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HomeMy WebLinkAbout031615_ca13Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Consent Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Monte Reinders, Public Works Director/ County Engineer( (L� Agenda Date: March 16, 2015 Subject: Digital Submittal Certification - County Road Administration Board - Reports for 2014 Statement of Issue: The County Road Administration Board (CRAB) requires the periodic submittal of forms and documents related to Jefferson County's management of its road system and road fund. By April 1, 2015, the County must submit the following in digital format: (1) Traffic Law Enforcement Expenditure Certification, (2) Fish Passage Barrier Removal Certification, (3) Annual Certification (with attachments), (4) Annual Construction Report, (5) County Arterial Preservation Report, and (6) Maintenance Management Certification. The first three of these items requires the certification of the Chair of the Board of Commissioners via signatures on a "Digital Submittal Certification" form for mailing to CRAB. Analysis / Strategic Goals / Pros 8 Cons: CRAB establishes Standards of Good Practice for the administration of the County roads program and road fund. CRAB monitors compliance with these standards via the County's regular submittal of data and certifications. The County Engineer and Board of Commissioners must certify that required standards are being met. Annual issuance of a "Certificate of Good Practice" from CRAB is required in order for the County to receive its annual Motor Vehicle Fuel Tax allocation. Fiscal Impact /Cost Benefit Analysis: Public Works has prepared the required documents with assistance from the Auditor's office and the Sheriff's office. The Certificate of Good Practice is required to receive Jefferson County's annual allocation of approximately $1.3 million in Motor Vehicle Fuel Tax. Recommendation: Authorize the Chair to sign and date the "Digital Submittal Certification" form in the two 1p aces for the signature of "Chair / Executive." Return to Public Works for processing. Department Contact: Monte Reinders P.E., Public Works Director /County Engineer 385 -9242 /Re e ip Morley, rator Date DIGITAL SUBM17TAL CERTIFICATION- COUNTY ROAD ADMINISTRATION BOARS REPORTS FOR 2014 County # 16 Required Submittal Date County Name April 1, 2015 JEFFERSON The County Engineer checks each box, confirming the forms have been certified by the listed signatures and submitted to and accepted by the County Road Administration Board, then sends this completed form to CRAB via regular mail. ************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 7x Traffic Law Enforcement Certification 2014 (Engineer Check) I hereby certify that the above report is true and accurate and that I have reviewed an7prove7Zrt,for submission to the County Road Ad ini ration Board in accord a with WAC 136 <� unty n ate County Auditor ate Chair / Executive Date ************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** FFish Passage Barrier Removal Certification 2014 (Engineer Check) QAnnual Certification 2014 (Engineer Check) I hereby certify that the Fish Passage Barrier Removal and Annual Certifications are true and accurate and that I have reviewed and approved the report for submission to the County Road Administration Board in accordance with WAC 136. Executive: Date gineer: Date ************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Fx Annual Construction Report for 2014 (Engineer Check) Fx County Arterial Preservation Report for 2014 (Engineer Check) F71 Maintenance Management Cert. for 2014 (Engineer Check) I hereby certify that the Annual Construction Report, CAPP Report, and Maintenance Management Certification are true and accurate and that I have reviewed and a oved- the report for submission to the County Road Administration Board in accordance with WAC 136. T� -7-3 ; nt Engineer: D to Copy of 101116EngrCertforApr.x1s STATE OF WASHINGTON COUNTY ROAD ADMINISTRATION BOARD RURAL ARTERIAL PROGRAM CERTIFICATION OF ROAD FUND EXPENDITURES FOR TRAFFIC LAW ENFORCEMENT WAC 136 -150 -022 Submitting County: Jefferson County Total Road Levy: Valuation: Levy Rate ($/Thousand): Revenue Produced (Computed): Actual Revenue Produced: Traffic Law Enforcement Paid by Road Levy Diversion: Actual Diverted Road Levy AND /OR Traffic Law Enforcement Paid by Road Fund Expenditures: Budgeted Operating Transfer Amount: Actual Amount Transferred From Road Fund: AND /OR Budgeted Cost Reimbursement Amount Actual Reimb Amt Paid From Road Fund for Services Total Road Portion Traffic Law Enforcement Expenditures: Budget Year: 2014 $ 3,198,454,859.00 --------------------------------------- 1.2910800000_ $ 4,129,461.10 ----------------------- ------ ---------- $ 4,143,480.72 ----------------- - - - - -- ----------- - -- $ 722,985.72 --------------------------------- - - - - -- --------------------------------------- --------------------------------- - - - - -- --------------------------------------- Total Traffic Law Enforcement Expense (ALL COUNTY FUNDS): $ 809,362.75 RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road purposes only for such purposes, including traffic law enforcement, as are allowed by Article II, Section 40 of the Washington State Constitution, are eligible to receive funds from the Rural Arterial Trust Account. This form must be reviewed and certified (on the "Engineer's Certification Form ") by: County Sheriff County Auditor County Executive Due Date: April 1, 2015 WASHINGTON STATE COUNTY ROAD ADMINISTRATION BOARD Certification of Road Fund Expenditures for Fish Passage Barrier Removal Submitting County: Jefferson Budget Year: 2014 WAC 136 -150 -023 Due Date: April 1, 2015 Fish Passage Barrier Removal Proiects: Cost for Work % of Outside of County Total Project Name: Total Cost: Right -of -Way: Cost: 1 Snow Creek - Andrews Culvert $ 276,495.51 $ - 0% 2 Donkey Creek - Clearwater Rd $ 572.00 $ - 0% 3 W. Uncus Rd Culvert $ 26,851.86 $ - 0% 4 5 6 7 8 Attach additional sheets if more space is needed. Total Expenditures for Fish Passage Barrier Removal Outside County Rights -of -Way Total Annual Road Construction Budget $ 6,016,182.00 112 % of Total Annual Road (Limit of "Outside of Right of Way" expense.) _ $ 30,080.91 Total Expenditure for Fish Passage Barrier Removal Outside County Right -of -Way $0.00 RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road purposes only for such purposes, including removal of barriers to fish passage and accompanying streambed and stream bank repair as specified and limited by RCW 36.82.070, as are allowed by Article II, Section 40 of the Washington State Constitution, are eligible to receive funds from the Rural Arterial Trust Account. 1 150105 FishPassageCertJEFFCO.xIs JEFFERSON COUNTY ANNUAL CERTIFICATION FOR CALENDAR YEAR 2014 (WAC 136 -04) MANAGEMENT AND ADMINISTRATION (If the answer to any question except "B" is No, please attach an explanation.) A. During 2013 the County Engineer performed the duties and had the responsibilities specified X Yes No in RCW 36.80.030, B. At any time during 2013 was there a vacancy in the position of county Engineer? Yes X No If so, were the procedures in WAC 136 -12 followed? Yes No C. The processing of County Road Accident Reports during 2013 complied with WAC 136 -28. X Yes No D. Priority Programming techniques were applied to the ranking of all potential projects on the X Yes No arterial road system in 2013 per WAC 136 -14 -020. E. As of December 31, 2013 the management of the county road department was in accordance with policies set by the county legislative authority including, but not limited to, the following specific policies required by WAC 136 -50 -050: POLICY WAC DATE OF CURRENT VERSION Re: Organization 136 -50 -051 11- OCt -04 Re: Personnel Practices 136 -50 -052 15- DeC -03 Re: Complaint Handling 136 -50 -053 28- Jul -03 Re: Work for Others 136 -50 -054 8- Jan -01 Re: Utility Accommodation 136 -50 -055 8- Jan -00 Re: Priority Programming 136 -14 -030 23- Apr -03 F. The following were submitted to CRAB in a timely manner: DATE OF DATE SENT TO ADOPTION/ CRAB DOCUMENT WAC DUE DATE PREPARATION '13 Six -Year Program 136 -15 -050 31 -Dec -13 12- Aug -13 12- DeC-13 '13 Annual Construction Program 136 -16 -040 31 -Dec -13 5- Dec-13 12- DeC-13 '13 CAPP Program 136- 300 -060 31 -Dec -13 5- Dec-13 12- DeC-13 '13 Road Fund Budget 31 -Dec -13 5-Dec-13 12- DeC -13 '13 Maint Mgmt Wrk Pln & Budget 136 -11 -040 31 -Dec -13 5-DeC -13 12- DeC -13 '13 Road Levy Certification 136 - 150 -021 01 -Feb -14 3-Feb -14 29- Jan -14 '12 Certification of Road Fund Exp. 136 -150 -022 01 -Apr -14 17-Mar-14 19-Mar -14 For Traffic Law Enforcement '12 Engineer's Certification of Fish 136 - 150 -023 01 -Apr -14 17- Mar -14 19- Mar -14 Barrier Removal Costs '12 Annual Construction Report 136 -16 -050 01 -Apr -14 17- Mar -14 19- Mar -14 '12 CAPP Report 136- 300 -090 01 -Apr -14 17- Mar -14 19- Mar -14 '12 Maint Mgmt Certification 136 -11 -050 01 -Apr -14 17- Mar -14 19- Mar -14 '12 Annual Certification 136 -04 -030 01 -Apr -14 17- Mar -14 19- Mar -14 '12 Road Log Update 136 -60 -030 01 -May -14 16-Apr -14 16- Apr -14 '13 PMS Certification for CAPA 136 -70 -070 31 -Dec -14 16-Dec-14 18-DeC -14 Eligibility. OPERATIONS G. Projects to which construction expenditures were charged were all on the 2013 Annual Program. (If answer is No, please attach a brief explanation.) H. The County's construction by county forces limit for 2013 computed in accordance with RCW 36.77.065: I. The actual expenditure for construction by county forces as reported in the 2013 Annual Const. Report: J. A written report of bridge inspection findings was furnished to the legislative authority on as required by WAC 136 -20 -060. (Please attach a copy) # of Bridges: EMAIL WITH ATTACHMENTS TO THE COUNTY ROAD ADMINISTRATION BOARD NO LATER THAN APRIL 1, 2015 Must be followed by signed "County Certification" form via regular mail 11/02/12 Yes x No $ 1,262,229.00 S July 21, 2014 30 Jefferson County Department of Public Works 623 Sheridan St. Port Townsend, WA 98368 (360) 385 -9160 Monte Reinders, P.E. Public Works Director /County Engineer Memorandum To: County Road Administration Board From: Monte Reinders, P.E., County Engineer /Public Works Director,!'( I Date: March 15, 2015 Re: Explanation for Item G on the Annual Certification for Calendar Year 2014 In response to item "G" under the Operations category on the Annual Certification for Calendar Year 2014, two projects are added to the Annual Construction Program because they are carried over from 2013's ACP. • CR 18812 Queets Bridge Painting (08391000) Clearwater Rd —This project had roll over costs in 2014 and was included on the 2013 ACP. • CR 18860 Run -Off Road & Intersection Safety Project —This project had roll over costs in 2014 and was included on the 2013 ACP. This project is now closed out. [End] MEMORANDUM TO: Board of County Commissioners Jefferson County Department of Public Works 623 Sheridan St. Port Townsend, WA 98368 (360) 385 -9160 Monte Reinders, P.E. Public Works Director /County Engineer FROM: Monte Reinders, P.E., Public Works Director /County Engineer /q__- DATE: July 21, 2014 SUBJECT: Bridge Condition Report 2014 INTRODUCTION As required by WAC 136 -20 -060, each county engineer shall furnish the county legislative authority with a written resume of the findings of the bridge inspection effort. This resume shall be made available to said authority and shall be consulted during the preparation of the proposed six -year transportation program revision. The resume shall include the county engineer's recommendations as to replacement, repair or load restriction for each deficient bridge. The resolution of adoption of the six -year transportation program shall include assurances to the effect that the county engineer's report with respect to deficient bridges was available to said authority during the preparation of the program. BRIDGE INVENTORY Jefferson County Public Works owns a total of 32 bridges, two of which are permanently closed — see the attached Master Bridge List (Appendix A) for a listing of all county bridges. BRIDGE INSPECTIONS The National Bridge Inspection Standards (NBIS) and WAC 136 -20 -030 mandate that public agencies inspect and report on all bridges at least once every two years (routine inspection). Jefferson County staff performs all routine inspections. Special inspections are required for bridges that cannot be inspected adequately from the ground. For these bridges an Under -Bridge Bridge Condition Report 2014 Page 1 of 3 Inspection Truck (UBIT) is required. Steel bridges with fracture critical members may also require special inspections with the UBIT and/or other special equipment. Jefferson County has two bridges which require the UBIT inspection and one bridge which requires both the UBIT and the fracture critical inspection (identified in the attached Master Bridge List). Jefferson County currently has a contract with the Washington State Department of Transportation (WSDOT) to perform these inspections. Jefferson County Public Works has split up the bridge inspections so that East Jefferson County bridges are inspected in odd - numbered years and West Jefferson County bridges are inspected in even - numbered years. In conformance with that schedule, Jefferson County completed the biennial inspections for all East Jefferson County bridges in 2013. The inspection reports were submitted to WSDOT, which then verifies compliance with the NBIS and reports to the Federal Highway Administration (FHWA). DEFICIENT BRIDGES All bridges are assigned a sufficiency rating (SR), which is a calculated score based on numbers assigned to all of the bridge elements reviewed by the bridge inspector. The SR is a number from 0 to 100, with 100 being an entirely sufficient bridge, and 0 being an entirely insufficient or deficient bridge. For additional explanation of the sufficiency rating and other ratings see the attached WSDOT publication, Bridges and Structures —Ratings (Appendix B). The sufficiency rating is used to determine if a bridge is eligible for federal rehabilitation or replacement funding. Currently, none of the county's bridges have any major deficiencies, and none are eligible for rehabilitation or replacement. As described in previous Bridge Condition reports, Tower Creek Bridge is being monitored for potential scour problems associated with down- cutting of the streambed. The Tower Creek streambed experienced significant down - cutting in 2007 -2008 due to migration of the Hoh River and heavy flows in Tower Creek. However, based on regular monitoring, the streambed elevation has been relatively stable since 2008. Public Works will continue to monitor this situation. POSTED BRIDGES All bridges are required to have a "Load Rating" calculation. The Load Rating establishes how much weight the bridge can carry for several standard configurations of vehicle axle loads. If the load rating calculation shows that a bridge cannot safely carry the legal traffic loads then the bridge must posted with the appropriate load limits. Jefferson County currently does not have any bridges with load restrictions. The load rating values (in tons) are listed on the attached Master Bridge List (Appendix A). EMERGENCY REPAIRS AND INSPECTIONS There have not been any emergency repairs or inspections since the last Bridge Condition Report in 2013. Bridge Condition Report 2014 Page 2 of 3 MAINTENANCE ACTIVITIES Routine maintenance of the county's bridges is conducted by the road maintenance department. Typical routine maintenance consists of deck cleaning, brush clearing, and minor miscellaneous repairs. COMPLETED PROJECTS In 2010, Public Works applied for and received $2.97 million in federal funding to repaint the Queets Bridge, which spans the Queets River on Clearwater Road. The painting project was completed successfully in December 2013. It was 1001/6 funded by the Federal Highway Administration. A new bridge was added to the system in 2013. At Alder Creek Tributary, Upper Hoh Road milepost 2.15, a 25 ft. span, pre-cast, reinforced concrete three -sided structure was constructed. This project corrected a fish- passage barrier, and replaced a deteriorated culvert. The project was funded with 86.5% funding from the Federal Highway Administration. CURRENT PROJECTS Current projects include the following: A 60 ft. span precast, pres - stressed concrete slab bridge at Upper Hoh Road MP 4.38. The contract bid documents are complete. The project is scheduled to be advertised to bidders in January, 2016 and be constructed in summer 2016. This project is 100% funded by the Federal Highway Administration. A 21 ft. span, pre -cast, reinforced concrete three -sided structure at Upper Hoh Road MP 6.95. The contract bid documents are complete. The project is scheduled to be advertised to bidders in January, 2016 and be constructed in summer 2016. This project is 1001/6 funded by the Federal Highway Administration. A 24 ft. span, pre -cast, reinforced concrete three -sided structure at West Uncas Rd MP 0.804. This project has received funding for the design phase, but not for construction. PROGRAMMED PROJECTS There are no programmed bridge projects at this time. RECOMMENDED PROJECTS There are no recommended bridge projects at this tifne. 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C w N o 0 0 0 m u ti ti o fL CO fA fL u 2 ° ° D ° a ° a � b o U U .. U U a ,ou S 0 7 O O 7 O 0.gn in UU u u u (1334) H10N37 10 10 v 1SOd31IW N N ems; M °O a 0i N O O O O 3WVN aVOa v > U `o o� uz �� �a acme �a u z o .�°a o 0 0 0 0 0 0 0 0 a38WRN aVOa n 0 v v v v rn a a a a y X Y '' U 3WVN U U U U u u U m a319wflN A1NnoJ M M M M g SN oo 10 v pM O 000 10 O O a3awnN3an1Jna1S7Va3a3d r h VMi t��1 N V h b O o0 O 00 N 00 M 00 o ao 00 00 00 00 00 00 w 00 APPENDIX B w WSDOT - Bridges and Structures - Ratings Alik •Ti �nww* �' llon Bridge Ratings The safety of bridge structures in Washington State is ensured through a meticulous inspection system, incorporating state and local agency inspection contributions. The condition of all bridge decks, superstructures and substructures are rated based on these inspections. USDOT's Federal Highway Administration (FHWA) requires all state transportation agencies to report state, city, and county Structurally Deficient (SD) and Functionally Obsolete (FO) bridge ratings each year. These ratings are used to help determine federal bridge replacement and rehabilitation funding levels to the states. With the past collapse of the I -35W bridge in Minnesota much of the national discussion has focused on bridges being classified as structurally deficient and functionally obsolete. Unfortunately, these discussions have led to much confusion as to the actual meaning of the terms. Aside from tracking structurally deficient and functionally obsolete, WSDOT's Bridge Program emphasizes the importance of cost effective preservation programs, such as bridge replacement and rehabilitation, seismic retrofit, bridge painting, bridge deck rehabilitation, and bridge foundation scour mitigation. Structurally Deficient Structurally deficient means that a bridge requires repair or replacement of a certain component. This may include cracked or spalled concrete, the bridge deck, the support structure, or The US 101 Simpson Avenue Bridge the entire bridge itself. If the condition is such that it no longer over the Hoquiam River is able to carry its intended traffic loads it may be weight restricted. Being structurally deficient does not imply that the bridge is in danger of collapse or unsafe to the traveling public. Page 1 of 2 The 38th Street Bridge in Tacoma WSDOT has 139 state owned bridges, including one large span culvert, that are classified as structurally deficient as of Jan. 2014. Contract work is in progress or complete on 15 bridges. Functionally Obsolete Functional obsolescence is assessed by comparing the existing configuration of each bridge to current standards and demands. A bridge can be categorized functionally obsolete a number of ways like having substandard lane widths, or narrow shoulders. Another example would be a bridge that doesn't have enough vertical clearance for large trucks to pass under, causing repeat hits and damage to the bridge. Sufficiency Rating The sufficiency rating formula is a method of evaluating a bridge's sufficiency to remain in service, based on a combination of several factors. The result of the formula is a percentage in which 100 percent represents an entirely The State Route 20 Deception Pass Bridge to Whidbey Island http: / /www.wsdot.wa.gov /Bridge /Reporting /BridgeRatings.htm 7/21/2014 A# WSDOT - Bridges and Structures - Ratings Page 2 of 2 sufficient bridge and zero percent represents an entirely insufficient or deficient bridge. The sufficiency rating doesn't necessarily indicate a bridge's ability to carry traffic loads. It helps determine which bridges may need repair or replacement, not potential for collapse. Like all other states, Washington annually submits a report to the Federal Highway Administration (FHWA) containing all of the required information for each of our bridges. FHWA uses this information to determine sufficiency ratings. Many factors are included in the ratings, a few examples include traffic volume, roadway width, structure type, roadway alignment, and the condition of the road deck and structure. A bridge's sufficiency rating affects its eligibility for federal funding for maintenance, rehabilitation, or replacement. For bridges to qualify for federal replacement funds, they must have a rating of 50 or below. To qualify for federal rehabilitation funding, a bridge must have a sufficiency rating of 80 or below. Good, Fair, and Poor Condition Good: A range from no problems to some minor deterioration of structural elements. View from under the SR 20 Deception Fair: All primary structural elements are sound but may have Pass Bridge deficiencies such as minor section loss, deterioration, cracking, spalling, or scour. Poor: Advanced deficiencies such as section loss, deterioration, cracking, spalling, scour, or seriously affected primary structural components. Bridges rated in poor condition may be posted with truck weight restrictions. As of June 2011, 5% of WSDOT bridges are in poor condition. Fracture Critical Fracture critical refers to a bridge component that might cause the entire bridge to collapse if that component failed. Copyright WSDOT iy 2014 http: / /www.wsdot.wa.gov/ Bridge /Reporting /BridgeRatings.htm 7/21/2014