HomeMy WebLinkAbout062215_ca04r
Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of Commissioners
Philip Morley, County Administrator
FROM: Frank Gifford, Central Services Director
DATE: June 22, 2015
RE: Professional Services Agreement— Streamline Environmental, Inc.
STATEMENT OF ISSUE:
The permit for the septic system at the Tri Area Community Center requires finalization.
Streamline Environmental will provide the necessary engineering services to support finalizing
the existing permit with Environmental Health.
ANALYSIS:
Performing this work will aid in meeting the mandated requirement to finalize the existing
septic permit.
FISCAL IMPACT:
The cost is within the current maintenance budget.
Approve and authorize the Board of Commissioners to sign the agreement.
REVIEWED BY:
Philip Morley o ty A ministrato , Date
Proposal No. 150601
APPENDIX B
PROFESSIONAL SERVICES AGREEMENT
This Agreement, by and between the Jefferson County Central Services (hereinafter called CLIENT), and
Streamline Environmental, Inc. (hereinafter called "Streamline "), is effective as of date signed below.
ARTICLE I - SCOPE OF WORK
Streamline shall perform professional services as described in Proposal No. 150601.
ARTICLE II - COMPENSATION
1. These services shall be billed at an hourly rate of $100/hour for productive time only. Streamline will predict
the required effort upon each request for assistance. Predictions will not be exceeded without e -mail
authorization from CLIENT.
2. Streamline will invoice CLIENT for all services rendered under this Agreement, at a regular basis not to exceed
once per month. Invoiced amounts shall be due upon receipt. A deposit for services maybe requested at
Streamlines' discretion. If a deposit is required the CLIENT will be notified before commencement of services.
3. The obligation of CLIENT to compensate Streamline for services performed are not contingent or conditioned
upon the receipt of insurance or other third party payments. Should the CLIENT terminate the contract before
services are completed the CLIENT is obligated to compensate Streamline for time and material expense up to
the date of termination of contract.
ARTICLE III - CONFIDENTIAL INFORMATION
In the course of performance of services by Streamline for CLIENT, it is possible that certain confidential
information will be revealed to Streamline by CLIENT or that Streamline will obtain knowledge of such confidential
information through other sources. Likewise, it is possible that CLIENT will become acquainted with certain techniques
and procedures used by Streamline which Streamline considers confidential. Streamline and CLIENT will maintain the
confidentiality of, and will not release or allow access to, information, documents, or materials which are designated as
confidential by Streamline or CLIENT.
ARTICLE IV - INDEMNITY
1. Streamline agrees to hold harmless and indemnify CLIENT from and against any and all claims, demands,
actions, or causes of action, including, but not limited to, any and all costs, expenses, legal fees and
liabilities incurred in and about the investigation and defense thereof, for personal injuries, including death,
or property damage suffered by any person, firm of corporation whatsoever and arising from the gross
negligence of Streamline, its agents, servants, or employees under this Agreement.
2. Streamline shall not be liable to CLIENT for any special, indirect or consequential damages whatsoever,
whether caused or alleged to be caused by Streamline's negligence, errors, omissions, strict liability, breach
of contract, or performance of services under this Agreement.
3. In any event, Streamline's entire liability under this Agreement is limited to the greater of (i) $25,000 or (ii)
the total dollar value of this Agreement.
ARTICLE V - STANDARD OF PERFORMANCE
1. Streamline shall deliver its services under this Agreement in a thorough, efficient, and professional manner,
promptly and with due diligence and care, and in accordance with the standard practices of the engineering
profession. NO WARRANTY REPRESENTATION, EITHER EXPRESSED OR IMPLIED, IS
INCLUDED OR INTENDED IN STREAMLINE PROPOSALS, CONTRACTS OR REPORTS.
2. If any part of Streamline's work is found to be defective for reasons attributable to Streamline within a
period of 12 months after completion of the work, Streamline's entire liability for such defective work shall
be to re- perform at its own expense those aspects of the work found defective, provided CLIENT notifies
Streamline in writing as soon as the defect is discovered and within the above mentioned 12 months
warranty period.
Proposal No. 150601
ARTICLE VI - INSURANCE
Streamline carries General Liability, Errors and Omissions, Automobile, and Workman's Compensation
insurance in the amount of $3,000,000.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on their behalf by
their respective representatives, each such representative having been first duly authorized so to act, as of the date and
year first herein above written.
Signed By:
Printed Name:
Title:
Date:
STREAMLINE ENVIRONMENTAL, INC.
By:
Everett A. Sorensen, P.E.
Title: Principal Engineer
Date: June 1, 2015
4
STREAMLINE
ENVIRONMENTAL
715 Grant Street • Port Townsend, Washington 98368
Phone (360) 821 -9960 • www.streamlineenv.com
June 1, 2015
Mr. Jeff Monroe
Chief On -Site Sewage System Operator
Jefferson County Central Services
PO Box 1220
Port Townsend, WA 98368
Via e- mail: JMonroe(a)co.jefferson.wa.us
Re: Proposal 150601 for Septic System Permit Finalization
Tri -Area Community Center On -Site Sewage System
10 West Valley Road
Chimacum, WA 98325
Jefferson County Tax Parcels 901113014 and 901113015
Jefferson County Septic Permit SEP98 -243; SOM98 -243
Dear Mr. Monroe,
Thank you for the opportunity to provide engineering consulting services to Jefferson County
Central Services. Streamline Environmental, Incorporated (Streamline) proposes to provide
engineering services in support of finalizing existing septic permit SEP98 -243 with Jefferson
County Environmental Health, at an hourly rate of $100/hour, plus any incurred costs, marked up
10 %.
The proposed work scope required to finalize the referenced septic permit involves:
• Preparing As -Built Drawing Set (scale site plan & entire system overview; drainfield
detail; tank details, pump & panel detail).
• Prepare County As -Built Inspection Report (including equipment data, pumping rates,
etc.),
• Prepare a system - specific O &M Manual (boilerplate septic operating instructions plus
above site - specific documentation), and
• Coordinate and perform a pump demonstration and alarm test for Environmental Health
Sanitarian (including showing entire system for inspection).
Page 2
The above work scope is expected to require 22 to 28 hours. Only actual productive time will be
charged. Should the effort expand so that this prediction may be exceeded, Streamline will notify
you in advance, to obtain written approval.
Please feel free to contact me directly if you have any questions.
Sincerely,
Streamline Environmental, Inc.
4 rloe�
Everett A. Sorensen, P.E.
Principal Engineer
(360) 821 -9960
everett(& streamlineenv. com
Attached: Professional Services Agreement