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HomeMy WebLinkAbout060115_ca06),. 10*1 Public Health 615 Sheridan Street Port Townsend, WA 98368 www. JeffersonCountyPublicHealth.org Consent Agenda Dec 13, 2015 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS TO: FROM: DATE: SUBJECT: AGENDA REQUEST Board of County Commissioners Philip Morley, County Administrator Tami Pokorny, Environmental Health Specialist II Agenda Item — Port Angeles School District Personal Services Agreement; July 1, 2014 — June 30, 2015; $5,472.00 STATEMENT OF ISSUE: Jefferson County Public Health, Water Quality Division, requests Board approval of the Personal Services Agreement between JCPH and Port Angeles School District for pathways to engagement, education, and employment re. west end natural resources and internships options; July 1, 2014 - June 30, 2015; $5,472.00 ANALYSIS STRATEGIC GOALS PRO'S and CON'S: This purpose of this agreement is to provide educational opportunity to west end students, and to engage those students, via the North Olympic Peninsula Skills Center, in natural resources mentoring programs with partner organizations including Washington Sea Grant, Pacific Coast Salmon Coalition, Olympic National Park, CoastSavers, and/ or the Olympic Coast National Marine Sanctuary throughout the 2014 -2015 school year. Funding is provided by the WDFW grant # 13 -2200. The Agreement contains language that protects the county from incurring expenses should funds be reduced, withdrawn, or otherwise limited in any way. FISCAL IMPACT COST BENEFIT ANALYSIS: The contract is fully funded by the WDFW. RECOMMENDATION: JCPH management request approval of Personal Services Agreement Port Angeles School District; $5,472.00; July 1, 2014 — June 30, 2015. RE D B :r.Coun Amin .y, ty nistrator Date Community Health Developmental Disabilities 360 -385 -9400 360- 385 -9401 (f) Environmental Health Water Quality 360- 385 -9444 (f) 360 -379 -4487 PERSONAL SERVICES AGREEMENT Between Jefferson County And Port Angeles School District For Pathways to Engagement, Education and Employment: West End Natural Resources Options and Internships for Students A Forks High School and /or Forks Alternative High School Natural Resources Options crew will conduct at least six different science projects at Pacific Coast beaches and watersheds and create high quality presentations to earn school credit or internships. The North Olympic Peninsula Skills Center ( NOPSC) will also create documents and templates to support the student internship program. This project was selected by the North Pacific Coast Marine Resources Committee. THIS AGREEMENT is entered into between the County of Jefferson a municipal corporation, hereinafter referred to as "the County ", and Port Angeles School District, hereinafter referred to as "the Subcontractor ", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1 . IL c Jet D scriptioii. The Subcontractor, through the North Olympic Peninsula Skills Center, is retained by the County to engage students in natural resources mentoring programs with partner organizations including Washington Sea Grant, Pacific Coast Salmon Coalition, Olympic National Park, CoastSavers, and /or the Olympic Coast National Marine Sanctuary during the 2014 -2015 school year. NOPSC will generate documents and templates to support student internships. The personal services are funded by a grant ( #13 -2200) to Jefferson County from the Washington State Department of Wildlife (DFW) through the annual RFP process of the North Pacific Coast Marine Resources Committee. 2. Scope cal Services Subcontractor agrees to perform the services, identified on Exhibit A, attached hereto, including the provision of all labor, materials, equipment, and supplies. 3. Tirtic Ilim Pedormatice. This Agreement shall commence on July 1, 2014, and continues through June 30, 2015, unless terminated as provided herein. The agreement may not be extended beyond June 30, 2015. 4. 1-1 mmaieiit. The Subcontractor shall be paid by the County for completed work and for services rendered under this agreement as follows: i. The Subcontractor will be reimbursed for all work performed under the terms of this contract. Payment for the work provided by the Subcontractor shall not exceed $5,472 in the completion of this project without express written amendment signed by both parties to this Agreement. ii. Funding for this contract will be provided by a DFW grant. If funding from DFW is withdrawn, reduced, or limited in any way after the effective date of this agreement, this contract may be renegotiated or terminated as provided herein. Page I of 8 ji iii. The Subcontractor may submit invoices, which are consistent with the budget document incorporated herein, to the County not more than once per month, but not less than quarterly, during the progress of the work for work completed to date. Such invoices will be checked by the County, and upon approval thereof, payment will be made to the Subcontractor in the amount approved. iv. Final payment of any balance due the Subcontractor of the total contract price earned will be made promptly upon its ascertainment and verification by the County after the completion of the work under this agreement and its acceptance by the County. V. Payment as provided in this section shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals necessary to complete the work. vi. The Subcontractor's records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the County and state for a period of six (6) years after final payments. Copies shall be made available upon request. 1_ � cal l�mr CUITIClits. All documents, drawings, specifications and other 5. ��w��cfl °»�9�a �aw��.��E�l i l�c,�. materials produced by the Subcontractor in connection with the services rendered under this agreement shall be the property of the County whether the project for which they are made is executed or not. The Subcontractor shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Subcontractor's endeavors. 6. Comp liance Wwithm Laws. Subcontractor shall, in performing the services contemplated by this agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this agreement. 7. Indemnification. i. The Subcontractor will hold harmless, indemnify and defend the County, its officers, officials, employees and agents, from and against any and all claims, actions, suits, liability, loss, expenses, damages and judgments of any nature whatsoever, including reasonable costs and attorneys' fees in defense thereof, for injury, sickness, disability or death to persons or damage to property or business, caused by or arising out of the Subcontractor's acts, errors or omissions in the performance of the Contract. Provided, however, that the subcontractor's obligation under this provision will not extend to injury, sickness, disability, death or damage caused by or arising out of the sole negligence of the County, its officers, officials, employees or agents. ii. Should a court of competent jurisdiction determine that this agreement is subject to RCW 424,115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the parties, its officers, officials, employees, and volunteers, the party's liability hereunder shall be only to the extent of the party's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the parties waiver of immunity under Industrial hisurancC Ji e 5 1 RCW, solely for the purposes of this Page 2 of 8 !'at a s to I re a r r t indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this agreement. Ilas� ra.ncl .m The School District shall, at its own expense, obtain and continuously maintain the following insurance coverage. All insurers providing such insurance shall be licensed to do business in the State of Washington and admitted by the Washington State Insurance Commissioner. Coverage limits shall be the minimum limits identified in the Agreement, or the coverage limits provided or available under the policies maintained by the School District without regard to the Agreement, whichever are greater OR the requirements of this subsection "a)" may be satisfied by the School District upon the School District providing to the County proof of its current membership in a governmental entity Risk Pool providing third party liability coverage or joint self - insurance to the School District with liability limits equal or exceeding those listed here: i. General Commercial Liability - $1,000,000 Minimum, Each Occurrence $2,000,000 Minimum, Annual Aggregate Coverage shall include personal injury, bodily injury, property damage for Premises / Operations Liability, Products / Completed Operations, Personal / Advertising Injury, Contractual Liability, Independent Contractor Liability, and Stop Gap / Employer's Liability. Coverage shall not exclude or contain sub - limits less than the minimum limits required, unless approved in writing by the County. ii. Business Automobile Liability - $500,000 Minimum, Each Occurrence $500,000 Minimum, Annual Aggregate Coverage shall include liability for any and all owned, non -owned and hired motor vehicles. Coverage may be satisfied by way of endorsement to the General Commercial Liability. a.) Primary, Non - contributory Insurance: The School District's insurance policies and any endorsements shall provide primary insurance coverage and any third party liability coverage, self - insured retention, deductible or joint self - insurance provided to the County by its membership in a governmental entity Risk Pool shall be non - contributory and excess to such insurance policies. b.) Endorsements and Certificates of Insurance: The School District shall, for each required insurance policy, provide a Certificate of Insurance, with endorsements attached, evidencing all required coverages, limits, deductibles, self - insured retentions and endorsements and which is conditioned upon the County receiving thirty (30) days prior written notice of reduction in coverages, cancellation, or non - renewal. Each Certificate of Insurance and all insurance notices shall be provided to the Clerk of the Jefferson County Board of County Commissioners, P.O. Box 1220, Port Townsend, WA 98368. c.) No Limitations on Liability: The insurance maintained under this Agreement shall not in any manner limit or qualify the liabilities or obligations of the School District under this Agreement. All insurance policy deductibles and self - insured retentions for policies Page 3 of 8 .m t � �.. maintained under this Agreement shall be paid by the School District, d.) Payment Conditioned on Insurance: Compensation and / or payments due to the School District under this Agreement are expressly conditioned upon the School District's strict compliance with all insurance requirements. Payment to the School District may be suspended in the event of non - compliance. Upon receipt of evidence of School District's compliance, payments not otherwise subject to withholding or set -off with be released to the School District. e.) Workers' Compensation: The School District shall maintain Workers' Compensation coverage as required under the Washington State Industrial Insurance Act, RCW Title 51, for all School District's employees, agents, and volunteers eligible for such coverage under the Industrial Insurance Act. 9. r� lay c �lcrr mmd: r. ptractor, The Subcontractor and the County agree that the Subcontractor is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Subcontractor nor any employee of Subcontractor shall be entitled to any benefits accorded County employees by virtue of the services provided under this agreement. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Subcontractor, or any employee of Subcontractor. 10. Discrimination Prohibited. The Subcontractor, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex, or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 11. 'Ter aiimatioii, The County reserves the right to terminate this contract in whole or in part, without prior written notice, in the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this agreement. In the event of termination under this clause, the County shall be liable for only payment for services rendered prior to the effective date of termination. This agreement may also be terminated as provided below: i. With 30 days notice by the Board of County Commissioners for any reason, or ii. With 30 days notice by the Board of County Commissioners for non - performance of the specific job duties in Exhibit A. iii. With 30 days notice by the Subcontractor by voluntary resignation. 12. Inlegr aled Agweniept, This Agreement together with attachments or addenda, represents the entire and integrated agreement between the County and the Subcontractor and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both County and Subcontractor. Page 4 of 8 Path �qhwaVS to EnrtaemenL DATED this day of --,201 7 By David Sullivan. Cfiair Jefferson Board of County Commissioners By Dr. Mare Ja on APPROVED AS TO MRM Superintendent Civil DPA David Alvarez Port Angeles School District 216 E Fourth Street Port Angeles, WA 98362 360-565-3700 Attest/Authenticate& e& ") iV Clerk oft I WMEM Patll'M4ziys to Etigg m'e'lt Exhibit A: Scope of Work Port Angeles School District and the North Olympic Peninsula Skills Center's Natural Resources Options ( NOPSC) West End students and student interns will engage in at least six different science projects at Pacific Coast beaches and watersheds in partnership with the Pacific Coast Salmon Coalition and other partner organizations. The students will create high quality presentations about their work. NOPSC Natural Resources teacher Dan Lieberman will create and distribute documents and templates for the internship program. The students will be strongly encouraged to participate in annual coast cleanup events, the River & Ocean Film Festival and other NPC MRC RainFest activities. Student outcomes and participation will be tracked and documented. This task addresses the Sound Science and Education and Outreach benchmarks of the Coastal MRC program. 1 ,ask i Pa,rtic+prl,lit,5,, The Subcontractor will provide the names of students and student interns earning school credit each semester as well as the names of partner organization mentors. Deliverables: la) Lists of student, intern and mentor names for each semester. (Due June 10, 2015) 1 b) Presentation(s) by project staff and students to NPC MRC at the May 19, 2015 meeting. (Due May 19, 2015) Task 2 Sui,n7jjary ol" Science lbw . The Subcontractor will provide a summary report of monitoring activities, preliminary results from each project, and informational posters or other visual project for display during NPC MRC outreach events in April 2015. Deliverables: 2a) Electronic copies or photographs of posters, videos, artwork, or other visual materials. (Due June 10, 2015) 2b) PDF of summary report with preliminary results from each project. (Due June 10, 2015) 3b) Spreadsheet containing data from each project. (Due June 10, 2015) Task 1« Int rrrsl i Lp8!:p1n [?ocunienuition. NOPSC documents and templates (electronic) for internship program and WDFW final report form. Deliverables: 3a) Submit all documents, templates and reports. (Due June 10, 2015) 3b) At least 5 photographs for use in MRC materials. (Due June 10, 2015) 3c) Final WDFW report (see Exhibit B). (Due June 10, 2015) 3d) Invoices and backup materials. (Due June 10, 2015) Pathways to PIATageriletit BUDGET Rate or COST TO OIJTSWI,", OLYFSII)17,� CATF,GORY specific Cost MRC Cowribotor ContrNit. FOTAI, E[eiiieti( Calcukaion Personnel Dan Lieberman $48/hr $4,800.00 NOPSC $9,600 $14,400 . . . . .......... . Personnel . ..................... Professional . . . $2.m....____ 25/r $0 — - ----- ONP .. ...... — $2,500 — - - - ------- $2,500 Staff Time- ONP . ..... - .. . ......... . . . Personnel Professional . ............... $30/hr $0 WA Sea $9,000 $9,000 Staff Time Grant ..Equipment . .... . . ........ $0 $0 . . .......... $0 and Supplies Travel Travelto $,56/mile $0 ONP Covers — $705.60 — - — - - - ---------- $0 beaches in 18 trips 18 trips in ONP vehicle total (3 to ONP vehicle MC )— _ _ _. . ......... Travel Travelto, ___ .56/mile ___ $672 0 $0 $672.00 beaches in 20 trips school district total; 60 vehicles miles/trip . .......... . . - — - $5,472 $21,805.60 $27,277.60 TOTALS �)s 1Lo.fDjwjpv�tRnLll Exhibit B: WDFW Final Report Form Project Title: M RC: Project Leader's Name: WDFW Contract #: Has this project been completed? Yes ❑ Ongoing Project ❑ If no, describe below the reasons why this project wasn't completed by the deadline: Project Funds Awarded: $ Project Funds Spent: $ If any funds weren't spent, please explain why below: Was any inventoriable equipment purchased with your MRC funds for this project? Yes ❑ No ❑ If you did purchase any inventoriable equipment, you will be contacted about returning the equipment to WDFW or to discuss the possibility of a loan agreement to allow continued use of the equipment. Have all Volunteer Registration Forms been turned in? Yes ❑ No ❑ Have all Volunteer Timesheets been turned in? Yes ❑ No ❑ Have all reimbursement requests been turned in? Yes ❑ No ❑ Please submit any remaining volunteer registration forms, volunteer tmesheets, and reimbursement requests with this report. How many total volunteer hours were used on this project? Please describe the accomplishments of the project below: How did the public and /or fish and wildlife benefit from your project's activities? Please list the names of any WDFW personnel that provided assistance to your project: Use the space below to provide comments about your experience with the Coastal MRC Program or describe your ideas for program improvement: The information provided in this report will be included in the annual report to the governor and the appropriate committees of the legislature. This report will also be made available to all grantees, the Fish and Wildlife Commission, the Director of WDFW, WDFW's Executive Management Team and other personnel within WDFW as well as the general public (via our webpage). Please send photographs of project activity (with photographer's full name) as an e-mail attachment to: clo ai l ru cl .vua y (for possible use in the report). The information that you provide in this report may be used in evaluating future Coastal MRC project proposals. Name (if sending electronically) or Signature (if sending hard copy): Date: Send completed final reports to the program coordinator: jessi.doerpinghaus @dfw.wa.gov AT, WDFW ATTN JESSI DOERPINGHAUS 48 DEVONSHIRE ROAD MONTESANO, WA 98563