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Home My WebLink About040615_ca07Consent Agenda Regular Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of Commissioners Philip Morley, County Administrator FROM: Cheryl Lowe, WSU Jefferson County Extension DATE: April 6, 2015 RE: Amendment to Revise Fort Townsend Nearshore Project (JCMRC Coordination) Task Scope, End Date, and Budget STATEMENT OF ISSUE: To add an additional task to the project Scope of Work and adjust the deliverables and budget accordingly. ANALYSIS: Fort Townsend Nearshore Restoration Project and the two shoreline landowner outreach projects will be provided the funding from NWSF for Jefferson County Marine Resources Committee Coordinator to assist with stakeholder meetings, monitoring plans and local outreach for projects listed. FISCAL IMPACT: Contract amount change from $2,000.00 to $6,000.00. RECOMMENDATION: We recommend the Commissioners approve this amendment to the agreement DEPARTMENT CONTACT: Cheryl Lowe 379 -5610 Ext. 230 Philip Morley, County Administrator Date Amendment 1 to NWSF Agreement between the Northwest Straits Marine Conservation Foundation and Jefferson County, beginning April 8, 2014. Project Name: Fort Townsend Nearshore Project: JCMRC Coordination PURPOSE: To add an additional task to the project Scope of Work and adjust the deliverables and budget accordingly. IT IS MUTUALLY AGREED THAT THE GRANT AGREEMENT IS AMENDED AS FOLLOWS: 1. The source of funds is amended to include new sources of funds. 2. The period of performance is extended to September 30, 2016. 3. A new Task 5 is added to the Scope of Work. 4. Total Contract Amount is changed from $2,000 to $6,000. 5. Name of Fiscal Agent for the County is updated. Specific Agreement Changes areas follows: (Agreement introduction, second paragraph) The purpose of this Agreement is for NWSF to provide funding for Jefferson County Marine Resources Committee (JCMRC) Coordinator to assist with stakeholder meetings, monitoring plans and local outreach for a Fort Townsend Nearshore Restoration Design project and two shoreline landowner outreach projects. The source of funds provided by the NWSF are through the Estuary Salmon Restoration Program, Agreement #13 -1234 and for Task 5 one: Estuary Salmon Restoration Program,Agreement #14 -2196P and WDFW /DNR Marine and Nearshore Grant Program Agreement # 14- 01929. The latter is federal funding. CFDA 66.123. 2.0 Period of Performance. The period of performance of this Agreement shall begin on April 8, 2014 and end liane 30, September 30, 2016 unless terminated sooner as provided herein. 3.0 Payment. The parties estimate that the cost of accomplishing the work will not exceed T °n Thou-sand Dollars ($2,000.00) Six Thousand Dollars 6 0001. NWSF agrees to reimburse the aforementioned amount to the County. Payment for satisfactory performance of work shall not exceed this amount unless the parties mutually agree to a higher amount before beginning any work that could cause the maximum payment to be exceeded. Payment for services shall be based on the County providing acceptable deliverables as noted in the Scope of Work Exhibit "A." 17.0 Project Coordinators (1) The Project Coordinator for County is: Cheryl Lowe WSU Jefferson County Extension 380 Jefferson St. Port Townsend, WA 98368 Telephone: 360-379-5610x230 Email: chervl.lowei edu (2) The Fiscal Agent for County is: KateBr-iekauS 3u Tip Yc °w Financial Coordinator WSU Jefferson County Extension 380 Jefferson St Port Townsend, WA 98368 Telephone: 360 - 379 -5610 x 206 Email: kdriehaus@c-o.jeffersen.wa.us WSk�,rte'MCra -L ��CC�E S� e SC.a e,G. -�_1 (3) The Project Coordinator for NWSF is: Lisa Kaufman, Nearshore Program Manager 1155 N. State St. Suite 402 Bellingham, WA 98225 Telephone: 360 - 733 -1725 Email: kaufman@nwstraits.org Exhibit A is revised as follows: Exhibit A: Scope of Work for JCMRC Fort Townsend Nearshore Project and Shoreline Landowner Outreach Projects: JCMRC Coordination Period of Performance: April 8, 2014 through June 30, 244-9-SeTtember 30 2D16.. Total Contract Amount: $2,000.00 $6,000.00 Funding Source: Northwest Straits Foundation through Estuary Salmon Restoration Program, Agreement #13 -1234 and for Task 5 only: Estuary Salmon Restoration Program. Agreement #14 -2196P and WDFW /DNR Marine and Nearshore Grant Program Agreement # 14- 01929. General Responsibilities: Task 1: JCMRC Coordinator will assist with logistics and participation in Stakeholder Advisory Committee meetings. Deliverable: Participate in 4 -6 Advisory Committee meetings and review associated materials and design documents. Task 2: Coordinate press releases and community outreach about public meeting and general project information. Deliverable: Summary report of PR and outreach activities. Task 3: Coordinate pre - construction project monitoring: 1. Work with NWSF Project Manager and Advisory Committee to determine monitoring targets and protocols, monitoring schedule and timeline. Monitoring activities may include, but are not limited to: forage fish spawning surveys using WDFW protocols, beach sediment sampling or photo - documentation transects, beach profiles or other photo - documentation protocols. 2. Develop Draft Monitoring Plan, including identification of potential partner organizations. The monitoring plan will be hypothesis driven relative to the goals and objectives of the restoration project. 3. Solicit and train volunteers for pre- construction monitoring activities identified in monitoring plan. 4. Coordinate data collection and assessment according to pre - determined protocols from June 1, 2014 through May 30, 2015 as appropriate. Deliverable: Draft Monitoring Report and Summary of 2014 -2015 Monitoring Activities (included in Final Project Report. (Task 4) Task 4: Submit a Final Report on project tasks and accomplishments. Deliverable: The summary report will be delivered by June 15, 2015. Photos may be included in the report, but will also be sent electronically in JPG format. Task 5: Assist with two workshops prioritizing areas for site visits and refining criteria for parcels that receive site visits and design /permitting assistance: 2015/2016 �+tsst��a+ielt`4pfddliil of two workshops 3 Attend t`he works bps and help with logistics 4. Assist with prioritizing areas for landowner site visits communication and coordination with other local partners and refini criteria for selecting which parcels receive site visits and design /permitting assistance. Deliverables: 1. Progress report with all invoices. 2. A minimum of two progress reports of outreach, coordination and communication activities (first report cov_erine November 1, 2014 through June 30, 2015 and the second report coveringiuly 1. 2015 through June 30, 2016.) 3. A final report of all activities completed as of September 30, 2016. Estimated Bud et Task 1: Task 2: Task 3: Task 4: $ 400 $ 200 $1,000 $ 400 Task 5: $4,000 Total $21401946M. IN WITNESS WHEREOF, the parties have executed this Agreement. JEFFERSON COUNTY Chair Date Board of County Commissioners Jefferson County, Washington ATTEST: Clerk Board of County Commissioners Jefferson County, Washington NORTHWEST STRAITS FOUNDATION Joan Drinkwin Programs Director Date " f0[m Only . 604 a ffmw Co Date David Alvarez, Chief Civil DPA