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HomeMy WebLinkAbout040615_cbs01qj�I can ON C,O`YL �W 1 IN 0 NCS�0 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sulli�in District No. 3 Commissioner: Kathleen Kl County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of January 5, 2015 Commissioner David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. BOARD REORGANIZATION: Commissioner Johnson moved to nominate Commissioner Sullivan to serve as Board Chairman for 2015. Commissioner Kler seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Three citizens welcomed Commissioner Kathleen Kler to the Board of Jefferson County Commissioners; • Seven citizens voiced their concern re: I -502 and the County's marijuana moratorium. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Kler seconded the motion which carried by a unanimous vote. CALL FOR BIDS re: Courthouse Window Rehabilitation Project; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m., or shortly thereafter on Monday, January 26, 2015 in the Commissioners' Chambers AGREEMENT re: Nurse Family Partnership Supervisor; In the Amount of $12,625.91; Jefferson County Public Health; Port Gamble S'Klallam Tribe AGREEMENT re: Labor, materials and equipment to remove and properly dispose of Solid Waste; In the Amount of $9,973.50; Jefferson County Public Works; Trash Removal Services, LLC AGREEMENT NO. LA -7391 re: Access Preservation to Hoh Rainforest, Olympic National Forest, Upper Hoh Road MP 3.2 to MP 6.9, Federal Aid Project No. PLH -A160 (001), County Project No. CR1896; In the Amount of $1,424,364.00; Jefferson County Public Works; Washington State Department of Transportation Advisory Board Appointment re: Jefferson County Planning Commission; Unexpired Four (4) Year Term expiring March 17, 2017; Representing District 1, Cynthia Koan Payment of Jefferson County Vouchers/Warrants Dated December 22, 2014 Totaling $210,367.70 Payment of Jefferson County Payroll Warrants Dated December 19, 2014 Totaling $74,446.24 and A/P Warrants Done by Payroll Dated December 19, 2014 Totaling $15,469.83 Page 1 Commissioners Meeting Minutes of January 5, 2015 COMMISSIONERS BRIEFING SESSION. • The Commissioners each provided updates on the following items: Commissioner Johnson - Will be attending Clallam County's Shoreline Master Program (SMP) forum this week. Commissioner Kler - Geoduck season is closed due to marine pollution. Review of County Commissioner Board and Committee Assignments. The Board reviewed and updated the 2015 Commissioner Board and Committee Assignment list as follows: GROUP / ORGANIZATION BOARD REPRESENTATION Budget Committee David, Lead /Board Climate Action Committee Kathleen Jefferson County Clean Water District David Developmental Disability Advisory Board (DDAB) Kathleen Elected Official/Department Director Quarterly Meeting Board Finance Committee David Fort Worden Advisory Committee Phil Fort Worden PDA Liaison Phil Health Board Board Heritage Caucus (WA State Legislature) Phil Hood Canal Coordinating Council (HCCC) Phil, Lead /Board JC Disability Board (LEOFF 1) Phil JeffCom David (Philip, Alternate) Jefferson - Peninsula Regional Emergency Planning Comm.(JPREP) Kathleen, Lead/Board (Philip, Alternate) Jefferson Transit Authority Board Board, Phil, Chair Jefferson Transit Authority Finance Committee Phil Lodging Tax Advisory Committee (LTAC) Kathleen Marine Resources Committee (MRC) Phil Mental Health Sales Tax Oversight Committee (Hargrove Fund) Kathleen (David, Alternate) National Association of Counties (NACo) Phil, Land Use/Environment North Olympic Peninsula Res. Cons. & Dev. (also see PDD) David (Philip, Alternate) Olympic Area Agency on Aging (03A) David (Phil, Alternate) Olympic Coastal Marine Sanctuary Phil Page 2 Commissioners Meeting Minutes of January 5, 2015 Olympic Community Action Program (OIyCAP) Board David Olympic Consortium Board (OCB) (Also See PRSN) Kathleen (Phil, Alternate) Olympic Peninsula Resource Adv. Corn USFS (RAC) Phil Olympic Region Clean Air Agency (ORCAA) Phil (David, Alternate) Parks Advisory Board (PAB) Kathleen Peninsula Regional Support Network (PRSN) (Also See OCB) Kathleen (Phil, Alternate) Peninsula Development District (PDD) (also see NOPRC &D) David (Philip, Alternate) Peninsula Regional Transportation Planning Organization (PRTPO) David, Chair (Monte Reinders, Alternate) Port Ludlow Village Council (PLVC) Kathleen Port Townsend Chamber of Commerce Board Public Infrastructure Fund Board (PIF) David Puget Sound Partnership Strait Action Area — Ecosystem Regional Network Phil School of Fine Woodworking & Preservation Tech. Board Phil Shelter to Housing David (Phil, Alternate) Solid Waste Advisory Committee (SWAC) Kathleen Substance Abuse Advisory Board (SAAB) Kathleen Tourism Coordinating Council (TCC) Kathleen Washington State DNR Liaison Phil WSAC Coastal Caucus Sub - Committee Phil WSAC Exempt Well Sub - Committee David WSAC Legislative Steering Committee Kathleen (Phil, David, Alternates) WSAC Natural Resources Phil (Kathleen, David, Alternates) WSAC Timber Counties Sub - Committee Phil (David, Kathleen, Alternates) WSAC Transportation David Water Utility Coordinating Council (WUCC) David, Chair County Administrator Philip Morley stated that staff will update the list once final assignments are made. Commissioner Johnson moved to approve the 2015 Commissioner Board and Commission Assignments, noting that certain positions may change based on the decisions of boards and committees. Commissioner Kler seconded the motion which carried by a unanimous vote. Page 1 Commissioners Meeting Minutes of January 5, 2015 The meeting was recessed at 9:57 a.m. and reconvened at 10:04 a.m. with all three Commissioners present. EXECUTIVE SESSION. An Executive Session was scheduled from 10:00 a.m. to 10:20 a.m. with the County Administrator, Deputy Prosecuting Attorney and Sheriff regarding Attorney- Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:05 a.m. to 10:40 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 10:45 a.m. and reconvened at 10:46 a.m. with all three Commissioners present. DISCUSSION re: Executive Session: As a result of the Executive Session the Board held regarding Attomey- Client privilege, actual litigation, two resolutions were proposed: 1) Agree to pay any punitive damages that might be awarded against Jefferson County Sheriff s Office employee Mark Apeland; and 2) Agree to pay any punitive damages that might be awarded against former Jefferson County Prosecutor Julie Dalzell. The request for these resolutions were brought forward by Ms. Dalzell and Sergeant Apeland and were reviewed by the County Administrator Philip Merely and Chief Civil Deputy Prosecuting Attorney David Alvarez. It was determined that both individuals were working in the scope of their responsibilities and acting in good faith. Under the County's Good Faith Policy, the County can provide defense and assume responsibility for any punitive damages that might be awarded in the future. County Administrator Morley urged the Board of County Commissioners to adopt the two resolutions. Chief Civil Deputy Prosecuting Attorney Alvarez stated for the record that both individuals acted in Good Faith. Commissioner Johnson moved to adopt RESOLUTION NO. 01-15 Agreeing to Pay Any Punitive Damages that Might be Awarded Against an Employee Employed by the Jefferson County Sheriff. Commissioner Kler noted that the three Commissioners listed on the Resolution are not the current Commissioners. That will have to be corrected. County Administrator Morley noted that the approved and adopted date will also need to be changed. Commissioner Kler seconded the motion, with edits, which carried by a unanimous vote. Commissioner Johnson moved to adopt RESOLUTION NO. 02 -15 Agreeing to Pay any Punitive Damages that Might be Awarded Against a Former Elected Official for actions during her tenure as the Elected Jefferson County Prosecutor with edits as previously noted. Commissioner Kler seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:59 a.m. and reconvened at 1:32 p.m. with all three Commissioners present. Page 4 Commissioners Meeting Minutes of January 5, 2015 BRIEFING re: Status of the Work Plan Regulating Recreational Marijuana (I -502): Department of Community Development (DCD) Director Carl Smith stated that this is an over reaching issue and there may be a need to extend the existing marijuana moratorium. The moratorium is set to expire in February. The current moratorium does not affect all marijuana applications in all zones. Currently, it still allows for the producing and processing of marijuana in rural commercial and rural residential zones. Items in the Agenda Request packet include Attachments A -C and were referenced by those in attendance at the meeting. Director Smith stated that at the time the moratorium was enacted, there were 36 unique applications. Most of the applicants were applying for producing and growing. Of the 36 applications, 15 are in rural zones and 12 are in residential 1:5 zones, some of those being less than 5 acres in size. With the County's current agriculture policies, there are only a few options on what could be regulated under County Code. Concerns regarding zoning led to the moratorium. Director Smith stated that six months to work on a moratorium is not a long time. Director Smith pointed out the Board's options as referenced in Attachment A: 1) Take no specific action to regulate recreational marijuana. Let the moratorium expire in February; 2) Take very limited specific action to regulate recreational marijuana with the minimum regulations that would apply to all agricultural activities. It would place limits on scale and intensity, affecting the number of employees and hours of operations; or 3) Take specific action to regulate recreational marijuana as a separate type of use, as shown on the attached use table and development standards (Attachment B, Table 3 -1). Director Smith recommended that the Planning Commission be allowed time to play its role. They are the voice of the community. The Planning Commission has been notified and their next meeting is January 14, 2015. He added that by following Option 1, the Planning Commission would not be able to carry out its role. Chairman Sullivan noted that even if Option 1 were chosen, the Planning Commission would still be able to work on the other two options. Director Smith proposed a four month timeframe to work on the issues surrounding zoning. He added that the Planning Commission could potentially be able to hold a public hearing before March 4, 2015, and be able to give the Board of County Commissioners a recommendation at that time. County Administrator Morley stated that when the Commissioners had last discussed zoning or impact regulation approach, DCD received direction from the Board to continue with the zoning approach, but to fold it into a universal approach. Table 3 -1 is the outcome of that direction. Chairman Sullivan noted that he is in favor of approaching this issue in regard to impact. He added that he would like to be fair to everyone that is engaging in this type of activity. Chairman Sullivan stated that over a year ago, a committee reviewed the County Code and determined that it was accurate and sufficient to handle the implementation of I -502 in the County. Citizens then started making plans to go into the marijuana business. It came as a surprise to a lot of people when the County put the moratorium in place. He added that the same Code has been in existence for over a decade. Chairman Sullivan stated that in the beginning of the moratorium, the Board had been told that 6 months was a sufficient amount of time to work on this. If the moratorium is extended, it will affect another growing season for marijuana farmers. On the other hand, there are a number of applications Page 5 Commissioners Meeting Minutes of January 5, 2015 that would get processed if the moratorium were to lapse. What is fair to the people operating under the law, in good faith and within their business plans? He stated a balance needs to be struck and he feels that by extending the moratorium, it would shift the balance in a negative way for those who acted in good faith. Commissioner Johnson stated there is a substantial difference between those growing 40 acres of carrots versus 40 acres of marijuana. Director Smith stated that the Cottage Industry Code is a difficult one. The growing part of marijuana is not covered by Cottage Industry, so there could still potentially be a large grow operation in rural residential zones. By choosing Option 3, it would give a limit on the amount of area. Under current Cottage Industry regulations, processing would be indoors only. Associate Planner Colleen Zmolek added that under current code, Cottage Industry only covers processing. Chairman Sullivan stated that growing has been allowed in these zones for a long time and fences have been allowed as well. In terms of trying to treat people equally, it has been allowable for a long time to have these kinds of impacts. In this case, people are trying to push that limit. Limits were established in our current agriculture code and we have been living with that for some time. Commissioner Kler stated that things change, Option 2 would specify scale and intensity. The Washington State Liquor Control Board (LCB) admits that marijuana is a different crop. She added that the market value and security issues change. Chairman Sullivan stated that medical marijuana businesses are not having security issues. They also don't have the same amount of security requirements that recreational marijuana growers, processors and retailers do. He noted that there could potentially be some good changes that would come about with Option 2, but if Option 1 was chosen, the Planning Commission would still be able to work on a timeline. He stated that if the Board of County Commissioners (BOCC) decided to extend the moratorium, it will have much more undue impact on people. Commissioner Johnson stated that he believes there is a much smaller market for medical marijuana. He likes the idea of extending the moratorium, but would want a result as fast as possible. Although he supports the marijuana industry in Jefferson County, the security requirements for marijuana businesses make it not the average farm. Commissioner Kler asked how many permits are listed as pending? Director Smith replied that since the moratorium, no permits are pending in the affected zones. Other permits are for outdoor processing. In a rural residential zone, if you had a 100' x 100' lot, a marijuana farmer could produce a pretty sizeable crop. He added that historical legacy lots can be small. Commissioner Kler asked if the moratorium were to lapse, would this help decrease the pressure on DCD staff? Director Smith replied that DCD will still have pressure, but it would relieve some. County Administrator Morley explained that if the moratorium were to lapse, the issue of applications originating in another county and transferring here, would still be an issue. Those that were held up because of the moratorium would then vest. Page 6 Commissioners Meeting Minutes of January 5, 2015 T s� Commissioner Kler stated that there were 16 Tier 3 applications at the state level. The reason for the moratorium was due to push back from the public that the County Code is insufficient to protect their neighborhoods. How do we respond to those who asked us to look into this? Chairman Sullivan stated that property owners have a responsibility to look at what could be possible in their neighborhood. Those individuals pursuing a business in recreational marijuana, went by the existing County Code at the time they applied for their permit. The process is taking longer than anticipated. County Administrator Morley explained that the timeline DCD has set forward for a four month extension is realistic in that it allows both the Planning Commission and the Board to deliberate. He added that there may be opportunities to get this moving forward by a month or two sooner. If the Planning Commission takes action and is collaborating with the County in a productive manner during their deliberations, one option for the BOCC could be to enact the recommendations of the Planning Commission. This would alleviate the need for the BOCC to hold another hearing. If there are issues or concerns the BOCC has, amendments could follow. Chairman Sullivan stated that the moratorium would not have to cover the same territory. He suggested if a moratorium were to be done, applying it to the smallest lots. Director Smith stated that in the interest of time, it would be beneficial to have a packet ready for the Planning Commission. Commissioner Kler asked Chairman Sullivan what option he is interested in? Chairman Sullivan replied that he prefers Option 1, but with the ability to work on Option 2. He stated he does not like Option 3. County Administrator Morley asked if DCD could work on Option 2 by next week? Assistant Planner Zmolek replied that they will need to reach out to the agricultural community as it will affect them. County Administrator Morley explained that including a larger reach of people, may slow the process down. Director Smith stated that Option 2 affects all agricultural. Commissioner Kler stated that if the County had more time, she would prefer Option 2. County Administrator Morley stated that with the pending applications, he suggests Option 3. Director Smith explained that a lot of effort went into Option 3. The Planning Commission has reviewed the matrix. Director Smith stated that Option 3 is precise. It addresses growing areas, Cottage Industry controls and more. They are proposing a 25 foot buffer. County Administrator Morley explained the Board's decision: 1) The pressing matter of the moratorium itself and whether to bring forward a hearing notice on that. If a hearing notice is approved, on what two alternatives? and 2) Giving further direction to DCD, assuming they are continuing to work on some form of regulation on whether to proceed with Option 2 or Option 3. Commissioner Johnson moved to proceed with a moratorium, including both alternatives. Chairman Sullivan seconded the motion. Chairman Sullivan called for a vote. The vote was unanimous. Page 7 Commissioners Meeting Minutes of January 5, 2015 ; g DCD staff will prepare a hearing notice with two options for a moratorium extension that will be considered during the next BOCC meeting on January 12, 2015. The first version would extend the moratorium as it now exists. In the second version, the moratorium would be similar, but would not include parcels of land designated rural residential that are more than five acres in size. In both options, the moratorium would expire on May 11, 2015. County Administrator Morley asked if there is further direction for the DCD as to what regulations they are bringing forward to the Planning Commission? Something based on Option 2, Option 3 or if the Board requests further requirements? Commissioner Kler thanked DCD for their work on the moratorium. Trying to find a balance between all of the concerns of business owners, neighborhoods and parents, is not a clear path. There are so many unknowns and a lot of misinformation that creates fear. It is dangerous to legislate against fear. Director Smith stated that for the sake of time, Option 3 is more efficient. County Administrator Morley stated that what is important is getting this done and recognizing there is an opportunity to perfect and change what the BOCC wants to do. For the purpose of expedition and to address the concerns ofupcoming applications, County Administrator Morley suggested Option 3. Commissioner Johnson stated that he would also like to see Option 3. Assistant Planner Zmolek asked Chairman Sullivan if there is any direction he would like DCD to go to make Option 3 more what he's looking for? Chairman Sullivan replied he will want the Planning Commission to justify why marijuana is different in that case. Why lighting and cameras are different for marijuana farmers. Ultimately, the County may have to defend this. County Administrator Morley stated although there is no motion, it is his understanding that the Board would like Option 3. The Board agreed. The meeting was recessed 3:05 p.m. and reconvened at 3:21 p.m. with all three Commissioners present. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Courthouse windows. • Hearing. • Animal Responsibility — comment summary matrix will be prepared. • Risk Management Committee representative. • Washington State Association of Counties (WSAC) Legislative Steering Committee (LSC) appointment process. • Tourism Coordinating Council (TCC) expenditures. Page 8 _ Commissioners Meeting Minutes of January 5, 2015 wfiacm Calendar Coordination: • Commissioner Kler and County Administrator Morley will be attending a Hargrove Committee meeting on January 6, 2015. • Commissioner Kler will be attending the Parks Advisory Board on January 7, 2015. • County Administrator Morley will be out of the office to attend training on January 8, 2015. • Commissioner Kler will be attending a Substance Abuse Advisory Board (SAAB) meeting on January 13, 2015. • Commissioner Kler will be attending a Tourism Coordinating Council (TCC) meeting on January 13, 2015. • Commissioner Johnson will be attending an Olympic Region Clean Air Agency (ORCAA) meeting and a Heritage Caucus on January 14, 2015. • County Administrator Morley will be assisting the City of Port Townsend by participating in an Interview Panel for a Development Services Director on January 15, 2015. • Commissioner Kler will be meeting with Congressman Derek Kilmer on January 16, 2015. • Commissioner Johnson and Commissioner Kler will be attending a Hood Canal Coordinating Council (HCCC) meeting on January 21, 2015. • Commissioner Sullivan and County Administrator Morley will be attending a JeffCOM Administrative Board meeting on January 22, 2015. • Commissioner Kler will be attending a Collective Impact meeting on January 22, 2015. • There will be a Peninsula Development District (PDD) and Resource Conservation and Development (RC &D) meeting on January 22, 2015. • Commissioner Kler will be out of the office March 30, 2015 to April 5, 2015. 2015 Legislative Session • Handouts distributed. Future Agenda Items: • Car mileage. • Cell Phones. Page 9 Commissioners Meeting Minutes of January 5, 2015 _ NOTICE OFADJOURNMENT. Commissioner Johnson moved to adjourn the meeting at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member Carolyn Avery Kathleen Kier, Member Deputy Clerk of the Board Page 10 t►N !�i450N I NG'�o District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of January 12, 2015 � DRAFT Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Mer. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: Two citizens voiced their concern re: process for road improvement on Highway 101 in Quilcene; 10 citizens voiced their opinion on marijuana and the implementation of I -502 in this County; and A citizen stated that the Department of Community Development (DCD) is taking too much time approving the proposed resort in Brinnon. APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Kler moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 03-15 re: Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal 2. RESOLUTION NO. 04-15 re: Continuing Relationship with the Washington Counties Risk Pool and the Related Appointments and Designations of the County 3. AGREEMENT NO. 1163- 27310, Amendment No. 10 re: Behavioral Health and Recovery; No Dollar Amount, Revises Language to Clarify Objectives Only; Jefferson County Public Health; Washington State Department of Social and Health Services 4. AGREEMENT NO. C17112 re: 2015 — 2017 Consolidated Contract for Public Health Services; In the Amount of $382,738; Jefferson County Public Health; Washington State Department of Health (DOH) 5. AGREEMENT re: Surveying Services for Quilcene Complete Streets Project; In the Amount of $16,921.50; Jefferson County Public Works; Van Aller 6. AGREEMENT re: Dosewallips Road Emergency Repair Project, M.P. 3.5, County Road No. 25000, County Project No. X01961; In the Amount of $46,768.25; Jefferson County Public Works; Bruch and Bruch Construction 7. Advisory Board Resignation re: Conservation Futures Citizen Oversight Committee; District #1 Representative, Janet Kearsley 8. Advisory Board Appointment re: Conservation Futures Citizen Oversight Committee; Four (4) Year Term expiring January 12, 2019; District #1 Representative, Mary Biskup Page 1 Commissioners Meeting Minutes of January 12, 2015 9. Payment of Jefferson County Payroll Warrants Dated January 5, 2015 Totaling $813,734.38 and A/P Warrants Done by Payroll Dated December 30, 2014 Totaling $1,580.92 and Dated December 31, 2014 Totaling $723,678.61 Approval of Minutes: Commissioner Kler moved to approve the regular meeting minutes of October 27, 2014 with a correction of a scrivener's error on Page 4, second paragraph (the word "hopefully" was incorrectly spelled) and to approve the regular meeting minutes of November 3 and 10, 2014 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION. The Commissioners each provided updates on the following items: Chairman Sullivan - Will be attending a Chimacum Prevention Coalition meeting this week. - OlyCAP update: They are doing great, but their thrift store is not. - Will be participating in a Legislative Steering Committee (LSC) meeting this week via conference call. Commissioner Johnson - Will be attending an Olympic Region Clean Air Agency (ORCAA) meeting and a Heritage Caucus in Olympia this week. - Will be attending a Hood Canal Coordinating Council (HCCC) meeting this week. Commissioner Kler - Visited a marijuana growing operation and looked at potential impacts on nearby neighborhoods. She was impressed with the security of the grow operation she visited. Will be attending the following meetings this week: • Tourism Coordinating Council (TCC) • Substance Abuse Advisory Board (SAAB) • Park and Recreation Subcommittee • Planning Commission • Jefferson County Board of Health (BOH) • Housing Network • Community Conversation re: BOH • Town Hall meeting with Derek Kilmer • Fund for Women and Girls Fundraising Dinner The meeting was recessed at 9:56 a.m. and reconvened at 10:03 a.m. with all three Commissioners present. Paget Commissioners Meeting Minutes of January 12 2015 FT HEARING re: 2014 Conservation Futures Funding Amendment; Snow Creek Watershed Acquisitions: Environmental Health Specialist II Tami Pokorny stated the public hearing is to hear comments for or against the Snow Creek Watershed Acquisitions Project. The hearing is necessary prior to consideration for the allocation of an additional $73,000 in Conservation Futures funding for this project. The Snow Creek project had been awarded $10,824 in July, 2014, but it originally applied for $90,824. The purpose of the project is to acquire permanent open space protection for up to 104 acres of land traversed by Snow Creek. This project will benefit salmon and improve and protect riparian habitat for a multitude of species. At the time of the July award, staff believed that the previously approved Winona Basin/Bloedel Project had yet to be deducted from the available fund balance. In fact, the project cost had already been deducted leaving additional funding available to award in this cycle. July's Snow Creek award had been artificially reduced to stay within budget at the lower funding figure. An additional $73,000 is potentially available for that project. Ms. Pokorny stated there had been another project submitted in 2014, but it has already been successfully completed. The resolution would increase the total Snow Creek award to $83,824 which, in combination with matching funds, would bring the project within range of successful completion according to Jefferson Land Trust. She noted that Owen Fairbanks of Jefferson Land Trust and two Conservation Futures Citizens Oversight Committee ( CFCOC) members are in the audience. Ms. Pokorny stated that the CFCOC voted that this project was worthy at their April 30, 2014 meeting. Staff concurs with CFCOC's recommendation. As in July's initial resolution, the supplemental resolution makes a finding that adequate land exists for development in the County to meet anticipated housing and employment needs. Chairman Sullivan opened the hearing for public testimony. Hearing no comments for or against the 2014 Conservation Futures Funding Amendment — Snow Creek Watershed, Chairman Sullivan closed the hearing. Commissioner Kler asked if there was a problem with carryover or spending of monies from 2014 into 2015? Ms. Pokorny stated that the program requires that the CFCOC make its recommendation before July I" of each year, which happened. County Administrator Morley explained that originally the CFCOC recommended for the full amount, but subsequently thought there wasn't enough money. Now that they know there is enough money, the proposed resolution corrects it. He added that Conservation Futures funding is in its own dedicated fund. Commissioner Johnson moved to approve RESOLUTION NO. 05-15 Supplementing Resolution No. 29 -14 to Dedicate Additional Conservation Futures Funds to the Snow Creek Watershed Acquisitions Project as Authorized by, and in Accordance with, Jefferson County Code Section 3.08.030(7) to Provide a System of Public Open Spaces. Commissioner Kler seconded the motion which carried by a unanimous vote. Page 3 Commissioners Meeting Minutes of January 12, 2015 r DISCUSSION re: Hearing Notice on Two Alternatives for Extending the Marijuana Moratorium: Ordinance 407- 0811 -14, establishing a six month moratorium on accepting or processing applications for recreational marijuana businesses in certain land use zones, will expire on February 11, 2015. The Board of County Commissioners intends to consider two possible alternatives for extending the moratorium for a limited time. Pursuant to State law, a public hearing is required to be held within 60 days of a moratorium. Department of Community Development Director Carl Smith explained that the two alternatives do not restrict agriculture lands, forest lands or industrial lands. Applications in those zones are still valid and they have been receiving and processing a few of those. He stated that the version titled "Extending Ordinance #07- 0811 -14," would simply extend the current moratorium as it is written. The difference of the second version titled "Extending and Modifying Ordinance 407- 0811 -14," can be seen on Page 5, under the bullets, which read: • Production and processing of marijuana at a parcel or parcels designated AP -20 Prime Agricultural Land, (agricultural lands of long -term significance), or AL -20 agricultural lands of local importance; • Production and processing of marijuana at a parcel or parcels designated Forest Resource Lands, including CF -80 Commercial Forest; RF -40 Commercial Forest; or IF In- holding Forest; • Production and processing of marijuana at any parcel of land greater than five (5) acres, in size and designated as Rural Residential 1:10 or Rural Residential 1:20; • Production and processing of marijuana at a parcel or parcels designated Rural Industrial, including RI- Resource Industrial; LI /C — Light Industrial/Commercial (Glen Cove), Light Industrial — (Glen Cove); LI /M— Light Industrial /Manufacturing; HI -Heavy Industrial. The third bullet regarding the production and processing of marijuana at any parcel of land greater than five acres had been added to the "extending and modifying" version. Commissioner Kler asked how many vested applications did DCD receive before the moratorium was enacted, and what is the potential of vested applications if we do not continue the moratorium? Director Smith replied that at the time of the moratorium, there were three or four applications that submitted complete building applications and vested in residential zones. County Administrator Philip Morley asked how many residential applications would vest if the moratorium were lifted? Director Smith stated that there are around 15 in all residential zones and 12 applications in Rural Residential 1:5 zones. Director Smith stated DCD is concerned over the predominance of applications requested in residential zones. The current moratorium prohibits producing and processing in commercial zones, but not retail. County Administrator Morley asked how many rural commercial applications were vested before the moratorium, and how many of those are held up? Director Smith replied stating none of them were vested. Since the moratorium was enacted, applicants have moved away from those zones. Commissioner Johnson stated he has concerns about the Unified Development Code. To fit in the parameters of Cottage Industry, a business can be in a dwelling or in an accessory dwelling, but is of a scale larger than a home occupation or home business. A cottage industry is a limited small scale commercial or industrial activity including fabrication and limited retail sales. On residential parcels, the business has to be subordinate to the primary residential use. He asked Director Smith how do you determine what is subordinate to? What would your definition of subordinate to a primary dwelling be? Director Smith replied that it is not a precisely defined term. When referring to the Comprehensive Plan Page 4 Commissioners Meeting Minutes of January 12, 2015 and looking at the purpose, the use has to be primarily residential. He added that it is not anti - commercial, commercial is allowed. Purpose of the zone is to be primarily residential. The way we would make it precise is to follow the Cottage Industry standard. It is a wonderful tool. If your business fits into the Cottage Industry standard, it would be considered subordinate to residential. He added that Cottage Industry allows a greater use than a home business. Home businesses will not work for marijuana businesses as it has to be housed in a separate building. The separate structure up to 5,000 square feet cannot have more than five offsite employees according to Cottage Industry code. Commissioner Sullivan stated that agriculture is a favored activity in rural lands, including rural residential lands. His main concern is that due to Cottage Industry parameters, a greater size business than originally thought could be in those zones. Director Smith explained that is why DCD is concerned. In the conceptual regulations that DCD presented, if the Board decides to include agricultural lands, DCD suggests a cap on the size of other structures. The cleanest way to do that is to keep the Cottage Industry, but state that any other accessory structure for any agricultural activity would not be more than `X' square feet. To put a Iimit and prevent an out of scale building on a small building. What that `X' is, still needs to be determined. Commissioner Sullivan asked if this would affect all agriculture in Rural Residential 1:5 zones? Director Smith replied that if the County wants regulations to apply to all agriculture, then yes. Commissioner Kler stated that there is a fear factor around the marijuana industry. The fear is tangible to the people who are feeling the fear, but intangible in regards to how to do good law in zoning. She added that there are similarities between some of the local cideries. Under Liquor Control Board (LCB) regulations, it is considered a controlled substance and cannot be sold to people under the age of 21. Due to tasting events, cideries experience a higher traffic volume. She has not heard the same outcry over local cideries, breweries or upscale wine bars. How is marijuana different? Commissioner Sullivan stated that when the County reviewed the adult business statute, they dealt with similar issues. There were concerns at that time about having an adult business with a bar, bringing increased crime to the area and the potential for youth being exposed to it. Commissioner Kler added that the state prohibits marijuana consumption at marijuana businesses. Commissioner Sullivan stated the existing County Code has been in place for over a decade. People have an expectation that the County does not change the rules during the middle of the game without a good reason. There is concern over approaching this situation fairly. Commissioner Kler stated that there are a lot of confused people. Marijuana growers are under the assumption that they can grow. Neighbors are under the assumption that this type of thing couldn't happen. Commissioner Sullivan stated that time is a big factor in this. If too much time is taken, it will affect people. A delay, for those who played by the rules, will affect their growing season. Commissioner Johnson explained that things move forward and change. It used to be that you could not drink alcohol standing up or on a Sunday. That is not the case anymore. Commissioner Sullivan noted that current land use regulations do not deal with everything, specifically marijuana. Impacts need to be addressed. There is a big difference between four employees and 40 employees. There is also a difference between a 10 -20 square foot building versus a 40,000 square foot Page 5 Commissioners Meeting Minutes of January 12, 2015 r) A rT j building. Fences along the property line are concerning to neighbors. He stated that if we are going to change these rules, we have to think of all the consequences. Commissioner Kler stated holding an evening public hearing would allow for more members of the public to attend. Commissioner Kler moved to approve a hearing notice for a public hearing to consider two alternatives for extending Ordinance No. 07- 0811 -14 which enacted a moratorium on accepting or processing of permits for recreational marijuana in certain zones. One alternative extends the moratorium unaltered for four months. The second alternative would extend the moratorium for four months AND would amend the moratorium to authorize recreational marijuana applications upon certain rural residential parcels. The public hearing will be held on Monday, January 26, 2015 at 6:00 p.m. at the Cotton Building, 607 Water Street, Port Townsend, WA. Commissioner Johnson seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:49 a.m. and reconvened at 1:34 p.m. with all three Commissioners present. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Quilcene Complete Streets Project: Public Works Director /Engineer Monte Reinders, Engineering Services Manager Jon Watson and Engineer Eric Kuzma were present. Discussed survey work to map as -is Right of Way conditions to support subsequent community dialogue and Charettes. Public Works will communicate with Ms. Herzog and Mr. Brotherton, project email list and newspapers to describe project sequence. The meeting was recessed at 3:17 p.m. and reconvened at 3:25 p.m. with all three Commissioners present. Miscellaneous Items continued: • Chimacum Safe Routes to School: Public Works Director/Engineer Monte Reinders, Engineering Services Manager Jon Watson and Engineer Eric Kuzma. West Valley Road/SR 19 intersection discussion. Rick Tolefson Trail construction in 2016. Trail project is facing Right of Way and Army Corps permitting /mitigation issues. • Marijuana Moratorium Hearing: Clarified it will take place January 26, 2015 at 6:00 p.m. at the Cotton Building; 607 Water Street, Port Townsend, WA. • Update on Sheriff and Prosecutor budget and staffing discussions. • Hargrove fund case management contracts for courts status update. Sometime in the future Commissioner Kler will be looking at county guidelines for Hargrove Committee makeup. • County Health Improvement Plan meeting attended by Commissioner Johnson and Commissioner Kler. Next step is forming four working groups (Kate Burke and Health Department Director Jean Baldwin are coordinating on this): 1) Access to Mental Health and Page 6 Commissioners Meeting Minutes of January 12 2015 +�► �' Substance Abuse Care; 2) Nutrition, Exercise and Chronic Disease Prevention (Commissioner Johnson signed up); 3) Access to Care (Commissioner Kler signed up); and 4) Immunizations (Chairman Sullivan is tentative). • Public Health Director. • Risk Management Committee members. • County Administrator Morley and Chairman Sullivan will schedule a JeffCOM briefing. • Clallam Fire District 41 annexation. County Administrator Morley to follow up with the Auditor. • History of the Board of County Commissioners (BOCC) discussion of Navy growler jets and testing. • Thurston County pesticide ban of neonicotinoid to protect bees. Commissioner Kler will run issue by WSU Extension for feedback. 2015 Legislative Session • Status of the Legislative Steering Committee (LSC). • Fiscal sustainability items: Marijuana tax sharing and utility tax. Calendar Coordination: • Commissioner Kler will be attending a Substance Abuse Advisory Board (SAAB) meeting on January 13, 2015. • Commissioner Kler will be attending a Tourism Coordinating Council (TCC) meeting on January 13, 2015. • Commissioner Kler will be attending a Parks and Recreation District 3 subcommittee meeting on January 14, 2015. • Commissioner Johnson will be attending an Olympic Region Clean Air Agency (ORCAA) meeting and a Heritage Caucus on January 14, 2015. • Commissioner Johnson will be attending an Ecosystem Recovery Network (ERN) Puget Sound Partnership (PSP) meeting on January 15, 2015. Commissioner Johnson will be attending a Fort Worden Advisory Committee meeting on January 15, 2015. • All three Commissioners will be attending a Jefferson County Health Board meeting on January 15, 2015. • County Administrator Morley will be assisting the City of Port Townsend by participating in an Interview Panel for a Development Services Director on January 15, 2015. • Commissioner Kler will be attending a Housing Life Network meeting on January 15, 2015. • Commissioner Kler will be attending a Chimacum Safety meeting on January 16, 2015 in coordination with Jefferson County Public Health. • Congressman Derek Kilmer will be attending a Town Hall meeting on January 16, 2015 at 5:30 p.m. at the Fort Worden Commons. • Commissioner Kler v611 be meeting with Congressman Derek Kilmer on January 16, 2015. • Commissioner Johnson and Commissioner Kler will be attending a Hood Canal Coordinating Council (HCCC) meeting on January 21, 2015. • Commissioner Kler will be attending a Legislative Steering Committee (LSC) meeting on January 22, 2015. • Commissioner Sullivan and County Administrator Morley will be attending a JeffCOM Administrative Board meeting on January 22, 2015. Page 7 Commissioners Meeting Minutes of January 12, 2015 • Commissioner Kler will be attending a Collective Impact meeting on January 22, 2015. • There will be a Peninsula Development District (PDD) and Resource Conservation and Development (RC &D) meeting on January 22, 2015. • Commissioner Kler will be attending a meeting at the Jamestown S'Klallam Tribe on February 20, 2015 • Commissioner Kler will be out of the office February 20 -21, 2015. She will be back in the office on February 22, 2015. • County Administrator Morley will be attending an Association of Washington Cities (AWC) Retro Pool training on February 26 and 27, 2015. • Commissioner Kler will be out of the office March 30, 2015 to April 5, 2015. NOTICE OFADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 3:48 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. SEAL: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair ATTEST: Phil Johnson, Member Carolyn Avery Kathleen Kler, Member Deputy Clerk of the Board Page 8 . _ J ON C,p�YC v 9i I �IN% _' District No. 1 Commissioner: Phil Joh n District No. 2 Commissioner: David W. 'an DRAFT District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of January 20, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Five citizens voiced their opinion on the marijuana moratorium in this County; • A citizen stated: 1) He is thankful that the Department of Community Development (DCD) is issuing permits more rapidly. He gave staffing suggestions for Environmental Health; 2) Producers are growing marijuana 10 times more than there is market for; and 3) There have been reports of wolves seen in the Olympic Peninsula; • Washington State University (WSU) Extension staff stated: 1) Broadband has reached the West End; 2) Twin Vista Ranch has been donated to WSU. They are working on setting up the first organic seed bank in the country there; and 3) WSU will brief the Board with 2014 highlights at a later date; and • A citizen commented that Broadband is beneficial, but if it breaks in one place, the whole system goes down. APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Kler seconded the motion which carried by a unanimous vote. 1. CALL FOR BIDS re: Publication of County Legal Notices; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m. on Monday, March 9, 2015 in the Commissioners' Chambers; Jefferson County Courthouse 2. CALL FOR BIDS re: Safe Route to School (SRTS) SRI & West Valley Road Project; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m. on Tuesday, February 17, 2015 in the Commissioners' Chambers; Jefferson County Courthouse 3. AGREEMENT NO. 12- 13850, Amendment No. 1 re: 2012 Dosewallips and Duckabush Acquisitions; In the Amount of $345,275; Jefferson County Public Health; Washington State Recreation and Conservation Office 4. AGREEMENT re: 2015 School Based Health Clinics; In the Amount of $59,736; Jefferson County Public Health; Jefferson Mental Health Services 5. AGREEMENT re: 2015 Expanded Mental Health and Chemical Dependency Treatment; In the Amount of $88,685; Jefferson County Public Health; Jefferson Mental Health Services Page 1 Commissioners Meeting Minutes of January 20, 2015 U. 6. AGREEMENT re: 2015 Supply of Liquid Asphalt Product for Bituminous Surface Treatment Program; In the Amount of $263,717; Jefferson County Public Works; Albina Asphalt 7. Letter of Support re: Reauthorizing Secure Rural Schools and Self - Determination Act (SRS); Jefferson County Public Works; Senator Maria Cantwell; Senator Patty Murray; and Representative Derek Kilmer 8. Advisory Board Reappointment re: Peninsula Housing Authority Advisory Board; Five (5) Year Term to Expire January 24, 2020; Pat Teal 9. Payment of Jefferson County Vouchers/Warrants Dated December 25, 2014 Totaling $605,879.36 and Dated December 27, 2014 Totaling $2,437.44 10. Payment of Jefferson County A/P Warrants Done by Payroll Dated December 24, 2014 Totaling $127,804.20 COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Commissioner Johnson - Plans on visiting marijuana operations soon. - Attended an Olympic Region Clean Air Agency (ORCAA) meeting and a Heritage Caucus in Olympia last week. Commissioner Kler - Attended a North Hood Canal Chamber meeting last week. Met with Public Health department staff re: Chimacum Corridor safety. Attended a Substance Abuse Advisory Board meeting last week. Attended a Legislative Steering Committee (LSC) webinar. Met with State Representative Derek Kilmer to discuss funding and other issues. Comprehensive Plan Update: Department of Community Development (DCD) Director Carl Smith stated that DCD has enacted a new process that they believe will enable staff to issue permits within one day to a week. This is key for the public. If an individual's application is complete, it works. Commissioner Johnson asked how DCD is handling the permits that are behind? Director Smith replied that the department is juggling schedules to try and accommodate past permits. Director Smith stated that they are under time constraints to get the population numbers agreed to and adopted. The City of Port Townsend and the County have slightly different schedules so that is something they are working on. DCD plans on taking one year to work on this and submitting to the Board of County Commissioners for review by December 2016. The City of Port Townsend will have theirs ready by that time as well. He added that he will be working with County Administrator Philip Morley and the City's counterparts to organize the first meeting of the steering committee. County Administrator Morley stated that the Office of Fiscal Management (OFM) calculates growth projections. They do a high, medium and low projection. He added that the practice in the past has been to use the medium projection. Actual growth has been below medium. Director Smith stated DCD is using the medium calculation, following past practice. Page 2 Commissioners Meeting Minutes of January 20, 2015 4 Commissioner Sullivan stated that when the Urban Growth Area (UGA) was created, Chimacum had been separated out. He explained the importance of looking into the Chimacum crossroads, HJ Carroll Park, Tri -Area Community Center, Chimacum Grange, Chimacum School, Post Office and Fire Department when planning. He added that our County's main city is on the other end of the Peninsula and he is interested in how this will work out. Commissioner Kler stated there seems to be more citizen involvement in understanding the impacts of the Growth Management Act (GMA). The Commissioners also discussed their desire for public sewer systems. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Marijuana Moratorium Hearing will be held on January 26, 2015 at 6:00 p.m. at the Cotton Building. There may be a possible move to the Pope Marine Building, depending on the Port Townsend Library's adjournment time. • Update on Sheriff and Prosecutor budget and staffing discussions. • JeffCOM and Records Management System (RMS). • Assessor and procedure to certify budgets for setting levies. • Courthouse Roof project. • Environmental Health Specialist Tami Pokorny on the Quilcene Floodplain projects and state legislature capital budget. • County Administrator reported on the meeting with the Jefferson Land Trust (JLT) regarding the Chimacum Ridge project using Readiness and Environmental Protection Integration (REPI) and Community Forest Trust • Commissioner Johnson will be Co -Chair of the Ecosystem Recovery Network (ERN). • Solid Waste Advisory Committee (SWAC) looking for a representative from District 3. Calendar Coordination: • There will be a Budget Committee meeting on January 21, 2015. • Chairman Sullivan will be participating in a telephone conference call with the Legislative Steering Committee (LSC) on January 21, 2015. • Chairman Sullivan and County Administrator Morley will be attending a Records Management System (RMS) meeting on January 21, 2015. Commissioner Johnson and Commissioner Kler will be attending a Hood Canal Coordinating Council (HCCC) meeting on January 21, 2015. • Commissioner Kler will be attending a Legislative Steering Committee (LSC) meeting on January 22, 2015. • Commissioner Sullivan and County Administrator Morley will be attending a JeffCOM Administrative Board meeting on January 22, 2015. • Public Works staff will be attending a Peninsula Regional Transportation Planning Organization meeting on January 22, 2015. • Commissioner Kler will be attending a Collective Impact meeting on January 22, 2015. Page 3 Commissioners Meeting Minutes of January 20, 2015 Al r • There will be a Peninsula Development District (PDD) and Resource Conservation and Development (RC &D) meeting on January 22, 2015. • Commissioner Johnson will be attending a National Marine Sanctuary Quarterly meeting on January 23, 2015. • There will be a Quarter Elected Officials and Directors meeting on January 26, 2015. • There will be a Finance Committee meeting on January 27, 2015. • County Administrator Morley will be attending an Association of Washington Cities (AWC) Retro Pool training on January 29 and 30, 2015. 2015 Legislative Session • Webinar last week. • Transportation & Snohomish County proposal to create Local Personal Wireless Telecommunication Facilities (PWTF). • Regulation of medical marijuana. • Bill to allow Boards of County Commissioners to take action away from public seat. Future Agenda Items: • Car mileage. • Cell Phones. NOTICE OFADJOURNMENT: Chairman Sullivan adjourned the meeting at 10:48 a.m. until the next regular meeting or special meeting as properly noticed. SEAL: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair ATTEST: Phil Johnson, Member Carolyn Avery Kathleen Kler, Member Deputy Clerk of the Board Page 4 �®� Wl�, 4�4SON �4 r IN9� District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier �+ County Administrator: Philip Morl P `n r Clerk of the Board: Erin Lundgr MINUTES Week of January 26, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen: 1) Thanked the Commissioners for supporting Conservation Futures; and 2) Suggested the County invite the Emergency Management (EM) Director from Snohomish County to speak to our County's EM staff; • Four citizens voiced their concern over the implementation of I -502 and the marijuana moratorium in our County; • A citizen informed the Board of a Senate Bill that could affect the outcome of the proposed Pit -to -Pier project; • A citizen stated this week there will be a nationwide homeless persons count and he asked that citizens who can assist with the count in rural areas contact OlyCAP at (360) 385 -2571; • A citizen stated that world economies are starting to collapse and currencies are devaluing as a result of the Reagan Revolution; and • A citizen stated: 1) The location of the marijuana moratorium hearing has bad acoustics; 2) He is concerned about the Comprehensive Plan process re: Marijuana moratorium; and 3) He has concerns re: verbiage of the moratorium. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Kler seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: 2015 Expanded Mental Health and Chemical Dependency Treatment Services; In the Amount of $27,570; Jefferson County Public Health; Jumping Mouse Children's Center 2. AGREEMENT, Amendment No. 1 re: Nurse Family Partnership; In the Amount of $87,500; Jefferson County Public Health; Kitsap Public Health District 3. AGREEMENT re: Nurse Family Partnership Supervisor; In the Amount of $37,877.73; Jefferson County Public Health; Kitsap Public Health District 4. AGREEMENT re: Recycle Facility Improvement Project; In the Amount of $5,665.56; Jefferson County Public Works; Grant Steel Buildings & Concrete Systems, Inc. 5. AGREEMENT re: Quilcene County Park Camp Host; No Dollar Amount, Compensation for RV Utility Expenses; Jefferson County Public Works; Scott Jackson Page 1 ir Commissioners Meeting Minutes of January 26, 2015 xv lJ 6. Advisory Board Appointment re: Peninsula Regional Support Network (PRSN) Advisory Board; Three (3) Year Term to Expire January 26, 2018; Christina Brinch 7. Payment of Jefferson County Vouchers/Warrants Dated December 26, 2014 Totaling $560,728.86 8. Payment of Jefferson County Payroll Warrants Dated January 20, 2015 Totaling $71,969.74 and Dated January 20, 2015 Totaling $15,117.44 COMMISSIONERS BRIEFING SESSION. The Commissioners each provided updates on the following items: Chairman Sullivan - Attended a Resource Conservation and Development (RC &D) and Peninsula Development District (PDD) meeting last week. - Will be attending a Finance Committee meeting and a Jefferson County Shelter -to- Housing meeting this week. - Will be participating via telephone in a Coastal Caucus this week. Commissioner Johnson - Attended a Strait Ecosystem Recovery Network Local Integrating Organization (Strait ERN LIO) meeting last week. - Will be attending an Oil Spill Response meeting this week. Commissioner Kler - Attended a Hood Canal Coordinating Council (HCCC) meeting and a Legislative Steering Committee (LSC) meeting last week and updated the Board on House Bills. - Attended a Community Response meeting last week. - There will be free training April 20 -22, 2015 for nurses re: sexual assault patients. The meeting was recessed at 9:56 a.m. and reconvened at 10:02 a.m. with all three Commissioners present. Bid Opening re: Jefferson County Courthouse Window Rehabilitation Project: Public Works Architectural Projects Planner Gordon Ramstrom stated the project is estimated to be $88,157. He opened and read the following bids: BIDDER BID AMOUNT Wooten Historic Revival (Streeter, Illinois) $35,000 (Tax inclusive) Olympic Peninsula Construction (Poulsbo) $118,624 G. Little Construction (Port Townsend) $98,409.56 (Tax inclusive) Staff will review the bids and submit a recommendation for bid award to the Board at a future date. Page 2 Commissioners Meeting Minutes of January 26, 2015 The meeting was recessed at 10:07 a.m. and reconvened at 10:15 a.m. with all three Commissioners present. DISCUSSION re: 2015 Conservations Futures Funding Cycle Resolution: Environmental Health Specialist Tami Pokomy stated that there is $205,000 available this year for Conservation Futures funding cycle. Subtracted from that amount is committed projects, staff and other related expenses. $30,750 may be awarded for O & M projects. The tentative deadline for accepting project applications is March 2, 2015. Ms. Pokorny reviewed the program materials in the Agenda Packet which includes the Conservation Futures manual, application and score sheet. Commissioner Kler stated she is confused about the Parks and Recreation aspect of Conservation Futures and asked Ms. Pokorny to elaborate. Ms. Pokomy stated that open spaces such as riding facilities and parks are not eligible. Park Districts may be involved for trails and buffers, but facilities are not included. Commissioner Kler explained that some individuals in District 3 stated they have been pressured to turn their lands over to public lands. She asked how are property owners approached? Ms. Pokorny replied that for properties located in floodplains or estuaries, they may be approached and informed of flood risk and public safety issues. She noted that typically, that is a separate program and welcomed speaking to the Board about that issue in detail at a later date. Commissioner Sullivan stated that with the assistance of Conservation Futures, some farms, such as the Bolton Farm, have been preserved. Due to Conservation Futures' efforts, the County experienced growth in that part of the economy. They were able to grow jobs instead of losing jobs. Commissioner Kler moved to adopt RESOLUTION NO. 06 -15 Establishing a Conservation Futures Program Application Period, Setting an Estimated Amount of Conservation Futures Funds Available and Approving Program Materials for Use in the 2015 Conservation Futures Funding Cycle. Commissioner Johnson seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:33 a.m. and reconvened at 12:00 p.m. for the Quarterly Elected Officials/Department Directors lunch meeting with all three Commissioners present. The meeting was recessed at 1:00 p.m. and reconvened at 1:35 p.m. All three Commissioners were present for the afternoon session. Page 3 Commissioners Meeting Minutes of January 26, 2015 COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: LJ • Discussion: Marijuana Moratorium Hearing scheduled for January 26, 2015 at 6:00 p.m. at the Cotton Building, 607 Water Street, Port Townsend. • Cottage industry versus agricultural exemption. Jefferson County Code 18.20.030(2)(vii)(a) and (g). • Noise Ordinance Hearing will be on February 17, 2015. • Animal Responsibility Code status. • Joint Growth Management Steering Committee: Hadlock Urban Growth Area (UGA). • Washington State Association of Counties (WSAC) legislative effort for unincorporated utility tax legislation. • Prop 1 Interlocal Agreement status. • Commissioner Johnson's draft letter to Navy regarding electronic warfare and cumulative impacts; Noise from increase in Growler flights; Environmental Impact Statement (EIS) on overseas training. Commissioner Johnson will bring back draft letter on February 2, 2015. Calendar Coordination: • There will be a sustainable food group meeting on January 26, 2015. • Commissioner Johnson will be attending an Ecosystem Recovery Network (ERN) meeting on January 27, 2015. • Commissioner Kler will be attending a Developmental Disabilities Board meeting on January 27, 2015. • There will be a Finance Committee meeting on January 27, 2015. • Commissioner Johnson and Commissioner Kler will be attending an Oil Response meeting on January 28, 2015. Commissioner Kler will be attending a Jefferson -Port Townsend Response Emergency Planning (JPREP) meeting on January 30, 2015. • Commissioner Kler will be attending a Legislative Steering Committee (LSC) webinar on January 30, 2015. • County Administrator Morley will be attending an Association of Washington Cities (AWC) Retro Pool training on January 29 and 30, 2015. • Commissioner Johnson and Commissioner Kler will be attending a Marine Resources Committee (MRC) meeting February 3, 2015. • Commissioner Kler will be attending a Parks and Recreation Advisory Board (PRAB) meeting February 4, 2015. • Commissioner Kler will be attending a Legislative Steering Committee (LSC) meeting in Olympia February 4 -5, 2015. • Commissioner Johnson will be attending a Heritage Caucus on February 11, 2015. • Commissioner Johnson will be attending an Olympic Region Clean Air Agency (ORCAA) meeting on February 11, 2015. • Commissioner Sullivan will be attending an OlyCAP retreat on February 12, 2015. • Commissioner Johnson will be attending the Ecosystem Coordinating Board (ECB) on February 19, 2015. Page 4 Commissioners Meeting Minutes of January 26 2015 T _ • Commissioner Kler will be attending a Jamestown S'Klallam Tribe meeting on February 20, 2015. • Commissioner Kler will be out of the office February 20 and 21, 2015. She will be back in the office on February 22, 2015. • There will be a JeffCOM meeting on February 26, 2015. • County Administrator Morley will be attending an AWC Retro Pool training on February 26 and 27, 2015. • Commissioner Kler will be out of the office March 30 through April 5, 2015. Future Agenda Items: • Car mileage. • Cell Phones. • Courthouse Security Audit. • Procurement Ordinance; to be determined. NOTICE OFADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 3:48 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member Carolyn Avery Kathleen Kler, Member Deputy Clerk of the Board Page 5