HomeMy WebLinkAbout071315_ca08To:
From:
Date:
Subject:
Consent Agenda
Juvenile Services
Jefferson County
Board of county Commissioners
Agenda Request
Board of County Commissioners
Philip Morley, County Administrator
Barbara Can-, Juvenile Court Administrator
July 13, 2015
Signing County Program Agreement #1563 -43133
Consolidated Contract (Bridge) DSHS — Juvenile Rehabilitation
STATEMENT OF ISSUE:
The attached document is the contract with OSHS/JRA that supports supervision for
moderatethigh risk offenders, CJAA programs, CDDA, SSODA, evidenced -based programs such
as WSART.
ANALYSIS:
This reflects the bridge contract arrangement until such time as the dock grant contract
applications are disseminated, completed and approved by WAJCA and JR.
ALTERNATIVE:
N/A
FISCAL IMPACT:
This is a contract that will provide fee for service coverage until the final biennium contract is
applied for and finalized by DSHS, Juvenile Rehabilitation
RECOMMENDATION:
That the BOCC sign three odginal Consolidated Contract Program Agreements as presented.
DEPARTMENT CONTACT:
Barbara Carr
REVIEWED BY:
-��V �L
Philip Modey, 9buhty Administrator
DSHS Central Contract Services
5024CS County Consolidated Contract FY16 -17 (6 -23 -2015)
�rfpI
Jef %rson Co. Prosecutor ice
David Alvarez, Chief Civi DPA
COUNTY
DSHS Agreement Number
Wss"'Olon $tarp
Department of Social
IV
PROGRAM AGREEMENT
& Health Services
1563 43133
Consolidated Contract FY16 -17
Transforming lives
This Program Agreement is by and between the State of Washington
Administration or Division
Department of Social and Health Services (DSHS) and the County identified
Agreement Number
below, and is issued in conjunction with a County and DSHS Agreement On
County Agreement Number
General Terms and Conditions, which is incorporated by reference.
DSHS ADMINISTRATION
DSHS DIVISION
DSHS INDEX NUMBER
CCS CONTRACT CODE
Juvenile Justice and
Division of Community
1223
5024CS -63
Rehabilitation Administration
Programs
DSHS CONTACT NAME AND TITLE
DSHS CONTACT ADDRESS
Barbara Kraemer
OB 2
FA5
PO Box 45720
Olympia, WA 985045720
DSHS CONTACT TELEPHONE
DSHS CONTACT FAX
DSHS CONTACT E -MAIL
360)902 -0765
(360)902-8108
kraembj@dshs.wa.gov
COUNTY NAME
COUNTY DBA
COUNTY ADDRESS
Jefferson County
P O Box 1220
615 Sheridan Street
Port Townsend, WA 98368
COUNTY UNIFORM BUSINESS IDENTIFIER (UBI)
COUNTY CONTACT NAME
161- 001 -169
Barbara Carr
COUNTY CONTACT TELEPHONE
COUNTY CONTACT FAX
COUNTY CONTACT E -MAIL
360 385 -9190
360) 385 -9191
bcarr co.'efferson.wa.us
IS THE COUNTY A SUBRECIPIENT FOR PURPOSES OF THIS PROGRAM
CFDA NUMBERS
AGREEMENT?
No
PROGRAM AGREEMENT START GATE
PROGRAM AGREEMENT END DATE
MAXIMUM PROGRAM AGREEMENT AMOUNT
07/01/2015
06/30/2017
See Exhibits
EXHIBITS. When the box below is marked with an X, the following Exhibits are attached and are incorporated
into this County Program Agreement:
® Exhibits (specify): Exhibit A: Consolidated Contract Term, Reimbursement Procedures, and Program
Responsibilities; Exhibit B: Juvenile Court Block Grant; Exhibit C: E3SHB 3900; Exhibit D: Juvenile Court
Documents — FY16 -17
The terms and conditions of this Contract are an integration and representation of the final, entire and exclusive
understanding between the parties superseding and merging all previous agreements, writings, and communications, oral
or otherwise, regarding the subject matter of this Contract. The parties signing below represent that they have read and
understand this Contract, and have the authority to execute this Contract. This Contract shall be binding on DSHS only
upon signature by DSHS.
COUNTY SIGNATURE (S)
PRINTED NAME (S) AND TITLE (S)
DATE (S) SIGNED
DSHS SIGNATURE
PRINTED NAME AND TITLE
DATE SIGNED
Del R. Hontanosas
Grant and Con acts M r
DSHS Central Contract Services
5024CS County Consolidated Contract FY16 -17 (6 -23 -2015)
�rfpI
Jef %rson Co. Prosecutor ice
David Alvarez, Chief Civi DPA
County Juvenile Court Pass Through Distribution SFY16/17
14,548,765 14, 302, 434
Allotments include the Block Grant, 3900 (legislatively moved into the Block Grant), and
SSODA. A stop -loss of 1 % was applied in state fiscal year 2016 and a 2% stop -loss was
applied in state fiscal year 2017.
DEV: 7/1/2015
Adams
108,019
112,457
Asotin /Garfield
105,638
102,255
Benton /Franklin
700,191
657,430
Chelan
197,787
194,174
Clallam
149,490
154,683
Clark
1,058,473
1,082,238
Columbia/Walla Walla
164,568
175,064
Cowlitz
373,421
385,093
Douglas
84,588
76,521
Ferry/Stevens /Pend Oreille
100,928
89,827
Grant
233,916
220,695
Grays Harbor
150,267
132,287
Island
139,025
136,378
Jefferson
112,572
117,519
King
3,081,856
3,189,743
Kitsap
562,993
513,572
Kittitas
99,399
90,621
Klickitat
87,509
84,440
Lewis
252,908
259,859
Lincoln
74,136
64,596
Mason
142,575
134,971
Okanogan
141,874
146,698
Pacific /Wahkiakum
99,988
94,195
Pierce
1,861,871
1,747,568
San Juan
69,209
59,109
Skagit
190,761
172,944
Skamania
74,773
69,103
Snohomish
1,450,682
1,425,218
Spokane
943,633
909,271
Thurston
533,002
523,847
Whatcom
383,294
396,566
Whitman
87,756
85,408
Yakima
731,663
698,083
14,548,765 14, 302, 434
Allotments include the Block Grant, 3900 (legislatively moved into the Block Grant), and
SSODA. A stop -loss of 1 % was applied in state fiscal year 2016 and a 2% stop -loss was
applied in state fiscal year 2017.
DEV: 7/1/2015
Special Terms and Conditions
1. Definitions. The words and phrases listed below, as used in this Contract, shall each have the
following definitions:
a. "Contractor" means the County.
b. "Emergency Health Care" means care, services, and supplies for an acute or unexpected health
need that requires immediate evaluation or treatment by a health care practitioner.
c. "JR means the Juvenile Rehabilitation which is under the DSHS Rehabilitation Administration.
d. "JR Bulletins /Policies" means the JR Administrative Policies, which direct JR expectations.
e. "Limited Access" means supervised access to a juvenile(s) that is the result of the person's
regularly scheduled activities or work duties.
f. "Regular Access' means unsupervised access to a juvenile(s), for more than a nominal amount of
time that is the result of the person's regularly scheduled activities or work duties.
2. Background Check/Criminal History — In accordance with Chapters 388 -700 WAC (JR- Practices &
Procedures), 72.05 RCW (Children & Youth Services), 43.20A RCW (DSHS), and by the terms of this
contract, Contractor and each of its employees, subcontractors, and /or volunteers who may or will have
regular access to any client/juvenile must be cleared through a JR approved criminal history and
background check. In addition, Contractor, each of their employees, subcontractors, and/or volunteers,
who may or will have limited access to any client/juvenile, may be required to be cleared through a JR
approved criminal history and background check.
By execution of this contract, Contractor affirms that Contractor, each of its employees, subcontractors,
and/or volunteers, who may or will have regular access have not been convicted of any of the following:
a. Any felony sex offense as defined in 9.94A.030 RCW (Sentencing Reform Act - Definitions) and
9A.44.130 RCW (Sex Offenses);
b. Any crime specified in Chapter 9A.44 RCW (Sex Offenses) when the victim was a juvenile in the
custody of or under the jurisdiction of JR; or
c. Any violent offense as defined in 9.94A.030 RCW (Sentencing Reform Act - Definitions).
Contractor must require that current employees, volunteers, and contracted service providers who are
authorized for regular access to a juvenile(s) report any guilty plea or conviction of any of the above
offenses. The report must be made to the person's supervisor within seven (7) days of conviction and
any person who has reported a guilty plea or conviction for one or more of these offenses must not
have regular access to any offender. Contractor shall also document background checks /criminal
history clearances for monitoring purposes.
3. Sexual Misconduct — 13.40.570 RCW (Sexual misconduct by state employees, contractors) states
that when the Secretary has reasonable cause to believe that sexual intercourse or sexual contact
between the employee of a contractor and an offender has occurred, the Secretary shall require the
employee of a contractor to be immediately removed from any employment position which would permit
the employee to have any access to any offender.
By execution of this contract, contractor affirms that contractor, each of its employees, subcontractors,
and/or volunteers are knowledgeable about the requirements of 13.40.570 RCW (Sexual misconduct by
state employees, contractors) and of the crimes included in 9A.44 RCW (Sex Offenses).
DSHS Central Contract Services
5024CS County Consolidated Contract FY16 -17 (6 -23 -2015)
Special Terms and Conditions
In addition, the Secretary shall disqualify for employment with a contractor in any position with access
to an offender, any person:
a. Who is found by the department, based on a preponderance of the evidence, to have had
intercourse or sexual contact with the offender; or
b. Convicted of any crime specified in chapter 9A.44 RCW (Sex Offenses) when the victim was an
offender.
If any actions are taken under 13.40.570 RCW, subsections (3) or (4), the Contractor must demonstrate
to the Secretary they have greatly reduced the likelihood that any of its employees, volunteers, or
subcontractors could have sexual intercourse or sexual contact with any offender. The contract shall
not be renewed unless the Secretary determines significant progress has been made.
4. Subcontractor
If the Contractor utilizes subcontractors for the provision of services under this Contract, the Contractor
must notify JR in writing and maintain sufficient documentation to verify that the subcontractors meet all
the requirements under this Contract. In no event shall the existence of a subcontract release or
reduce the liability of the County for any breach of performance.
5. Monitoring
The County shall assist the JR to perform reviews of sites where services are delivered at regular
intervals using agreed upon forms and methods.
6. Billing and Payment
a. If reports required under this Contract are delinquent, DSHS, JR may stop payment to the
Contractor until such required reports are submitted to JR.
b. The Contractor agrees to accept this payment as total and complete remuneration for services
provided to offenders under this agreement. This does not preclude the Contractor from seeking
other funding sources. No indirect costs are allowed.
c. The Contractor shall use these funds to supplement, not supplant, the amount of federal, state, and
local funds otherwise expended for the services provided under this agreement.
d. Under no circumstance shall the Contractor bill twice for the same services.
e. The Contractor shall maintain backup documentation of all costs billed under this contract.
f. If the Contractor bills and is paid fees for services that JR later finds were either 1) not delivered or
2) not delivered in accordance with this contract or contract attachments, JR shall recover fees and
the Contractor shall fully cooperate.
7. Compliance with JR Policies and Standards.
a. In addition to the governing Federal and State laws and regulations, the Contractor shall comply
with all the following as applicable to the services provided:
(1) DSHS and JR Rules (WAC); and
(2) DSHS and JR Bulletins /Policies.
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5024CS County Consolidated Contract FY16 -17 (6 -23 -2015) 3
Special Terms and Conditions
b. In case of conflict or inconsistency between the aforementioned, the higher standard of compliance
shall prevail.
c. Records created or obtained during a youth's stay and/or maintained as a part of the youth's case
files are juvenile records, and subject to confidentiality guidelines established in statute, to include
but not be limited to RCW 13.40. DSHS shall have access to all records related to a JR youth upon
request.
DSHS Central Contract services
5024CS County Consolidated Contract FY16 -17 (6 -23 -2015)
EXHIBIT A
Consolidated Contract Term Reimbursement Procedures, and Program Responsibilities
1. The purpose of this Agreement is to fund and support the program services described in the attached
Statements of Work. The contract term begins July 1, 2015 and expires June 30, 2017.
Funding. As of July 1, 2015 the rates paid to the County will be the rate calculated for State Fiscal Year
(SFY) 2016 -2017.
If by July 1, 2015 the County does not have a completed written application for funding approved by JR
and signed by both parties. JR will temporarily reimburse the county according to the rates from the
State Fiscal Year Consolidated Contract 2014 -2015 (No. 1363- 79677) until September 1, 2015 to
provide for continuity of services. Once the County's application is signed and approved, the SFY 2016-
2017 funding rate shall apply retroactively to July 1, 2015 and the County is responsible for adjusting its
expenditures during the remainder of the agreement term to account for any discrepancies. If the
County has not properly accounted for the difference between the two rates by April 30, 2016, JR may
adjust the amount reimbursed to the County for the final two months of the agreement to account for
these discrepancies.
3. Statements of Work. As of July 1, 2015, the County is responsible for adhering to the Statements of
Work described in the SFY 2016 -2017 Consolidated Contract.
If by July 1, 2015 the County does not have a completed written application for funding approved by JR
and signed by both parties, the statements of work from the State Fiscal Year Consolidated Contract
2014 -2015 (No. 1363- 79677) shall apply to all work performed under this agreement until September 1,
2015 to provide for continuity of services. Once the County's application is signed and approved, the
County shall be responsible for providing services in accordance with the SFY 2016 -2017 Statements
of Work from that date forward.
4. Late Applications.
If the County does not have a completed written application for funding approved by JR and signed by
both parties by September 1, 2015, JR may discontinue reimbursement until the application is
completed and approved.
DSHS Central Contract Services
5024CS County Consolidated Contract FY16 -17 (6 -23 -2015)
EXHIBIT B
STATEMENT OF WORK
Juvenile Court Block Grant
1. Purpose
As mandated by the Washington State Legislature, the purpose of this contract is to provide funding to
County Juvenile Courts throughout the State of Washington to support Block Grant programs for
juvenile offenders, which include but are not limited to the following: Consolidated Juvenile Services
At -Risk (CJS), Disposition Alternatives for Special Sexual Offender Disposition Alternative
(SSODA),Chemical Dependency Disposition Alternative (CDDA), Suspended Disposition Alternative
(SDA), Mental Health Disposition Alternative (MHDA), Community Juvenile Accountability Act/Evidence
Based Programs (CJAA), and Promising Programs. Program descriptions and requirements are
outlined in the Block Grant Contract 2014/15 Application, Budget, and Monitoring Instructions provided
by the Juvenile Rehabilitation (JR).
2. General Requirements
The County Juvenile Court shall:
a. Provide projects and services in compliance with the County's Block Grant Contract 2014/15
Application, Budget, and Monitoring Instructions (herein referred to as the "Application ") and the
County's Approved Response (herein referred to as the "Application Response ").
b. Administer the Washington State Juvenile Court Prescreen Assessment or full Risk Assessment to
all youth on probation supervision in accordance with the timeline specified in the County's
Application Response.
c. Administer a Washington State Juvenile Court Risk Assessment to all youth who are moderate to
high risk on the prescreen assessment, and a reassessment to all moderate to high risk youth at
the end of probation, in accordance with the timeline specified in the County's Application
Response.
d. Establish programs designed to impact the outcomes statewide by:
(1) Decreasing recidivism;
(2) Decreasing commitments to the JR; and
(3) Maintaining or increasing the number of committable youth receiving services in their
community.
e. Upon JR's request, The County Juvenile Court shall provide JR and the Washington State Institute
of Public Policy (WSIPP), with statistical risk assessment data necessary to determine program
impacts on the statewide outcomes, as agreed upon in the Interposal Data Sharing Agreement
Between the State of Washington Administrative Office of the Courts and the State of Washington
Department of Social and Health Services Rehabilitation Administration. Any sharing of additional
data will be agreed upon by JR and the Juvenile Courts.
f. Consistent with RCW, the County Juvenile Courts will provide JR with information necessary for the
JR to provide oversight of the County Juvenile Court Block Grant, consistent with the
responsibilities and duties of JR.
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5024CS County Consolidated Contract FYI 6-17 (6-23 -2015) 6
g. The County Juvenile Court shall comply with all applicable local, state, and federal licensing and
accreditation requirements and standards necessary in the performance of this Contract.
h. When licensing or other statutory requirements differ from contract requirements, the County
Juvenile Court shall meet whichever requirement imposes the higher standard. Any variance from
licensing requirements shall require a licensing waiver.
3. Supervision and Programs
All supervision and program services performed by County Juvenile Court under the terms of this
Agreement shall be in conformance with the County's Application and the County's Application
Response. The County shall provide all services in compliance with applicable RCW, WAC, and
Appellate case law for the following programs within available resources.
a. Consolidated Juvenile Services (CJS) At -Risk Programs
The County Juvenile Court shall provide services pursuant to RCW 13_06, Chapter 388 -710 WAC.
b. Special Sex Offender Disposition Alternative ( SSODA)
The County Juvenile Court shall provide services pursuant to RCW 13.40.160 and the following
standards:
(1) In a timely manner, pursuant to RCW 4.24.550, provide local law enforcement officials with all
relevant information about offenders placed on the SSODA program. Comply with ESSB 5204
as specified by the 2011 Legislature.
(2) Provide a combination of services identified in the Sex Offender Treatment Provider
assessment and the Washington State Juvenile Court Risk Assessment, deemed most effective
to decrease recidivism, increase youth protective factors, and decrease youth risk factors.
Specifics of family, group, or individual sessions shall be identified in the provider treatment plan
provided during assessment and shall be updated quarterly Document in the case record
reductions in the levels of supervision and support for such reductions.
c. Chemical Dependency Disposition Alternative (CDDA)
(1) The county shall provide services pursuant to RCW 13.40.165 and the following standards:
(a) Utilize a Department of Behavioral Health and Resources (DBHR) approved assessment as
detailed in Attachment A of the County's Application;
(b) Be consistent with proven effectiveness elements detailed in The Effectiveness Standards
for the treatment of Chemical Dependency in Juvenile Offenders: A Review of the Literature
(UW, January 1998);
(c) Include family service strategies and components;
(d) Utilize the "CDDA Case Management Standards for Chemically Dependent Youth'; and
(e) Include random urinalysis testing.
(2) Courts may utilize deferred or stipulated order of continuance with CDDA eligible youth.
d. Suspended Disposition Alternative (SDA) Services
DSHS Central Contract services
5024CS County Consolidated Contract FY16 -17 (6 -23 -2015)
(1) The County shall provide services pursuant to RCW 13.40.0357.
e. Mental Health Disposition Alternative (MHDA) Services
(1) The County shall provide services pursuant to RCW 13.40.197.
f. Community Juvenile Accountability Act/Evidence Based Programs (CJAA)
The County will comply with the statewide Evidence Based Quality Assurance plans and the following
program standards:
(1) For Functional Family Therapy (FFT):
(a) General precepts /practices contained in FFT, Inc. Initial 3 -Day Training;
(b) Assessment/Reporting Standards contained in FFT, Inc. 1 -Day Systems Training;
(c) Clinical feedback from FFT Inc. in on -going consultation and site visits;
(d) Feedback from designated FFT statewide Quality Assurance Administrator in on -going
consultation and site visits; and
(e) Precepts /practices of FFT contained in Blueprints for Violence Prevention.
(2) For Washington State Aggression Replacement Training ( WSART):
(a) Precepts /practices contained in Aggression Replacement Training (Rev. Ed.) by Goldstein,
Glick and Gibbs;
(b) Precepts /practices contained in WSART initial training or subsequent Quality Assurance
statewide meetings; and
(c) Feedback from designated WSART statewide Quality Assurance Specialist and Regional
Site Consultants in on -going consultation and site visits.
(3) For Multisystemic Therapy (MST):
(a) Preceptslpractices of MST contained in Blueprints for Violence Prevention; and
(b) General precepts /practices contained in training, consultation, and clinical oversight as
provided by the University of Washington.
(4) For Coordination of Services (COS):
(a) General precepts and practices contained in the Coordination of Services Statewide
Manual.
(5) Family Integrated Transitions (FIT):
(a) Precepts /practices of FIT contained in University of Washington Program Manual; and
(b) General precepts /practices contained in training, consultation, and clinical oversight as
provided by the University of Washington.
g. Promising Programs
DSHS Central Contract services
5024CS County Consolidated Contract FY16 -17 (6 -23 -2015)
County Juvenile Courts may utilize their funding to implement a Promising Program when they have
met the criteria developed by the Washington State Institute for Public Policy and approved by the
CJAA Advisory Committee.
4. Consideration
a. The maximum consideration for this agreement is identified in the "County Juvenile Court Pass
through Distribution SFY16 /17 ", hereby incorporated by reference.
A revenue sharing process shall be made available during the latter part of the fiscal year for all
counties participating in the Block Grant, provided funding is available or unless otherwise agreed
upon by the JR and the Juvenile Court Administrators.
The full list of priorities for revenue sharing will be provided by the JR and developed in
collaboration with the County Juvenile Courts. The County Juvenile Court shall submit their
"Revenue Sharing Requests /Returns Form" to their respective Regional Administrators no later
than May 15th or as agreed upon by the JR and Juvenile Court Administrators.
Late submittals shall not be considered. Revenue sharing increases and decreases will be
awarded by distribution of an updated "County Juvenile Court Pass through Distribution SFY16117 ".
The total maximum consideration for this contract may increase or decrease, depending on the
results of revenue sharing distributions and changes in appropriations as directed by the legislature.
b. Reimbursement is based on actual costs except, where costs are tied to established rates and will
be reimbursed up to the maximum allowed, as detailed in Attachment B (CDDA) of the County's
Application.
c. The County Juvenile Courts shall not be reimbursed for youth placed on consecutive or combined
CDDA sentences which exceed 12 months active supervision. UNLESS the offense date of an
additional CDDA sentence occurs after the termination date of the preceding CDDA disposition OR
the youth begins as a CDDA Local Sanction and then is sentenced to CDDA Committable for a new
offense.
d. For CDDA programs using a Title XIX match funding, the set aside identified in the County's
Application and the County's Application Response will be used for treatment services for a Title
XIX eligible youth; subcontracted with a Title XIX eligible treatment provider. The authorized
subcontracted treatment provider accessing JR CDDA Title XIX must have separate contracts with
JR to provide services and JR will monitor the contracts.
The maximum consideration payable and the match generated in additional federal dollars are
incorporated by reference in the County's Application and the County's Application Response.
Billing and Payment
a. Monthly invoices (A -19) are to be submitted to JR each month for services provided. JR retains the
right to withhold payment for incomplete or delinquent reimbursement packages. Invoices shall
include the following documents provided by the JR and completed by the County:
(1) Required sentencing worksheets and Disposition Orders for SSODA, CDDA, MHDA, and SDA
Committable youth;
(2) Monthly Project Updates for each Evidence Based Program and Promising Program; and
(3) Roster Reports for local sanction and committable youth for all Disposition Alternatives.
DSHS Central Contract Services
5024CS County Consolidated Contract FY16 -17 (6 -23 -2015)
(4) Monthly BOXI EBP Summary Report.
b. The County Juvenile Court may utilize their funding to implement a Promising Program when they
have met the criteria developed by the Washington State Institute for Public Policy and approved by
the CJAA Advisory Committee.
c. Costs related to risk assessment may be billed in the formula of three (3) hours of the provider's
time for each moderate to high -risk youth assigned to a probation caseload. Reassessment costs
are not billable. Risk Assessment costs will be billed separately.
d. Costs incurred for direct treatment services may be billed for youth residing out of state whom are
on a SSODA, CDDA, MHDA, or SDA.
e. Detention costs, for up to 30 days per period of confinement and consistent with RCW 13.40.200,
for SSODA, CDDA, MHDA, and SDA committable offenders will be reimbursed at a rate no higher
than that charged to other courts purchasing beds.
f. For SSODA, CDDA, SDA, and MHDA programs, the County shall be eligible for reimbursement for
supervision costs for up to 14 days following a youth being placed on absconder status and a
warrant being issued. Program payment will be reinstated when the youth is apprehended.
g. Reimbursement for SSODA expenses shall be for up to two years. If a youth is extended beyond
two years, the juvenile court must provide JR with a court order documenting the extension. The
court may continue to be reimbursed for SSODA expenses throughout the extension.
h. For CDDA programs, an inpatient treatment provider shall be reimbursed for services up to 72
hours following discharge, if a committable youth has been discharged from a subcontracted
inpatient facility on a temporary basis and is expected to return, and /or if a committable youth has
left the program against clinical advice and the bed is being held for readmission.
i. For CDDA programs, in the event of a revocation, the County shall be eligible for reimbursement for
treatment services until the youth is committed to JR.
j. For CDDA programs, the County shall be eligible for reimbursement in the event of a new offense
for up to 14 days from arrest. Payment is reinstated when the youth is placed back to active CDDA
status.
k. Reimbursement for administrative and equipment costs shall not exceed 15% of the original annual
allotment. Administrative costs include discrete, assignable activities and cost necessary for overall
management and support of a program.
I. The County must maintain backup documentation of all costs billed under this Block Grant Contract
and provide this information as requested by the JR.
6. Items Incorporated by Reference
a. "County Juvenile Court Pass through Distribution SFY16 /17 ";
b. Block Grant Contract 2014/15 Application, Budget, and Monitoring Instructions and the County's
Approved Application Response;
c. Consolidated Juvenile Services Programs: Chapter 388 -710 WAC;
d. RCW's 13_06; 13.40.160; 13.40.165; 70.96A.520; 13.40.500;
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e. Juvenile Offender Sentencing Standards (13.40.0357);
g. Gnemical uepenoen
(.laniiary 2004): and
h. The Community Juvenile Accountability Act Research - Proven Interventions for the Juvenile Courts
(January 1999).
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5024CS County Consolidated Contract FY16 -17 (6 -23 -2015) 11
STATEMENT OF WORK
E3SHI3 3900 Funds
Purpose
EXHIBIT C
To pass through funding to county juvenile courts for the purpose of addressing the impacts of Juvenile
Justice Bill (E3SHB3900) passed by the 1997 legislature. The county funding distribution is based on
the Consolidated Juvenile Services (CJS) At -Risk formula provided by the Washington Association of
Juvenile Court Administrators (WAJCA).
2. Consideration
The maximum consideration for this agreement is identified in the "County Juvenile Court Pass through
Distribution SFY16/17 ", hereby incorporated by reference.
3. Payment and Billing
a. The County shall submit a properly completed A -19 Invoice Voucher to JR each month for services
provided.
b. The County shall bill JR in twelve equal installments each fiscal year.
c. The County shall maintain back -up invoices and other documentation to link expenditures to the
legislative impacts of E3SHB3900 for all costs billed and provide this information as requested by
the JR.
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5024CS County Consolidated Contract FY16 -17 (6 -23 -2015) 12
EXHIBIT D
STATEMENT OF WORK
Juvenile Court Documents — FY16 -17
1. Purpose
Provide JRA with the necessary juvenile court documents for youths committed to JRA.
2. Contractor Obligations
A. Upon a youth being committed to the State, the Contractor shall:
(1) Make direct contact with the JRA designated staff of commitment; and
(2) Provide JRA with the following information for each youth committed to JRA:
(a) Court Order
(b) Complete Sentencing Worksheet
(c) Contact Information for Youth's Parents /Guardian
(3) Make available the following information for each youth committed to JRA:
(a) Information to the Court on the Offense
(b) Police Reports on the Offense
(c) Victim Witness Interviews (when completed for sex offenders)
(d) Previous Reports to the Court (if available)
(e) Incidents Reports from Current Detention Stays (if applicable)
(f) Other Social File Materials (e.g., mental health reports, school information, etc.)
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