HomeMy WebLinkAbout031615_ca13Department of Public Works
O Consent Agenda
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Jefferson County Board of Commissioners
Consent Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, Public Works Director/ County Engineer( (L�
Agenda Date: March 16, 2015
Subject: Digital Submittal Certification - County Road Administration Board -
Reports for 2014
Statement of Issue:
The County Road Administration Board (CRAB) requires the periodic submittal of forms and
documents related to Jefferson County's management of its road system and road fund. By
April 1, 2015, the County must submit the following in digital format: (1) Traffic Law
Enforcement Expenditure Certification, (2) Fish Passage Barrier Removal Certification, (3)
Annual Certification (with attachments), (4) Annual Construction Report, (5) County Arterial
Preservation Report, and (6) Maintenance Management Certification. The first three of these
items requires the certification of the Chair of the Board of Commissioners via signatures on a
"Digital Submittal Certification" form for mailing to CRAB.
Analysis / Strategic Goals / Pros 8 Cons:
CRAB establishes Standards of Good Practice for the administration of the County roads
program and road fund. CRAB monitors compliance with these standards via the County's
regular submittal of data and certifications. The County Engineer and Board of Commissioners
must certify that required standards are being met. Annual issuance of a "Certificate of Good
Practice" from CRAB is required in order for the County to receive its annual Motor Vehicle
Fuel Tax allocation.
Fiscal Impact /Cost Benefit Analysis:
Public Works has prepared the required documents with assistance from the Auditor's office
and the Sheriff's office. The Certificate of Good Practice is required to receive Jefferson
County's annual allocation of approximately $1.3 million in Motor Vehicle Fuel Tax.
Recommendation:
Authorize the Chair to sign and date the "Digital Submittal Certification" form in the two
1p aces for the signature of "Chair / Executive." Return to Public Works for processing.
Department Contact:
Monte Reinders P.E., Public Works Director /County Engineer
385 -9242
/Re e
ip Morley, rator Date
DIGITAL SUBM17TAL CERTIFICATION- COUNTY ROAD ADMINISTRATION BOARS
REPORTS FOR 2014
County # 16
Required Submittal Date
County Name
April 1, 2015
JEFFERSON
The County Engineer checks each box, confirming the forms have been certified by the listed
signatures and submitted to and accepted by the County Road Administration Board, then
sends this completed form to CRAB via regular mail.
************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
7x Traffic Law Enforcement Certification 2014
(Engineer Check)
I hereby certify that the above report is true and accurate and that I have reviewed an7prove7Zrt,for submission
to the County Road Ad ini ration Board in accord a with WAC 136
<� unty n ate
County Auditor ate
Chair / Executive
Date
************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
FFish Passage Barrier Removal Certification 2014
(Engineer Check)
QAnnual Certification 2014
(Engineer Check)
I hereby certify that the Fish Passage Barrier Removal and Annual Certifications are true and accurate and that I have
reviewed and approved the report for submission to the County Road Administration Board in accordance with WAC 136.
Executive: Date
gineer: Date
************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Fx Annual Construction Report for 2014
(Engineer Check)
Fx County Arterial Preservation Report for 2014
(Engineer Check)
F71 Maintenance Management Cert. for 2014
(Engineer Check)
I hereby certify that the Annual Construction Report, CAPP Report, and Maintenance Management Certification are true
and accurate and that I have reviewed and a oved- the report for submission to the County Road Administration Board in
accordance with WAC 136.
T� -7-3
;
nt Engineer: D to
Copy of 101116EngrCertforApr.x1s
STATE OF WASHINGTON
COUNTY ROAD ADMINISTRATION BOARD
RURAL ARTERIAL PROGRAM
CERTIFICATION OF ROAD FUND EXPENDITURES FOR TRAFFIC LAW ENFORCEMENT
WAC 136 -150 -022
Submitting County: Jefferson County
Total Road Levy:
Valuation:
Levy Rate ($/Thousand):
Revenue Produced (Computed):
Actual Revenue Produced:
Traffic Law Enforcement Paid by Road Levy Diversion:
Actual Diverted Road Levy
AND /OR
Traffic Law Enforcement Paid by Road Fund Expenditures:
Budgeted Operating Transfer Amount:
Actual Amount Transferred From Road Fund:
AND /OR
Budgeted Cost Reimbursement Amount
Actual Reimb Amt Paid From Road Fund for Services
Total Road Portion Traffic Law Enforcement Expenditures:
Budget Year: 2014
$ 3,198,454,859.00
---------------------------------------
1.2910800000_
$ 4,129,461.10
----------------------- ------ ----------
$ 4,143,480.72
----------------- - - - - -- ----------- - --
$ 722,985.72
--------------------------------- - - - - --
---------------------------------------
--------------------------------- - - - - --
---------------------------------------
Total Traffic Law Enforcement Expense (ALL COUNTY FUNDS): $ 809,362.75
RCW 36.79.140 provides that only those counties that during the preceding twelve months have
spent all revenues collected for road purposes only for such purposes, including traffic law
enforcement, as are allowed by Article II, Section 40 of the Washington State Constitution, are
eligible to receive funds from the Rural Arterial Trust Account.
This form must be reviewed and certified (on the "Engineer's Certification Form ") by:
County Sheriff
County Auditor
County Executive
Due Date: April 1, 2015
WASHINGTON STATE
COUNTY ROAD ADMINISTRATION BOARD
Certification of Road Fund Expenditures for Fish Passage Barrier Removal
Submitting County: Jefferson
Budget Year:
2014
WAC 136 -150 -023
Due Date: April 1, 2015
Fish Passage Barrier Removal Proiects:
Cost for Work
% of
Outside of County
Total
Project Name: Total Cost:
Right -of -Way:
Cost:
1 Snow Creek - Andrews Culvert $ 276,495.51
$ -
0%
2 Donkey Creek - Clearwater Rd $ 572.00
$ -
0%
3 W. Uncus Rd Culvert $ 26,851.86
$ -
0%
4
5
6
7
8
Attach additional sheets if more space is needed.
Total Expenditures for Fish Passage Barrier Removal Outside County Rights -of -Way
Total Annual Road Construction Budget
$
6,016,182.00
112 % of Total Annual Road (Limit of "Outside of Right of Way" expense.) _ $ 30,080.91
Total Expenditure for Fish Passage Barrier Removal Outside County Right -of -Way $0.00
RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues
collected for road purposes only for such purposes, including removal of barriers to fish passage and accompanying
streambed and stream bank repair as specified and limited by RCW 36.82.070, as are allowed by Article II, Section 40
of the Washington State Constitution, are eligible to receive funds from the Rural Arterial Trust Account.
1
150105 FishPassageCertJEFFCO.xIs
JEFFERSON COUNTY
ANNUAL CERTIFICATION FOR CALENDAR YEAR 2014
(WAC 136 -04)
MANAGEMENT AND ADMINISTRATION (If the answer to any question except "B" is No, please attach an explanation.)
A.
During 2013 the County Engineer performed the duties and had the responsibilities specified
X Yes
No
in RCW 36.80.030,
B.
At any time during 2013 was there a vacancy in the position of county Engineer?
Yes X
No
If so, were the procedures in WAC 136 -12 followed?
Yes
No
C.
The processing of County Road Accident Reports during 2013 complied with WAC 136 -28.
X Yes
No
D.
Priority Programming techniques were applied to the ranking of all potential projects on the
X Yes
No
arterial road system in 2013 per WAC 136 -14 -020.
E.
As of December 31, 2013 the management of the county road department was in accordance with policies
set by the county legislative authority including, but not limited to, the following specific policies
required by WAC 136 -50 -050:
POLICY WAC DATE OF CURRENT VERSION
Re: Organization 136 -50 -051
11- OCt -04
Re: Personnel Practices 136 -50 -052
15- DeC -03
Re: Complaint Handling 136 -50 -053
28- Jul -03
Re: Work for Others 136 -50 -054
8- Jan -01
Re: Utility Accommodation 136 -50 -055
8- Jan -00
Re: Priority Programming 136 -14 -030
23- Apr -03
F.
The following were submitted to CRAB in a timely manner:
DATE OF
DATE SENT TO
ADOPTION/
CRAB
DOCUMENT WAC DUE DATE
PREPARATION
'13
Six -Year Program 136 -15 -050 31 -Dec -13
12- Aug -13
12- DeC-13
'13
Annual Construction Program 136 -16 -040 31 -Dec -13
5- Dec-13
12- DeC-13
'13
CAPP Program 136- 300 -060 31 -Dec -13
5- Dec-13
12- DeC-13
'13
Road Fund Budget 31 -Dec -13
5-Dec-13
12- DeC -13
'13
Maint Mgmt Wrk Pln & Budget 136 -11 -040 31 -Dec -13
5-DeC -13
12- DeC -13
'13
Road Levy Certification 136 - 150 -021 01 -Feb -14
3-Feb -14
29- Jan -14
'12
Certification of Road Fund Exp. 136 -150 -022 01 -Apr -14
17-Mar-14
19-Mar -14
For Traffic Law Enforcement
'12
Engineer's Certification of Fish 136 - 150 -023 01 -Apr -14
17- Mar -14
19- Mar -14
Barrier Removal Costs
'12
Annual Construction Report 136 -16 -050 01 -Apr -14
17- Mar -14
19- Mar -14
'12
CAPP Report 136- 300 -090 01 -Apr -14
17- Mar -14
19- Mar -14
'12
Maint Mgmt Certification 136 -11 -050 01 -Apr -14
17- Mar -14
19- Mar -14
'12
Annual Certification 136 -04 -030 01 -Apr -14
17- Mar -14
19- Mar -14
'12
Road Log Update 136 -60 -030 01 -May -14
16-Apr -14
16- Apr -14
'13
PMS Certification for CAPA 136 -70 -070 31 -Dec -14
16-Dec-14
18-DeC -14
Eligibility.
OPERATIONS
G. Projects to which construction expenditures were charged were all on the 2013 Annual
Program. (If answer is No, please attach a brief explanation.)
H. The County's construction by county forces limit for 2013 computed in accordance with RCW 36.77.065:
I. The actual expenditure for construction by county forces as reported in the 2013 Annual Const. Report:
J. A written report of bridge inspection findings was furnished to the legislative authority on
as required by WAC 136 -20 -060. (Please attach a copy) # of Bridges:
EMAIL WITH ATTACHMENTS TO THE COUNTY ROAD
ADMINISTRATION BOARD NO LATER THAN APRIL 1, 2015
Must be followed by signed "County Certification" form via regular mail
11/02/12
Yes x No
$ 1,262,229.00
S
July 21, 2014
30
Jefferson County
Department of Public Works
623 Sheridan St.
Port Townsend, WA 98368
(360) 385 -9160
Monte Reinders, P.E.
Public Works Director /County Engineer
Memorandum
To: County Road Administration Board
From: Monte Reinders, P.E., County Engineer /Public Works Director,!'( I
Date: March 15, 2015
Re: Explanation for Item G on the Annual Certification for Calendar Year 2014
In response to item "G" under the Operations category on the Annual Certification for Calendar
Year 2014, two projects are added to the Annual Construction Program because they are
carried over from 2013's ACP.
• CR 18812 Queets Bridge Painting (08391000) Clearwater Rd —This project had roll over
costs in 2014 and was included on the 2013 ACP.
• CR 18860 Run -Off Road & Intersection Safety Project —This project had roll over costs in
2014 and was included on the 2013 ACP. This project is now closed out.
[End]
MEMORANDUM
TO: Board of County Commissioners
Jefferson County
Department of Public Works
623 Sheridan St.
Port Townsend, WA 98368
(360) 385 -9160
Monte Reinders, P.E.
Public Works Director /County Engineer
FROM: Monte Reinders, P.E., Public Works Director /County Engineer /q__-
DATE: July 21, 2014
SUBJECT: Bridge Condition Report 2014
INTRODUCTION
As required by WAC 136 -20 -060, each county engineer shall furnish the county legislative
authority with a written resume of the findings of the bridge inspection effort. This resume shall
be made available to said authority and shall be consulted during the preparation of the proposed
six -year transportation program revision. The resume shall include the county engineer's
recommendations as to replacement, repair or load restriction for each deficient bridge. The
resolution of adoption of the six -year transportation program shall include assurances to the
effect that the county engineer's report with respect to deficient bridges was available to said
authority during the preparation of the program.
BRIDGE INVENTORY
Jefferson County Public Works owns a total of 32 bridges, two of which are permanently closed
— see the attached Master Bridge List (Appendix A) for a listing of all county bridges.
BRIDGE INSPECTIONS
The National Bridge Inspection Standards (NBIS) and WAC 136 -20 -030 mandate that public
agencies inspect and report on all bridges at least once every two years (routine inspection).
Jefferson County staff performs all routine inspections. Special inspections are required for
bridges that cannot be inspected adequately from the ground. For these bridges an Under -Bridge
Bridge Condition Report 2014 Page 1 of 3
Inspection Truck (UBIT) is required. Steel bridges with fracture critical members may also
require special inspections with the UBIT and/or other special equipment. Jefferson County has
two bridges which require the UBIT inspection and one bridge which requires both the UBIT
and the fracture critical inspection (identified in the attached Master Bridge List). Jefferson
County currently has a contract with the Washington State Department of Transportation
(WSDOT) to perform these inspections.
Jefferson County Public Works has split up the bridge inspections so that East Jefferson County
bridges are inspected in odd - numbered years and West Jefferson County bridges are inspected in
even - numbered years. In conformance with that schedule, Jefferson County completed the
biennial inspections for all East Jefferson County bridges in 2013. The inspection reports were
submitted to WSDOT, which then verifies compliance with the NBIS and reports to the Federal
Highway Administration (FHWA).
DEFICIENT BRIDGES
All bridges are assigned a sufficiency rating (SR), which is a calculated score based on numbers
assigned to all of the bridge elements reviewed by the bridge inspector. The SR is a number
from 0 to 100, with 100 being an entirely sufficient bridge, and 0 being an entirely insufficient or
deficient bridge. For additional explanation of the sufficiency rating and other ratings see the
attached WSDOT publication, Bridges and Structures —Ratings (Appendix B). The sufficiency
rating is used to determine if a bridge is eligible for federal rehabilitation or replacement funding.
Currently, none of the county's bridges have any major deficiencies, and none are eligible for
rehabilitation or replacement.
As described in previous Bridge Condition reports, Tower Creek Bridge is being monitored for
potential scour problems associated with down- cutting of the streambed. The Tower Creek
streambed experienced significant down - cutting in 2007 -2008 due to migration of the Hoh River
and heavy flows in Tower Creek. However, based on regular monitoring, the streambed
elevation has been relatively stable since 2008. Public Works will continue to monitor this
situation.
POSTED BRIDGES
All bridges are required to have a "Load Rating" calculation. The Load Rating establishes how
much weight the bridge can carry for several standard configurations of vehicle axle loads. If the
load rating calculation shows that a bridge cannot safely carry the legal traffic loads then the
bridge must posted with the appropriate load limits. Jefferson County currently does not have
any bridges with load restrictions. The load rating values (in tons) are listed on the attached
Master Bridge List (Appendix A).
EMERGENCY REPAIRS AND INSPECTIONS
There have not been any emergency repairs or inspections since the last Bridge Condition Report
in 2013.
Bridge Condition Report 2014 Page 2 of 3
MAINTENANCE ACTIVITIES
Routine maintenance of the county's bridges is conducted by the road maintenance department.
Typical routine maintenance consists of deck cleaning, brush clearing, and minor miscellaneous
repairs.
COMPLETED PROJECTS
In 2010, Public Works applied for and received $2.97 million in federal funding to repaint the
Queets Bridge, which spans the Queets River on Clearwater Road. The painting project was
completed successfully in December 2013. It was 1001/6 funded by the Federal Highway
Administration.
A new bridge was added to the system in 2013. At Alder Creek Tributary, Upper Hoh Road
milepost 2.15, a 25 ft. span, pre-cast, reinforced concrete three -sided structure was constructed.
This project corrected a fish- passage barrier, and replaced a deteriorated culvert. The project
was funded with 86.5% funding from the Federal Highway Administration.
CURRENT PROJECTS
Current projects include the following:
A 60 ft. span precast, pres - stressed concrete slab bridge at Upper Hoh Road MP 4.38.
The contract bid documents are complete. The project is scheduled to be advertised to
bidders in January, 2016 and be constructed in summer 2016. This project is 100%
funded by the Federal Highway Administration.
A 21 ft. span, pre -cast, reinforced concrete three -sided structure at Upper Hoh Road MP
6.95. The contract bid documents are complete. The project is scheduled to be
advertised to bidders in January, 2016 and be constructed in summer 2016. This project
is 1001/6 funded by the Federal Highway Administration.
A 24 ft. span, pre -cast, reinforced concrete three -sided structure at West Uncas Rd MP
0.804. This project has received funding for the design phase, but not for construction.
PROGRAMMED PROJECTS
There are no programmed bridge projects at this time.
RECOMMENDED PROJECTS
There are no recommended bridge projects at this tifne.
Bridge Condition Report 2014 Page 3 of 3
F.-I99 9101PAIM1
Jefferson County Public Works
Master Bridge List
LAST UPDATED: 7/21/14
Total number of bridges in inventory:
"Total number of permanently closed bridges:
Total number of active bridges:
Total number of West Jefferson County bridges
Total number of East Jefferson County Bridges
32
30
18 active bridges
I permanently closed bridge
12 active bridges
I permanently closed bridge
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APPENDIX B
w
WSDOT - Bridges and Structures - Ratings
Alik
•Ti �nww* �' llon
Bridge Ratings
The safety of bridge structures in Washington State is ensured
through a meticulous inspection system, incorporating state and
local agency inspection contributions. The condition of all bridge
decks, superstructures and substructures are rated based on
these inspections.
USDOT's Federal Highway Administration (FHWA) requires all
state transportation agencies to report state, city, and county
Structurally Deficient (SD) and Functionally Obsolete (FO)
bridge ratings each year. These ratings are used to help
determine federal bridge replacement and rehabilitation funding
levels to the states.
With the past collapse of the I -35W bridge in Minnesota much of
the national discussion has focused on bridges being classified
as structurally deficient and functionally obsolete.
Unfortunately, these discussions have led to much confusion as
to the actual meaning of the terms.
Aside from tracking structurally deficient and functionally
obsolete, WSDOT's Bridge Program emphasizes the importance
of cost effective preservation programs, such as bridge
replacement and rehabilitation, seismic retrofit, bridge painting,
bridge deck rehabilitation, and bridge foundation scour
mitigation.
Structurally Deficient
Structurally deficient means that a bridge requires repair or
replacement of a certain component. This may include cracked
or spalled concrete, the bridge deck, the support structure, or The US 101 Simpson Avenue Bridge
the entire bridge itself. If the condition is such that it no longer over the Hoquiam River
is able to carry its intended traffic loads it may be weight
restricted. Being structurally deficient does not imply that the bridge is in danger of collapse or unsafe to
the traveling public.
Page 1 of 2
The 38th Street Bridge in Tacoma
WSDOT has 139 state owned bridges, including one large span culvert, that are classified as structurally
deficient as of Jan. 2014. Contract work is in progress or complete on 15 bridges.
Functionally Obsolete
Functional obsolescence is assessed by comparing the existing
configuration of each bridge to current standards and demands.
A bridge can be categorized functionally obsolete a number of
ways like having substandard lane widths, or narrow shoulders.
Another example would be a bridge that doesn't have enough
vertical clearance for large trucks to pass under, causing repeat
hits and damage to the bridge.
Sufficiency Rating
The sufficiency rating formula is a method of evaluating a
bridge's sufficiency to remain in service, based on a
combination of several factors. The result of the formula is a
percentage in which 100 percent represents an entirely
The State Route 20 Deception Pass Bridge
to Whidbey Island
http: / /www.wsdot.wa.gov /Bridge /Reporting /BridgeRatings.htm 7/21/2014
A#
WSDOT - Bridges and Structures - Ratings Page 2 of 2
sufficient bridge and zero percent represents an entirely insufficient or deficient bridge.
The sufficiency rating doesn't necessarily indicate a bridge's ability to carry traffic loads. It helps determine
which bridges may need repair or replacement, not potential for collapse.
Like all other states, Washington annually submits a report to
the Federal Highway Administration (FHWA) containing all of the
required information for each of our bridges. FHWA uses this
information to determine sufficiency ratings. Many factors are
included in the ratings, a few examples include traffic volume,
roadway width, structure type, roadway alignment, and the
condition of the road deck and structure.
A bridge's sufficiency rating affects its eligibility for federal
funding for maintenance, rehabilitation, or replacement. For
bridges to qualify for federal replacement funds, they must have
a rating of 50 or below. To qualify for federal rehabilitation
funding, a bridge must have a sufficiency rating of 80 or below.
Good, Fair, and Poor Condition
Good: A range from no problems to some minor deterioration
of structural elements.
View from under the SR 20 Deception
Fair: All primary structural elements are sound but may have Pass Bridge
deficiencies such as minor section loss, deterioration, cracking, spalling, or scour.
Poor: Advanced deficiencies such as section loss, deterioration, cracking, spalling, scour, or seriously
affected primary structural components. Bridges rated in poor condition may be posted with truck weight
restrictions. As of June 2011, 5% of WSDOT bridges are in poor condition.
Fracture Critical
Fracture critical refers to a bridge component that might cause the entire bridge to collapse if that
component failed.
Copyright WSDOT iy 2014
http: / /www.wsdot.wa.gov/ Bridge /Reporting /BridgeRatings.htm 7/21/2014