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Home My WebLink About014 15C's ORDER: BU ET APPROPRIATIONS/ EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS STATE OF WASHINGTON Jefferson County RESOLUTION NO. 14 -15 WHEREAS, the Jefferson County Board of Commissioners did on the 13' day of April, 2015 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 13" day of April, 2015, set a hearing on said need for the 27' day of April, 2015, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on April 15 and 22, 2015 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMOUNTFROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE SPECIAL REVENUE I CAPITAL I ENTERPRISE/ INTERNAL SERVICE FUNDS 175- 000 -010 PARKS IMPROVEMENT FUND $25,000 $25,000 177 - 000 -010 SPECIAL PROJECTS FUND $79,508 $79,508 301 - 000 -010 CONSTRUCTION & RENOVATION $0 $220,841 $220,841 302 - 000 -010 CAPITAL IMPROVEMENTFUND $116,333 $116,333 304 - 000 -010 HJ CARROLL PARK FUND $2,191 $2,191 Total Other Funds $223,032 $220,841 $443,873 fop' It this r^7`" day of April, 2015. Ajt" JEFFER COUNTY SE ! \� `� +.i i. . F BOA S '". Da ATTEST:' ' " Phi aL/ Kathleeen�Klleer, Member Deputy Clerk of the Board cc'. :)1ay II TO: BOARD OF CO TY COMMISSIONERS Date: Maroh-23, 2015 RE: Request for Budget Appropriation /Extension and Amendment Public Works / Parks Improvement fund 175- 000 -010 Department/Fund Name Ft iVymb2? ?F Commissioners: (mark all that apply with an' X') 0 Please be advised that atter a thorough examination of my c#"t.budget It•appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a•careful exam(ttatlor} pf all the expenditures within the department budget with respect to presefitAnd future needs, I find that'my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $2s,000 OX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: 80 to replacement. Respectfully Submitted, S Elected 0 UDq=hent ead Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 59700.00.0301 OPERATING TXFR TO CONSTRUCTION & RENOVATION $0 $25,000 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 to replacement. Respectfully Submitted, S Elected 0 UDq=hent ead Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 59700.00.0301 OPERATING TXFR TO CONSTRUCTION & RENOVATION $0 $25,000 $25,000 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $25,000 $25,000 to replacement. Respectfully Submitted, S Elected 0 UDq=hent ead Signature TO: BOARD OF CO TY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Date: March 23, 2015 Public Works / Special Projects Fund 177- 000 -010 Department/Fund Name F urhber_u Commissioners: (mark all that apply with an "X ") Please be advised that after a thorough examination of my cuNient budget it appears that the amount an(36ated is insufficient to pay necessary expenses of this department for this year. After a careful examinatfgn;gf all the expenditures within the department budget with respect to present and future needs, I find that 6T udget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $79,508 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No El Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 Reason for Appropriation/Extension Transfer from Special Projects Fund to Construction and Renovation Fund for a portion of Memorial Field Stadium roof replacement. Respectfully Su ed Elected Offici WEl artment Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 59700.00.0301 OPERATING TXFR TO CONSTRUCTION & RENOVATION $0 $79,508 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension Transfer from Special Projects Fund to Construction and Renovation Fund for a portion of Memorial Field Stadium roof replacement. Respectfully Su ed Elected Offici WEl artment Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 59700.00.0301 OPERATING TXFR TO CONSTRUCTION & RENOVATION $0 $79,508 $79,508 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $79,508 $79,508 Reason for Appropriation/Extension Transfer from Special Projects Fund to Construction and Renovation Fund for a portion of Memorial Field Stadium roof replacement. Respectfully Su ed Elected Offici WEl artment Head Signature 00,_ 0U_ - 3pgfi5 Owe S TO: BOARD OF COUNTY COMMISSIONERS Date: March 23, 2015 RE: Request for Budget Appropriation /Extension and Amendment Construction and Renovation 301- 000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") FT Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful exam' ion of all the expenditures within the department budget with respect to present and future 44ds'I I at my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $220,841 F " 0 For funds other than Current Expense (General Fund)- -Is there enough`96nd Balance' (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $zzo,aal Keason rot fer from Special Projects, Capital Improvement and Parks Improvement funds to Construction and Renovation for Memorial Field Stadium roof replacement project. This is in addition to $145,000 already included in 2015 A from capital revenues received from 2011 -2015 contract with City of Port Townsend to share special purpose Re spec Elected Official apartment Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 39700.00.0177 Transfer from Special Projects Fund $0 $79,508 $79,508 39700.00.0175 Transfer from Parks Improvement Fund $25,000 $25,000 39700.00.0050 Transfer from Capital Improvement Fund $0 $116,333 $116,333 $0 TOTAL REVENUE $0 $220,841 $220,841 Keason rot fer from Special Projects, Capital Improvement and Parks Improvement funds to Construction and Renovation for Memorial Field Stadium roof replacement project. This is in addition to $145,000 already included in 2015 A from capital revenues received from 2011 -2015 contract with City of Port Townsend to share special purpose Re spec Elected Official apartment Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59410.62.0000 Buildings $563,000 $220,841 $783,841 $0 $0 $0 $0 TOTAL EXPENDITUREj $563,000 $220,841 $783,841 Keason rot fer from Special Projects, Capital Improvement and Parks Improvement funds to Construction and Renovation for Memorial Field Stadium roof replacement project. This is in addition to $145,000 already included in 2015 A from capital revenues received from 2011 -2015 contract with City of Port Townsend to share special purpose Re spec Elected Official apartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Date: March 23. 2015 Capital Improvement 302- 000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") t, 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocates# is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I fIgc fat tny,¢get is short. Therefore, for this current year for the reason's outlined below, I request an appropi and' t extension in the amount of: $116,133 ❑X For funds other than Current Expense (General Fund)- -Is there enough Fund ablarrce.{utlq r N to cover this additional expenditure? BX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: So Reason for Appropriation/Extension Transfer to Construction and Renovation Fund for Memorial Field Stadium roof replacement project. This will come out of REET funds received in excess of bond payments in 2013 and 2014. Respectfull b ed, Elected Offici U epartment Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 59700.00.0010 Transfer to Construction and Renovation $0 $116,333 $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension Transfer to Construction and Renovation Fund for Memorial Field Stadium roof replacement project. This will come out of REET funds received in excess of bond payments in 2013 and 2014. Respectfull b ed, Elected Offici U epartment Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 59700.00.0010 Transfer to Construction and Renovation $0 $116,333 $116,333 $0 $0 $0 $0 TOTAL EXPENDITUREI $0 $116,333 $116,333 Reason for Appropriation/Extension Transfer to Construction and Renovation Fund for Memorial Field Stadium roof replacement project. This will come out of REET funds received in excess of bond payments in 2013 and 2014. Respectfull b ed, Elected Offici U epartment Head Signature vw S . TO: BOARD OF COUNTY COMMISSIONERS Date: March 23,2015 RE: Request for Budget Appropriation /Extension and Amendment Public Works / HJ Carroll Park Fund 304 8010, �ntti Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") 0 Please be advised that atter a thorough examination of my current b4get It appears that the amount allocated is insufficient to pay necessary expenses of this department for this year:" After careful- examinAtiort of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $2,191 QFor funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget include this new revenue in the budget this year as outlined below in the amount of: Reason for Appropriation/Extension Budget remaining fund balance for small capital projects at HJ Carroll Park in 2015. Respectfully S i ted, c Elected Official/ aIi nme t Head Signature BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 59476.63.0000 IMPROVEMENTS OTHER THAN BUILDINGS $0 $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension Budget remaining fund balance for small capital projects at HJ Carroll Park in 2015. Respectfully S i ted, c Elected Official/ aIi nme t Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 59476.63.0000 IMPROVEMENTS OTHER THAN BUILDINGS $0 $2,191 $2,191 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $2,191 $2,191 Reason for Appropriation/Extension Budget remaining fund balance for small capital projects at HJ Carroll Park in 2015. Respectfully S i ted, c Elected Official/ aIi nme t Head Signature Regular Agenda 10:00 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Deputy Clerk of the Board DATE: April 27, 2015 SUBJECT: HEARING re: Proposed 2015 First Quarter Budget Appropriations/Extensions for Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2015 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Leader on April 15 and 22, 2015. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 151 quarter supplemental budget appropriations. REVIEWED BY: Phil p- Morley, o ty Administrator Date