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HomeMy WebLinkAbout072715_cbs01District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren DRAFT MINUTES Week of April 13, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kier. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Two citizens gave an update on the "Tent City," and urged the Commissioners to create a permanent Tent City in the County. They also asked what they can do to assist in this process; and • A citizen stated that in the United States, the Pacific Northwest is the only place predicted to have an earthquake greater than a 9.0 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 13 -15 re: HEARING NOTICE: First Quarter 2015 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, April 27, 2015 at 10:00 a.m. in the Commissioners Chambers 2. AGREEMENT re: Healthy Communities Project; In the Amount of $27,500; Jefferson County Public Health; Kitsap Public Health District (KPHD) 3. AGREEMENT re: Conduct Two (2) Workshops for Hidden Hazards in the Arts; In the Amount of $1,100; Jefferson County Public Health; Waddell Environmental, LLC 4. AGREEMENT re: Database Development Services; In the Amount of $35,000; Jefferson County Public Health; Synergetic Consulting Group, Inc. 5. AGREEMENT re: Dowans Creek Road Realignment, County Project No. CR17993, FEMA 1734- DR -WA, Grant No. E08 -796; In the Amount of $498,936 (Engineers Estimate); Jefferson County Public Works; Bruch & Bruch Construction, Inc. 6. Payment of Jefferson County Payroll Warrants Dated April 3, 2015 Totaling $792,027.84 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on meetings they attended and upcoming meetings. The meeting was recessed at 9:45 a.m. and reconvened at 10:00 a.m. with all three Commissioners present. Page 1 Commissioners Meeting Minutes of April 13, 2015 E", I BID OPENING re: Jefferson County Jail — Fire Alarm Replacement Project: Public Works Architectural Projects Planner Gordon Ramstrom stated the project estimate is $126,682.00, including tax, for the base bid. He opened and read aloud the following two bids that rceived: BIDDER BID AMOUNT AFT Simplex Grinnell $120,692.00 (tax included) Base Bid North Shore Electric, Inc. $134,615.00 (tax included) Base Bid Mr. Ramstrom noted for the record that North Shore Electric included a check and cash for bid the bond. He explained that the original bond amount was based on the pre -tax figure. The bidder explained that the original bid bond check only included the pre -tax figure. The cash included in the envelope is to bring the bid bond on the tax included figure to 5 %. He stated that estimates were also received for maintenance agreements. County Administrator Philip Morley asked how will the maintenance agreements be factored in? Mr. Ramstrom replied that only the base bid for construction work has been researched. A maintenance estimate was not looked into at this time. Staff will review the bids and submit a recommendation for bid award to the Board at at future date. WORKSHOP re: Parks, Recreation and Open Space Comprehensive Plan Review: Parks and Recreation Manager Matt Tyler gave a presentation to the Board. The first Open Space Comprehensive Plan (OSCP) was adopted in 1995 and updated in 2002. The current proposed version will update the one completed in 2002. Public Works Director /County Engineer Monte Reinders was in the audience during the meeting. Mr. Tyler stated that the planning process included the review and preparation of goals, objectives, inventory, demand and need analysis, recommendations, a capital improvement plan and public involvement. The Parks and Recreation Advisory Board (PRAB) was formed in 1989. Updating of the current OSCP started in 2014. Parks and Recreation facilities are still a very important aspect of Jefferson County. Park and facility inventory includes 31 parks which span 1,152 acres. The inventory was divided into the following categories: Neighborhood Parks, County /Community, Regional, Natural Open Space and Special Use Areas. A needs assessment for 2015 -2035 was conducted in a comprehensive manner and made using a wide variety of approaches and tools such as recreation trends, demographics, mapping, and standards of the National Recreation and Parks Association (NRPA). NRPA provides standards for adequate park land by population and is used nationwide. It consists of very well established guidelines and provides level of service by park type in acres. NRPA guidelines assume acreage is fully developed and functional. Acreage and parks from other agencies such as national, state and schools are not factored in. The NRPA assessment results concluded that Jefferson County has 244.20 acres over what would be considered adequate park space. Only County acres were counted in this assessment. Jefferson County will not need additional parks for 20 years. Mr. Tyler stated that facilities within our parks are important and should be retained, maintained and improved. He addressed the need for new facilities on existing acreage for nature access, youth athletics, Page 2 4 Commissioners Meeting Minutes of April 13, 2015 EEU passive recreation, interpretation, ADA access, water access, restrooms, do]ks, cmhi Afoihdso bike parks and more. - Mr. Tyler reviewed the recommendation and Action Plan which is to seek new revenue to address maintenance issues and to improve what we already have. Projects with the highest potential for grant funding will be made a higher priority. He would like to see the County pursue a new tax revenue which is dedicated to capital improvement, a variety of funding sources such as public and private grants, user fees, volunteers, donations and business partnerships all to help improve the brand, image and awareness of County parks and improving maintenance. Existing ark facilities needing improvements include North Beach restroom, Memorial Field fence and lights, Courthouse tennis court, Indian Island shelter and toilet, Irondale Community playground, HJ Carroll Salmon Shelter, Gibbs Lake buildings, Leland Campground and dock, Hicks Park toilet and Quilcene Campground, Mr. Tyler stated that in moving forward, financing solutions for Parks and Recreation will take time. Community activism is required as well as continued communication as the situation evolves. The PRAB and the Board of County Commissioners (BOCC) will continue to balance the County's various needs. Commissioner Kler stated that we may have a lot of parks in terms of acreage, but facilities and programs have taken a hit. She thanked the PRAB for the amount of work they have done. Chairman Sullivan noted that he too appreciates the work done on the OSCP. He explained that some of the funding options have been compromised as a result of the recession. County Administrator Morley explained that historically, when Real Estate Excise Tax (BEET) has been more significant and other revenue streams more generous, some of those amounts went to fund County- wide capital and more specifically, Parks and Recreation capital. The County is just beginning to recover on BEET. He added that there are some variable revenues this year. Timber harvest for Trust Lands are forecast to be good according to Washington State Department of Natural Resource's (DNR) projections. Depending on the Federal Government Payment In Lieu of Taxes (PILT), there may be more revenue that was not initially built into the base budget. Furthermore, under polices that the BOCC has adopted, there are procedures in place for when there are one -time excess revenues to allocate to capital purposes or other one -time expenditures. This becomes a balancing act for the BOCC. Balancing capital dollars for maintaining other government facilities such as the Courthouse, Sheriff's Office, Parks and Recreation, etcetera. There is a long list of needs due to the deferral of maintenance as a result of the recession. Commissioner Johnson stated that Mr. Tyler has done a great job on the OSCP and an amazing job on keeping Parks and Recreation going. Chairman Sullivan added that it is a big job maintaining volunteers as well. County Administrator Morley stated that the purpose of today's presentation by Mr. Tyler on the OSCP is to schedule it for a public hearing, which is required prior to the BOCC taking action on the plan. Page 3 Commissioners Meeting Minutes of April 13, 2015 Commissioner Kler moved to approve the hearing notice for the Jeffers oun ire eation and Open Space Comprehensive Plan, setting the hearing for Monday, Ma 201 i. in the Commissioners' Chambers. Commissioner Johnson seconded the motio`IMIrich carried by a unanimous vote. The meeting was recessed at 10:43 a.m. and reconvened at 1:33 p.m. with all three Commissioners present. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • Commissioner Johnson will be attending a Hood Canal Coordinating Council (HCCC) meeting on April 14, 2015. • Commissioner Kler and County Administrator Morley will be attending a Tourism Coordinating Council (TCC) meeting on April 14, 2015. • Commissioner Kler will be attending a Substance Abuse Advisory Board (SAAB) meeting on April 14, 2015. • There will be a Public Employee Relations Commission (PERC) Tax Blues Breakfast on April 15, 2015. • There will be a Budget Committee meeting on April 15, 2015. • Commissioner Kler will be in Olympia for the Washington State Association of Counties (WSAC) meeting on April 15, 2015. • There will be a Legislative Steering Committee (LSC) meeting and a County Road Administration Board (CRAB) meeting on April 16, 2015. • The Board of Health meeting for April 16, 2015 has been cancelled. • Commissioner Kler will be attending a Collective Impact meeting on April 17, 2015. • There will be a Veteran's Ceremony on April 18, 2015. • The Quilcene Museum will be opening on April 18, 2015. • There will be a Jefferson Transit meeting on April 21, 2015. • Commissioner Kler will be attending a Solid Waste Advisory Committee (SWAG) meeting on April 23, 2015. • Commissioner Kler and County Administrator Morley will be attending a Jefferson -Port Townsend Response Emergency Planning (JPREP) meeting on April 24, 2015. • All 3 Commissioners will be attending the Brinnon Loyalty Day Event on April 24, 2015. • Commissioner Kler will be attending an Aquatic Coalition presentation at the Quilcene Community Center on April 29, 2015. • County Administrator Morley will be attending a Washington Counties Administrative Association (WCAA) meeting April 29, 2015 — May 1, 2015. Miscellaneous Items Tourism Coordinating Council (TCC) / Lodging Tax Advisory Committee (LTAC). Tent City. Andy Cooper Road and Paradise Cedar; Crittenden. County Administrator Morley will follow UP. Page 4 'Commissioners Meeting Minutes of April 13, 2015 ' • Joint Growth Management Steering Committee (JGMSC); Chuck Ru has • Animal Control update. The meeting was recessed at 2:54 p.m. and reconvened at 3:05 p.m. with all three Commissioners present. DISCUSSION re: Recreational Marijuana: Department of Community Development (DCD) Associate Planner Colleen Zmolek was present to discuss the cannabis moratorium and the development of regulations. Planning Commission members Gary Felder and Cynthia Koan were present in the audience. County Administrator Philip Morley asked Ms. Zmolek how many pending permits does the Washington State Liquor Control Board (LCB) have for this County? Ms. Zmolek replied there are currently 26 pending permits and seven of those are active with the LCB. There are 13 pending building permits awaiting approval with DCD. Most of these are for multiple buildings. In Glen Cove, there is one license, but that applicant intends to have three or four buildings onsite. County Administrator Morley asked how many of the 26 pending applications are unique business proprietors, and questioned whether there are separate applications for producing versus processing? Ms. Zmolek replied that she believes the 26 applications are individual and they are for producer /processor. Commissioner Kler asked if there were any new retail marijuana applicants? Ms. Zmolek replied that there are seven pending retail and two active retail, but none have received permits from Jefferson County. Commissioner Kler asked if 26 applications are pending with the LCB, how are they affected by our County's moratorium? County Administrator Morley replied that they may be granted a license by the LCB, but under our moratorium, they would not be able to build anything. He added that the County is looking at the impact of what will happen if the moratorium lapses. Commissioner Kler asked is anyone with an active approved license with the LCB geographically limited? Ms. Zmolek stated that LCB marijuana license holders can consider relocating to any county in Washington. County Administrator Morley explained that last week, Ms. Zmolek briefed the Board on the outcome of the last Planning Commission meeting and their concerns over unintended consequences for all agriculture. She reported that the Planning Commission would like to see marijuana have its own use. He noted that he posed an idea last week not to put an absolute size limit in place, beyond what is already there, but rather have a bifurcated process, depending on the zoning or size of the lot below a certain threshold of size, making it a presumptive right, just as it is now, and would be granted. Above a certain size, because of concern over scale and intensity and potential offsite impacts, it would require a Conditional Use Permit (CUP) process. He's uncertain what that threshold would be, but what that would potentially do is allow current agriculture practices to continue. In setting the size limits for when a CUP would be required, the limits would be appropriately sized enough that most of your typical agriculture would fall below that limit. The attendees of the meeting discussed some of the unintended consequences and scenarios for the different approaches to marijuana regulations. Page 5 Commissioners Meeting Minutes of April 13, 2015 KIM- Ms. Zmolek stated that from a planning perspective, having marijqw aratmirlAv.se, would help mitigate any unintended consequences and farmers would be able to continue growing as they have done so in the past. Chairman Sullivan stated that he would like to see everyone treated the same and not have different uses for different agricultural activities. Another issue is that neighbors want notification, but we currently do not do that. People need to feel they have a say in the matter. He added that there are size limitations in other sections of the County Code for properties. To single out marijuana, we would need a reason. He asked if there is a problem we need to address? The unintended consequences for other types of agriculture may be unfair. He respects the Planning Commission spending time on this issue. He added that he had spoken to local farmers and they are concerned over potential size restrictions for ground covers. The Board agreed to invite the two Planning Commission members Gary Felder and Cynthia Koan to join the meeting. County Administrator Morley asked them how the Planning Commission dealt with the issue on what is unique about marijuana than with other agriculture practices. Mr. Felder replied that he would like agriculture to remain as untouched as possible. In terns of putting up a fence to control marijuana regulations, he stated that it would fall under the LCB as Tier 1, 2 or 3 in terms of allowable permits. Those who want to take a chance will proceed with it. He added that there are too many issues here. County Administrator Morley asked if Mr. Felder is suggesting not doing anything? Mr. Felder replied that he was just reviewing material by the Planning Commission this morning and stated that if an applicant has a one acre lot, unless they can pull it off as a Cottage Industry, they should not bother applying. He added that the LCB regulations will supersede their decisions. County Administrator Morley stated that time is ticking on the moratorium and it is desirable to get something in place before the moratorium lapses. Due to the difficulty of coming up with an ag -wide approach, he sees the practicality of marijuana being a separately listed agriculture product and regulating it, at least in the interim, because that is the crop presenting the issues. He added that in Washington State, there is ample precedence for setting marijuana as a separate agriculture. He is uncertain whether or not that is best policy in the long run, but believes it is probably defensible. Commissioner Kler stated that until we know more about the consequences, if regulation can be done without hurting agriculture, she approves treating marijuana differently. Commissioner Johnson stated he agrees with some of what Commissioner Kler is saying. He understands why we call it `recreational" marijuana, because marijuana is different. You would not use the term "recreational" apples. He would like to be able to use the term "marijuana" because it is just a plant. Ms. Zmolek stated the difference is that marijuana could be industrial hemp. Ms. Zmolek stated that when new agricultural performance standards were created, they did not include a use table, although they do have a use table for agriculture and forestry uses. When it was created, only the text version was used. A lot of the information was not put into a use table as it shows in all the others such as temporary, institutional uses, public purpose and commercial. All those have many lines, but it was not done for agricultural use. She added there is a line for nurseries. Nursery is a yes in agriculture, commercial forests and is a Conditional Use in all the residential zones and all rural village centers. There are some no's as well. Her point is that we do not have to say that marijuana is not agricultural use. County Administrator Morley clarified that marijuana can be a listed use of agriculture. He added that it still begs the question of why you would distinguish it? Chairman Sullivan asked why Page 6 Commissioners Meeting Minutes of April 13, 2015 , N would you distinguish nurseries too? Is it because they are non -food? Is it be se th g r buildings? Ms. Zmolek noted that aquaculture is under agriculture and fores e an le. The Planning Commission is holding a Special Meeting on April 15, 2015 once a decision is made on how to proceed, a Public Hearing will be held on May 6, 2015. The Board of County Commissioners (BOCC) will be briefed on the Planning Commission's recommendations on May 11, 2015. If the BOCC does not agree to move forward with the Planning Commission's recommendations, they would then move forward with their own Public Hearing. Ms. Zmolek stated that the Planning Commission understands the BOCC may not agree with its recommendations, but still wants to move forward with a thoughtful review process. County Administrator Morley noted that the Planning Commission is entitled to make its own recommendations. County Administrator Morley stated that Jefferson County loves agriculture and wants it to flourish, but what we do not want to see is negative unintended consequences. On the other hand, if there were to be a different crop that presented the same issues, we would be concerned with the same scale and intensity issues and off -site issues of other crops as well. Chairman Sullivan added that this all has to comply with Critical Areas too. He clarified that his main concern is regarding the exemption for agriculture structures. LETTER of SUPPORT re: Devil's Vista Timber Sale and Bangor Timber Sale, Department of Natural Resources (DNR): Commissioner Johnson moved to approve sending a letter to the Department of Natural Resources (DNR) Commissioner of Public Lands Peter Goldmark regarding Devil's Vista Timber sale and Bangor Timber sale, with edits. Commissioner Kler seconded the motion which was carried by a unanimous vote. NOTICE OFADJOURNMENT. Commissioner Kler moved to adjourn the meeting at 4:23 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member Kathleen Kler, Member Page 7 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley DRAFT Clerk of the Board: Erin Lundgren MINUTES Week of April 20, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: Two citizens gave an update on the "Tent City," and urged the Commissioners to create a permanent Tent City in the County. They voiced concern over Jefferson County Fairgrounds' policies on overnight camping; A citizen stated that due to warmer weather and climate change, Jefferson County is at a higher risk of forest fire this year and citizens should take preventative measures this season; and The President of the Jefferson County Firefighter's Commission voiced concern over disbursement of the Washington State Department of Natural Resources' (DNR) timber tax revenue. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Kler seconded the motion which carried by a unanimous vote. 1. CALL FOR BIDS re: Supply of Motor Fuel; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m. or shortly thereafter on Monday, May 18, 2015 in the Commissioners' Chambers; Jefferson County Courthouse 2. AGREEMENT re: Fleet, Public Works and Facilities Software; In the Amount of $173,500; Jefferson County Central Services; Cascade Software Systems, Inc. 3. AGREEMENT NO. 1463 - 17244, Amendment No.1 re: Juvenile Accountability Block Grant for Proctor House; An Additional Amount of $900 for a Total of $7,778; Jefferson County Juvenile Services; Washington State Department of Social & Health Services (DSHS), Juvenile Justice and Rehabilitation Administration 4. AGREEMENT re: No Net Grant/Environmental Consulting Services; In the Amount of $200,000; Jefferson County Department of Community Development; Environmental Science Associates (ESA) 5. Advisory Board Temporary Reappointments (2) re: Jefferson County Conservation Futures Citizens Oversight Committee; Extended Terms Expiring June 30, 2015 or Until He /She or Another Member of the Public is Duly Appointed; 1) Representing Open Interest Seat, "Coastal Areas'; Term Expired March 28, 2015, Richard Jahnke; and 2) Representing District 3; Term Expires April 25, 2015, JD Gallant Page 1 Commissioners Meeting Minutes of April 20, 2015 6. Payment of Jefferson County Vouchers/Warrants Dated April I, X015 $2,187,720.34 and Dated April 15, 2015 Totaling $1,235.82 Y1' 7. Payment of Jefferson County Payroll Warrants Dated April 4 21r"otaling $126,795.52 COMMISSIONERS BRIEFING SESSION. The Commissioners reported on meetings they attended and upcoming meetings. The meeting was recessed at 9:53 a.m. and reconvened at 10:02 a.m. with all three Commissioners present. UPDATE re: Economic Development Council (EDC) Team Jefferson: Economic Development Council (EDC) Director Peter Quinn gave a presentation on the 2014 activities of Team Jefferson. In 2007, EDC Team Jefferson was designated as the Associate Development Organization (ADO) for Jefferson County. They are also registered as a 501(c)6 organization with the United States Internal Revenue Service (IRS). Their work as the ADO is defined by RCW 43.330.080, by its Strategic Plan, and by its contracts with the Port of Port Townsend and the County. Director Quinn stated he joined Team Jefferson in 2008 and it has been a much more refreshing experience than other EDC he has worked with. Funding for Team Jefferson has been rocky. They used to be under WSU's umbrella, but when revenues fell for WSU and they could no longer support the ADO, they switched to a 501(c)6 organization and now receive around $42,000 per year in state funds. As such, they are consistently under the axe. Director Quinn reported that Team Jefferson members are more of a working Board. They sit down with business owners and help them work through issues. He believes the reason Team Jefferson is succeeding, is because they are a team of professionals who have different talents to share with local business owners. Team Jefferson works independently from the Port of Port Townsend and the Jefferson County Chamber of Commerce. This has worked out very well. Director Quinn stated that although Jefferson County is doing good, it is not thriving economically. He estimates that it will take around 1,000 jobs for our County to thrive. The key is to attract new business owners by supporting, encouraging, training and providing opportunities. Every business owner creates one job, but it could create much more. With the advancement of Broadband in our communities, it is now possible for people to work where they live. Businesses that require a high level of connectivity will like the new technology our area offers. Below is an excerpt from the ADO report that Mr. Quinn reviewed with the Board: ADO Report 2014 Target Total Recruitment Activities 2 4 Retention and Expansion 100 126 Start-up Assistance 15 7 Readiness & Ca acity Building 1 5 Page 2 Commissioners Meeting Minutes of April 20, 2015 nD _ Director Quinn reported on some of the highlights of 2014: • Tenant Recruitment o Worked with the State Department of Commerce and Port of Port Townsend staff to attract three boat builders to Port Townsend o Two are still active but no longer DOC initiatives • Worked to retain 22 jobs • Local business needed 30,000 square feet of space • EDC worked with the City of Port Townsend and the company to meet their needs • The company decided to stay in Jefferson County Team Jefferson's goal is to keep their partners thriving by using FocusTHRIVE training: • FocusLEARN — Business Planning, Business IQ, Lean Training • FocusSHARE — Brainstorm at CoLab for start-ups • FocusCEO — Team Jefferson funded space at CoLab for business owners • FocusLAUNCH — Dedicated assistance to get started • FocusFUND — Local Investment Opportunity Network (LION), DPO, Craft3 and other funding • FocusBUY — Help prospective owners find, buy and relocate a business to Jefferson County Director Quinn reviewed EDC Team Jefferson's funding. The State Department of Commerce will be funding Team Jefferson through June 2015 at $42,360 per year. Team Jefferson is hoping for the same amount, but is anticipating a 5% decrease for the next year. Jefferson County funds $25,000 per year. The Port of Port Townsend funds $25,000 per year and has provided funding for the past four consecutive years and provided reasonable- priced office space for them through May 2015. Starting in June 2015, the City of Port Townsend will be providing free office space which will save Team Jefferson around $12,000 per year. The City committed to providing the free office space for five years. The Herbert Jones Foundation Grant through June 2015 brings in $24,000 per year. This funds business planning classes and Business IQ sessions. Revenue from these classes brings in around $2,600 per year. Total operating revenue is $108,600. Director Quinn reviewed EDC Team Jefferson's expenditures. He noted that other county's EDCs are funded differently and at a higher level. Payroll expenses are $90,000 for 1.25 FTE's and include benefits. Consulting costs $6,000, FocusTHRIVE expenses $4,000, D &O insurance $2,000, Rent $750 through May, utilities $1,400 and supplies $1,000. Director Quinn stated that they are barely breaking even with revenue /expenditures. He also added that he will be cutting his hours back to three days per week starting in July 2015. Team Jefferson is requesting a two year ADO designation to carry them through June of 2017. He added that the funding received by Jefferson County has been fixed at $25,000 for the last couple years. He is requesting an additional $25,000. Director Quinn stated that if support is doubled, it will help Team Jefferson become more sustainable and will provide the tools and support to help them unleash themselves. A multi -year commitment will also be beneficial. He believes that Team Jefferson has earned their keep over the last 10 years. Page 3 Commissioners Meeting Minutes of April 20, 2015 " RM"', Commissioner Sullivan stated that he is familiar with the past operatiorIPWEDC ' at! t �Ieakd with the cooperation of the current EDC. He added that the County still faces funding uncertainties due to decisions being made at the state and federal government level. Because of this, it makes long -term planning more difficult. He noted that Team Jefferson has been a great volunteer effort which is not going unrecognized. Commissioner Johnson stated that he appreciates the work of Director Quinn, but would like to wait awhile before a decision was made on increasing funding to the ADO. Commissioner Kler stated that EDC Team Jefferson is debunking the myth that Jefferson County is anti - business. She likes the classes being offered to individuals to help them develop a strategic business plan. She reported that someone she knows had taken one of Team Jefferson's business classes and realized that he was not ready to start up a business. She added that this was good in a way. Director Quinn stated that he has said that the business class they offer will save new /prospective business owners a lot of money. The Vice President of EDC Team Jefferson was in the audience and stated that with their new center being adjacent to the Visitor Center, visitors can see the opportunity in moving here and starting a business or transferring a business. It is a great opportunity. County Administrator Philip Morley stated that the County has been at the forefront in supporting the ADO. He noted that EDC has really grown and there is no question that Jefferson County should designate EDC Team Jefferson as their ADO with the State Department of Commerce (DOC). This would make Team Jefferson eligible for funding from the DOC. He added that funding for EDC has already been budgeted this year at $25,000. He will work with Director Quinn to review the funding options. The meeting was recessed at 10:55 a.m. and reconvened at 1:33 p.m. with all three Commissioners present. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • There will be a Jefferson Transit meeting on April 21, 2015. • Commissioner Kler will be attending a Solid Waste Advisory Committee (SWAG) meeting on April 23, 2015. • Commissioner Kler and County Administrator Morley will be attending a Jefferson -Port Townsend Response Emergency Planning (JPREP) meeting on April 24, 2015. • All 3 Commissioners will be attending the Brinnon Loyalty Day Event on April 24, 2015. • There will be a Coordinated Community Response quarterly meeting with law and social services on April 24, 2015. • There will be a Quarterly Elected Officials and Department Directors meeting on April 27, 2015. • Commissioner Johnson will be leaving early on April 27, 2015. • Commissioner Kler will be attending an Aquatic Coalition presentation at the Quilcene Page 4 Commissioners Meeting Minutes of April 20, 2015 Community Center on April 29, 2015. - - - -- • Commissioner Kler will be attending a Drug Court graduation on April 30, 2015. • County Administrator Morley will be attending a Washington Counties Administrative Association (WCAA) meeting April 29, 2015 — May 1, 2015. • There will be a Peninsula Regional Transportation Planning Organization (PRTPO) meeting on June 19, 2015. Miscellaneous Items • Tent City and Jefferson County Fairgrounds. • Economic Development Council (EDC) funding request. • Five things we can do. • Commissioner Kler reported on the Tourism Coordinating Council (TCC) and Lodging Tax Advisory Committee (LTAC) meeting she attended. • Parks and Recreation; Lake Leland. Geoduck and Shine. • Hargrove Request for position on HB 1885 SB 5755. • Port Ludlow Village Association (PLVA) requests no shooting area buffer. County Administrator Morley to coordinate with Mr. Dean. A separate no shooting petition for a different area of the County was submitted 1 -2 weeks ago. • Fort Worden Public Development Authority (FWPDA) charrette will be held on April 24, 2015. • Commissioner Johnson reported on an Environmental Protection Agency (EPA) meeting he attended. • Washington Coastal Restoration Initiative (WCRI): State legislature likely does not include any Jefferson County projects except Upper Quinault, which is partially in Jefferson County. NOTICE OFADJOURNMENT. Commissioner Johnson moved to adjourn the meeting at 3:13 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member Kathleen Kler, Member Page 5 4 District No. 1 Commissioner: Phil Joh n DRAFT District No. 2 Commissioner: David W. van District No. 3 Commissioner: Kathl er County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of April 27, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: Four citizens discussed Jefferson County's stance on businesses coming to the County; A citizen stated: 1) East Jefferson County Habitat for Humanity just finished building another home; and 2) County taxpayers pay around 1% of their home's values in taxes. In Texas, the average is around 3% for a home's taxes; and A citizen stated that a local Master Planned Resort (MPR) is dealing with logging issues within the MPR boundaries. APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Kier seconded the motion which carried by a unanimous vote. 1. BID AWARD re: Jefferson County Jail Fire Alarm Replacement Project; In the Amount of $134,615; Jefferson County Central Services; North Shore Electric, Inc. 2. AGREEMENT re: Surveying Services for Chimacum Safe Routes to School Program (SRTS) State Route 19 and West Valley Road Project; In the Amount of $6,874; Jefferson County Public Works; Clark Land Office 3. AGREEMENT re: Paradise Bay Road, Phase II Project, M.P. 0.37 to M.P. 1.53, County Road. No. 503608, CR1873, Rural Arterial Program No. 1609 -02; In the Amount of $971,323.60; Jefferson County Public Works; Lakeside Industries, Inc. 4. AGREEMENT re: Upper Hoh Road, M.P. 3.338 Culvert Replacement, Project No. CR18960, Federal Aid Project No. PLH -A160 (001); In the Amount $515,000; Jefferson County Public Works; Rognlin's, Inc. 5. AGREEMENT re: Quinault South Shore Road, M.P. 1.3 Emergency Repair, County Road No. 911607, County Project No. X01968; In the Amount of $140,000; Jefferson County Public Works; Washington State Department of Transportation (WSDOT) 6. AGREEMENT, Supplement No. 1 re: Quinault South Shore Road, M.P. 1.3 Emergency Repair, County Road No. 911607, County Project No. X01968; In the Amount of $180,000; Jefferson County Public Works; Washington State Department of Transportation (WSDOT) Page 1 Commissioners Meeting Minutes of April 27, 2015 7. AGREEMENT re: Appraisal Services to Support Property Acquisitim"or the pwo;4 off Floodplain Habitat Restoration and Salmon Recovery; In the Amount of $3,500; Jefferson County Public Health; Valbridge Property Advisors, Allen Brackett Shedd 8. AGREEMENT re: Individualized Technical Assistance; In the Amount of $4,500; Jefferson County Public Health; Able Opportunities, Inc. 9. AGREEMENT NO. 1163- 27310, Amendment No. 11 re: Behavioral Health and Substance Abuse Prevention; No Change in Dollar Amount, Modifies List of Contractors and Rate Plan; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS) 10. AGREEMENT NO. 1163-27310, Amendment No. 12 re: Behavioral Health and Substance Abuse Prevention; Change in Language Only; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS) 11. AGREEMENT, Amendment No. 1 re: Youth Tobacco Prevention Program; In the Amount of an Additional $2,000; Jefferson County Public Health; Skagit County Public Hospital District No. 304 (DBA United General District No. 304) 12. AGREEMENT, Amendment No. 1 re: School Nurse Program; Additional Amount of $3,010.26 for a Total of $32,287.26; Jefferson County Public Health; Olympic Educational Services District (OESD) 114 13. AGREEMENT re: Provide Washington Conservation Corp (WCC) Members to Perform Restoration, In- Stream and Habitat Maintenance Projects; In the Amount of $4,980; Jefferson County Public Health; North Olympic Salmon Coalition (NOSC) 14. AGREEMENT NO. G1400361, Amendment No. 2 re: Coordinated Prevention Grant for Education; In the Amount of a Decrease of $5,000 for a Total of $143,333.33; Jefferson County Public Health; Washington State Department of Ecology (DOE) 15. AGREEMENT re: Re- establish Native Conifer Forest on the Duckabush and the Dosewallips Floodplains; In the Amount of $5,672; Jefferson County Public Health; Resource Renewal, Inc. 16. AGREEMENT re: Health Technology Services; In the Amount of $1,600; Jefferson County Public Health; Qualis Health 17. AGREEMENT NO. WQC- 2015- JeffCPH -00195 re: Hood Canal Priority Basins Project; In the Amount of $410,598; Jefferson County Public Health; Washington State Department of Ecology (DOE) 18. AGREEMENT re: Mental Health Court Services; In the Amount of $16,170; Jefferson County Juvenile Services; Safe Harbor Recovery Center 19. AGREEMENT re: Drug Court and Family Therapeutic Court Services; In the Amount of $22,114; Jefferson County Juvenile Services; Safe Harbor Recovery Center 20. AGREEMENT re: Rental for the Marina Room at Point Hudson; In the Amount of $2,000; Jefferson County WSU Extension; Port of Port Townsend 21. AGREEMENT re: Treatment and Education of Knotweed and Invasive Species; In the Amount of $3,000; Jefferson County WSU Extension; Quinault Indian Nation 22. AGREEMENT, Amendment No. 1 re: Cupola House Building Lease; In the Amount of $1,732.30 Per Month; Jefferson County WSU Extension; Port of Port Townsend 23. AGREEMENT re: Licensed Diver Services to Assist in Underwater Maintenance of Buoys at Port Townsend Ferry Dock and Mystery Bay; No Dollar Amount per Grant No. SEANWS -2014- JeCoWS- 00006; Jefferson County WSU Extension; Marine Surveys & Assessments 24. Payment of Jefferson County Vouchers/Warrants Dated April 20, 2015 Totaling $460,038.92 Page 2 Commissioners Meeting Minutes of April 27, 2015 COMMISSIONERS BRIEFING SESSION: The CommissiouA reported on their meeting schedules. The meeting was recessed at 9:53 a.m. and reconvened at 10:01 a.m. with all three Commissioners present. HEARING re: First Quarter 2015 Budget Appropriations/Extensions; Various County Departments: County Administrator Philip Morley stated that budget changes are all related to Parks. A small amount has been changed to the budget in regard to the Memorial Field grandstand roof repair. A transferring of funds from a number of different sources into construction and renovation is necessary to fund the grandstand roof project. He added that roughly $220,000 is transferred to Fund 301 Construction and Renovation to pair up with the $145,000 Prop 1 capital funding from the Interlocal agreement with the City of Port Townsend. He thanked the City of Port Townsend for their partnership on this project and for assisting with operation costs for Memorial Field and the Port Townsend Recreation Center. County Administrator Morley stated that $2,191 is being expended out of the HJ Carroll Park Fund for improvements. He added that there are no General Fund adjustments in the first quarter. Chairman Sullivan opened the hearing for public testimony. Hearing no comments for or against the First Quarter 2015 Budget Appropriations/Extensions for Various County Departments, Chairman Sullivan closed the public hearing. Commissioner Kler moved to adopt RESOLUTION NO. 14-15 approving the 2015 First Quarter Budget Appropriation/Extensions for Various County Departments. Commissioner Johnson seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:11 a.m. and reconvened at 12:01 p.m. for the Quarterly Elected Officials/Department Directors lunch meeting with all three Commissioners present. The meeting was recessed at 1:15 p.m. and reconvened at 1:34 p.m. All three Commissioners were present for the afternoon session. DISCUSSION re: Marijuana Moratorium: Department of Community Development Director Carl Smith and Associate Planner Colleen Zmolek briefed the Board on the status of the work of the Planning Commission regarding the implementation of I -502 and marijuana regulations in Jefferson County. Director Smith handed out materials that will be distributed at the Planning Commission's next meeting on May 6, 2015. While the Planning Commission members stated they appreciate the direction that the Board of County Commissioners (BOCC) gave them, they are conducting a different approach and looking at listing marijuana as a separate use. Page 3 Commissioners Meeting Minutes of April 27, 2015 C i Chairman Sullivan stated that by listing marijuana as a separate use, neiWs wL4 a ed about other agriculture, would not be able to voice their concern. Ms. Zmoltcd there were organic farm owners who spoke at the last Planning Commission meeting and noted that combining marijuana with other agricultural use, would affect them negatively. The Planning Commission is concerned about the unintended consequences on existing farms. Director Smith reviewed the materials to be handed out at the next Planning Commission meeting with the Board. Commissioner Kler suggested aligning some of the terminology in the materials. Director Smith agreed that consistency is important and stated that they will update the materials. Director Smith reviewed the Planning Commission timeline. County Administrator Morley stated that if the BOCC would like to amend the moratorium before it expires, time would be tight, but it could be done by June 8, 2015. COUNTYADMINISTR,4TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • Commissioner Johnson will be leaving early on April 27, 2015. There will be a Finance Committee meeting on April 28, 2015. • Commissioner Kler will be attending a Peninsula Regional Support Network (PRSN) meeting on April 28, 2015. • Commissioner Kler is scheduled to be at the Tri -Area Food Bank on April 29, 2015. • County Administrator Morley will be attending a Washington Counties Administrative Association (WCAA) meeting April 29, 2015 — May 1, 2015. • Commissioner Kier will be attending an Aquatic Coalition presentation at the Quilcene Community Center on April 29, 2015. • Commissioner Kler will be meeting with the Environmental Health Director regarding Quilcene Bay on April 29, 2015. • Chairman Sullivan will be attending a Shelter to Housing Coalition meeting on April 29, 2015. • Commissioner Johnson will be attending an Eastern Straits Ecosystem Regional Network (ERN) meeting on April 29 and 30, 2015. Commissioner Kler will be attending a Drug Court graduation on April 30, 2015. • Commissioner Kler will be meeting with Jefferson Land Trust on April 30, 2015. • Commissioner Kler will be attending a ReCyclery dedication on May 1, 2015. • Chairman Sullivan will be out of the office on May 5, 2015. • Commissioner Kler will be attending a Hargrove Committee meeting on May 5, 2015. • All three Commissioners and County Administrator Morley will be attending a Jefferson County Library District Board of Trustees meeting on May 6, 2015. • Commissioner Johnson will be attending an Eastern Straits Ecosystem Regional Network (ERN) meeting on May 6, 2015. • Commissioner Johnson will be attending a Puget Sound Partnership (PSP) Leadership Conference on May 7 and 8, 2015. Page 4 Commissioners Meeting Minutes of April 27, 2015 • Commissioner Kler will be attending a Hood Canal Coordinating Cd'l%'il (HCCC)"meetirig on May 7, 2015. • Chairman Sullivan will be participating in an Olympic Area Agency on Aging (O3A) Conference call on May 7, 2015. • Commissioner Kler will be attending the Heart of Service Award presentation on May 12, 2015. • Commissioner Kler will be attending a Tourism Coordinating Council (TCC) meeting on May 12, 2015. • Commissioner Johnson will be attending an Eastern Straits Ecosystem Regional Network (ERN) meeting on May 15, 2015. • Commissioner Kler will be attending a Substance Abuse Advisory Board (SAAB) meeting on May 12, 2015. • All three Commissioners will be attending the Haines Place Jefferson Transit opening on May 22, 2015. • Commissioner Kler will be attending a PRSN and Workforce meeting on May 22, 2015. • Commissioner Kler will be attending a Developmental Disabilities Advisory Board meeting on May 26, 2015. • Commissioner Kler will be attending a Solid Waste Advisory Committee (SWAG) meeting on May 28, 2015. • There will be a Peninsula Regional Transportation Planning Organization (PRTPO) meeting on June 19, 2015. Miscellaneous Items • Upcoming Economic Development Council (EDC) meeting: 5- things we can do. • Status report on Planning Commission's work on development regulations in response to Cannabis Moratorium. Department of Community Development (DCD) Director Carl Smith and Colleen Zmolek. • Parks and Recreation; Lake Leland. The meeting was recessed at 9:53 a.m. and reconvened at 10:02 a.m. with Chairman Sullivan and Commissioner Kler present. Commissioner Johnson was absent. Miscellaneous Items continued: • Further Discussion: Parks and Recreation; Lake Leland. Page 5 Commissioners Meeting Minutes of April 27, 2015 Ern' NOTICE OFADJOURNMENT: Commissioner Kler mov—' eSfo adjourn the meeting at 3:47 p.m. until the next regular meeting or special meeting as properly noticed. Chairman Sullivan seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member Kathleen Kler, Member Page 6 District No. 1 Commissioner: Phil Jo fk DRAFT District No. 2 Commissioner: David W: SMttran District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of May 4, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated he recently experienced a medical emergency and commended East Jefferson Fire Rescue (EJFR) and Jefferson General Hospital Cardiac Rehab for the care he received; • Two citizens commented on the status of "Tent City" and voiced their opinion re: Jefferson Fairground management; and • A citizen stated: 1) He is unhappy with the new method of logging. It's hard for small logging companies to stay in business; and 2) The intersection of State Route 104 and State Route 19 would be a great location for an industrial area. APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Johnson moved to delete Item No. 1 re: National Police Week Proclamation and approve the remaining items. Commissioner Kler seconded the motion which carried by a unanimous vote. 1. (DELETED) PROCLAMATION re: Declaring the Week of May 10-16,2015 as National Police Week and Observe May 15, 2015 as Peace Officers' Memorial Day (Approved later in Minutes) 2. AGREEMENT re: Hell Roaring Creek Bridge Repair, Upper Hoh Road, M.P. 0. 16, County Road No. 914207; In the Amount of $12,600; Jefferson County Public Works; Combined Construction, Inc. 3. AGREEMENT re: Videographer Services for Quilcene Complete Streets Project; In the Amount of $8,500; Jefferson County Public Works; Frenetic Productions 4. Payment of Jefferson County Vouchers/Warrants Dated April 27, 2015 Totaling $432,709.50 PROCLAMATION re: Declaring the Week of May 10 -16, 2015 as National Police Week and Observe May 15, 2015 as Peace Officers' Memorial Day (Consent Agenda Item No. 1): Commissioner Johnson stated that he made the motion to delete Item No. 1 from the Consent Agenda, so that it could be read aloud. Chairman Sullivan read a proclamation declaring National Police Week (May 10 -16, 2015) and Peace Officer's Memorial Day (May 15, 2015). Commissioner Kler moved to approve the Proclamation, Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 1 Commissioners Meeting Minutes of May 4, 2015 Advisory Board Reappointment: (jW A491AMor Philip Morley requested that the Board re- appoint Tom Thiersch to the Ferry Adly? FF "ommittee. Chairman Sullivan moved to re- appoint Tom Thiersch to serve on the Ferry Advisory Committee for a four (4) year term expiring May 4, 2019. Commissioner Kler seconded the motion. Chairman Sullivan stated that the ferry service is very crucial and there are a lot of important issues going on with transportation right now. He called for a vote on the motion, which carried by a unanimous vote. The meeting was recessed at 9:43 a.m. and reconvened at 10:00 a.m. with all three Commissioners present. APPROVAL of MINUTES: Commissioner Kler moved to approve the Special Meeting minutes of January 26, 2015. Commissioner Johnson seconded the motion which carried by a unanimous vote. CLOSED SESSION: A Closed Session was scheduled from 10:00 a.m. to 10:30 a.m. with the County Administrator, Labor Relations Consultant and Clerk of the Board/Human Resources Manager regarding Strategy or Position for Collective Bargaining, Professional Negotiations or Grievance or Mediation Proceedings under exemption RCW 42.30.140(4)(b) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Closed Session on this topic was from 10:02 a.m. to 10:40 a.m. At the conclusion of the Closed Session the Board resumed the regular meeting. EXECUTIVE SESSION: An Executive Session was scheduled from 10:30 a.m. to 10:50 a.m. with the County Administrator and Clerk of the Board/Human Resources Manager regarding Hiring /Discipline /Performance Review under exemption RCW 42.30.110(1)(g) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:46 a.m. to 11:16 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 11:17 a.m. and reconvened at 1:33 p.m. with all three Commissioners present. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. SUPPORT OFHB 2255: Commissioner Kler made a motion for the Jefferson County Board of County Commissioners (BOCC) to take a position in support of HB 2255 in concept. Commissioner Johnson seconded the motion. He added that he does not like property tax, but the state is limited on choices. Chairman Sullivan called for a vote on the motion, which carried by a unanimous vote. Page 2 Commissioners Meeting Minutes of May 4, 2015 COUNTYADMINISTRA TOR BRIETING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • Chairman Sullivan will be out of the office on May 5, 2015. • Commissioner Kler will be attending a Hargrove Committee meeting on May 5, 2015. • All three Commissioners and County Administrator Morley will be attending a Jefferson County Library District Board of Trustees meeting on May 6, 2015. • Commissioner Johnson will be attending an Eastern Straits Steering Committee meeting on May 6, 2015. • There will be a Parks and Recreation Advisory Board (PRAB) meeting on May 6, 2015. • There will be a Planning Commission meeting on May 6, 2015. • Commissioner Johnson is tentatively scheduled to attend a Puget Sound Partnership (PSP) Leadership Council meeting on May 7, 2015. • Commissioner Kler will be attending a Hood Canal Coordinating Council (HCCC) meeting on May 7, 2015. Commissioner Johnson is tentatively scheduled to attend. • Commissioner Kler is tentatively scheduled to attend a Port Ludlow Village Council (PLVC) meeting on May 7, 2015. • Chairman Sullivan will be participating in an Olympic Area Agency on Aging (O3A) Conference call on May 7, 2015. • County Administrator Morley will be attending a Washington Counties Risk Pool (WCRP) Board meeting on May 8, 2015. • Chairman Sullivan will be attending an Olympic Peninsula Collaborative meeting with Representative Derek Kilmer on May 8, 2015. • Chairman Sullivan will be attending a Chimacum Prevention Coalition meeting on May 11, 2015. • Chairman Sullivan will be attending a Canvass Board meeting on May 12, 2015. • Commissioner Kler will be attending the Heart of Service Award presentation on May 12, 2015. • Commissioner Johnson is tentatively scheduled to attend a meeting in Blyn regarding weeds on May 12, 2015. • Commissioner Kler will be attending a Substance Abuse Advisory Board (SAAB) meeting on May 12, 2015. • Commissioner Kler will be attending a Citizens for Safe Schools meeting on May 12, 2015. • Commissioner Johnson will be attending an Olympic Region Clean Air Agency (ORCAA) meeting on May 13, 2015. • Commissioner Kler and Public Works staff will be attending an Upper Hoh River Consortium meeting on May 13, 2015. • Commissioner Kler will be taking a tour of Coast Pacific Seafoods on May 14, 2015. • Chairman Sullivan will be attending a Clean Water District (CWD) Advisory Committee meeting on May 14, 2015. • Commissioner Johnson will be attending an Eastern Straits Ecosystem Regional Network (ERN) on May 15, 2015. • Commissioner Johnson and Commissioner Kler will be attending the Rhododendron Parade and Cake Picnic on May 16, 2015. • All three Commissioners will be attending a Jefferson Transit meeting on May 19, 2015. Page 3 Commissioners Meeting Minutes of May 4, • Commissioner Johnson will be attenrl"an HC(!C mMtirfg on May 20, 2015. • Commissioner Johnson will be atten ic`ngan Ecosystem Coordinating Board meeting on May 21, 2015. • All three Commissioners will be attending the Haines Place Jefferson Transit opening on May 22, 2015. • Commissioner Kier will be attending a Peninsula Regional Support Network (PRSN) and WorkForce meeting on May 22, 2015. • ShrimpFest will be on May 23 and 24, 2015. • Memorial Day is Monday, May 25, 2015. The Board of County Commissioners' (BOCC) meeting will be held on Tuesday, May 26, 2015. • Commissioner Kler will be attending a Developmental Disabilities Advisory Board meeting on May 26, 2015. • Commissioner Kler will be attending a Solid Waste Advisory Committee (SWAC) meeting on May 28, 2015. • Chairman Sullivan will be attending a Peninsula Regional Transportation Planning Organization (PRTPO) tour on June 19, 2015. Miscellaneous Items • Transportation Improvement Project (TIP) Value Prioritization. • Jefferson County Parks and Recreation Advisory Board (PRAB); Changes to the by -laws. • Quilcene Bay water quality; Citizen concerns and coordination with Jefferson County Environmental Health and the Washington State Department of Ecology (DOE). • No Shooting Area petitions for Ocean Grove. • Port Ludlow No Shooting. • Washington Counties Administrative Association (WCAA) • Port Ludlow enforcement issues. • PUD Privilege Tax. • Prosecutor's Office. • HB 2255. • Lodging Tax Advisory Committee (LTAC); Supplemental. • Tourism Coordinating Council (TCC); Request. North Hood Canal Chamber of Commerce (NHCCC) and Hotel /Motel. Weed Board. • Tri-Area Foodbank. • Marrowstone enforcement issues. 2015 Legislative Session: (not discussed — see HB 2255, above) Future Agenda Items: (not discussed) Page 4 Commissioners Meeting Minutes of May 4, 2015 NOTICE OFADJOURNMENT.• Commissioner Johnson mov&d to adjourn the meeting at 4:05 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. Off. -I N ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member Carolyn Avery Kathleen Kler, Member Deputy Clerk of the Board Page 5 Di�i DCommissioner: Phil Johnson ommissioner: David W. Sullivan Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of Mav 11.2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Four citizens voiced their opinion on a Consent Agenda item pertaining to a person who serves on the Noxious Weed Control Board; • An Elected Official notified the Board that the Treasurer's Office received the Debt Policy Certification Award from the Washington Public Treasurer's Association; • A citizen stated that corrections need to be made to the proposed Parks and Recreation Open Space Comprehensive Plan; • A citizen voiced concern over climate change and the rise in sea level. He stated alternatives should be looked at now; • A citizen stated he is unhappy with service he received at the Department of Community Development; • A citizen stated: 1) There are Bird Flu outbreaks on the Olympic Peninsula; 2) Someone published a book on how to make sarin gas; and 3) There are crazy people in Jefferson County; • A citizen commented on the status of "Tent City" and voiced their opinion regarding Jefferson Fairground management; and • Two citizens voiced their opinion on the County's marijuana moratorium. APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Kler moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 15 -15 re: Creating a County Project Designated as: South Discovery Road Pavement Preservation, M.P. 3.20 -4.56, County Road No. 601508, County Project No. 1805951976 2. RESOLUTION NO. 16 -15 re: Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal ($2,500 Value or Less) 3 . AGREEMENT re: Jail Fire Alarm Replacement Project No, 301 594 1901; In the Amount of $134,615; Jefferson County Central Services; North Shore Electric, Inc. 4. AGREEMENT re: Materials, Testing and Inspection Services; Paradise Bay Road, Phase II Project, M.P. 0.37 -M.P. 1.53, County Road No. 503608, County Project No. CR1873; In the Amount of $15,000; Jefferson County Public Works; HWA GeoSciences, Inc. Page I Commissioners Meeting Minutes of May 11, 2015 5. AGREEMENT re: Materials, Testing and Irt-� Services; paradise Bay Road, Phase II Project, M.P. 0.37 -M.P. 1.53, County Road No. 503608, County Project No. CR1873; In the Amount of $7,500; Jefferson County Public Works; Materials Testing and Consulting, Inc. 6. AGREEMENT re: Perform Duties Adopted by the Noxious Weed Board and Supported by the Washington State University (WSU) Jefferson County Extension; Amount not to exceed $2,499; Washington State University (WSU) Jefferson County Extension; 10,000 Year Institute, Jill Silver 7. AGREEMENT NO. C17112, Amendment No. 2 re: Consolidated Contract; Additional Amount of $17,975 for a Total of $534,176; Jefferson County Public Health; Washington State Department of Health 8. Authorization to Designate re: Economic Development Council of Jefferson County as the Associated Development Organization (ADO) for Jefferson County; Washington State Department of Commerce; Peter Quinn, Economic Development Council 9. Advisory Board Appointment re: Hadlock Urban Growth Area (UGA) Representative to the Joint Growth Management Steering Committee (JGMSC); Four (4) Year term expiring May 11, 2019; Chuck Russell 10. Payment of Jefferson County Payroll Warrants Dated May 5, 2015 Totaling $792,391 and A/P Warrants Done by Payroll Dated May 5, 2015 Totaling $720,388.28 PROCLAMATION re: Declaring the Week of May 10 -16, 2015 as National Police Week and Observe May 15, 2015 as Peace Officers' Memorial Day: Chairman Sullivan read aloud the Proclamation previously approved May 4, 2015, in the presence of Sheriff David Stanko. Sheriff Stanko stated that he is saddened to hear the news that more police officers died in the line of duty in Mississippi. Patrol Officers and Corrections Officers put their lives on the line for our safety. He added that he appreciates the Proclamation. Chairman Sullivan presented the Proclamation to Sheriff Stanko. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. HEARING re: Parks and Recreation and Open Space Comprehensive Plan: Parks and Recreation Manager Matt Tyler thanked the Parks and Recreation Advisory Board (PRAB) members for their service on the board. Mr. Tyler stated that he received a comment this morning, after the public comment deadline. The comment referenced the City of Port Townsend's Plan, which is referred to in the proposed Parks and Recreation and Open Space Comprehensive Plan (PROSCP). The comment pointed out that the changes were made to the City's Plan, which would need to be reflected in our PROSCP before adoption. He added that the citizen who made the comment was referring to the City's Prop 1 funding for the Port Townsend Community Center. County Administrator Philip Morley asked staff to address the comment. Mr. Tyler replied that they will. County Administrator Morley explained that Mr. Tyler previously provided two briefings on the proposed PROSCP to the Board. One of those briefings took place a few weeks ago, and included a full detailed presentation where the Board's concerns were addressed. Page 2 Commissioners Meeting Minutes of May 11, 2015 Chairman Sullivan opened the hearing for public testimony. # r Cris Lenke, Chimacum: She stated she is speaking on behalf of the local Back Country Horsemen of the Washington Chapter. She is President of the Buckhom Range. She thanked staff for creating a comprehensive plan which included the horse park and the newly expanded Gibbs Lake County park in the plan. They both have significance and value in relationship to the equestrian members of our community. It shows that the County is taking a look at all members of the County in terms of the work they are looking to accomplish. She stated that Bob Hoyle who is their Director, will also be addressing the Board in terms of the connection of the local work they do in the County. Bob Hoyle, Chimacum: He stated that he is the Director of the local Washington Chapter of the Back Country Horsemen. He noted that the organization is a 501(C)(3) and is a trails advocacy program, specifically keeping public trails open for equestrian use, although their goal is to keep trails open for everyone. The local chapter has been in existence for 13 years. They have done a lot of projects including a bridge at Anderson Lake State Park. They have acquired grants for Anderson Lake State Park and they have worked on those grants and improved the trail systems there. Currently, they are administering a grant for the Larry Scott Trail, which is a part of the County's trail system. Their Chapter partners with other organizations across the state such as the Washington Trails Association, Pacific Crest Trails Association and the Pacific Northwest National Scenic Trails Association. He noted that the Larry Scott Trail is a segment of the Pacific Northwest National Scenic Trails Association. He thanked the group that worked on the plan for all their hard work and for the addition of the horse park and new Beausite Lake acquisition and Gibbs Lake park expansion. The Chapter has provided horseback rides at Beausite Lake for the campers of Kiwanis camp for the disabled for many years. That parcel and area is very important. He thanked the Board for an opportunity to speak and commended the committee for the fine work they have done on this plan. Juelie Dalzell, Port Townsend: She stated that she attended Mr. Tyler's presentation on the PROSCP and it was awesome. She thanked him and the committee for the work they did on the plan. She explained that the entire horse community is very appreciative to have been considered a recreation group that is important in this County. The entire community is affected by the acknowledgment of horses in our area and she mentioned her trainer, farrier, Cenex, The Tack Shop in Chimacum and Les Schwab. She recently purchased $1,500 worth of tires from Les Schwab to place on her horse trailer. Adding equine activities to the plan adds a huge economic value and she is very thankful and appreciative of the acknowledgment. Tom Thiersch, Jefferson County: He stated that a lot of money has been spent on this plan, and that the plan passes what consultants would call the "wait" test. He is not sure that he would call this a "plan" though. He would call it a very comprehensive report, an analysis, but in terms of planning for the future of parks in the County, he is left with a feeling that we are not quite there. The report indicates we have an overabundance of parks in this County. Way more parks than the recommended standard. That does not take into account that more than half of the County is federal park; Olympic National Park, Federal Forest Lands and State parks. We have way too much park land for the size of population we have and for any kind of possible growth in this County in terms of population for around the next 50 years. The problem with that, is that we have a completely underfunded park system. We have too much park and not enough money. We do not have a plan to maintain what we have, much less be able to fund it in the future. The funding options presented in this parks plan, are just options. He does not see a specific Page 3 Commissioners Meeting Minutes of May 11, 2015 recommendation in there that states something like "In 20 J&e C AP %LldLttempt to pass a 5 cent levy," for example. He does not see a specific funding so tifred. He sees a lot of needs and analysis. The plan references underfunding and is guessing on the ability to obtain grant funding. He added that the plan mentions attempting to get volunteers to fill in other areas. He stated "no" and quoted Yoda by saying "There is no trying, there is just doing." Hearing no further public testimony, Chairman Sullivan closed the hearing. Chairman Sullivan noted that funding for Parks and Recreation is an issue. Once the PROSCP is approved, it can help facilitate funding. Commissioner Johnson stated that he is proud that Jefferson County has a lot of parks. He is happy that the size of Gibbs Lake and Beausite Lake parks were increased and an equestrian park was added. Commissioner Kler stated that she served on the Parks and Recreation Advisory Board as a citizen and is amazed at what the new board has accomplished. She added the new members are active, informed, attending meetings and forming relationships. Chairman Sullivan asked if the plan should be approved at a later date since there are corrections to be made? Mr. Tyler replied that an amended proposal will be submitted to the Board for approval at a later date. Chairman Sullivan noted that he does not need a complete corrected copy for himself, but that the public copy and online version should be corrected. DISCUSSION re: Leland Campground: County Administrator Philip Morley stated citizens are making an effort to re -open Leland Campground at Lake Leland. He noted there are concerns about public safety and issues about equipment and personal safety. Staff is working with citizens on formulating a proposal that is sound and safe. The meeting was recessed at 10:24 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. LETTER re: Puget SoundAequisitions Restoration; Senator Jim Hargrove: Commissioner Johnson presented a draft letter to Senator Hargrove regarding Puget Sound Acquisitions Restoration (PSAR). The Board reviewed the draft letter regarding PSAR restrictions on restoration only and not acquisition. Commissioner Johnson moved to approve the letter. Commissioner Kler seconded the motion which carried by a unanimous vote. The meeting was recessed at 2:16 p.m. and reconvened at 2:23 p.m. with all three Commissioners present. Page 4 Commissioners Meeting Minutes of May 11, 2015 Eli ADDITIONAL BUSINESS re: SPECIAL MEETING: mis f r>toved to schedule a Special Meeting of the Board of County Commissioners for isdaWa , 2 15 from 10:00 a.m. to 1:00 p.m. in the Commissioners' Chambers for Consideration of the Planning Commission's recommendations on marijuana zoning. Commissioner Johnson seconded the motion which carried by a unanimous vote. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • Chairman Sullivan will be attending a Chimacum Prevention Coalition meeting on May 11, 2015. • Chairman Sullivan will be attending a Canvass Board meeting on May 12, 2015. • Chairman Sullivan will be attending a Peninsula Regional Transportation Planning Oragnization (PRTPO) meeting on May 12, 2015. • Commissioner Kler will be attending the Heart of Service Award presentation on May 12, 2015. • Commissioner Johnson is tentatively scheduled to attend a meeting in Blyn regarding weeds on May 12, 2015. • Commissioner Kler will be attending a Substance Abuse Advisory Board (SAAB) meeting on May 12, 2015. • Commissioner Kler will be attending a Citizens for Safe Schools meeting on May 12, 2015. • Commissioner Johnson will be attending an Olympic Region Clean Air Agency (ORCAA) meeting on May 13, 2015. • Commissioner Kler and Public Works staff will be attending an Upper Hoh Road Interagency Workgroup meeting on May 13, 2015. • Commissioner Kler will be taking a tour of Coast Pacific Seafoods on May 14, 2015. • Commissioner Johnson, Commissioner Kler and County Administrator Morley will be attending the Memorial Field Roof dedication on May 14, 2015. • Chairman Sullivan will be attending a Clean Water District (CWD) Advisory Committee meeting on May 14, 2015. • Commissioner Kler will be attending a Washington State Department of Health meeting regarding recent shellfish closures on May 14, 2015. • Commissioner Johnson will be attending an Eastern Straits Ecosystem Regional Network (ERN) meeting on May 15, 2015. • The Rhododendron Festival Parade and Cake Picnic will be held on May 16, 2015. • All three Commissioners will be attending a Jefferson Transit meeting on May 19, 2015. • Commissioner Johnson will be attending a Hood Canal Coordinating Council (HCCC) meeting on May 20, 2015. • Commissioner Johnson will be attending an Ecosystem Coordinating Board meeting on May 21, 2015. • There will be a Special Meeting of the Jefferson County Board of County Commissioners (BOCC) on Thursday, May 21, 2015 from 10:00 a.m. to 1:00 p.m. in the Commissioners' Chambers. Page 5 Commissioners Meeting Minutes of May 11, 2015 KIM • All three Commissioners will be attending tXional PUKeNof Transit opening on May 22, 2015. i// 11 >�t �� • Commissioner Kler will be attending a Peni Support Network (PRSN) and WorkForce meeting on May 22, 2015. • ShrimpFest will be on May 23 and 24, 2015. • Memorial Day is Monday, May 25, 2015. The Board of County Commissioners (BOCC) meeting will be held on Tuesday, May 26, 2015. • Commissioner Kler will be attending a Developmental Disabilities Advisory Board meeting on May 26, 2015. • Commissioner Kler will be attending a Solid Waste Advisory Committee (SWAC) meeting on May 28, 2015. • Commissioner Johnson will be attending the Sunshine Coffee dedication on June 8, 2015. • Commissioner Kler will be attending the Marvin Shields ceremony on June 10, 2015. • There will be an American Legion ceremony on June 10, 2015. • Commissioner Kler will be attending the Indian Island Change of Command Ceremony on June 11, 2015. • Chairman Sullivan will be attending a Peninsula Regional Transportation Planning Organization (PRTPO) tour on June 19, 2015. • County Administrator Morley will be out of the office July 2 -25, 2015. Miscellaneous Items • Port Ludlow; No Shooting, harvest, geoduck. • Prosecutor's Office. • Quilcene Bay water quality citizen concerns, and coordination with Jefferson County Environmental Health and Washington State Department of Ecology; Sally Toteff and Gary Lee. • Leland Campground; No running water available. • Washington Counties Risk Pool (WCRP). • Lodging Tax Advisory Committee (LTAC); Supplemental. • North Hood Canal Chamber of Commerce (NHCCC) and Hotel /Motel. • Tri-Area Foodbank. • PUD Privilege Tax: Treasurer Stacie Prada was present. • East Uncas property: Treasurer Stacie Prada, Revenue/Foreclosure Deputy Sabrina Hathaway and Public Works Director /County Engineer Monte Reinders were present. Public Works, Treasurer's Office, County Administrator's Office and Department of Community Development (DCD) representatives will meet with Fire Department representatives. 2015 Legislative Session: (not discussed) Future Agenda Items: (not discussed) Page 6 Commissioners Meeting Minutes of May 11, 2015 NOTICE OFADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 3:55 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member Kathleen Kler, Member Page 7 p! O •�n' k�4soN cow m4 t 1 9s IN District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren f DRAFT MINUTES — Week of April 13, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Two citizens gave an update on the "Tent City," and urged the Commissioners to create a permanent Tent City in the County. They also asked what they can do to assist in this process; and • A citizen stated that in the United States, the Pacific Northwest is the only place predicted to have an earthquake greater than a 9.0 APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Kler moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 13 -15 re: HEARING NOTICE: First Quarter 2015 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, April 27, 2015 at 10:00 a.m. in the Commissioners Chambers 2. AGREEMENT re: Healthy Communities Project; In the Amount of $27,500; Jefferson County Public Health; Kitsap Public Health District (KPHD) 3. AGREEMENT re: Conduct Two (2) Workshops for Hidden Hazards in the Arts; In the Amount of $1,100; Jefferson County Public Health; Waddell Environmental, LLC 4. AGREEMENT re: Database Development Services; In the Amount of $35,000; Jefferson County Public Health; Synergetic Consulting Group, Inc. 5. AGREEMENT re: Dowans Creek Road Realignment, County Project No. CR17993, FEMA 1734- DR -WA, Grant No. E08 -796; In the Amount of $498,936 (Engineers Estimate); Jefferson County Public Works; Bruch & Bruch Construction, Inc. 6. Payment of Jefferson County Payroll Warrants Dated April 3, 2015 Totaling $792,027.84 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on meetings they attended and upcoming meetings. The meeting was recessed at 9:45 a.m. and reconvened at 10:00 a.m. with all three Commissioners present. Page 1 Commissioners Meeting Minutes of April 13, 2015 EK, passive recreation, interpretation, ADA access, water access, restrooms, docks, An�11odhds! bike parks and more. Mr. Tyler reviewed the recommendation and Action Plan which is to seek new revenue to address maintenance issues and to improve what we already have. Projects with the highest potential for grant funding will be made a higher priority. He would like to see the County pursue a new tax revenue which is dedicated to capital improvement, a variety of funding sources such as public and private grants, user fees, volunteers, donations and business partnerships all to help improve the brand, image and awareness of County parks and improving maintenance. Existing ark facilities needing improvements include North Beach restroom, Memorial Field fence and lights, Courthouse tennis court, Indian Island shelter and toilet, Irondale Community playground, HJ Carroll Salmon Shelter, Gibbs Lake buildings, Leland Campground and dock, Hicks Park toilet and Quilcene Campground. Mr. Tyler stated that in moving forward, financing solutions for Parks and Recreation will take time. Community activism is required as well as continued communication as the situation evolves. The PRAB and the Board of County Commissioners (BOCC) will continue to balance the County's various needs. Commissioner HIer stated that we may have a lot of parks in terms of acreage, but facilities and programs have taken a hit. She thanked the PRAB for the amount of work they have done. Chairman Sullivan noted that he too appreciates the work done on the OSCP. He explained that some of the funding options have been compromised as a result of the recession. County Administrator Morley explained that historically, when Real Estate Excise Tax (BEET) has been more significant and other revenue streams more generous, some of those amounts went to fund County- wide capital and more specifically, Parks and Recreation capital. The County is just beginning to recover on REET. He added that there are some variable revenues this year. Timber harvest for Trust Lands are forecast to be good according to Washington State Department of Natural Resource's (DNR) projections. Depending on the Federal Government Payment In Lieu of Taxes (PILT), there may be more revenue that was not initially built into the base budget. Furthermore, under polices that the BOCC has adopted, there are procedures in place for when there are one -time excess revenues to allocate to capital purposes or other one -time expenditures. This becomes a balancing act for the BOCC. Balancing capital dollars for maintaining other government facilities such as the Courthouse, Sheriff's Office, Parks and Recreation, etcetera. There is a long list of needs due to the deferral of maintenance as a result of the recession. Commissioner Johnson stated that Mr. Tyler has done a great job on the OSCP and an amazing job on keeping Parks and Recreation going. Chairman Sullivan added that it is a big job maintaining volunteers as well. County Administrator Morley stated that the purpose of today's presentation by Mr. Tyler on the OSCP is to schedule it for a public hearing, which is required prior to the BOCC taking action on the plan. Page 3 •Commissioners Meeting Minutes of April 13, 2015 P% F% A to or DOI • Joint Growth Management Steering Committee (JGMSC); Chuck Ru has fi►9 "�Tl • Animal Control update. The meeting was recessed at 2:54 p.m. and reconvened at 3:05 p.m. with all three Commissioners present. DISCUSSION re: Recreational Marijuana: Department of Community Development (DCD) Associate Planner Colleen Zmolek was present to discuss the cannabis moratorium and the development of regulations. Planning Commission members Gary Felder and Cynthia Koan were present in the audience. County Administrator Philip Morley asked Ms. Zmolek how many pending permits does the Washington State Liquor Control Board (LCB) have for this County? Ms. Zmolek replied there are currently 26 pending permits and seven of those are active with the LCB. There are 13 pending building permits awaiting approval with DCD. Most of these are for multiple buildings. In Glen Cove, there is one license, but that applicant intends to have three or four buildings onsite. County Administrator Morley asked how many of the 26 pending applications are unique business proprietors, and questioned whether there are separate applications for producing versus processing? Ms. Zmolek replied that she believes the 26 applications are individual and they are for producer /processor. Commissioner Kler asked if there were any new retail marijuana applicants? Ms. Zmolek replied that there are seven pending retail and two active retail, but none have received permits from Jefferson County. Commissioner Kler asked if 26 applications are pending with the LCB, how are they affected by our County's moratorium? County Administrator Morley replied that they may be granted a license by the LCB, but under our moratorium, they would not be able to build anything. He added that the County is looking at the impact of what will happen if the moratorium lapses. Commissioner Kler asked is anyone with an active approved license with the LCB geographically limited? Ms. Zmolek stated that LCB marijuana license holders can consider relocating to any county in Washington. County Administrator Morley explained that last week, Ms. Zmolek briefed the Board on the outcome of the last Planning Commission meeting and their concerns over unintended consequences for all agriculture. She reported that the Planning Commission would like to see marijuana have its own use. He noted that he posed an idea last week not to put an absolute size limit in place, beyond what is already there, but rather have a bifurcated process, depending on the zoning or size of the lot below a certain threshold of size, making it a presumptive right, just as it is now, and would be granted. Above a certain size, because of concern over scale and intensity and potential offsite impacts, it would require a Conditional Use Permit (CUP) process. He's uncertain what that threshold would be, but what that would potentially do is allow current agriculture practices to continue. In setting the size limits for when a CUP would be required, the limits would be appropriately sized enough that most of your typical agriculture would fall below that limit. The attendees of the meeting discussed some of the unintended consequences and scenarios for the different approaches to marijuana regulations. Page 5 T Commissioners Meeting Minutes of April 13, 2015 would you distinguish nurseries too? Is it because they are non -food? Is it because the @ �u rge�r buildings? Ms. Zmolek noted that aquaculture is under agriculture and forestry use an a da le. r The Planning Commission is holding a Special Meeting on April 15, 2015 once a decision is made on how to proceed, a Public Hearing will be held on May 6, 2015. The Board of County Commissioners (BOCC) will be briefed on the Planning Commission's recommendations on May 11, 2015. If the BOCC does not agree to move forward with the Planning Commission's recommendations, they would then move forward with their own Public Hearing. Ms. Zmolek stated that the Planning Commission understands the BOCC may not agree with its recommendations, but still wants to move forward with a thoughtful review process. County Administrator Morley noted that the Planning Commission is entitled to make its own recommendations. County Administrator Morley stated that Jefferson County loves agriculture and wants it to flourish, but what we do not want to see is negative unintended consequences. On the other hand, if there were to be a different crop that presented the same issues, we would be concerned with the same scale and intensity issues and off -site issues of other crops as well. Chairman Sullivan added that this all has to comply with Critical Areas too. He clarified that his main concern is regarding the exemption for agriculture structures. LETTER of SUPPORT re: Devil's Vista Timber Sale and Bangor Timber Sale; Department of Natural Resources (DNR): Commissioner Johnson moved to approve sending a letter to the Department of Natural Resources (DNR) Commissioner of Public Lands Peter Goldmark regarding Devil's Vista Timber sale and Bangor Timber sale, with edits. Commissioner Kler seconded the motion which was carried by a unanimous vote. NOTICE OFADJOURNMENT.• Commissioner Kler moved to adjourn the meeting at 4:23 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member Kathleen Kler, Member Page 7 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley. DRAFT Clerk of the Board: Erin Lundgren r-- MINUTES Week of April 20, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Two citizens gave an update on the "Tent City," and urged the Commissioners to create a permanent Tent City in the County. They voiced concern over Jefferson County Fairgrounds' policies on overnight camping; • A citizen stated that due to warmer weather and climate change, Jefferson County is at a higher risk of forest fire this year and citizens should take preventative measures this season; and • The President of the Jefferson County Firefighter's Commission voiced concern over disbursement of the Washington State Department of Natural Resources' (DNR) timber tax revenue. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Kier seconded the motion which carried by a unanimous vote. 1. CALL FOR BIDS re: Supply of Motor Fuel; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m. or shortly thereafter on Monday, May 18, 2015 in the Commissioners' Chambers; Jefferson County Courthouse 2. AGREEMENT re: Fleet, Public Works and Facilities Software; In the Amount of $173,500; Jefferson County Central Services; Cascade Software Systems, Inc. 3. AGREEMENT NO. 1463 - 17244, Amendment No. 1 re: Juvenile Accountability Block Grant for Proctor House; An Additional Amount of $900 for a Total of $7,778; Jefferson County Juvenile Services; Washington State Department of Social & Health Services (DSHS), Juvenile Justice and Rehabilitation Administration 4. AGREEMENT re: No Net Grant/Environmental Consulting Services; In the Amount of $200,000; Jefferson County Department of Community Development; Environmental Science Associates (ESA) 5. Advisory Board Temporary Reappointments (2) re: Jefferson County Conservation Futures Citizens Oversight Committee; Extended Terms Expiring June 30, 2015 or Until He /She or Another Member of the Public is Duly Appointed; 1) Representing Open Interest Seat, "Coastal Areas "; Term Expired March 28, 2015, Richard Jahnke; and 2) Representing District 3; Term Expires April 25, 2015, JD Gallant Page 1 Commissioners Meeting Minutes of April 20, 2015 1-2-0_ Director Quinn reported on some of the highlights of 2014: .�-- • Tenant Recruitment • Worked with the State Department of Commerce and Port of Port Townsend staff to attract three boat builders to Port Townsend • Two are still active but no longer DOC initiatives • Worked to retain 22 jobs • Local business needed 30,000 square feet of space • EDC worked with the City of Port Townsend and the company to meet their needs • The company decided to stay in Jefferson County Team Jefferson's goal is to keep their partners thriving by using FocusTHRIVE training: • FocusLEARN — Business Planning, Business IQ, Lean Training • FocusSHARE — Brainstorm at CoLab for start-ups • FocusCEO — Team Jefferson funded space at CoLab for business owners • FocusLAUNCH — Dedicated assistance to get started • FocusFUND — Local Investment Opportunity Network (LION), DPO, Craft3 and other funding • FocusBUY — Help prospective owners find, buy and relocate a business to Jefferson County Director Quinn reviewed EDC Team Jefferson's funding. The State Department of Commerce will be funding Team Jefferson through June 2015 at $42,360 per year. Team Jefferson is hoping for the same amount, but is anticipating a 5% decrease for the next year. Jefferson County funds $25,000 per year. The Port of Port Townsend funds $25,000 per year and has provided funding for the past four consecutive years and provided reasonable -priced office space for them through May 2015. Starting in June 2015, the City of Port Townsend will be providing free office space which will save Team Jefferson around $12,000 per year. The City committed to providing the free office space for five years. The Herbert Jones Foundation Grant through June 2015 brings in $24,000 per year. This funds business planning classes and Business IQ sessions. Revenue from these classes brings in around $2,600 per year. Total operating revenue is $108,600. Director Quinn reviewed EDC Team Jefferson's expenditures. He noted that other county's EDCs are funded differently and at a higher level. Payroll expenses are $90,000 for 1.25 FTE's and include benefits. Consulting costs $6,000, FocusTHRIVE expenses $4,000, D &O insurance $2,000, Rent $750 through May, utilities $1,400 and supplies $1,000. Director Quinn stated that they are barely breaking even with revenue /expenditures. He also added that he will be cutting his hours back to three days per week starting in July 2015. Team Jefferson is requesting a two year ADO designation to carry them through June of 2017. He added that the funding received by Jefferson County has been fixed at $25,000 for the last couple years. He is requesting an additional $25,000. Director Quinn stated that if support is doubled, it will help Team Jefferson become more sustainable and will provide the tools and support to help them unleash themselves. A multi -year commitment will also be beneficial. He believes that Team Jefferson has earned their keep over the last 10 years. Page 3 Commissioners Meeting Minutes of April 20, 2015 Community Center on April 29, 2015. - - Commissioner Kier will be attending a Drug Court graduation on April 30, 2015. County Administrator Morley will be attending a Washington Counties Administrative Association (WCAA) meeting April 29, 2015 - May 1, 2015. There will be a Peninsula Regional Transportation Planning Organization (PRTPO) meeting on June 19, 2015. Miscellaneous Items • Tent City and Jefferson County Fairgrounds. • Economic Development Council (EDC) funding request. • Five things we can do. • Commissioner Kier reported on the Tourism Coordinating Council (TCC) and Lodging Tax Advisory Committee (LTAC) meeting she attended. • Parks and Recreation; Lake Leland. • Geoduck and Shine. • Hargrove Request for position on HB 1885 SB 5755. • Port Ludlow Village Association (PLVA) requests no shooting area buffer. County Administrator Morley to coordinate with Mr. Dean. A separate no shooting petition for a different area of the County was submitted 1 -2 weeks ago. • Fort Worden Public Development Authority (FWPDA) charrette will be held on April 24, 2015. • Commissioner Johnson reported on an Environmental Protection Agency (EPA) meeting he attended. • Washington Coastal Restoration Initiative (WCRI): State legislature likely does not include any Jefferson County projects except Upper Quinault, which is partially in Jefferson County. NOTICE OFADJOURNMENT.. Commissioner Johnson moved to adjourn the meeting at 3:13 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kier seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member Kathleen Kier, Member Page 5 o sON IN District No. 1 Commissioner: Phil Joh DRAFT District No. 2 Commissioner: David W. van District No. 3 Commissioner: Kathl er County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of Anril 27.2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: Four citizens discussed Jefferson County's stance on businesses coming to the County; A citizen stated: 1) East Jefferson County Habitat for Humanity just finished building another home; and 2) County taxpayers pay around 1% of their home's values in taxes. In Texas, the average is around 3% for a home's taxes; and A citizen stated that a local Master Planned Resort (MPR) is dealing with logging issues within the MPR boundaries. APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Kler seconded the motion which carried by a unanimous vote. 1. BID AWARD re: Jefferson County Jail Fire Alarm Replacement Project; In the Amount of $134,615; Jefferson County Central Services; North Shore Electric, Inc. 2. AGREEMENT re: Surveying Services for Chimacum Safe Routes to School Program (SRTS) State Route 19 and West Valley Road Project; In the Amount of $6,874; Jefferson County Public Works; Clark Land Office 3. AGREEMENT re: Paradise Bay Road, Phase II Project, M.P. 0.37 to M.P. 1.53, County Road. No. 503608, CR1873, Rural Arterial Program No. 1609 -02; In the Amount of $971,323.60; Jefferson County Public Works; Lakeside Industries, Inc. 4. AGREEMENT re: Upper Hoh Road, M.P. 3.338 Culvert Replacement, Project No. CR18960, Federal Aid Project No. PLH -A160 (001); In the Amount $515,000; Jefferson County Public Works; Rognlin's, Inc. 5. AGREEMENT re: Quinault South Shore Road, M.P. 1.3 Emergency Repair, County Road No. 911607, County Project No. X01968; In the Amount of $140,000; Jefferson County Public Works; Washington State Department of Transportation (WSDOT) 6. AGREEMENT, Supplement No. 1 re: Quinault South Shore Road, M.P. 1.3 Emergency Repair, County Road No. 911607, County Project No. X01968; In the Amount of $180,000; Jefferson County Public Works; Washington State Department of Transportation (WSDOT) Page 1 Commissioners Meeting Minutes of April 27, 2015 COMMISSIONERS BRIEFING SESSION: The meeting schedules. on their The meeting was recessed at 9:53 a.m. and reconvened at 10:01 a.m. with all three Commissioners present. HEARING re: First Quarter 2015 Budget Appropriations/Extensions; Various County Departments: County Administrator Philip Morley stated that budget changes are all related to Parks. A small amount has been changed to the budget in regard to the Memorial Field grandstand roof repair. A transferring of funds from a number of different sources into construction and renovation is necessary to fund the grandstand roof project. He added that roughly $220,000 is transferred to Fund 301 Construction and Renovation to pair up with the $145,000 Prop 1 capital funding from the Interlocal agreement with the City of Port Townsend. He thanked the City of Port Townsend for their partnership on this project and for assisting with operation costs for Memorial Field and the Port Townsend Recreation Center. County Administrator Morley stated that $2,191 is being expended out of the HJ Carroll Park Fund for improvements. He added that there are no General Fund adjustments in the first quarter. Chairman Sullivan opened the hearing for public testimony. Hearing no comments for or against the First Quarter 2015 Budget Appropriations/Extensions for Various County Departments, Chairman Sullivan closed the public hearing. Commissioner Kler moved to adopt RESOLUTION NO. 14 -15 approving the 2015 First Quarter Budget Appropriation/Extensions for Various County Departments. Commissioner Johnson seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:11 a.m. and reconvened at 12:01 p.m. for the Quarterly Elected Officials/Department Directors lunch meeting with all three Commissioners present. The meeting was recessed at 1:15 p.m. and reconvened at 1:34 p.m. All three Commissioners were present for the afternoon session. DISCUSSION re: Marijuana Moratorium: Department of Community Development Director Carl Smith and Associate Planner Colleen Zmolek briefed the Board on the status of the work of the Planning Commission regarding the implementation of I -502 and marijuana regulations in Jefferson County. Director Smith handed out materials that will be distributed at the Planning Commission's next meeting on May 6, 2015. While the Planning Commission members stated they appreciate the direction that the Board of County Commissioners (BOCC) gave them, they are conducting a different approach and looking at listing marijuana as a separate use. Page 3 Commissioners Meeting Minutes of April 27, 20I5 • Commissioner Kler will be attending a Hood Canal Coordinating Cpl (HCCC) meeting on May 7, 2015. • Chairman Sullivan will be participating in an Olympic Area Agency on Aging (O3A) Conference call on May 7, 2015. • Commissioner Kler will be attending the Heart of Service Award presentation on May 12, 2015. • Commissioner Kler will be attending a Tourism Coordinating Council (TCC) meeting on May 12,2015. • Commissioner Johnson will be attending an Eastern Straits Ecosystem Regional Network (ERN) meeting on May 15, 2015. • Commissioner Kler will be attending a Substance Abuse Advisory Board (SAAB) meeting on May 12, 2015. • All three Commissioners will be attending the Haines Place Jefferson Transit opening on May 22, 2015. • Commissioner Kler will be attending a PRSN and WorkForce meeting on May 22, 2015. • Commissioner Kler will be attending a Developmental Disabilities Advisory Board meeting on May 26, 2015. • Commissioner Kler will be attending a Solid Waste Advisory Committee (SWAG) meeting on May 28, 2015. • There will be a Peninsula Regional Transportation Planning Organization (PRTPO) meeting on June 19, 2015. Miscellaneous Items • Upcoming Economic Development Council (EDC) meeting: 5- things we can do. • Status report on Planning Commission's work on development regulations in response to Cannabis Moratorium. Department of Community Development (DCD) Director Carl Smith and Colleen Zmolek. • Parks and Recreation; Lake Leland. The meeting was recessed at 9:53 a.m. and reconvened at 10:02 a.m. with Chairman Sullivan and Commissioner Kler present. Commissioner Johnson was absent. Miscellaneous Items continued: • Further Discussion: Parks and Recreation; Lake Leland. Page 5 District No. 1 Commissioner: Phil Jolt DRAFT District No. 2 Commissioner: David W. 3'dtiivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of Mav 4.2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated he recently experienced a medical emergency and commended East Jefferson Fire Rescue (EJFR) and Jefferson General Hospital Cardiac Rehab for the care he received; • Two citizens commented on the status of "Tent City" and voiced their opinion re: Jefferson Fairground management; and • A citizen stated: 1) He is unhappy with the new method of logging. It's hard for small logging companies to stay in business; and 2) The intersection of State Route 104 and State Route 19 would be a great location for an industrial area. APPROVAL AND ADOPTION OF THECONSENTAGENDA: Commissioner Johnson moved to delete Item No. 1 re: National Police Week Proclamation and approve the remaining items. Commissioner Kler seconded the motion which carried by a unanimous vote. 1. (DELETED) PROCLAMATION re: Declaring the Week of May 10-16,2015 as National Police Week and Observe May 15, 2015 as Peace Officers' Memorial Day (Approved later in Minutes) 2. AGREEMENT re: Hell Roaring Creek Bridge Repair, Upper Hoh Road, M.P. 0. 16, County Road No. 914207; In the Amount of $12,600; Jefferson County Public Works; Combined Construction, Inc. 3. AGREEMENT re: Videographer Services for Quilcene Complete Streets Project; In the Amount of $8,500; Jefferson County Public Works; Frenetic Productions 4. Payment of Jefferson County Vouchers/Warrants Dated April 27, 2015 Totaling $432,709.50 PROCLAMATION re: Declaring the Week of May 10 -16, 2015 as National Police Week and Observe May 15, 2015 as Peace Officers' Memorial Day (Consent Agenda Item No. 1): Commissioner Johnson stated that he made the motion to delete Item No. 1 from the Consent Agenda, so that it could be read aloud. Chairman Sullivan read a proclamation declaring National Police Week (May 10 -16, 2015) and Peace Officer's Memorial Day (May 15, 2015). Commissioner Kler moved to approve the Proclamation. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 1 Commissioners Meeting Minutes of May 4, 2015 COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • Chairman Sullivan will be out of the office on May 5, 2015. • Commissioner Kler will be attending a Hargrove Committee meeting on May 5, 2015. • All three Commissioners and County Administrator Morley will be attending a Jefferson County Library District Board of Trustees meeting on May 6, 2015. • Commissioner Johnson will be attending an Eastern Straits Steering Committee meeting on May 6, 2015. • There will be a Parks and Recreation Advisory Board (PRAB) meeting on May 6, 2015. • There will be a Planning Commission meeting on May 6, 2015. • Commissioner Johnson is tentatively scheduled to attend a Puget Sound Partnership (PSP) Leadership Council meeting on May 7, 2015. • Commissioner Kler will be attending a Hood Canal Coordinating Council (HCCC) meeting on May 7, 2015. Commissioner Johnson is tentatively scheduled to attend. • Commissioner Kler is tentatively scheduled to attend a Port Ludlow Village Council (PLVC) meeting on May 7, 2015. • Chairman Sullivan will be participating in an Olympic Area Agency on Aging (03A) Conference call on May 7, 2015. • County Administrator Morley will be attending a Washington Counties Risk Pool (WCRP) Board meeting on May 8, 2015. • Chairman Sullivan will be attending an Olympic Peninsula Collaborative meeting with Representative Derek Kilmer on May 8, 2015. • Chairman Sullivan will be attending a Chimacum Prevention Coalition meeting on May 11, 2015. • Chairman Sullivan will be attending a Canvass Board meeting on May 12, 2015. • Commissioner Kler will be attending the Heart of Service Award presentation on May 12, 2015. • Commissioner Johnson is tentatively scheduled to attend a meeting in Blyn regarding weeds on May 12, 2015. • Commissioner Kler will be attending a Substance Abuse Advisory Board (SAAB) meeting on May 12, 2015. • Commissioner Kler will be attending a Citizens for Safe Schools meeting on May 12, 2015. • Commissioner Johnson will be attending an Olympic Region Clean Air Agency (ORCAA) meeting on May 13, 2015. • Commissioner Kler and Public Works staff will be attending an Upper Hoh River Consortium meeting on May 13, 2015. • Commissioner Kler will be taking a tour of Coast Pacific Seafoods on May 14, 2015. • Chairman Sullivan will be attending a Clean Water District (CWD) Advisory Committee meeting on May I4, 2015. • Commissioner Johnson will be attending an Eastern Straits Ecosystem Regional Network (ERN) on May 15, 2015. • Commissioner Johnson and Commissioner Kler will be attending the Rhododendron Parade and Cake Picnic on May 16, 2015. • All three Commissioners will be attending a Jefferson Transit meeting on May 19, 2015. Page 3 Commissioners Meeting Minutes of May 4, 2015 NOTICE OFADJOURNMENT. Commissioner Johnson moved to adjourn the meeting at 4:05 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member Carolyn Avery Kathleen Kler, Member Deputy Clerk of the Board Page 5 Commissioner: Phil Johnson Di ommissioner: David W. Sullivan Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of May 11, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Four citizens voiced their opinion on a Consent Agenda item pertaining to a person who serves on the Noxious Weed Control Board; • An Elected Official notified the Board that the Treasurer's Office received the Debt Policy Certification Award from the Washington Public Treasurer's Association; • A citizen stated that corrections need to be made to the proposed Parks and Recreation Open Space Comprehensive Plan; • A citizen voiced concern over climate change and the rise in sea level. He stated alternatives should be looked at now; • A citizen stated he is unhappy with service he received at the Department of Community Development; • A citizen stated: 1) There are Bird Flu outbreaks on the Olympic Peninsula; 2) Someone published a book on how to make sarin gas; and 3) There are crazy people in Jefferson County; • A citizen commented on the status of "Tent City" and voiced their opinion regarding Jefferson Fairground management; and • Two citizens voiced their opinion on the County's marijuana moratorium. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 15-15 re: Creating a County Project Designated as: South Discovery Road Pavement Preservation, M.P. 3.20 -4.56, County Road No. 601508, County Project No. 1805951976 2. RESOLUTION NO. 16 -15 re: Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal ($2,500 Value or Less) 3. AGREEMENT re: Jail Fire Alarm Replacement Project No. 301 594 1901; In the Amount of $134,615; Jefferson County Central Services; North Shore Electric, Inc. 4. AGREEMENT re: Materials, Testing and Inspection Services; Paradise Bay Road, Phase I1 Project, M.P. 0.37 -M.P. 1.53, County Road No. 503608, County Project No. CR1873; In the Amount of $15,000; Jefferson County Public Works; HWA GeoSciences, Inc. Page 1 Commissioners Meeting Minutes of May 11, 2015 Chairman Sullivan opened the hearing for public testimony. X01- Cris Lenke, Chimacum: She stated she is speaking on behalf of the local Back Country Horsemen of the Washington Chapter. She is President of the Buckhorn Range. She thanked staff for creating a comprehensive plan which included the horse park and the newly expanded Gibbs Lake County park in the plan. They both have significance and value in relationship to the equestrian members of our community. It shows that the County is taking a look at all members of the County in terms of the work they are looking to accomplish. She stated that Bob Hoyle who is their Director, will also be addressing the Board in terms of the connection of the local work they do in the County. Bob Hoyle, Chimacum: He stated that he is the Director of the local Washington Chapter of the Back Country Horsemen. He noted that the organization is a 501(C)(3) and is a trails advocacy program, specifically keeping public trails open for equestrian use, although their goal is to keep trails open for everyone. The local chapter has been in existence for 13 years. They have done a lot of projects including a bridge at Anderson Lake State Park. They have acquired grants for Anderson Lake State Park and they have worked on those grants and improved the trail systems there. Currently, they are administering a grant for the Larry Scott Trail, which is a part of the County's trail system. Their Chapter partners with other organizations across the state such as the Washington Trails Association, Pacific Crest Trails Association and the Pacific Northwest National Scenic Trails Association. He noted that the Larry Scott Trail is a segment of the Pacific Northwest National Scenic Trails Association. He thanked the group that worked on the plan for all their hard work and for the addition of the horse park and new Beausite Lake acquisition and Gibbs Lake park expansion. The Chapter has provided horseback rides at Beausite Lake for the campers of Kiwanis camp for the disabled for many years. That parcel and area is very important. He thanked the Board for an opportunity to speak and commended the committee for the fine work they have done on this plan. Juelie Dalzell, Port Townsend: She stated that she attended Mr. Tyler's presentation on the PROSCP and it was awesome. She thanked him and the committee for the work they did on the plan. She explained that the entire horse community is very appreciative to have been considered a recreation group that is important in this County. The entire community is affected by the acknowledgment of horses in our area and she mentioned her trainer, farrier, Cenex, The Tack Shop in Chimacum and Les Schwab. She recently purchased $1,500 worth of tires from Les Schwab to place on her horse trailer. Adding equine activities to the plan adds a huge economic value and she is very thankful and appreciative of the acknowledgment. Tom Thiersch, Jefferson County: He stated that a lot of money has been spent on this plan, and that the plan passes what consultants would call the "wait" test. He is not sure that he would call this a "plan" though. He would call it a very comprehensive report, an analysis, but in terms of planning for the future of parks in the County, he is left with a feeling that we are not quite there. The report indicates we have an overabundance of parks in this County. Way more parks than the recommended standard. That does not take into account that more than half of the County is federal park; Olympic National Park, Federal Forest Lands and State parks. We have way too much park land for the size of population we have and for any kind of possible growth in this County in terms of population for around the next 50 years. The problem with that, is that we have a completely underfunded park system. We have too much park and not enough money. We do not have a plan to maintain what we have, much less be able to fund it in the future. The funding options presented in this parks plan, are just options. He does not see a specific Page 3 Commissioners Meeting Minutes of May 11, 2015 INWWI ADDITIONAL BUSINESS re: SPECIAL MEETING: s r>]oved to schedule a Special Meeting of the Board of County Commissioners for sda , a 2 , 2 15 from 10:00 a.m. to 1:00 p.m. in the Commissioners' Chambers for Consideration of the Planning Commission's recommendations on marijuana zoning. Commissioner Johnson seconded the motion which carried by a unanimous vote. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • Chairman Sullivan will be attending a Chimacum Prevention Coalition meeting on May 11, 2015. • Chairman Sullivan will be attending a Canvass Board meeting on May 12, 2015. • Chairman Sullivan will be attending a Peninsula Regional Transportation Planning Oragnization (PRTPO) meeting on May 12, 2015. • Commissioner Kier will be attending the Heart of Service Award presentation on May 12, 2015. • Commissioner Johnson is tentatively scheduled to attend a meeting in Blyn regarding weeds on May 12, 2015. • Commissioner Kler will be attending a Substance Abuse Advisory Board (SAAB) meeting on May 12, 2015. • Commissioner Kler will be attending a Citizens for Safe Schools meeting on May 12, 2015. • Commissioner Johnson will be attending an Olympic Region Clean Air Agency (ORCAA) meeting on May 13, 2015. • Commissioner Kler and Public Works staff will be attending an Upper Hoh Road Interagency Workgroup meeting on May 13, 2015. • Commissioner Kier will be taking a tour of Coast Pacific Seafoods on May 14, 2015. • Commissioner Johnson, Commissioner Kler and County Administrator Morley will be attending the Memorial Field Roof dedication on May 14, 2015. • Chairman Sullivan will be attending a Clean Water District (CWD) Advisory Committee meeting on May 14, 2015. • Commissioner Kler will be attending a Washington State Department of Health meeting regarding recent shellfish closures on May 14, 2015. • Commissioner Johnson will be attending an Eastern Straits Ecosystem Regional Network (ERN) meeting on May 15, 2015. • The Rhododendron Festival Parade and Cake Picnic will be held on May 16, 2015. • All three Commissioners will be attending a Jefferson Transit meeting on May 19, 2015. • Commissioner Johnson will be attending a Hood Canal Coordinating Council (HCCC) meeting on May 20, 2015. • Commissioner Johnson will be attending an Ecosystem Coordinating Board meeting on May 21, 2015. • There will be a Special Meeting of the Jefferson County Board of County Commissioners (BOCC) on Thursday, May 21, 2015 from 10:00 a.m. to 1:00 p.m. in the Commissioners' Chambers. Page 5 Commissioners Meeting Minutes of May 11, 2015 NOTICE OFADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 3:55 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member Kathleen Kler, Member Page 7