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HomeMy WebLinkAbout040615_ca04Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Monte Reinders, P.E., Public Works Director /County Engineeer Agenda Date: April 6, 2015 4 " 1.'r Subject: Execution of Local Agency Agreement with WSDOT Upper Hoh Rd MP 3.9 Emergency Repair County Road No.914207 County Project No. X01957 Statement of Issue: Execution of the attached Project Prospectus and the Local Agency Agreement with Washington State Department of Transportation ( WSDOT) in order to obtain federal funding for the Upper Hoh Rd emergency repair and permanent restoration work at milepost 3.9. All�_. Analysis /Strategic Goals /Pro's £t Con's: A series of storms resulted in high -flows in the Hoh River that partially washed -out Upper Hoh Road at MP 3.9. After the Board of County Commissioners declared an emergency, Public Works took immediate action and awarded an emergency repair contract to Seton Construction through a competitive low -bid procurement process. The emergency repair has been completed and the road remains open to traffic. Fiscal Impact/Cost Benefit Analysis: Public Works was successful in securing emergency relief funding through Federal Highways, funding 100% of the emergency repair and permanent restoration. Funding included $250,000 for the emergency repair and incidental permanent repair and $100,000 for future permanent restoration and mitigation. Recommendation: The Board is asked to approve and execute the three (3) originals of the Local Agency Federal Aid Prospectus and the three (3) originals of the Local Agency Agreement where indicated, and return all six (6) signed originals to Public Works for further processing. Department Contact: Matt Moritz, P. E., Project Manager, 385 -9217. Reviewed By: v /, Date Prospectus Submittal Checklist Agency: Jefferson County Project Title: Upper Hoh Rd MP 3.9 Emergency Repair Use this sheet as a cover sheet to the project prospectus package. Place an "X" in the right column to denote items included. If not applicable, state N /A. Include in the cover letter a comment explaining the action taken on each item as appropriate. Note later with an "L" if the information will be supplied at a future date. AppHeation 1. Project Prospectus (Chapter 2 ) X 2. Vicinity Map X 3. Typical Roadway or Pathway Section X 4. Typical Bridge Section N/A 5. Local Agency Agreement (Chapter 22) X 6. Documented Cost Estimate (Chapter 22) X 7. TIP /STIP Inclusion (MPO /County /A ency, selected/limited to $) N/A Sup orting Data 8. Local Agency Design Matrix Checklist (Appendix 42.101) X 9. Photos (Railroad Crossing, ER event sites, as required) X 10. Deviation Analysis Format (Appendix 41.51) N/A 11. Environmental Considerations (Chapter 24) L a. Class II Categorically Excluded (CE) - Environmental Classification Summary (ECS) L b. Class III Environmental Assessment (EA) N/A c. Class I Environmental Impact Statement (EIS) N/A d. SEPA Checklist N/A e. NEPA/SEPA/Section 404 Interagency Working Agreement N/A f. Evolutionarily Significant Unit (ESU) Determination of Effect Concurrence N/A g. Value Engineering Stud (where applicable) N/A 12. Right of Way Requirements (Chapter 25) N/A a. Relocation Plan N/A b. Approved Right of Way Plans N/A c. Right of Way Project Funding Estimate or True Cost Estimate N/A d. Request Right of Way Fund Authorization N/A 13. Right of Way Certification (Appendix 25.179) N/A 14. Agreements/Easements with Railroads, Utilities, and Other Agencies (Chapter 32) N/A 15. Design Approval (Chapter 43) L 16. Tied Bids (Chapter 44) L Remarks: Appendix 21.41 Prospectus Submittal Checklist Revised 413012014 Page 1 of 1 AMI► Washington State Department of Transportation Local Agency Federal Aid Project Prospectus DOT Form 140 -101 EF Page 1 of 3 ♦ Previous Editions Obsolete Revised 12/2012 Date 2/26/2015 Prefix Route Central Contractor Federal Aid Pro'ect Number Registration Exp.Date Local Agency r WSDOT 1 Federal Employer Proiect Number `Use Only Tax ID Number, 91- 60011322 Agency Federal Program Title Jefferson County _ ® 2.0.205 _❑ Other Project Title Start Latitude N47 -49 -23.26 Start Longitude W 124 -11 -25.04 Upper Hoh Rd MP 1.3 Emergency Repair - -- End Latitude N47-49 -22.73 End Longitude W124 -11 -10.45 Project Termini From - To Nearest City Name Project Zip Code Upper Hoh Road Upper Hoh Road Forks, Washington 983_31 From: To: I Length of Project Award Type MP 3.85 MP 3.90 0.05 miles ® Local ❑ Local Forces ❑ State ❑ Railroad Federal Agency City Number County Number County Name WSDOT Region ® FHWA ❑ Others N/A 16 Jefferson Olympic Region_ - Congressional District Legislative Districts Urban Area Number TMA / MPO / RTPO 6th 24th N/A Peninsula RTPO Phase Total Local Agency Phase Start Estimated Cost Funding Federal Funds Date Nearest Hundred Dollar Nearest Hundred Dollar Nearest Hundred Dollar Month Year P.E. $350,000 - $350,000 November 2014 RAN Const. Total $350,000 $350,000 Description of Existing Facility (Existing Design and Present Condition Roadway Width Number of Lanes 24 feet 2 Upper Hoh Road is a Rural Major Collector (FFC 07) and a T -4 (100,000 to 300,000) truck route. It consists of two 10 -foot lanes with 2 -foot gravel shoulders, providing a total existing operational width of 24 feet. The travel way pavement section is composed of 6 to 8 inches of BST on top of 4 to 8 inches of imported base material. The vertical and horizontal ali nment is sufficient for the posted speed of 35 MPH. AppTOV� 83 form on�y ARA, J OLL24- 3/z7 Description of Proposed Work n2via Aivamz. Chief Civil DPA Description of Proposed Work (Attach additional sheet(s) if necessary) Emergency Repair work will include constructing 200 linear feet of riprap revetment adjacent the road to stabilize the bank and prevent further road wash -out. Incidental permanent restoration work will include; 300 linear feet of Hot Mix Asphalt overlay at a depth of 3 inches, in -kind replacement of an 18 inch diameter culvert, and installation of guardrail adjacent the riprap revetment. Permanent restoration work may include habitat mitigation measures. Local Agency Contact Person Title Phone Matt Klontz - Project Manager J (360) 385 - 91.6_0_ Mailing Address City State Zip Code 623 Sheridan Street Port Townsend WA 98368 By — -- Project Prospectus Approval Approving Authority Title Date DOT Form 140 -101 EF Page 1 of 3 ♦ Previous Editions Obsolete Revised 12/2012 Agency Project Title Date Jefferson County Upper Hoh Rd MP 1.3 Emergency Repair 2/26/2015 Type of Proposed Work Project Type (Check all that Apply) Roadway Width Number of Lanes ❑ New Construction ❑ Path / Trail ❑ 3 -R 24 2 ❑ Reconstruction ❑ Pedestrian / Facilities ❑ 2 -R ❑ Railroad ❑ Parking ® Other ❑ Bridge Geometric Design Data Description Through Route Crossroad ❑ Principal Arterial ❑ Principal Arterial Federal ❑ Urban ❑ Minor Arterial ❑ Urban ❑ Minor Arterial Functional ® Rural ❑ Collector ® Major Collector ❑ Rural El Collector ❑ Major Collector Classification ❑ NHS ❑ Minor Collector ❑ NHS ❑ Minor Collector ❑ Local Access ❑ Local Access Terrain ❑ Flat ® Roll ❑ Mountain ❑ Flat ❑ Roll ❑ Mountain_ Posted Speed - 35 Design Speed 40 -- - -- - - - - - - Existing ADT 330 Design Year ADT —5.00_ Design Year 2030 _ -- - — Design Hourly Volume (DHV) 100 Performance of Work Preliminary Engineering Will Be Performed By Others Agency Jefferson County 0 % 100 % Construction Will Be Performed By Contract Agency Contractor /Count Forces 95 % 5 % Environmental Classification ❑ Class I - Environmental Impact Statement (EIS) ® Class II - Categorically Excluded (CE) ❑ Project Involves NEPA/SEPA Section 404 ❑ Projects Requiring Documentation Interagency Agreement (Documented CE) ❑ Class III - Environmental Assessment (EA) ❑ Project Involves NEPA/SEPA Section 404 Interagency Agreement Environmental Considerations Project requires placing riprap in the active river channel to restore the roadway embankment. A HPA permit from the WDFW is required. The HPA requires mitigation measures to offset the loss of aquatic habitat. An ECS form will be prepared for the permanent restoration work. DOT Form 140 -101 E Page 2 of 3 Revised 12/2012 Agency Project Title Date Jefferson County Upper Hoh Rd MP 1.3 Emergency Repair 2/26/2015 Right of Way ® No Right of Way Required ❑ Right of Way Required All construction required by the El No Relocation El Relocation Required contract can be accomplished within the existing right of way. Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project Existing utilities include buried power and communication conduit in the shoulders of the roadway. Relocation of these utilities is not anticipated and is the responsibility of the utility owner. =AA Involvement Is any airport located within 3.2 kilometers (2 miles) of the proposed project? ❑ Yes ® No Remarks This project has been reviewed by the legislative body of the administration agency or agencies, or it's designee, and is not inconsistent with the agency's comprehensive plan for community development. Date Agency By Mayor /Chairperson DOT Form 140 -101 E Revised 12/2012 Page 3 of 3 ♦ Previous Editions Obsolete 0 ,jProject Location/Upper Hoh Rd MP 3 9 0 2014 Googie Goo3le earth N Y O 3 C � V d O O° W N i d cu V d E (Y- Z � :c O U � Q O co O �Of Q O~ f J 0 N X V) (n W V) 2 ~ m (D C� N Z N N W Z W W Q W a_ p o Z W / / / \ \/ U U o Z LL) LLJ o g \ / \ \ / \ \ / \ \ / \\ � o w� OD N W 0 w O a w Q ° Z J / / \ \ / / \\ oQ < Of j z 0 ! \ / W Lo Z / / o N �Allolk State �I/ Deparanent of 7 hmq wtadm Agency Jefferson County Public Works Address 623 Sheridan St. Port Townsend, WA 98368 Local Agency Agreement CFDA No. 20.205 (Catalog of Federal Domestic Assistance) Project No. Agreement No. For OSC WSDOT Use Only The Local Agency having complied, or hereby agreeing to comply, with the terms and conditions set forth in (1) Title 23, U.S. Code Highways, (2) the regulations issued pursuant thereto, (3) 2 CFR 225, (4) Office of Management and Budget Circulars A -102, and A -133, (5) the policies and procedures promulgated by the Washington State Department of Transportation, and (6) the federal aid project agreement entered into between the State and Federal Government, relative to the above project, the Washington State Department of Transportation will authorize the Local Agency to proceed on the project by a separate notification. Federal funds which are to be obligated for the project may not exceed the amount shown herein on line r, column 3, without written authority by the State, subject to the approval of the Federal Highway Administration. All project costs not reimbursed by the Federal Government shall be the responsibility of the Local Agency. Project Description Name Upper Hoh Road MP 3.9 Emergency Repair Length 300 Feet Termini Upper Hoh Road; Milepost 3.85 to 3.90 Description of Work Emergency repair work includes constructing a 200 linear feet riprap revetment adjacent the road. Restoration work will include; 300 linear feet of Hot Mix Asphalt overlay at a depth of 2 inches, in -kind replacement of an 18 inch diameter culvert, and installation of guardrail adjacent the riprap revetment. Type of Work Estimate of Funding Estimated Total Project Funds (2) Estimated Agency Funds (3) Estimated Federal Funds PE a. A enc % b. Other c. Other Federal Aid d. State Participation A r9 as form 011 Ratio for PE e. Total PE Cost Estimate a +b +c +d Right of Way f. Agency , .Other crso o• h. Other avt Federal Aid Participation i. State Ratio for RW j. Total R/W Cost Estimate f+ +h +i Construction k. Contract 220 000.00 220 000.00 I. Other m. Other n. Other 100 % o.Agency 28,500.00 28,500.00 Federal Aid P. State Participation 1,500.00 1,500.00 Ratio for CN q. Total CN Cost Estimate k +l +m +n +o+ 250 000.00 250 000.00 r. Total Project Cost Estimate a +'+ 250 000.00 250 000.00 Agency Official By Washington State Department of Transportation By Title Chairman, Board of Cnnnty Cnmmissinners Director of Highways and Local Programs Date Executed DOT Form 140 -039 EF Revised 09/2011 Upper Hoh Rd. MP 3.90 Emergency Repair Documented Cost Estimate Tempora ry mergency Repair Phase - Contract (line k) Contractor $ 168,804 Actual Subtotal $ 168,804 Incidental Permanent Repair Phase - Contract (line k) Mobilization 1 LS $ 4,000 $ 4,000 Forecast Culvert 60 LF $ 25 $ 1,500 Forecast Hot Mix ACP 100 TON $ 200 $ 20,000 Forecast Guardrail 150 LF $ 40 $ 6,000 Forecast Terminals 2 EA $ 3,500 $ 7,000 Forecast Traffic Control 80 HR $ 65 $ 5,200 Forecast Pavement Mark 500 LF $ 2 $ 1,000 Forecast Contingency @ 10% $ 4,500 Forecast Subtotal $ 49,200 Total $ 218,004 Use $ 220,000 line k Temporary Emergency Repair Phase - Agency (line o) CE Materials County Crew $ $ $ 10,001 1,428 3,590 Actual Actual Actual Subtotal $ 15,019 Incidental Permanent Repair - Agency (line o) CE $ 13,500 Forecast Materials $ - Forecast County Crew $ - Forecast Subtotal $ 13,500 Total $ 28,519 Use $ 28,500 line o State (line p) Use $ 1,500 line p Grand Total $ 250,000 line q v,iWashington State Department of Transportation Applicant Jefferson County Location of Damage (Name of Road or Street) Upper [loll Road Detailed Damage Inspec ion Report FHWA Emergency Relief County(s) Jefferson Milepost From 3.85 To 3.90 Description of Damage (Include Bridge Number(s) if Applicable) Road embankment and a portion of one lane washed out due to a high water event in the Hoh River on November 27. 2014. FHWA Disaster No. 15 -01 Inspection Date 11-28-14 Federal -Aid Route A 160 Local /State Project No(s). 1805451957 Functional Class 07 Cost Estimate (Includina Preliminary and Construction Ennineerinal Temporary/Emergency Repair (Work required to restore essential travel and protect the remaining facility Temporary I from immediate threat.) Emergency Construct a 200 linear feet riprap revetment to stabilize the bank and prevent further loss. Repair Restore roadway base course. Install temporary traffic control and advance warning signs. Method of Work: LocallState Force Account >" Emergency Contract Total Temporary Repair $ 200,000.00 Incidental Permanent Restoration (That portion of the permanent work which has been determined to be Incidental more economical to be constructed along with the Temporary/Emergency work.) Permanent Restore roadway asphalt pavement. Restore drainage cross culvert. install guardrail and Restoration terminals. Method f Work Local /State Force Account . °, Emergency Contract Total Incidental Perm. 50,000.00 Permanent Restoration (This work is eligible for Federal participation at the standard matching ratio. This Permanent work must receive additional FHWA authorization before advertisement.) Describe any proposed Restoration betterments and their eligibility Mitigate for emergency bank protection per WDFW Hydraulic Project Approval. Preliminary Engineering 0.00 Right of Way 0.00 Construction 100,000.00 Method of Work. Local/State Force Account . ,. Contract Total Perm. Restoration 100,000.00 Environmental Classification ESA, Section 106, and Section 4(f) are required on all ER work. NEPA approval is required on permanent work only. TotB stimatpd Cost $ 350,000.00 Recommendation for Eligibility <. Yes No Local Agency Representative r ' Date Recommendation for !, Eligibility Yes No State Representative Date -t % /4 FHWA Recommenda" Eligible ❑ Ineligible FHWA En ineer _ L Date DOT Farm 300 -001EF (Revised 04/2011) City and County Design Standards for All Routes w. ¢ m m L O m C A 0 E r a� LeLe P m C O C A a1 U r CL CL m c c 0 V � c m � E E � � Ca E E o n g c N Q y a) 0 O d o a i J J 11J C C U m o, O D Q O Q Q Chapter42 w A c fA .. O a, a-0 m W a 0 Page 42 -8 WSDOT Local Agency Guidelines M36-63.25 April 1014 'ia m ¢ Q 'a m C7 � m 0 c Q Q Q Q a t a+ N O1Q v7 O Q Q Q Q ¢ Q Q .- Q � m m � CL r 'U Y_ 0 m lL C E* OQ Q N N Q Q Q U � a E a U W 3 LL a O O ¢ Q r- Q b a10 Q Q Q Q U to N 0 o m ¢ o ¢ Q ¢ C a �m a u � i0 m " CL U < < Q J N~ � t Q W e ¢ in ¢ L J32 D Q wQ Q C► o ¢ a ¢ a p0 ¢ Q �'.. r ¢ = a ma 4 o c m � H C V Im C H 2 t O 7 C E U U- C c C. _ U .m _ O L. 01 m E O �-. C v � — 0 CD L N 0 C y � G U 0 L) 0 3v U 7 ma C C w rn o u m- m 10 LZ 0 m c Y b W a3i m0. C'aaa)CO °.E— -� 0. �a =w m z X M N mIX aU H a OU a w. ¢ m m L O m C A 0 E r a� LeLe P m C O C A a1 U r CL CL m c c 0 V � c m � E E � � Ca E E o n g c N Q y a) 0 O d o a i J J 11J C C U m o, O D Q O Q Q Chapter42 w A c fA .. O a, a-0 m W a 0 Page 42 -8 WSDOT Local Agency Guidelines M36-63.25 April 1014 Local Agency Appendix 42.101 Design Matrix Checklists Design Element m a m ° Any work on Blank Cell Design Element? If "No" move down to next Design Elemeng = = Meets Standard? If "Yes" move down to next Design Element - 3c — Upgraded to Standard? If "Yes' move down to next esi n Elemen - z Is a Deviation or Design Exception Required? If 'No" Document to File - >- HQ Local programs Deviation Approval Date Agency Design Exception Approval Date Roadways Horizontal Alignment Yes No Yes No - Yes No Yes i No Vertical Alignment i Yes No - Yes - No Yes li No - Yes _ No Lane Width - Yes = No 2 Yes No - Yes No Yes . No Shoulder Width Yes - No Yes No Yes No Yes - No Lane & Shoulder Taper Yes - No.--+ - Yes No - Yes _ No - Yes I No Ped. Facility _ Yes - No Y i No Yes No i Yes Cross Slope Lane AE - es r1 No Yes i; No Yes No Cross Slope Shoulder AE es - No _ Yes ! 1 No , Yes C No Fill /Ditch Slopes Yes _ No - Y s -: No Yes n No _I Yes No Safe Improvements 2 —� "_ Yes No -Yes No -1 Yes Shared Bike/Ped 1 - Yes I ! No Yes No I Yes N/A Turn Radii Yes No _ Yes _ No Yes No Yes No Sight Distance Yes No - Yes r No - Yes I i No = Yes i, No /S An le - Yes No 1 Yes No - Yes I I No Yes I No Std Run 1 Yes No Yes No ❑Yes N/A Cross Roads Horizontal Alignment Yes - No Yes "; No Yes No Yes No Vertical Alignment - Yes - No - Yes No Yes - No - Yes : I No Lane Width Yes No - Yes No Yes I t No Yes i_I No Shoulder Width Yes _ No - Yes No Yes - No J Yes _ No Fill /Ditch Slopes J Yes - No - Yes -1 No - Yes No Yes - No Safety Improvements - Yes - No - Yes No Yes _ No I Yes Shared Bike/Ped Facility 1 Yes J No _ Yes No J Yes NIA Bridges Lane Width Yes _ No - Yes No . Yes No Yes i No Shoulder Width , Yes 7 No - Yes No Yes - No Yes No Vertical Clearance AE Yes No Yes i No Yes _ No Structural Capacity AE Yes No - Yes L No Yes No Bride Rail 1 Yes - No Yes n No '1 Yes N/A Design Levels L; Blank Cell D Design Level D A Design Level A AE Agency Evaluate to Design Level A (1) When provided, must meet current standards. (2) Items 1 and 2 under Safety Improvements Definitions are required and all others are AE. 2R Project Checklist Page 1 of 1 WSDOT Local Agency Guidelines M36-63.25 Page 42 -17 April 2014 Upper Hoh Road MP 3.90 Emergency Repair Jefferson County Department of Public Works (11- 28 -14) Looking east at MP 3.9 on Upper Hoh Rd towards the Hoh Rain Forest National Park. Note eastbound lane and bank loss from washout. Note undermined and cantilevered pavement section. Roadway was reduced to a single thru lane. Upper Hoh Road MP 3.90 Emergency Repair Jefferson County Department of Public Works I N, r le�� (11- 28 -14) Measurement of remaining pavement in the eastbound lane supported by bank r t •{ r i- c (11- 28 -14) Existing 11' pavement was reduced to 5' in the eastbound lane. Upper Hoh Road MP 3.90 Emergency Repair Jefferson County Department of Public Works (11- 28 -14) Looking east at large riprap placed to stabilizing rapidly eroding bank. Note cantilevered pavement has been removed. Upper Hoh Road MP 3.90 Emergency Repair Jefferson County Department of Public Works (11- 28 -14) Looking west towards Hwy 101. Approximately 180 linear feet of roadway was temporarily stabilized to prevent further bank erosion and loss of roadway.