HomeMy WebLinkAbout031615_ca06615 Sheridan Street
Part Townsend, WA 98368
www.Jeff ersonCountyPublicHealf h.org
Consent Agenda
Feb, 10, 2015
JEFFERSON COUNTY
BOARD, OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Tami Pokorny, Environmental Health Specialist II
DATE:
SUBIECT: agenda item - Pacific Coast Salmon Coalition Personal Services
Agreement; July 1, 2014 - June 30, 2015; $3,250.00
STATEMENT OF ISSUE:
Jefferson County Public Health, Water Quality Division, requests Board approval of the Personal Services
Agreement between JCPH and Pacific Coast Salmon Coalition for support of student interns in entering,
processing, and analyzing data; July 1, 2014 - June 30, 2015; $3,250.00
ANALYSIS -f STRATEGIC GOALSLPRO'S and COWS:
This purpose of this agreement is to provide educational opportunity to student interns, and to engage
those interns, at the North, Olympic Peninsula Skills Center, in natural resources mentoring programs with
Pacific Coast Salmon Coalition. Student interns will enter, process, and analyze data, as well as participate
in field work studies. The pacific Coast Salmon Coalition will evaluate student interns and provide stipends.
Funding is provided by the WDFW grant # 13-2200. The Agreement contains language that protects the
county from incurring expenses should funds be reduced, withdrawn, or otherwise limited in any way.
FISCAL BENEFIT ANALYSIS:
The contract is fully funded by the WDFW.
R
JCPH management request approval of Personal Services Agreement Pacific Coast Salmon Coalition;
$3,250-00; July 1, 2014 — June 30, 2015.
REVIEW,!�R�.By,:'-
X
Phill'P' lorley, u n6 drninistr8tor
Co �, _A -A
Coj7jpmnHy Health
Developmenkil Disabflilies
360-385-9400
360-385-9401 (f)
Date
Always working for a suter and healthier community
Environmental Health
Water Quality
360-385-9444
(f) 360-379..4487
PERSONAL SERVICES AGREEMENT
Between
Pacific Coast Salmon Coalition
and
Jefferson County
THIS AGREEMENT is entered into between the County of Jefferson, a municipal corporation,
hereinafter referred to as "the County", and Pacific Coast Salmon Coalition, hereinafter referred
to as "the Subcontractor", in consideration of the mutual benefits, terms, and conditions
hereinafter specified.
I Pro ect Deli nation. The Subcontractor is retained by the County to support student interns at
the North Olympic Peninsula Skills Center. The student interns will enter, process and
analyze data and participate in field work in partnership with a marine resources manager.
The Subcontractor will evaluate interns' performance and provide stipends. The personal
services are funded by a grant from the Washington State Department of Wildlife (DFW)
913-2200.
2, Sc fled on Exhibit A,
Scottie of �Servi�ces, Subcontractor agrees to perform the services, identified
attached hereto, including the provision of all labor, materials, equipment, and supplies.
3. Time for Performance. This Agreement shall commence on July 1, 2014 and continues
through June 30, 2015 unless terminated as provided herein. Work performed prior to the
execution of this contract is hereby ratified. The agreement may not be extended beyond June
30, 2015.
4, Payment. The Subcontractor shall be paid by the County for completed work and for services
rendered under this agreement as follows:
a. The Subcontractor will be reimbursed for all work performed under the terms of this
contract. Project costs include salaries and benefits, curriculum materials, field supplies
and transportation. Payment for the work provided by the Subcontractor shall not exceed
$3..,250,00 in the completion of this project without express written amendment signed by
both parties to this Agreement.
b. Funding for this contract will be provided by a DFW grant. If funding from DFW is
withdrawn, reduced, or limited in any way after the effective date of this agreement, this
contract may be renegotiated or terminated as provided herein.
c. The Subcontractor may submit invoices to the County once per month, but not less than
cluarterly, during the progress of the work for work completed to date. Such invoices will
be checked by the County, and upon approval thereof, payment will be made to the
Subcontractor in the amount approved.
d. Final payment of any balance due the Subcontractor of the total contract price earned will
be made promptly upon its ascertainment and verification by the County after the
completion of the work under this agreement and its acceptance by the County.
e. Payment as provided in this section shall be full compensation for work performed,
MISMEM-0
pacific Coast Salrnan Ca�iitian — Su art for student Interns
services rendered and for all materials, supplies, equipment and incidentals necessary to
complete the work.
f. The Subcontractor's records and accounts pertaining to this agreement are to be kept
available for inspection by representatives of the County and state for a period of six (6)
years after final payments. Copies shall be made available upon request.
5. Own rshil2 and Use of Documents. All documents, drawings, specifications and other
materials produced by the Subcontractor in connection with the services rendered under this
agreement shall be the property of the County whether or not the project for which they are
made is executed. The Subcontractor shall be permitted to retain copies, including
reproducible copies, of drawings and specifications for information, reference and use in
connection with Subcontractor's endeavors. The rights to any documents, drawings,
specifications and other materials owned by the Subcontractor prior to entering this
agreement and used during the performance of the services are retained by the Subcontractor.
6. C�Omlia�nce w�ithLaw�s- Subcontractor shall, in performing the services contemplated by this
agreement, faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services to be rendered under this agreement.
7, Indemnification.
a. The Subcontractor shall indemnify and hold the County, and its officers, employees, and
agents harmless from, and shall process and defend at its own expense, including all costs,
attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity
arising in whole or in part, directly or indirectly, from the Subcontractor's negligence or
breach of any of its obligations under this Agreement; provided that nothing herein shall
require a Subcontractor to indemnify the County against and hold han-nless the County
from claims, demands, or suits based solely upon the conduct of the County, its officers,
employees, and agents, and; provided further that if the claims or suits are caused by or
result from the concurrent negligence of: a) the Subcontractor's agents or employees; and,
b) the County, its officers, employees, and agents, this indemnity provision with respect to
claims or suits based upon such negligence, and/or the costs to the County of defending
such claims and suits, etc., shall be valid and enforceable only to the extent of the
Subcontractor's negligence, or the negligence of the Subcontractor's agents or employees.
b. Should a court of competent jurisdiction determine that this agreement is subject to RCW
4. n
Z4.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the parties,
its officers, officials, employees, and volunteers, the party's liability hereunder shall be
only to the extent of the party's negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the parties waiver of
a Insurance T tle 51 RC W, solely for the purposes of this
it under Lr�—du-SLI-rdal --- hi-S-L.'rance
Page 2 of 8
Pacific Coast Salmon Coahtion —..- -port for Student Interns
indemnification. This waiver has been mutually negotiated by the parties. The provisions
of this section shall survive the expiration or termination of this agreement.
8. Insurance. The Subcontractor shall obtain and keep in force during the terms of the
Agreement, or as otherwise required, the following insurance with companies or through
sources approved by the State Insurance Commissioner pursuant to RCW 48.05:
a. Worker's compensation and employer's liability insurance as required by the State of
Washington.
b. Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non-owned vehicles assigned to or used in
the performance of the work for a combined single limit of not less than $500,000 each
occurrence.
c. General Liability, with the County named as an additional insured party under this policy,
with a minimum limit per occurrence of one million dollars ($1,000,000) and an
aggregate of not less than two million dollars ($2,000,000) for bodily injury, death, and
property darnage unless otherwise specified in the contract specifications. This insurance
coverage shall contain no limitations on the scope of the protection provided and indicate
on the certificate of insurance the following coverage:
i. Broad Form Property Damage with no employee exclusion;
Personal Injury Liability, including extended bodily injury;
Broad Form Contractual/Commercial Liability including completed operations
(contractors only);
iv. Premises — Operations Liability (M&C);
V. Independent Contractors and Subcontractors; and
vi. Blanket Contractual Liability.
& it is agreed by the parties that insurers shall have no right of recovery or subrogation
against the County (including its employees and other agents and agencies), it being the
intention of the parties that the insurance policies so affected shall protect both parties
and be primary coverage for any and all losses covered by the above described insurance.
It is further agreed by the parties that any and all deductibles in the above described
insurance policies shall be assumed by and be at the sole risk of the Subcontractor. It is
agreed by the parties that judgments for which the County may be liable, in excess of
insured amounts provided herein, or any portion thereof, may be withheld from payment
due, or to become due, to the Subcontractor until such time as Subcontractor shall furnish
additional security covering such judgment as may be determined by the County.
e, The County reserves the right to request additional insurance on an individual basis for
extra hazardous contracts and specific service agreements.
Page 3 of 8
Pacific coast salmon coalition Su ort for student Interns
Any insurance coverage for third party liability claims provided to the County by a' Risk
Pool" created pursuant to Ch, 48.62 RCW shall be non-contributory with respect to any
policy of insurance the Subcontractor must provide in order to comply with the
f
Agreement.
g. If the proof of insurance or certificate of coverage indicating the County is an "additional
insured" to a policy obtained by the Subcontractor refers to an endorsement (by number
or name) but does not provide the full text of that endorsement, then it shall be the
obligation of the Subcontractor to obtain the full text of that endorsement and forward
that full text to the County within 30 days of the execution of the Agreement.
h. The County may, upon the Subcontractor's failure to comply with all provisions of this
contract relating to insurance, withhold payment or compensation that would otherwise
be due to the Subcontractor.
9. The Subcontractor and the County agree that the Subcontractor is an
independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto, Neither Subcontractor nor any employee of
Subcontractor shall be entitled to any benefits accorded County employees by virtue of the
services provided under this agreement. The County shall not be responsible for withholding
or otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, other-wise assuming the duties of an employer with respect to
Subcontractor, or any employee of Subcontractor.
10, Discrimination
Pro h b 'te d e Subcontractor,
I W't
with
r
egard to the work performed by it u
n
de
r
th Is agr agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex, or the presence 0 f any physical or sensory handicap in the selection and
r e t en tio n 0 f e ploy ees or p to cure m en of materials supplies. The Subcontractor shall
comply with all Federa I , St ate , acid local law" a nd ordinances applicable to the work to be
done under this Agreement. This Agreement shall be interpreted and construed in accord
with the laws of the State of Washington and venue shall be in Jefferson County, WA.
irermiriation. The County reserves the right to terminate this contract in whole or in part,
without prior written notice, in the event that expected or actual funding from any funding
source is withdrawn, reduced, or limited in any way after the effective date of this agreement.
In the event of termination under this clause, the County shall be liable for only payment for
services rendered prior to the effective date of termination.
-rhis agreement may also be terminated as provided below:
i. With 30 days notice by the Board of County Commissioners for any reason, or
it. With 30 days notice by the Board of County Commissioners for non-performance of
the specific job duties in Exhibit A.
iii. with 30 days notice by the Subcontractor by Voluntary resignation.
Page 4 of 8
Pacific Coast salmon Coalition support for Student Interns
1 LI
2. Inte ra
gr Ited A reemept. This Agreement together with attachments or addenda, represents the
... g�
entire and integrated agreement between the County and the Subcontractor and supersedes all
prior negotiations, representations, or agreements written or oral. This agreement may be
amended only by written instrument signed by both County and Subcontractor.
//I -, of I 2015
DATED this ? -day _j z4i 14, -
By_.
David Sullivan, Chair
Jefferson Board of County Commissioners
/7 F
By
A-arl Ch_astgn
Pacific Coast Salmon Coalition
P.O. Box 2527
Forks, WA 98331
acsac r 0 en.com
M 360-374-8873
Attest/Authenticated',
-----------
Carolyn Avery, Deputy Clerk of the Board
Page 5 of 8
APPROVED AS TO I, 5iZM
Civil DPA David Alvarez
Pacific Coast Salmon Coalition — Su cart for Student Interns
Exhibit A: Scope of Work
Pacific Coast Salmon Coalition will evaluate intern performance and provide stipends to
successful interns through the North Olympic Peninsula Skills Center (NOPSC) at a rate of not
more than $300 per student per semester.
Task 1: Student Internships
Student interns, enrolled in Natural Resources Options 2 courses, will enter, process and analyze
data and participate in field work with a marine resources manager. Students must create a high
quality internship product, give an oral presentation to the NPC MRC, and meet all basic
expectations of the program.
Cost: up to 53,000 — not more than $300 per student per semester
Deliverables:
I a) PDF of online spreadsheet documenting students' participation in the internships.
(Due June 10, 2015)
lb) Presentation to the NPC MRC by each successful intern. (Due June 10, 2015)
1 c) JPEG or PDF of NPC MRC related project for each successful intern. (Due June 10,
2015)
Task 2 —Evaluate Intern Performance
pCSC will review and approve successful internships and complete the WDFW final report form
in partnership with the NOPSC. Cost: $250
Deliverables:
2a) Review and approval of intern tracking form verifying that all intern expectations are
met for the approved internship stipend level. (Due June 10, 2015)
2b) Issue stipends to successful interns. (Due June 10, 2015)
2e) Completed WDFW Final report in partnership with NOPSC (Due June 10, 2015)
(Exhibit B)
2d) Invoices and backup materials (Due June 10, 2015)
BUDGET
Pacific Coast Salmon coalition — support for Student Interns
MOMM05
Project Title:
MM
Project Leader's Name:
VVDFVV Contract #:
Has this project been completed? Yes El Ongoing Project U
If no, describe below the reasons why this project wasn't completed by the deadline:
Project Funds Awarded: $ Project Funds Spent: $
if any funds weren't spe,nt, please explain why below:
Was any jrventoriable equipment purchased with your MRC funds for this project? YesF� No E]
� you did purchase any inventoriable equipment, you will be contacted about returning the equipment
toyyDFW or to discuss the possibility of a loan agreement to allow continued use of the equipment.
Have all Volunteer Registration Forms been turned in? Yes F No E]
Have all Volunteer Timesheets been turned in? Yes F No F
Have all neimburesn1ent/eques� �� beenturnedin? Yes �� No F-1
�
p\eane submit any remaining volunteer registration 6n/ms, vo|unteertimesheets, and reimbursement
requests with this report.
How many total volunteer hours were used oo this project?
Please describe the accomplishments of the projectbe|ovw�
How did the public and/or fish and wildlife benefit from your project's activities?
Please list the names of any WDFW personnel that provided assistance to your project:
Use the space below to provide comments about your experience with the Coastal MRC Program or
describe your ideas for program improvement:
The information provided in this, report will beincluded in the annual report 1othegowernOr and the
appropriate committees of the legislature. Thio report will al|sobe made available 1u all grantees, the
Fish and Wildlife Commission, the Director of WDFW, WDFW's Executive Management Team and other
personnel within VVDFVVay well as the general public (via our m/ebpage). Please send photographs mf
project activitY (with photographer's full name) as an e-mail attachment to:
(for possible use in the report).
The information that you provide in this report may be used in evaluating future Coastal MRC project
proposals.
Name (if sending electronically) or Signature (if sending hard copy):
Date:
Send completed final reports to the program coordinator:
'e55�.doerDiDgh8Vs@dfw.VV@.gOV
Or
WDFW
ATTNlESS|[)OERPIYdGHA\1S
48 DEVONSHIRE R[]/\D
M(]NTESAKjO,W/\98563