provisions - Processing and Marketing.
ORIGINAL.
CONTRACT
CURRENT
CONTRACT
ESTIMATED
NET CHANGE
ESTIMATED
CONTRACT TOTAL,
WVL
Ilnprov. ed o
AMOUNT
AMOUNT
THIS ORDER
AFTER CHANGE
S 1,031,316.00
$ 1,038,397.29
$ -
$ 1,038,397.29
Z�
e('fcrson Co. Prosec is
David Alvarez, Chie evil
ORIGINAL
CURRENT
CONTRACT TIME
NEW CONTRACT
CONTRACT TIME
CONTRACT TIME
CHANGE (Add/Del)
TIME
5 -year
5 -year
N/A
5 -year
PPROVAI. RECOMMENDED APPRO AL ECOMMENDED
EK] v
/S Lo I IS
oject :Manager Date Solid Waste Manager Date
APPROVAL MENDE APPROVED
El
Director of Pu is Works Date Chair, Je(Jerson County Commissioners Date
Tice
SPA
I
CONTRACT: Recycling Services Contract
DATED: March 14th 2011
CONTRACTOR: Skookum Educational Services
ATTACHMENT TO CHANGE ORDER No. 3
CONTRACT PROVISIONS
DESIGNATED RECYCLABLE MATERIALS
Contract Specifications, Part Two - Special Provisions
Processing and Marketing
The Contractor may at any time submit to the County for its consideration a proposal to expand
material types accepted for collection, processing and sale. Any request by the Contractor to add
materials to those presently designated by the County shall be in writing with supporting
documentation provided. A request may be approved if the additional material meets the
standards and spirit of the Recyclable Materials Policy Statement, attached as Exhibit E
Materials to be Collected
The Contractor shall collect the designated groups of materials as listed in Exhibit A, Table 3:
Recyclables Materials Description to achieve the minimum level of service.
Exhibit A Table 3 (As modified by Change Order No. 3)
Table 3: Recyclables Materials Description
Commodity Collected
Description
Aluminum Cans
UBCs and foil
Tinned Cans
Food and beverage containers only
Mixed Waste Paper
Junk mail, magazines, paper, phone books, paperbacks, non -corr.
cardboard
Brown, Green & Clear
Bottles and jars only no ceramics, window glass, auto glass
Glass
Newspaper
Newspaper and inserts
Corrugated Cardboard
Includes unbleached kraft paper bags and containers
PET -1 & HDPE -2
Soda, juice and water bottles, milk and water jugs, colored #2 and
blow molded tubs
Other Plastic Containers
Plastic tubs, buckets and plant pots
Office Pack Paper
Colored, blueprint, shredded paper, envelopes, file folders,
magazines, catalogs
White Ledger (businesses)
Copy paper, white bond paper & envelopes
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