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Home My WebLink About042715_ra01Regular Agenda 10:00 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Deputy Clerk of the Board DATE: April 27, 2015 SUBJECT: HEARING re: Proposed 2015 First Quarter Budget Appropriations/Extensions for Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2015 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Leader on April 15 and 22, 2015. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 1" quarter supplemental budget appropriations. REVIEWED BY: 6.t, Crl? t Plu Orley, Administra or Date ORDER: BUDGET APPROPRIATIONS/ EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS STATE OF WASHINGTON Jefferson County 101 •IM1111WS) UNI4] WHEREAS, the Jefferson County Board of Commissioners did on the 13' day of April, 2015 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 13' day of April, 2015, set a bearing on said need for the 2711 day of April, 2015, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on April 15 and 22, 2015 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: APPROVED this 27' day of April, 2015. 0 sylla ATTEST: Carolyn Avery, Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISS David Sullivan, Chairman Phil Johnson, Member Kathleen Kler, Member AMOUNT FROM UNENCUMBERED FUND 4 FUND NAME FUND BALANCE REVENUE EXPENSE SPECIAL REVENUE / CAPITAL / ENTERPRISE / INTERNAL SERVICE FUNDS 175- 000 -010 PARKS IMPROVEMENT FUND $25,000 $25,000 177 - 000 -010 SPECIAL PROJECTS FUND $79,508 $79,508 301 - 000 -010 CONSTRUCTION & RENOVATION $0 $220,841 $220,841 302 - 000 -010 CAPITAL IMPROVEMENT FUND $116,133 $116,133 304 - 000 -010 HJ CARROLL PARK FUND $2,191 $2,191 Total Other Funds $222,832 S220,841 $443,673 APPROVED this 27' day of April, 2015. 0 sylla ATTEST: Carolyn Avery, Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISS David Sullivan, Chairman Phil Johnson, Member Kathleen Kler, Member U " 0 h�eS. TO: BOARD OF CO TY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Public Works ! Parks Improvement fund Department/Fund Name Commissioners: (mark all that apply with an 'X') Date: March 23, 2015 175 -000 -010 F qrr@)q, 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $25,000 QFor funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud at extension to include this new revenue in the budget this year as outlined below in the amount of: $0 to roof replacement. Respectfully Submitted, r- S Elected ad Signature BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 59700.00.0301 OPERATING TXFR TO CONSTRUCTION R RENOVATION $0 $25,000 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 to roof replacement. Respectfully Submitted, r- S Elected ad Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 59700.00.0301 OPERATING TXFR TO CONSTRUCTION R RENOVATION $0 $25,000 $25,000 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $25,000 $25,000 to roof replacement. Respectfully Submitted, r- S Elected ad Signature Co-.- OWA TO: BOARD OF CO TY COMMISSIONERS Date: March 23, 2015 RE: Request for Budget Appropriation /Extension and Amendment Public Works / Special Projects Fund Department/Fund Name Commissioners: (mark all that apply with an "X ") 177 - 000 -010 Fund Number 0 Please be advised that atter a thorough examination of my current budget it appears that the amount allocated Is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $79,508 Q X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 8X Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o to replacement. Respectfully Su ed,� Elected Offic90 rartment Head Signature BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 59700.00.0301 OPERATING TXFR TO CONSTRUCTION & RENOVATION $0 $79,508 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 to replacement. Respectfully Su ed,� Elected Offic90 rartment Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 59700.00.0301 OPERATING TXFR TO CONSTRUCTION & RENOVATION $0 $79,508 $79,508 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $79,508 $79,508 to replacement. Respectfully Su ed,� Elected Offic90 rartment Head Signature CCI f .5330glo TO: BOARD OF COUNTY COMMISSIONERS Date: March 23, 2015 RE: Request for Budget Appropriation /Extension and Amendment Construction and Renovation 301 -000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I findtfjat my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $220,841 a 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eYes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $220,841 Keason TO[ Transfer from Special Projects, Capital Improvement and Parks Improvement funds to Construction and Renovation Fund for Memorial Field Stadium roof replacement project. This is in addition to $145,000 already included in 2015 budget from capital revenues received from 2011 -2015 contract with City of Port Townsend to share special purpose Res�p`ectc ly tt d, y'C Elected Official/ apartment Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 39700.00.0177 Transfer from Special Projects Fund $0 $79,508 $79,508 39700.00.0175 Transfer from Parks Improvement Fund $25,000 $25,000 39700.00.0050 Transfer from Capital Improvement Fund $0 $116,333 $116,333 $0 TOTAL REVENUE $0 $220,841 $220,841 Keason TO[ Transfer from Special Projects, Capital Improvement and Parks Improvement funds to Construction and Renovation Fund for Memorial Field Stadium roof replacement project. This is in addition to $145,000 already included in 2015 budget from capital revenues received from 2011 -2015 contract with City of Port Townsend to share special purpose Res�p`ectc ly tt d, y'C Elected Official/ apartment Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 59410.62.0000 Buildings $563,000 $220,841 $783,841 $0 $0 $0 $0 TOTAL EXPENDITURE $563,000 $220,841 $783,841 Keason TO[ Transfer from Special Projects, Capital Improvement and Parks Improvement funds to Construction and Renovation Fund for Memorial Field Stadium roof replacement project. This is in addition to $145,000 already included in 2015 budget from capital revenues received from 2011 -2015 contract with City of Port Townsend to share special purpose Res�p`ectc ly tt d, y'C Elected Official/ apartment Head Signature cc, 4U-8 30Rgj 15 'Pi nne- 5. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Date: March 23, 2015 Capital Improvement 302 -000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") ® ®y 0 Please be advised that after a thorough examination of my current budget it appears that e Lit 5 @II6�Yla insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I fop a� gy filet is short. Therefore, for this current year for the reason's outlined below, I request an appropr] �nFi t t extension 16,133 of: 4 E F F F dT S 0 P�. ry � `r ar y116,733 � " � _ QX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: to nsfer to Construction and Renovation Fund for Memorial Field Stadium of REET funds received in excess of bond payments in 2013 and 2014- Respectfull b d, Elected Offici V epartment Head Signature come BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 59700.00.0010 Transfer to Construction and Renovation $0 $116,333 $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 nsfer to Construction and Renovation Fund for Memorial Field Stadium of REET funds received in excess of bond payments in 2013 and 2014- Respectfull b d, Elected Offici V epartment Head Signature come BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59700.00.0010 Transfer to Construction and Renovation $0 $116,333 $116,333 $0 $0 $0 $0 TOTAL EXPENDITURE1 $0 $116,333 $116,333 nsfer to Construction and Renovation Fund for Memorial Field Stadium of REET funds received in excess of bond payments in 2013 and 2014- Respectfull b d, Elected Offici V epartment Head Signature come Cc, 3 l,q 3h5 Onym S TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Public Works / HJ Carroll Park Fund DepartmenUFund Name Commissioners: (mark all that apply with an "X ") Date: March 23. 2015 304 0'j0� Fund N e'r 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: 82,191 Q X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Ye s No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: remaining fund balance for small capital projects at HJ Carroll Park in 2015. Respectfully S a Itted, Elected Official/ pa nt Head Signature BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 59476.63.0000 IMPROVEMENTS OTHER THAN BUILDINGS $0 $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 remaining fund balance for small capital projects at HJ Carroll Park in 2015. Respectfully S a Itted, Elected Official/ pa nt Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 59476.63.0000 IMPROVEMENTS OTHER THAN BUILDINGS $0 $2,191 $2,191 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $2,191 $2,191 remaining fund balance for small capital projects at HJ Carroll Park in 2015. Respectfully S a Itted, Elected Official/ pa nt Head Signature