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Home My WebLink About041315_ca01Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Deputy Clerk of the Board DATE: April 13, 2015 SUBJECT: RESOLUTION NO. re: HEARING NOTICE: First Quarter 2015 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, April 27, 2015 at 10:00 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2015 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice will be published in the Leader on April 15 and 22, 2015. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Approve resolution to publish a notice for the hearing set for April 27, 2015 at 10:00 a.m. in the Commissioners Chambers. YA96- Date STATE OF WASHINGTON Jefferson County IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONS/EXTENSIONS FOR } RESOLUTION NO. VARIOUS COUNTY FUNDS } WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations /extensions for their 2015 budgets; and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2015. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: NOW THEREFORE, BE IT RESOLVED, that supplemental budget appropriations /extensions be made for the above noted funds. BE IT FURTHER RESOLVED that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 27" day of April, 2015, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions. APPROVED this 13' day of April, 2015. SEAL: ATTEST: Carolyn Avery, Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chairman Phil Johnson, Member Kathleen Kier, Member AMOLNTFROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE SPECIAL REVENUE / CAPITAL / ENTERPRISE / INTERNAL SERVICE FUNDS 175- 000 -010 PARKS IMPROVEMENT FUND $25,000 $25,000 177- 000 -010 SPECIAL PROJECTS FUND $79.508 $79,508 301 - 000 -010 CONSTRUCTION & RENOVATION $0 $220,841 $220,841 302- 000 -010 CAPITAL IMPROVEMENT FUND $116,133 $116,133 304 - 000 -010 HJ CARROLL PARK FUND $2,191 $2,191 Total Other Funds $222,832 $220,841 $443,673 NOW THEREFORE, BE IT RESOLVED, that supplemental budget appropriations /extensions be made for the above noted funds. BE IT FURTHER RESOLVED that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 27" day of April, 2015, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions. APPROVED this 13' day of April, 2015. SEAL: ATTEST: Carolyn Avery, Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chairman Phil Johnson, Member Kathleen Kier, Member TO: BOARD OF CO TY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Fate Mr3, 2015 Public Works / Parks Improvement fund 175 -000 -010 Department/Fund Name FWy t(bg15 Commissioners: (mark all that apply with an "X ") *� ❑X Please be advised that atter a thorough examination of my cy jrEtFLFcE tfdll Gated is insufficient to pay necessary expenses of this department for t Gg w n,�f all the expenditures within the department budget with respect to t "q budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: gzs,00a 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: SO Reason for Appropriation/Extension Transfer from Parks Improvement Fund to Construction and Renovation fund for a portion of Memorial Field stadium roof replacement. Respectfully Submitted, Elected O 'a( ead Signature BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED AMENDED 59700.00.0301 OPERATING TXFR TO CONSTRUCTION & RENOVATION $0 $25,000 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension Transfer from Parks Improvement Fund to Construction and Renovation fund for a portion of Memorial Field stadium roof replacement. Respectfully Submitted, Elected O 'a( ead Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 59700.00.0301 OPERATING TXFR TO CONSTRUCTION & RENOVATION $0 $25,000 $25,000 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $25,000 $251000 Reason for Appropriation/Extension Transfer from Parks Improvement Fund to Construction and Renovation fund for a portion of Memorial Field stadium roof replacement. Respectfully Submitted, Elected O 'a( ead Signature S: TO: BOARD OF CO TY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Qa Mct 23( 2tl15 Public Works / Special Projects Fund 177- 000 -010 Department/Fund Name Fu urhb6 Commissioners: (mark all that apply with an "X ") _ _ �,'" I � d 5 p�W 4 ((3 H� p Please be advised that atter a thorough examination of my cu bukg rip at'OA -Ag'd allcfated is insufficient to pay necessary expenses of this department for th0 a .j j �r all the expenditures within the department budget with respect to present and u(ure nee sfind udget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $79,508 QFor funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o for a portion replacement. Respectfully Su ed�. Elected Offic4g artment Head Signature BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 59700.00.0301 OPERATING TXFR TO CONSTRUCTION & RENOVATION $0 $79,508 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 for a portion replacement. Respectfully Su ed�. Elected Offic4g artment Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 59700.00.0301 OPERATING TXFR TO CONSTRUCTION & RENOVATION $0 $79,508 $79,508 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $79,508 $79,508 for a portion replacement. Respectfully Su ed�. Elected Offic4g artment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Construction and Renovation Department/Fund Name Commissioners: (mark all that apply with an "X ") Date: March 23, 2015 301. 000 -010 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a caret}}II ex ion of all the expenditures within the department budget with respect to present and future M i`v?�d2 my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: JEFFERSON C T For funds other than Current Expense (General Fund)- - Is there enoiig d' a ante unencum ere cash) to cover this additional expenditure? Yes No ❑ X Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $220,541 Keason TOR ;fer from Special Projects, Capital Improvement and Parks Improvement funds to Construction and Renovation for Memorial Field Stadium roof replacement project. This is in addition to $145,000 already included in 2015 ;t from capital revenues received from 2011 -2015 contract with City of Port Townsend to share special purpose Respectf Iy,Sitt , Elected Official/ epartment Head Signature BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0177 Transfer from Special Projects Fund $0 $79,508 $79,508 39700.00.0175 Transfer from Parks Improvement Fund $25,000 $25,000 39700.00.0050 Transfer from Capital Improvement Fund $0 $116,333 $116,333 $0 TOTAL REVENUE $0 $220,841 $220,841 Keason TOR ;fer from Special Projects, Capital Improvement and Parks Improvement funds to Construction and Renovation for Memorial Field Stadium roof replacement project. This is in addition to $145,000 already included in 2015 ;t from capital revenues received from 2011 -2015 contract with City of Port Townsend to share special purpose Respectf Iy,Sitt , Elected Official/ epartment Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 59410.62.0000 Buildings $563,000 $220,841 $783,841 $0 $0 $0 $0 TOTAL EXPENDITURE $563,000 $220,841 $783,841 Keason TOR ;fer from Special Projects, Capital Improvement and Parks Improvement funds to Construction and Renovation for Memorial Field Stadium roof replacement project. This is in addition to $145,000 already included in 2015 ;t from capital revenues received from 2011 -2015 contract with City of Port Townsend to share special purpose Respectf Iy,Sitt , Elected Official/ epartment Head Signature CC '. au-A <1-7 � 5 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Date: March 23, 2015 Capital Improvement 302 - 000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") Fx-1 Please be advised that after a thorough examination of my current budget it appears that a aY io 118Ea is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I fiN$ rely et is short. Therefore, for this current year for the reason's outlined below, I request an appropr {i anF t extension in the amount of: R�gy 0 ,N � g q $116,133 i i'°t l,b 4 4s� L.:� �d P "1v y g'a FX For funds other than Current Expense (General Fund)- - Is there enough Fu S - e to cover this additional expenditure? a eYes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: Reason for Appropriation/Extension Transfer to Construction and Renovation Fund for Memorial Field Stadium roof replacement project. This will come out of REET funds received in excess of bond payments in 2013 and 2014. Respectful) b ed, Elected Offici I/ epartment Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMEN1$00 59700.00.0010 Transfer to Construction and Renovation $0 $116,333 $0 TOTAL REVENUE $0 $0 Reason for Appropriation/Extension Transfer to Construction and Renovation Fund for Memorial Field Stadium roof replacement project. This will come out of REET funds received in excess of bond payments in 2013 and 2014. Respectful) b ed, Elected Offici I/ epartment Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION 59700.00.0010 Transfer to Construction and Renovation $0 $116,333 NAMENDED TOTAL EXPENDITURE $0 $116,333 Reason for Appropriation/Extension Transfer to Construction and Renovation Fund for Memorial Field Stadium roof replacement project. This will come out of REET funds received in excess of bond payments in 2013 and 2014. Respectful) b ed, Elected Offici I/ epartment Head Signature Pvw) t S TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Date' -Marsh 2-3; ioi5 Public Works / HJ Carroll Park Fund 304 QQsO ¢0: ?risk Department/Fund Name Fund Number' k ;, Commissioners: (mark all that apply with an "X") G h o� , g f 3 { v . FRI �� € �a'd a �, �geq Please be advised that atter a thorough examination of my curre s,t0z tfte -am L t alroc9ted is insufficient to pay necessary expenses of this department for this e¢rall the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $2,191 rFor funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Ye s No E] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget include this new revenue in the budget this year as outlined below in the amount of: treason ror Respectfully S itted, Elected Official/ a nt Head Signature BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 59476.63.0000 IMPROVEMENTS OTHER THAN BUILDINGS $0 $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 treason ror Respectfully S itted, Elected Official/ a nt Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 59476.63.0000 IMPROVEMENTS OTHER THAN BUILDINGS $0 $2,191 $2,191 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $2,191 $2,191 treason ror Respectfully S itted, Elected Official/ a nt Head Signature