HomeMy WebLinkAbout040615_cabs01JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of Commissioners
Philip Morley, County Administrator
FROM: Carl Smith, DCD D' ctor
Donna Frosthol
DATE: April 6, 2015
RE: No Net Loss Grant/Request for Proposal Issued for Environmental
Consulting Services to Complete Grant
STATEMENT OF ISSUE: Jefferson County Department of Community Development (DCD)
obtained a No Net Loss (NNL) grant from the Environmental Protection Agency (EPA), with
Clallam County as the Grant Administrator, in 2010. Much of the work on this grant was
delayed until the new Shoreline Master Program (SMP) became effective. Due to staffing levels
and the priority of getting permits issued, the grant was amended so that most of the remaining
work will completed by a consultant. The EPA has amended the contract with Clallam County
and DCD has issued a request for proposals (RFP). The Board of County Commissioners
(BoCC) is being advised of the contract amendment between the EPA and Clallam County. This
grant revision does not alter the agreement between Jefferson County and Clallam County;
however, the BoCC will need to approve grant funds being awarded to the selected consultant
later this month.
ANALYSIS: It was determined by DCD Management and the County Administrator that a
consultant would be needed to complete the work on this grant. DCD and Clallam County
worked to revise the grant through the EPA, and in December 2014, DCD received word that
the EPA approved the amendment. This revision included a grant extension to December 31,
2016 and a modification for the majority of the work to be completed by a consultant. DCD
advertised the RFP on March 9, 2015 and received one proposal on March 27, 2015, which
was the RFP due date.
FISCAL IMPACT: Of the $330,000 awarded to Jefferson County in the NNL grant,
approximately $44,000 has been used by DCD to begin implementing the grant. Of the
remaining $286,000 in the grant, $195,000 will be awarded to a consultant to complete the
grant, $5,000 will be used by Clallam County to continue managing the grant, and $5,000 has
been budgeted as "pass through" funds for County GIS staff to assistance in implementing the
grant. The remaining $81,000 will be used by DCD to manage the grant through December
31, 2016. This reduces the amount of money that DCD will bring in for the current year and
the next fiscal year, but ensures that the grant will be completed by the grant expiration date.
There is a $20,000 match with this grant, of which $9,500 has been expended.
RECOMMENDATION: This is an update of DCD budget; therefore, no action required by
the BoCC at this time. However, BoCC approval will be required later this month for DCD to
award grant funds to the selected consultant.
DEPARTMENT CONTACT: Donna Frostholm, Associate Planner/NNL Project Manager
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