HomeMy WebLinkAboutM121514ON co \C
zkv
r
t
/
ySkINO
District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of December 15, 2014
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner Phil Johnson and Commissioner David Sullivan.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen notified the Board of County Commissioners (BOCC) that a permit had been submitted to the
Department of Community Development (DCD) in August, 2014 and they have not made progress on
it;
• A citizen provided information about earthquakes;
• A citizen commented on DCD's staff being tasked with work on the marijuana moratorium, resulting in
permits not being completed in a timely manner; and
• A citizen: 1) Thanked the BOCC for the South Coyle No -Shoot zone discussion held last week;
2) Stated the DCD Director is doing a great job, but he is overloaded; 3) Stated he provides security
service to many marijuana companies throughout Washington. They run good businesses and promote
agriculture; 4) Stated due to Clallam County's recent copper theft, Jefferson County should look into
hardening their security; and 5) The County should coordinate with other entities before a natural
disaster strikes.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to delete Item #2 regarding Memorial Field Roof Rehabilitation Project and approve the
remaining items on the Consent Agenda. Commissioner Johnson seconded the motion which carried by
a unanimous vote.
1. RESOLUTION NO. 61 -14 re: Designating Downs Creek Road County Road No. 146809 as
a Primitive Road; Jefferson County Public Works
2. DELETED: AGREEMENT re: Memorial Field Roof Rehabilitation Project; In the Amount
of $299,399.88 including WSST; Jefferson County Public Works; Primo Construction
(Approved later in minutes)
3. AGREEMENT re: Repair of Upper Hoh Road, MP 3.9 Emergency Repair; In the
Amount of $140,000; Jefferson County Public Works; Seton Construction Inc.
4. AGREEMENT NO. ICA15298 re: 2015 Public Defense Funding; Improving the Quality of
Public Defense Services; In the Amount of $35,929; Jefferson County Administrator;
Washington State Office of Public Defense
Page 1
Commissioners Meeting Minutes of December 15, 2014
5. Approval of Jefferson County Public Official Position Schedule Bond 968681811 Issued
by Western Surety Company for the Treasurer, Clerk, Sheriff, Auditor, Prosecuting Attorney,
Engineer, Commissioners #1, #2 and #3, Judge and Assessor
6. AGREEMENT, Amendment No. 2 re: Administration and Projects for North Pacific Coast
Marine Resources Committee (NPC MRC); In the Amount of $72,000; Jefferson County
Public Health; Washington Department of Fish & Wildlife (WDFW)
7. Jefferson County Mental Health (MH) and Chemical Dependency (CD) Hargrove Sales
Tax Eight (8) Year Summary Report and Plan; Jefferson County Public Health
8. Advisory Board Resignation re: Tourism Coordinating Council (TCC); Representing
Brinnon/Quilcene, Larry McKeehan
9. Advisory Board Appointment re: Jefferson County Tourism Coordinating Council (TCC);
Brinnon/Quilcene Representative; Bonnie Story
10. Payment of Jefferson County Vouchers/Warrants Dated December 8, 2014 Totaling
$566,761.34
11. Payment of Jefferson County Payroll Warrants Dated December 5, 2014 Totaling
$773,822.70 and A/P Warrants Done by Payroll Dated December 5, 2014 Totaling
$688,075.38
COMMISSIONERS BRIEFING SESSION: The Commissioners each provided
updates on the following items:
Chairman Austin
- Visited storm damaged areas in Jefferson County last week.
- Will be attending an Ecosystem Regional Network (ERN) meeting this week re: Bluff erosion
near Puget Sound.
Commissioner Johnson
- Noted a correction to his calendar. He will not be out of office this week as listed.
- Will be attending a Jefferson Transit meeting, a Board of Health meeting and a Fort Worden
Advisory Committee meeting this week.
Commissioner Sullivan
- Visited storm damaged areas in Jefferson County last week.
- Attended a Port Townsend City Council meeting last week and testified on the Jefferson Transit
rezone.
Countv Administrator Morley
- Gave a presentation re: Recent storm damage to our County.
The meeting was recessed at 9:51 a.m. and reconvened at 10:01 a.m. with all three
Commissioners present.
Page 2
Commissioners Meeting Minutes of December 15, 2014
r,
Bid Opening re: Supply of Liquid Asphalt products for Bituminous Surface Treatment
for Calendar Year 2015: Public Works Engineer Dale Seward was present for the bid opening. He
explained that the bid is for two varieties of oil; 352 tons of CRS2P solution and 115 tons of CSS -1
(diluted version for topcoat). He opened and read the following bids aloud:
BIDDER
Albina Asphalt (Vancouver, WA)
McAsphalt Industries Limited (Langley, BC)
BID AMOUNT
CRS2P:
$550 /ton.
Delivery:
$76 /ton
CSS -1:
$275 /ton.
Delivery:
$76 /ton
CRS2P:
$651 /ton.
Delivery:
$100 /ton
CSS -1:
$435 /ton.
Delivery:
$100 /ton
Staff will review the bids and submit a recommendation for bid award to the Board at a future date.
The meeting was recessed at 10:08 a.m. and reconvened at 10:19 a.m. with all three
Commissioners present.
HEARING re: Proposed 2014 4111 Quarter Budget Appropriations/Extensions for
Various County Departments: County Administrator Philip Morley reviewed the budget
appropriations /extensions submitted for the 4" Quarter of 2014.
The General Fund has an unencumbered fund balance of $186,487. The General Fund received an
additional revenue of $9,221 and expenses totaled $195,708. The Special
Revenue /Capital /Enterprise /Internal Services Funds unencumbered fund balance has an unencumbered
fund balance of $17,805. The Special Revenue Fund received revenue totaling $744,923 and expenses
totaled $762,728. The difference is coming out of the unencumbered fund balances for each fund.
County Administrator Morley reviewed all of the requests from various County departments to increase
their 2014 budgets. He pointed out that the Prosecutor's Office, Superior Court and the Sheriff's
Department budget was affected due to the Michael Pierce re- trial. The costs incurred by the trial were
unavoidable and mandatory.
The proposed budget changes are intended to address unanticipated revenues and expenditures of the
requesting departments. Pursuant to RCW 36.40.140, the Board of County Commissioners must hold a
public hearing regarding the proposed budget changes.
Chairman Austin opened the hearing for public testimony. Hearing no comment for or against the
Proposed 2014 40' Quarter Budget Appropriations /Extensions for Various County Departments,
Chairman Austin closed the hearing.
Commissioner Sullivan moved to approve RESOLUTION NO. 62-14 Order: Budget
Appropriations /Extensions for Various County Departments. Commissioner Johnson seconded the
motion which carried by a unanimous vote.
Page 3
Commissioners Meeting Minutes of December 15, 2014
Etc
EXECUTIVE SESSION: An Executive Session was scheduled from 10:30 a.m. to 11:00
a.m. with the County Administrator, Deputy Prosecuting Attorney, Community Development Director,
Associate Planner, Treasurer (Former Planning Manager) and Outside Legal Counsel regarding
Attorney - Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the
Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic
was from 10:37 a.m. to 11:17 a.m. At the conclusion of the Executive Session the Board resumed the
regular meeting.
UPDATE re: Washington State Department of Natural Resources 3rd Quarter County
Income Report: Washington State Department of Natural Resources (DNR) Regional Manager Sue
Trettevik and State Lands Assistant Drew Rosanbalm were present to review the 3rd Quarter County
Income report. A packet was distributed which included a letter from the Commissioner of Public
Lands, Income Tables, County Income Report Explanation of Tables andOlympic Region Planned
Harvest and Sale Distribution Spreadsheet.
Ms. Trettevik stated that DNR has a new staff person who will be looking into the distribution of
funding. Mr. Rosenbalm pointed out an error in the letter from the Commissioner of Public Lands. The
second paragraph states "... calendar year 2014 is estimated at $3,172, 000." This figure is from last
year. The figure is approximately $3,450,000 and has been corrected.
Looking ahead to 2015, the Bangor sale is scheduled for June and should yield five million board feet.
Ms. Trettevik stated that there are issues with the Bangor sale which are similar to what happened in
Devil's Lake Vista. The Native Plant Society informed DNR that there may be an endangered plant in
that area. She added that someone is evaluating this concern. Mr. Rosanbalm believes the sale is on
track.
Mr. Rosanbalm stated that the market is steady and DNR is starting to see an increase in prices.
Currently, there is not a lot of overbidding on timber sales.
County Administrator Morley asked if DNR is looking at a multi -year management plan? Mr.
Rosanbalm replied that they are using a 3 -year plan, but in a couple of years, he would like to expand
this to a 5 -year plan. With the addition of two new planners, this may be a possibility. He added that the
4 -5 year projections, however, would be softer.
DNR has added two new law enforcement officers in our region.
The meeting was recessed at 11:44 a.m. and reconvened at 1:33 p.m. with all three
Commissioners present.
Page 4
Commissioners Meeting Minutes of December 15, 2014
Kc
DISCUSSION and Hearing Request re: Conservation Futures Funding Cycle for
Snow Creek Watershed Acquisitions: Public Health Environmental Specialist Tami Pokorny discussed
the proposed hearing request.
The following information was provided to the Board:
"Revenue to the Conservation Futures Fund in the 2014 funding cycle totaled $228, 000. To date, all but
$73, 000 has been allocated.
On July 7, 2014, a public hearing was held, and resolutions approved, for the use of up to $10,824
towards the Snow Creek Watershed Acquisitions Project and up to $31,176 towards the Quimper
Wildlife Corridor 2014 Project. Staff believed at that time that the previously approved Winona basin
Bloedel Project had yet to be deducted from the available fund balance. In fact, the project cost had
already been deducted, leaving additional funding available to award in 2014. July's Snow Creek award
had been artificially reduced to stay within budget at the lower funding f gure, and full project funding
is now requested. "
Ms. Pokorny stated there had been confusion about one of the projects approved in the previous year and
that the mistake had been realized after the first hearing. Staff is requesting another hearing to
potentially authorize additional funding.
County Administrator Morley explained that the process starts with the Board giving direction through
resolution for funding amounts for a project, then that authorizes staff to develop a Conservation Futures
agreement for that project with a sponsor. That agreement, with all the details, then comes back to the
Board for final approval. Chairman Austin asked if this would result in a public hearing? County
Administrator Morley replied no, this is a two -step process. Ms. Pokorny reviewed the timeline for the
process with the Board.
Commissioner Johnson moved to approve the funding level for acquisitions for the Snow Creek
Watershed Acquisitions. County Administrator Morley explained that a motion for approving the
funding is not required at this time. The motion died for lack of a second.
Commissioner Sullivan stated he is unclear about the funding and asked if there is $73,000 extra in
funding? County Administrator Morley replied there had been poor internal communication on the
Winona Project, which had been previously approved by the Board of County Commissioners (BOCC).
The Auditor's Office had already subtracted the funding for the Winona Project, and Conservation
Futures staff was not aware of this. When Conservation Futures staff looked at the year end fund
balance, they had thought that the Winona Project still needed to be deducted and anticipated that it
would be coming out of the 2015 Budget.
Commissioner Sullivan moved to approve the hearing notice re: Conservation Futures Funding Cycle
for Snow Creek Watershed Acquisitions setting the hearing for Monday, January 12, 2015 at 10:00 a.m.
in the Commissioners' Chambers, Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend,
WA 98368. Commissioner Johnson seconded the motion which carried by a unanimous vote.
Page 5
Commissioners Meeting Minutes of December 15, 2014
DISCUSSION of Possible Transfer re: County -Owned Dosewallips Floodplain
properties to Washington State Parks: Public Health Environmental Specialist Tami Pokorny stated
that she has done research on the Dosewallips Floodplain. She suggests the transfer of County -owned
Dosewallips Floodplain properties to Washington State Parks. By doing this, it will help develop a
corridor along the south side of the river, linking the tidelands to the Olympic National Park and forests.
The state is particularly interested in properties to the south of the river.
The properties were acquired with salmon recovery funding, therefore, it is requested that the properties,
once transferred, would maintain their conservation status. They are all protected lands, and very little
activity would occur on them. If the state is only interested in the south side properties, the Department
of Community Development (DCD) would be involved with the segregation of the floodplain properties
She added that any closing documents could be reviewed by the Chief Civil Deputy Prosecutor. Ms.
Pokorny reinforced the benefits to the County by taking this action.
Ms. Pokorny distributed an updated draft letter to Don Hoch, Director of the Washington State Parks
and Recreation Commission which adds Item No. 2: "All instruments to convey title are prepared by
State Parks and subject to review by the Jefferson County Prosecuting Attorney's Office."
Chairman Austin urged the other Commissioners to move on transferring ownership before interest in
this passes.
Commissioner Sullivan moved to send the letter with Ms. Pokorny's addition, to the Washington State
Parks and Recreation Commission regarding the possible transfer of County -owned Dosewallips
Floodplain properties to Washington State Parks. Commissioner Johnson seconded the motion which
carried by a unanimous vote.
DISCUSSION re: Proposed Noise Ordinance: Chief Civil Deputy Prosecuting Attorney
David Alvarez was present for the discussion. County Administrator Philip Morley handed out two
documents: 1) Summary of comments submitted; and 2) Draft ordinance with edits.
The Board reviewed the draft ordinance. County Administrator Morley explained that if the Board
decided to move forward with the ordinance, he would like the effective date to be "once deemed
approved by the Washington State Department of Ecology (DOE)." Chairman Austin stated he is
concerned about DOE's motivation to act on it. County Administrator Morley replied that he has spoken
to DOE regarding the ordinance and they have a dedicated staff person who will be reviewing it and he
was assured a quick turnaround.
County Administrator Morley reviewed the recent edits to the draft ordinance as well as the annotated
summary of comments received on the issue. He will incorporate final revisions the Board decides to
make and bring it back to the Board on December 22, 2014 for approval of the final draft ordinance to
be submitted to DOE for approval. Upon approval by DOE, the ordinance will come back to the Board
for final adoption
Page 6
Commissioners Meeting Minutes of December 15, 2014
ConsentAgenda Item No. 2 AGREEMENT re: Memorial Field Roof Rehabilitation
Project: Earlier in the meeting, Commissioner Sullivan removed this item from the Consent Agenda for
further discussion. Public Works Director / County Engineer Monte Reinders was present to discuss the
project and damages sustained by the County as the result of recent storms. County Administrator Philip
Morley noted that in light of the recent storm damage, there has been heightened concern regarding
competing for funding.
Commissioner Sullivan stated that funding for a roof over some bleachers seems lower priority than the
County's current needs due to recent storm damage. He added that on December 8, 2014, Mayor King of
Port Townsend thanked the Board of County Commissioners (BOCC) for supporting funding for a new
roof over Memorial Field Stadium, then, later that evening during a Port Townsend City Council
meeting, the council rearranged the Jefferson Transit Board proposal with very little public notice. He
expressed concern over approving a new roof at this time.
Commissioner Johnson stated that the Jefferson Transit issue should be kept separate. Young kids can
benefit from a new roof at Memorial Field. He added that if the County decided not to put a roof on it,
then we should remove the framework and take it down.
Chairman Austin indicated that he wished the Port Townsend City Council could attend this discussion
and see how, because of their actions, the Memorial Field Roof Rehabilitation Project is hanging in the
balance. He noted that some of the funds for rebuilding the roof would be coming from Prop 1 funding.
He added that he would like the County to take the high road on this. Chairman Austin stated that the
construction company responded to the Call for Bids and put time and money into producing their bid.
He is in favor of the contract moving forward.
Director Reinders stated that this predicament would not have been an issue a few years ago. Due to the
series of winter storms, funding is uncertain at this time. They will not know for months if there will be
additional funding. He indicated that Governor Jay Inslee declared an emergency, but that does not
mean that Federal Highways will cover Jefferson County's cost to repair damages. In the past, funding
would have been covered, but things change over time depending on policies and who is in position at
the time.
Director Reinders stated when it comes to the stadium, if there had been no roof on the stadium, the
County would not be talking about putting one on there. But since there is a roof, the cost to remove it
would be around $200,000. He added that the difference between tearing down the existing roof and
building a new one would be around $130,000. He indicated that there is a big difference between what
a new roof on Memorial Field would look like, versus a road project where the same amount of money
could be a pile of rocks on the bottom of a road somewhere. Director Reinders stated that he is a "Roads
Guy" and he would love to see funding go towards roads, but he realizes that every department has their
advocates and he is not one dimensional. He supports the Memorial Field Roof Rehabilitation Project.
Commissioner Sullivan stated that fixing a roof versus helping those affected by the recent storms may
carry a negative connotation.
Page 7
Commissioners Meeting Minutes of December 15, 2014
Commissioner Johnson moved to approve the agreement for the Memorial Field Roof Rehabilitation
Project. Chairman Austin seconded the motion. Chairman Austin called for a vote on the motion.
Commissioner Johnson and Chairman Austin voted in favor of the motion. Commissioner Sullivan
voted against the motion. The motion carried.
X1,
a.
Commissioner Sullivan thanked Director Reinders and Public Work staff for their work on County roads
after the storms.
County Administrator Morley complimented the three Commissioners on being able to debate the issues
and still get along even if they do not agree.
The meeting was recessed at 3:00 p.m. and reconvened at 3:07 p.m. with Chairman
Austin and Commissioner Sullivan present. Commissioner Johnson joined the meeting at 3:17 p.m.
COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Miscellaneous Items:
• Animal Shelter agreement negotiations with Humane Society. Discussion regarding possible
rescue /foster opportunity for dogs deemed to have behavior problems preventing adoption.
• Invitation by Navy to coordinate on hosting crew from Aircraft Carrier visit to Indian Island in
early 2015. Commissioner Sullivan will contact Commander Yesunas and coordinate with the
City of Port Townsend.
• Local Integrating Organization (LIO) Ecosystem Recovery Network (ERN) Puget Sound
Partnership (PSP). Chairman Austin handed out an updated request for a member of the Board of
County Commissioners (BOCC) to Co -Chair the organization.
Calendar Coordination:
• All three Commissioners will be attending a Jefferson Transit Board meeting on December 16,
2014.
• Chairman Austin and County Administrator Morley will be attending a JeffCOM meeting on
December 18, 2014.
• All three Commissioners will be attending a Jefferson County Board of Health meeting on
December 18, 2014.
• Commissioner Johnson will be attending a Fort Worden Advisory Committee meeting on
December 18, 2014.
• On December 22, 2014 the BOCC will only hold a morning session as there will be a recognition
and farewell party for Chairman John Austin at 1:30 p.m. in the Commissioner's Chambers.
• The Jefferson County Courthouse and County facilities will be closed on December 25, 2014 in
observance of Christmas.
• The Jefferson County Courthouse and County facilities will be closed on January 1, 2015 in
observance of New Year's Day.
• The Swearing in of Elected officials will be held on January 2, 2014 at 9:00 a.m.
Page 8
Commissioners Meeting Minutes of December 15, 2014
NOTICE OFADJOURNMENT.• Commissioner Johnson moved to adjourn the meeting
at 4:02 p.m. until the neat regular meeting or special meeting as properly noticed. Commissioner
Sullivan seconded the motion which carried by a unanimous vote.
SEAL:
r
ATTEST:
Carolyn_Av
0
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John V_
Chair
V'
Phil Jo son, Member
Davi u m er
Page 9