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Home My WebLink About070615_ca01Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: July 6, 2015 SUBJECT: RESOLUTION NO. re: HEARING NOTICE: Second Quarter 2015 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, July 20, 2015 at 10:00 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2015 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice will be published in the Leader on July 8 and 15, 2015. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Approve resolution to publish a notice for the hearing set for July 20, 2015 at 10:00 a.m. in the Commissioners Chambers. REVIEWED BY: 71��,- a"ley, ty A rrVriis trato Date STATE OF WASHINGTON Jefferson County IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONS/E%TENSIONS FOR } RESOLUTION NO. VARIOUS COUNTY FUNDS } WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations /extensions for their 2015 budgets; and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2015. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE CURRENT EXPENSE/GENERAL FUND 001 -068 -000 Community Services Fund 001- 270 -000 Non - Departmental $6,250 $47,238 REVENUE EXPENSE $6,250 $47,238 Total General Fund $53,488 $0 $53,488 SPECIAL REVENUE/ CAPITAL/ ENTERPRISE/ INTERNAL SERVICE FUNDS 108- 000 -010 WSU JeffCo Extension 125- 000 -010 Hotel Motel Fund 160 -000 -010 Water Pollution Control $6,600 $38,283 $1,000 $6,600 $38,283 $1,000 187 -000 -010 Quilcene Flood Control Fund $15,000 $15,000 308 - 000.010 Conservation Futures Fund $143,573 $143,573 Total Other Funds $204,456 $0 $204,456 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 20`s day of July 2015, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions. APPROVED this 61 day of July, 2015. SEAL: ATTEST: Carolyn Avery, Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chairman Phil Johnson, Member Kathleen Kler, Member w. flu-a fiy)yy. S TO: BOARD OF COUNTY COMMISSIONERS Date: June 15, 2015 RE: Request for Budget Appropriation /Extension and Amendment 068 Community Services 001 -2ft -000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an 'X') ❑ X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $6,260 ❑ X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? F--'Ye X s No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o 4th quarter payment paid to EDC in es tf k�y b it , Elected Offi epartment ead Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 51990.49.0021 Economic Development Council $25,000 $6,250 $31,250 $0 $0 $0 $0 TOTAL EXPENDITURE $25,000 $6,250 $31,250 4th quarter payment paid to EDC in es tf k�y b it , Elected Offi epartment ead Signature cc- Au-d 1, 1,�5115 Anne- S- TO: BOARD OF C UNTY COMMISSIONERS Date: June 15, 2015 RE: Request for Budget Appropriation/Extension and Amendment Non - Departmental 001- 270 -000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an 'X') Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $47,238 Q For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: go BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 51281.41.0002 Public Defender 1 $523,611 $42,106 $565,717 51281.41.0003 Court Appointed Attorney 2 $0 $5,132 $5,132 $0 $0 $0 y ±'is T° ITU $523,611 $47,238 $570,849 CU II F C UNT COMMISSIONERS Date: June 12015 RE: Request for Budget Appropriation /Extension and Amendment WSU JeffCo Extension 108 Department/Fund Name 4 a , va �e , — `1 Fund Number Commissioners: (mark all that apply with an "X ") 0 Please be advised that after a thorough examinatichpf my. dU2196budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the departmer4 budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for thetreason's outlined below, I request an appropriation and budget extension in the amount of: $6,600 Q For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: 11 of 2013, our lease with Port of Pod Townsend has gone up as per contract; we have hired more staff, out growing our location. We have leased the Marna from the Port of Port Townsend to use for meetings, as training facility and classes. Marina Room can house more than 25 attendees (Madrona Room at Cupc houses only 25) the Marina Room is also ADA accessible while Extension office is not This will allerviate cencems over accessibility that WSU and City of Pol tend have had over recent years. The Port of Port Townsend has agreed to lease the Marina Room for 100 uses, at a lower rate of $20 /use. The other office , that we entering is in the old Brown Farmhouse at the crossroads (Center /Chimacum 8 HWY 19). Many of our office members spend substancial time in the scum area for meetings with produosers and group meetings; we have had a difficult time with having a secure, stable space for these events. This space is developed as a Co-tab space similar to the PT Co-Lab and will be housing the regional director for the Amencan Farmland Trust, Organic SeedAlliance, WSU sion Small Farms Program and hopefully Craft3(among others). This office will be used by three staff members and affiliates -our Small Fames Coordinator, the Coordinator and our Food Security Vista /Amencorps Volunteer; our Director Laura Lewis will be also utilizing this office. The lease is for one year approximate 1. With these additional spaces our annual budget for office space will be approximately $26785.66. This still a savings from previous location in Port Hadlock. Respectfully S bmitted, Elected Official /Department Head Signature BUDGET BARS Revenue # I Description CURRENT REVISION AMENDED AMENDED 108000010.57121.45.0010 Building Rent -E tention $20,400 $6,600 $27,000 $0 $0 $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 of 2013, our lease with Port of Pod Townsend has gone up as per contract; we have hired more staff, out growing our location. We have leased the Marna from the Port of Port Townsend to use for meetings, as training facility and classes. Marina Room can house more than 25 attendees (Madrona Room at Cupc houses only 25) the Marina Room is also ADA accessible while Extension office is not This will allerviate cencems over accessibility that WSU and City of Pol tend have had over recent years. The Port of Port Townsend has agreed to lease the Marina Room for 100 uses, at a lower rate of $20 /use. The other office , that we entering is in the old Brown Farmhouse at the crossroads (Center /Chimacum 8 HWY 19). Many of our office members spend substancial time in the scum area for meetings with produosers and group meetings; we have had a difficult time with having a secure, stable space for these events. This space is developed as a Co-tab space similar to the PT Co-Lab and will be housing the regional director for the Amencan Farmland Trust, Organic SeedAlliance, WSU sion Small Farms Program and hopefully Craft3(among others). This office will be used by three staff members and affiliates -our Small Fames Coordinator, the Coordinator and our Food Security Vista /Amencorps Volunteer; our Director Laura Lewis will be also utilizing this office. The lease is for one year approximate 1. With these additional spaces our annual budget for office space will be approximately $26785.66. This still a savings from previous location in Port Hadlock. Respectfully S bmitted, Elected Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 108000010.57121.45.0010 Building Rent -E tention $20,400 $6,600 $27,000 $0 $0 $0 TOTAL EXPENDITURE1 $20,400 $6,600 $27,000 of 2013, our lease with Port of Pod Townsend has gone up as per contract; we have hired more staff, out growing our location. We have leased the Marna from the Port of Port Townsend to use for meetings, as training facility and classes. Marina Room can house more than 25 attendees (Madrona Room at Cupc houses only 25) the Marina Room is also ADA accessible while Extension office is not This will allerviate cencems over accessibility that WSU and City of Pol tend have had over recent years. The Port of Port Townsend has agreed to lease the Marina Room for 100 uses, at a lower rate of $20 /use. The other office , that we entering is in the old Brown Farmhouse at the crossroads (Center /Chimacum 8 HWY 19). Many of our office members spend substancial time in the scum area for meetings with produosers and group meetings; we have had a difficult time with having a secure, stable space for these events. This space is developed as a Co-tab space similar to the PT Co-Lab and will be housing the regional director for the Amencan Farmland Trust, Organic SeedAlliance, WSU sion Small Farms Program and hopefully Craft3(among others). This office will be used by three staff members and affiliates -our Small Fames Coordinator, the Coordinator and our Food Security Vista /Amencorps Volunteer; our Director Laura Lewis will be also utilizing this office. The lease is for one year approximate 1. With these additional spaces our annual budget for office space will be approximately $26785.66. This still a savings from previous location in Port Hadlock. Respectfully S bmitted, Elected Official /Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: June 30, 2015 RE: Request for Budget Appropriation /Extension and Amendment Hotel -Motel Fund 125 - 000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an ' X') 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $38,283 ❑X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? X Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Expenditure # BARS Revenue # Description CURRENT REVISION AMENDED J C HISTORICAL SOCIETY $55,664 $2,996 $58,660 51990.41.0052 $0 $91,425 $18,200 $109,625 51990.41.0060 QUILCENE MUSEUM $0 $4,520 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51990.41.0040 J C HISTORICAL SOCIETY $55,664 $2,996 $58,660 51990.41.0052 PROMOTIONAL ACTIVITIES $91,425 $18,200 $109,625 51990.41.0060 QUILCENE MUSEUM $8,500 $4,520 $13,020 51990.41.0063 QUILCENE/BRINNON DOLLARS FOR SCHOLARS $1,500 $2,415 $3,915 51990.41.0079 N. HOOD CANAL CHAMBER & VISITOR CENTER $56,164 $1,000 $57,164 51990.41.0080 JC CHAMBER OF COMMERCE $15,000 $1,886 $16,886 51990.41.0084 WEST END CHAMBER $23,247 $3,766 $27,013 51990.41.0085 GATEWAY CENTER $58,500 $3,500 $62,000 TOTAL EXPENDITURE $310,000 $38,283 $348,283 0 0 F-I L_ 0-u. qvv A Ariv)f S �oJ5 IUN 02 2015 > , .:� TO: BOARD OF COUNTY COMMISSIONLRS RE: Request For Budget Appropriation /Extension and Amendment 'j Ty WATER POLLUTION CONTROL 960 -M -010 Department/Fund Name Fund Number Date: 6/10/15 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $1,000.00 for this current year for the reason(s) outlined below. Q For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 160 - 53170.49.0000 RECONVEYANCE FEES $0.00 $1,000.00 $1,000.00 $0.00 $0.00 $0.00 $0.00 rti AL EXPENDITURE $0.00 $1,000.00 $1,0$0.00 Reason for to Reconveyance fees are required when requesting reconveyance after water loans are paid off. These fees are required from the Title Company (Trustee). This was not taken into account when the budget was prepared, as we don't always know when such loans will be paid off. Respectfully submitted, J QC1 A-1-A-3 (D�a5�t5 AywNt S, TO: BOARD OF COUNTY COMMISSIONERS Date: June 2, 2015 RE: Request for Budget Appropriation /Extension and Amendment Public Works - Quilcene Flood Fund 187- 000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") PRI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a carefu�agj iTa2"of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $15,000 OX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BX Ye No s Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o ror acquisitions in the Quilcene floodplain. This fund will provide grant match. Respectf µ u miffed,.. --c- Elected Official /Depar ature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 59453.61.0000 CAPITAL OUTLAY- PROPERTY ACQUISITIONS $0 $15,000 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 ror acquisitions in the Quilcene floodplain. This fund will provide grant match. Respectf µ u miffed,.. --c- Elected Official /Depar ature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 59453.61.0000 CAPITAL OUTLAY- PROPERTY ACQUISITIONS $0 $15,000 $15,000 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $15,000 $15,000 ror acquisitions in the Quilcene floodplain. This fund will provide grant match. Respectf µ u miffed,.. --c- Elected Official /Depar ature C�' NAd 5��25I15 TO: BOARD OF COUNTY COMMISSIONERS Date: June 22, 2015 RE: Request for Budget Appropriation /Extension and Amendment Conservation Futures Tax Fund 308 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X') 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of $143,573 ❑ x For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? x Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o Reason for Appropriation /Extension The changes presented above are based on the recommendations of the Conservation Futures Advisory Board for "2015 Projects" and the obligated O &M associated with the 2015 projects and previously approved projects. Respectfully Submitted, Elected Official /Department Head Signature BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 59439.61.0015 PROJECTS SUBJ TO APPROVAL $198,400 - $196,917 $0 59439.61.0031 BROWN DAIRY O &M 2009 $0 $2,600 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation /Extension The changes presented above are based on the recommendations of the Conservation Futures Advisory Board for "2015 Projects" and the obligated O &M associated with the 2015 projects and previously approved projects. Respectfully Submitted, Elected Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 59439.61.0015 PROJECTS SUBJ TO APPROVAL $198,400 - $196,917 $1,483 59439.61.0031 BROWN DAIRY O &M 2009 $0 $2,600 $2,600 59439.61.0033 2015 BISHOP DAIRY PRESERVATION $0 $56,225 $56,225 59439.61.0036 L. BROWN TRUST O &M 2012 $0 $5,633 $5,633 59439.61.0041 QUIMPER WILDLIFE CORRIDOR O &M 2009 $0 $2,500 $2,500 59439.61.0043 2015 MIDORI FARM $0 $92,806 59439.61.0044 MIDORI FARM O &M 2015 $0 $1,820 59439.61.0051 FINNRIVER FARM O &M 2008 $0 $1,800 59439.61.0052 2013 SHORT FAMILY FARM $0 $43,500 fl43.5 59439.61.0053 2015 QWC ADDITION $0 $12,626 59439.61.0054 QWC ADDITION O &M 2015 $0 $2,000 59439.61.0055 2015 LOWER BIG QUIL RIVER RIP PROT $0 $25,515 59439.61.0056 LOWER BIG QUIL RIVER RIP PROT O &M 2015 $0 $5,925 , 59439.61.0057 2013 GREGORY $0 $2,500 $2,500 59439.61.0059 2015 SNOW CREEK $0 $83,824 $83,824 59439.61.0081 WINONA BASIN BLOEDEL O &M 2011 $0 $420 $420 59439.61.0091 CARLESON CHIM CRK O &M 2011 $0 $796 $796 TOTAL EXPENDITURE $198,400 $143,573 $341,973 Reason for Appropriation /Extension The changes presented above are based on the recommendations of the Conservation Futures Advisory Board for "2015 Projects" and the obligated O &M associated with the 2015 projects and previously approved projects. Respectfully Submitted, Elected Official /Department Head Signature