HomeMy WebLinkAbout081015_ca02615 Sheridan Street
Port Townsend, WA 98368
www. JeffersonCountyPublicHealth.org
Consent Agenda
July 17, 2015
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Jared Keefer, Director
cc�
DATE: d
SUBJECT: Agenda Item — Interagency Agreement with Department of Ecology for
Local Source Control (LSC), C1600014; July 1, 2015 — June 30, 2017;
$169,358.27
STATEMENT OF ISSUE:
Jefferson County Public Health, Department of Environmental Health, requests Board approval of the
Interagency Agreement with Department of Ecology for Local Source Control, C1600014; July 1,.2015 —
June 30, 2017; $169,358.27
ANALYSIS STRATEGIC GOALS PRO`S and CON'S:
This interagency agreement with the Department of Ecology continues, for the fifth consecutive year,
County efforts to eliminate the risk associated with hazardous wastes. Funding is provided by the
Environmental Legacy Stewardship Account, part of the Model Toxics Control Act (RCW 70.105d). The
agreement's purpose is to provide specialists who provide no -cost technical assistance and educational
outreach to small businesses in an effort to prevent pollution of waters of the state. JCEH specialists will
conduct site visits and pollution prevention activities in regards to small quantity generators of dangerous
and /or hazardous waste and other businesses and organizations with the potential to pollute stormwater.
Through individual consultations, the LSC specialist will work to help business owners and schools evaluate
their business practices and will make recommendations to reduce their environmental impact.
Recommendations are based on industry Best Management Practices. LSC specialists also work with the
City of Port Townsend to provide source control expertise and educational outreach, and conduct internal
inspection of the County and businesses connected to on -site septic systems (OSS). In cases where it is
determined that hazardous waste has been disposed in or compromised the OSS, LSC specialists will collect
samples and identify the contamination and take measures to ensure business compliance. Ecology
coordinates and supports collaborative efforts in this joint effort designed to reduce or eliminate hazardous
waste and pollutants at the source.
FISCAL IMPACT/CO PT BENEFIT ANALY'SIS:,
This interagency agreement is fully funded by the Department of Ecology. There is no impact to the general
fund.
Community Health
Developmental Disabilities
360 -385 -9400
360 -385 -9401 (f)
Environmental Health
Water Quality
360- 385 -9444
(f) 360- 379 -4487
RECOMMENDATION:
JCPH management request approval of the interagency agreement with Department of Ecology for Local
Source Control, (C1600014); July 1, 2015 — June 30, 2017; $169,358.27
Philip Morley, County Administrator Date
INTERAGENCY AGREEMENT (IAA)
BETWEEN
THE STATE OF WASHINGTON, DEPARTMENT OF ECOLOGY
AND
JEFFERSON COUNTY PUBLIC HEALTH
THIS INTERAGENCY AGREEMENT is made and entered into by and between the STATE OF
WASHINGTON, DEPARTMENT OF ECOLOGY, hereinafter referred to as "ECOLOGY," and the
JEFFERSON COUNTY PUBLIC HEALTH hereinafter referred to as the "CONTRACTOR," pursuant to the
authority granted by Chapter 39.34 RCW. State funding is from the Environmental Legacy
Stewardship Account (ELSA), part ofthe Model Toxics Control Act (MTCA) (]. CW 70.105d).
IT IS THE PURPOSE OF "1 "1115 AGREEMENT to provide funding for the CONTRACTOR to hire
"Local Source Control" (LSC) s�peeralist(s) who will provide technical assistance and education outreach to
small businesses in an effort to prevent pollution of waters of the state. The LSC specialist will make referrals
to ECOLOGY as needed, and report measurable environmental results.
THEREFORE, IT IS MUTUALLY AGREED THAT:
The CONTRACTOR will conduct multimedia source control site visits and pollution prevention activities to
Small ( u,,,uiitst;y Generators (SQG) of dangerous and /or hazan,lous waste and other' businesses and
organizations that may have potential to pollute stormwater. The site visits and pollution prevention activites
will be designed to reduce or eliminate hazardous waste and pollutants at the source.
ECOLOGY will coordinate this partnership and support collaborative efforts to protect and restore Puget
Sound and the Spokane River Watershed.
1) STATEMENT OF WORK
CONTRACTOR shall furnish the necessary personnel, equipment, material and /or service(s) and otherwise
do all things necessary for or incidental to the, performance of the work set: forth in Appendix A, Statement of
Work, and Appendix B, Invoice and Budget Detail, attached hereto and incorporated herein.
2) PERIOD OF PERFORMANCE
Subject to its other provisions, the period of performance of this IAA shall commence on July 1, 2015 and be
coplel:ed by June 30, 2017, unless terminated sooner as provided herein. Amendments extending the
pe6od of`performance, if any, shall be at the sole discretion of ECOLOGY.
State of Washington, Department of Ecology
IAA No. C1600014
Jefferson County Public Health
3) COMPENSATION
Compensation for the work provided in accordance with this IAA has been established under the teens of
RCW 39.34.130, and in accordance with Governor's Executive Order 10 -07 and RCW 39.26.180(3). This is
a perf'oraaiance -based contraaet, in which payment is 'based oil the slic:cessljrl completion of expected
deliverables. The parties have determined that the cost of Qaecoenplislaing the work herein will not exceed
$169,358.27. Payment for satisfactory performance of the work shall not exceed this amount unless the
parties rnutually agree to a higher amount. Compensation for services shall be based on the terms set forth in
accordance with the tasks listed in Appendix A, Statement of Work, and Appendix B, Invoice & Budget
Detail, which is attached hereto and incorporated herein. ECOLOGY will not make payment until it has
reviewed and accepted the completed work.
]`navel expenses for state and federally funded partners (nar.als, lodging, mileage) Nvill be reimbursed
according to etiorent state rates at the time of (ravel (see: lrttlr 1'Avvvw�o I`iaa wa,IM�Iw��r�ar�a � bftaavr l qs.p).
lrurc.Iaase OfSOUrGe control tools l"or distribution to businesses must be done in accordance with ar separate
`voucher' or other contract agreement, and is not allowed under this contract. Any purchases of equipment or
goods and services over $1,000.00 must be pre - approved by ECOLOGY.
E("(:JI.,t;)(: Y prelims that overhead and indirect chargers be applied to Salaries and Benefits only. If the
CONTRACTOR calculates this on a different basis, provide an explanation oaf the items included in the base..
Indicate the applicable rate on Appendix B, Invoice & Budget Detail.
ECOLOGY recognizes annual adjustment to indirect rates. CONTRACTOR is required to notify ECOLOGY
of any changes and indicate the rate on Appendix B at the time of billing.
4) BILLING PROCEDURE
CONTRACTOR shall submit state form, Invoice Voucher A19 -IA for payment requests. Payment will
be made within thirty (30) days of receipt of a properly completed invoice,, fearer A] 9-1 A, with suppoartive,
documentation. Each invoice shall reference this Agre,enlent (JAA) number and clearly identify the items
related to performance under this Agreement. All expenses invoiced shall be supported with copies of
invoices paid. Upon expiration of this Agreement, any claim 1'or� payanent not already ili ade shall be
submitted within 30 days after the expiration date or the end of the fiscal year, whichever is earlier.
Invoices are to be sent to:
State of Washington
Department of Ecology
Attn: Jane Dewell, HWTR Program
P.O. Box 47600
Olympia, WA 98504 -7600
Invoices may be submitted on a quarterly basis or at the completion of the work. For quarterly billing,
invoices must be submitted within forty (40) days of the end of the quarter.
Payment for approved and completed work will be issued through Washington State's Department of
Enterprise Services Statewide Payee Desk. To receive payment you must be registered as a state -wide
vendor. To register, submit a state -wide vendor registration form and an IRS W -9 form at website,
lit? l /rvr ce. wadcavex° vwc�(:" earat�lelolg�awt °17�tr�gliiu.itt,i c, a7rlrrl? ;'ayll�i.gs�cic(Warilttp If you
2
State of Washington, Department of Ecology
IAA No. C1600014
Jefferson County Public Health
have questions about the vendor registration process you can contact DES at the Payee Help Desk at
(360) 407-8180 or email 1'go—Y.
5) ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding
unless they are in writing and signed by personnel authorized to bind each of the parties.
6) SUBCONTRACTORS
0, 1 )N7RACTOR agrees to take complete responsibility for all actions of any Subcontractor used under this
Agreement for the performance. When federal ffinding is involved there will be addifional subcontractor
requirements and reporting.
Prior to performance, CONTRACT( I )R shall identify subcontractor(s) who will perl61-111, services in
fulfillment of'Agreement requirements, including their name, tile nature of services to be perfornied, address,
telephone, WA State Department of Revenue Registration Tax number (UBI), federal tax identification
number (TIN), and anticipated dollar value of each subcontract.
7) ASSIGNMENT
The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or
delegable by either parly in whole or in part, without the express prior written consent of the other party,
which consent shall not be unreasonably withheld.
8) DISPUTES
In the event that ;a dispute arises under this Agreement, it shall be determined by a Dispute Board in the
ftfll( to the Dispute Board. The
-)wing mallnei% Each party (o this Agreenient shall appoint one membei
members so appointe(l shall Jointly appoint an additional inerriber to the Dispute Board. The Dispute
Board shall review the facts, agreement terms, all(] applicable statutes and rules, and then make a
determination of the dispute. The determination Of tile Dispute F3081-d shall be final and binding oil the
parties hereto. The cost of resolution will be borne by each party paying its owl' Cost. As tin alternalive
to this process, either of the parties may request intervention by the Governor, as provided by RCW
43.17.330, in which event the Governor's process will control.
9) FUNDING AVAILABILITY
ECOLOGY's ability to make payments is contingent on availability of funding. In the event funding
from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date
and prior to completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect
to terminate the agreement, in whole or part, for convenience or to renegotiate the agreement subject to
new funding limitations and conditions. ECOLOGY may also elect to suspend performance of the
agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise
any of these options with no notification restrictions.
10) GOVERNING LAW AND VENUE
This Agreement is entered into pursuant to and under, the authority granted by the laws of' the stale of'
Washington and any applicable federal laws. The provisions of this Agreement shall be cOnstrued to
conform to those laws. This Agreement shall be construed tind interpreted in accordance with tile laws of
the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
3
State of Washington, Department of Ecology
IAA No. C1600014
Jefferson County Public Health
11) INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement shall continue
to be employees or agents of that party and shall not be considered for any purpose to be employees or agents
of the other party.
12) ORDER OF PRECEDENCE
In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable
statute or rule, the inconsistency shall be resolved by giving precedence in the following order:
a. Applicable federal and state of Washington statutes, regulations, and rules.
b. Mutually agreed written amendments to this Agreement.
c. This Agreement.
d. Statement of Work and Budget.
e. Any other provisions of this Agreement, including materials incorporated by reference.
13) RECORDS MAINTENANCE
The parties to this Agreement shall each maintain books, records, documents and other evidence that
sufficiently and properly reflect all direct and indirect costs expended by cither party in the performance of
the service(s) described herein. These records shall be subject 10 inspectioii, review or audit by personnel of
both parties, other personnel duly authorized by either party, the Office or the State Auditor, and federal
officials so authorized by law. All books, records, documents, and other material relevant to (,his Agreement
will be retained for six years after expiration and the Office of the State Auditor, federal auditors, and any
persons duly authorized by the parties shall have full access and the right to examine any of these materials
during this period.
Records and other documents, in any inedium, furnished by one paily to this Agreenient to the other party,
will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not
disclose or make available this nlaterial to any third parties without firs( giving 110(ice ter the furnishing Pay
and giving it a reasonable opportunity to respond. Each party will utilize reasonable security procedures and
pj-c,)tectj()jjs to assure that r -ecords and documents providcd by the oti'ler party are not err011c0LNly diSCIOScd to
third parties.
14) RIGHTS IN DATA
Unless otherwise provided, data which originates from this Agreement shall be "works For hirc" as defined by
the U.S. Copyright Act of 1976 and shall be owned by state of Washington, ECOLO(iY, Data shall include,
but not be limited to, reports, documents, pamphlets, advcrtisejrienl�s, books magazines, surveys, sh,idics,
computer programs, films, tapes, and/or sound reproductions, Ownerships includes the right to copyright,
patent, register, and the ability to transfer these rights.
15) SEVERABILITY
If any provision of this Agreement or any provision of nny document incorporated by reference shall be held
invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect
without the invalid provision, if such remainder conforms to the requirements of applicable law and the
fundamental purpose of this agreement, and to this end the provisions of this Agreement are declared to be
severable.
El
State of Washington, Department of Ecology
IAA No. C 1600014
Jefferson County Public Health
16) TERMINATION FOR CAUSE
If for any cause, either party does not fulfill in a tiniely and proper manner its obligations under this
Agreement, or if either party violates any of these ternis and conditions, the aggrieved party will give the
other party written notice of such failure or violation. The responsible party will be given the opportunity 10
correct the violation or failure within 15 working days. If 11,lilure or violation is not corrected, this Agreement
may be terminated immediately by written notice of the aggrieved party to the other.
17) TERMINATION FOR CONVENIENCE
Eilher party may terminate this Agrmirient upon thirty (30) days' prior written notification to the other party.
If this Agreement is so lenninated, the parties shall be liable only for perlornumee rendered or costs incurred
in accordance with the terms of this Agreement prior to the effective date of termination.
18) WAIVER
A l'adure by ci(her party to exercise its rights under this Agreement shall 1101 precludc that party frorn
subsequent exercise ol'such rights and shall not constitute a waiver of any ottler 1 jg
,hls under this Agreement
unless stiaed to be such in a writing si
,ned by an authorized representative of the party and attached to the
original Agreement.
19) AGREEMENT MANAGEMENT
The representative for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of this Agreement.
... . . .......
The ECOLOGY Representative is: The CONTRACTOR Representative is:
. . . . ......... . ........
Name: Jane Dewell, HWTR Name: Jared Keefer, MPH, RS
Address: PO Box 47600 Address: 615 Sheridan St
Olympia, WA 98504-7600 Port Townsend, WA 98368
Phone: (360) 470-6850 Phone: (360) 385-9411
Email: jane.dewel@ecy.wa.gov Email: JKeefer@cojefferson.wa.us
Fax: (360) 407-6715 Fax: (360) 379-4487
5
State of Washington, Department of Ecology
IAA No. C1600014
Jefferson County Public Health
20) ALL WRITINGS CONTAINED HEREIN
This Agreement, contains all the terms and conditions agreed upon by the parties. No other understandings,
oral or othery i.w. , regarding the subject matter of this Agreement shall be deemed to exist or to bind any of
the parties hereto.
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement.
State of Washington CONTRACTOR
Department of Ecology Jefferson County Public Health
_�_.....,_ Date _ Date
Signature Signature
._ ..._.. _�. ..�.... ._.._ ..__
Polly Zehm David S.
_._.� ..���....._ ...�.�. ._..�..
ullivan
Deputy Director Chair, Boad of County Commissioners
0
2015 -2017 Biennial Contract
Appendix A, Statement of Work
JEFFERSON COUNTY PUBLIC HEALTH
I. Introduction
This appendix provides the 'Statement of Work' in support of the 2015 -2017 biennial contract for the
Local Source Control (LSC) Partnership, which is overseen by the Washington Department of Ecology
(Ecology) Hazardous Waste and Toxics Reduction Program.
The goal of the LSC Partnership is to provide hands -on pollution prevention advice and regulatory
assistance to businesses and other organizations that generate small quantities of dangerous waste. By
helping business owners do their part, we also help prevent polluted runoff from damaging
Washington's streams, rivers, and the Puget Sound.
The LSC work is expected to fall within these general proportions:
w 70 -75% technical assistance visits (see Sections III and IV)
• 15 -20% unique program elements (see Section II)
• 10% networking /training (see Section V)
Key staff and their roles are identified in Table 1.
Table 1: Key Staff -S
taff ...e.- .�. _ . -� . .mm, .. .�
Staff Nam .e — ... E .�m�.m_ ated .....F� m— T— E .
.__.— _.... m_ �.. Role
.
_ Ro e Parke r 0.75 LSC -. S .p .... _ � . cial
.t..s.�t
r
Laura Tucke r 0.20 E Sa p �
C .
S pe...,. ialis -
m „t
EH Director 0.05 Mana edS� u rvsor _
II. Unique Program Elements
Unique contractor elements for the LSC program are outlined in Table 2.
Table 2: Unique Prom gram Elements
�
Program Element
-
Deliverable(s)
Timefram e
outreach
cEnviroStars
Envi tarscation _
Include as outreach/ technical
Before June 30, 2017
assistance element to program.
�_.s ... �....
lspec
_
,.....— •
Business ...mm ....
B or
wn..�.,
specific businessoot�t,ix,
Define or contaminant /waste
Before June 30, 1
Contaminant /Waste
focus for education /outreach. This is separate
Education /Outreach
from technical assistance visits, but may be
complementary to planned technical assistance
Focus
visit targets.
VA
State of Washington, Department of Ecology
IAA No. C1600014
Jefferson County Public Health
Appendix A, Statement of Work
Date: 7/1/2015
Program Element De a
g Deliverable(s) Timeframe
-.. _ �o,.... i it
Local Projects /Activities Local Projects /Activities _
.. ....,.. mall businesses Before June 3
incorporate J LSC with .Better coordinate services to s � 0, 2017
existing programs by dovetailing LSC program with other JCPH
programs. Incorporate LSC program data into
county's main database (includes solid waste,
food, wells, septic, Haz waste)
III. Technical Assistance Visits
The contractor will conduct technical assistance visits to small generators of dangerous wastes, and to
businesses or organizations that have the potential to pollute stormwater. Depending upon a
jurisdiction's conditions, approximately 60% of the visits will be initial (i.e., small businesses or
organizations that have never been visited, or have not received a LSC visit within two or. -P e .emirs).
The balance of visits will be return visits to resolve high priority environmental issues; see Table 3.
Table 3: Number of Technical Assistance Visits
Visit Type
Total Visits
Tarael,...for Initial Visits
Number
160 .....- .....m
— _r............_
96
Business sectors, organizations, waste streams, and /or regions that will provide a focus for the 2015-
2017 technical assistance visits are listed in Table 4.
Table 4: Technical Assistance Targets
Ta..._ _
Target
g
e _
Rationale � �
Time frame
���
Educational Facilities / School
Work w' g hoots to
local High Sc
2015 -2016 school year
Districts
reduce or eliminate hazardous waste
2016 -2017 school year
materials from the facilities. Schools
offer a wide array of potential
environmental issues including
facilities and vehicle maintenance,
school laboratories, and landscaping
and gardening departments.
Multiple sources of potential
environmental issues i.e. labs, facilities
maintenance, and grounds keening.
.�.... .w._s.
_ _ Site visits
Boatyard /Marine Trades
y
.....
Work with Port of Port d,
June 30;._
Ju- 2017
boatyards, and SQGs to bring marine
trade businesses into compliance with
State regulations and BM_Ps.
Visits
Restaurant Site Visi ts includi ng � ng
Coordinate with JCPH food division to
June 30 2017
Fats, Oils, and Grease education
ensure food establishments are in
compliance with storm water BMPs, in
particular FOG.
8
State of Washington, Department of Ecology
IAA No. C1600014 Appendix A, Statement of Work
Jefferson County Public Health Date: 7/1/2015
T
.i.. mefram.m.. e T g t Rationale June 30, 20
17 1....
Professional Artists L ocal artists working with hazardous �
chemicals in small, semi - professional
and professional shops —implement
proper disposal and storage. I __
High Pripirit - Environmental Issues
The following are Ecology's nine high priority environmental issues. When found, these issues justify
return visits to a business. A return visit to a business for other issues is at the discretion of the
jurisdiction.
• Hazardous Waste
1. Properly designate waste
2. Properly dispose of waste
3. Properly store products /wastes
4. Repair or replace degraded open chemical containers
• Stormwater
5. Correct illegal plumbing connection
6. Halt discharges of process wastewaters to storm drain
7. Properly store containerized materials
8. Properly store non - containerized materials
9. Clean and eliminate leaks and spills from storage areas
When unable to resolve high priority environmental issues, the LSC Specialists are to follow Ecology's
referral policy, outlined in the 'LSC Program Contact and Referral Guide' (available on the LSC SharePoint
site., https fJ,s ecy wa gov sites
HWTR ML /default.aspx).
In addition, Ecology may direct a portion of technical assistance visits toward specific priority sources or
contaminants.
Visit Guidance
The following guidance applies to technical assistance visits, unless otherwise discussed with Ecology:
• Coordinate with respective Ecology Regional Offices to ensure that:
• Business is not a Medium or Large Quantity (dangerous waste) Generator
• Business is not currently being visited by other Source Control or Urban Waters staff
• Research site and issues prior to the visit using a combination of data sources
• Provide technical assistance on waste and toxics reduction, storage, disposal, spill prevention,
and pollution prevention
• Provide written follow -up via correspondence or e-mail to document the results of an initial site
visit
• Coordinate and collaborate with Ecology technical staff and other partner agencies when
developing technical assistance messages and outreach materials
0
State of Washington, Department of Ecology
IAA No. C1600014
Jefferson County Public Health
Appendix A, Statement of Work
Date: 7/1/2015
• Coordinate, when applicable, with fire marshal, code enforcement, stormwater, wastewater
treatment, and moderate risk waste staff
• When complaints arise from hazardous waste generators, coordinate with local jurisdictions and
Ecology Regional Offices in a timely manner (i.e., within one week)
• Encourage businesses to participate in local green business programs, such as the EnviroStars
business certification program (L1tl r rostarsNoo° )
When unique outreach or educational materials are developed by your jurisdiction, provide copies to
Ecology within 30 days of completion of the piece.
IV. LSC Checklist & Database
Information gathered during technical assistance visits must align with the LSC checklist (v4.0.3, dated
12/18/2012) and be entered into the LSC database, which is managed and maintained by Ecology. The
following guidance applies to all technical assistance visits, unless otherwise discussed with Ecology:
• Complete a LSC checklist for each site visit and enter it into Ecology's LSC database within 15
work d1y5 of the visit for initial, return, or screening visits, or referrals to a regulatory agency
• Ensure that data entry is thorough, complete, and accurate
• Refer to the LSC database instructions, or contact Ecology support staff, for assistance with
database entry and reporting
• Maintain the original checklist documents for purposes of public disclosure requests and as
historic records, and in accordance with local and state public disclosure laws
V. Training
Ecology provides training to LSC partners to ensure that new staff are properly trained and supported,
and that experienced staff are exposed to new information and have opportunities to share their
expertise for the benefit of the LSC Partnership. The following types of training are provided, and Table 5
contains an annual training schedule.
New LSC Specialists Spec alsts ar
.-... and Training
a provided a variety of training support from Ecology staff and from experienced
LSC Specialists, as assigned by Ecology. Details of the trainings, briefly outlined below, are available in
the LSC SharePoint'New Specialists' tab.
1. SharePoint'New Specialists' Resources
The LSC SharePoint site contains a presentation and self -test for new LSC Specialists. A new hire should
complete the self -test and presentation review within the first two \,Lqeks of work as a LSC Specialist.
2. Field Mentoring & Training Review
Ecology will assign an experienced LSC Specialist as a mentor to provide field training and support to a
new hire; this will be set -up within the first two weeks of work for the new hire.
10
State of Washington, Department of Ecology
IAA No. C1600014
Jefferson County Public Health
Appendix A, Statement of Work
Date: 7/1/2015
Field mentoring will involve a series of accompanied field visits designed by the mentor and Ecology staff
to support the needs of the new hire. This training will generally take place over t-hm ree months. When
...
the mentor and new hire deem they are ready, an Ecology staff will administer a field training /test. This
will involve the new hire and Ecology staff spending a day conducting technical assistance visits, and
reviewing specific information on hazardous and dangerous wastes, other types of wastes, spills
prevention, storm water pollution prevention, and hazard / toxics reduction opportunities.
Ecology staff, along with the mentor, will determine when field training is complete and the new LSC
Specialist is ready to conduct technical assistance visits on their own.
3. In- person New Staff Training
A New Staff in- person training will be offered the second Wednesday and Thursday in December. This
training will be planned and conducted by Ecology staff and experienced LSC Specialists.
Topics for the in- person training may include the following:
• SharePoint Orientation
• Checklist & Database Basics
Waste & Stormwater Overviews
• Technical Assistance Visits
• Health & Safety
• Toxics Reduction Opportunities
• Customer Service
• LSC Internal Resources
I Eson Trainings
The In- person Trainings will be planned and conducted by teams of three to four LSC Specialists from at
least two to three LSC partners. Training topics are intended to help new LSC staff become more
competent in their work, and experienced staff to gain greater technical depth on relevant topics.
Ecology staff will help define and schedule the teams, review agendas, and provide support for planning
and logistics.
Schedule: Held the second Wednesday in September, March and June, these are typically scheduled
between 9 a.m. and 3:30 p.m. with overnight travel allowed for jurisdictions that need the extra time to
attend the trainings.
AtLeindanc m Re rerrrc pt: Mandatory for at least one LSC Specialist who is responsible for disseminating
information back to the LSC Specialists from that jurisdiction; LSC managers are welcome but not
required to attend. Ecology staff must approve absences (non- emergency) at least two weeks prior. No
training substitutions (i.e., HAZWOPER, conferences) are allowed for the In- person Training.
WebEx Train'
Ecology will plan and conduct WebEx trainings during the months that do not have In- person Trainings.
These sessions are intended to expose LSC Specialists to new information or technical topics relevant to
their work. Suggestions on topics and speakers are welcomed from LSC partners.
Schedule: These are one and a half hour sessions, held on a second Wednesday of the month, except
during the months when In- person Trainings are held. Up to six WebEx Trainings will be scheduled each
year.
11
State of Washington, Department of Ecology
IAA No. C1600014
Jefferson County Public Health
Appendix A, Statement of Work
Date: 7/1/2015
Attendance etaiirement: Mandatory for at least one LSC Specialist from each partner to attend at least
four of the six WebEx Trainings each year.
Another type of training that is relevant to LSC specialists' work may be substituted for up to two of the
six WebEx Trainings. Notification of the substitution must be provided to Ecology at least two weeks in
advance of the WebEx Training.
Table 5: Annual Training Schedule
..e... .....m_ . t
No LS WebEx m
g ...
Y s
C training 2 nd nd 2 Wed,
November _December
2 "d or 3`d Wed, WebEx 2 "d Wed & Thurs, New
(due to Day) ,....March Veterans' Ap�in
....._ In -person
2nd Wed, ....
erson 2nd Wed, WebEx
VI. Reporting and Contract Changes
September
2_ nd or 3rd rd Wed, In- person
(due to school schedules
January _
No LSC training
May
2nd Wed, WebEx
October
2nd Wed,
February
"d Wed, WebEx
June
2nd Wed', In- person
An annual report, briefly summarizing contract status (e.g., site visits, unique elements, and /or budget)
and providing information on shortfalls shall be provided to Ecology byJLjIy 31,ZO16 ar1d 2017• The
report shall include two to three 'case studies' of a business or organization that benefitted from the LSC
site visits or education /outreach, with a few photos of the business or activities.
Any of the following changes shall be reported to the LSC Program Coordinator within 110 business days,:
• Key personnel changes (staff leaving, new hires, etc.)
• Any potential program, contract, or small business client problems and resolutions
• Initiation of or changes to a subcontract
VII. Invoicing
Invoice (billing) procedures are outlined in the Interagency Agreement (IAA), to which this document is
an appendix (see IAA Section 4). In addition to directions in the IAA, the following information is
provided:
• Support documents may be submitted on a CD rather than as a paper copy.
• Quarterly invoicing will follow the schedule in Table 6.
12
State of Washington, Department of Ecology
IAA No. C1600014
Jefferson County Public Health
Tahip 6! Invnirinp Schedule
Appendix A, Statement of Work
Date: 7/1/2015
13
D
Z�
D
D
s
n
rD
o
�
o
o
I
0
r7r
7
O
n
'
s
o
C)
_
_
<
O
r+
<
0
Q
rD
o~
c
v
rD
E
n
r
Q
O
rD
f
7
rt
rr
a
fu
r
frt
rr
0
Q
r
a ^ m
°
n
r
ro
Ln
1
n
3
O
Q b° x
ro 4 c "a
—
7
c
7
r+
0
v
c
m
n
cr
o
=
V.
r.,
c
°_-
�.
o
z
-<
rD
°1
r-
0 z
j c rD
or
w C
N
O
r-P
D)
o r)
M
M Qo
.�-.
oc 5- r�o
<
rb
W
o C
r'f
r+
n
a'
0
D
3 v
m
v
X
rD
II
W
0
' v
n0 N
JEO
�.
O
'O
O
N
S
f7
O
b �, m
Q o
3
+
d
a
a
O
o
0
a
o ct
—4
rD
m
Ln
rt
C
`���.
O
c"1
—I
O
(n
O
co
N
—
r+
n
O rp
n
—
ii
�
N
r+
n
-6'
rD
�
7
rD
01
DJ
G
�'
rD
n
~?
r+
H
I o
m
n
ID
_
®
�•
n
in-
O
�
C
rD
N
�
7
5
rD
°c
<
0
0
(D
O
iA
�
n
co
fDD
CL
<
o.
3
7
rt
n
c O
r-h
*
CD
o f n
O
Q
rD
0
0
c
a'
�+
F,
oN
co
O
l�D
w
W
w
W
rn
L,-)
do
Ln
N
F-�
W
j O
v
rD
A
�
v
v
r+
rt
0
0
0
900
Oho
(A
V
N
O
I
0
0
0
w
U1
N
U1
Ln
0
0
0
O
w
z
L
N
co
rD
O
l�D
W
W
Q
F• Q
N
N
W
O
V
rD
_�
7
fD
S20
00
O
A
Un
W
--J I
O
O
O
N
00
00
00
r r
QQ
N
V
N
O
I'
O
O
O
W
In
N
Ln I
In
I 0
I 0
LO
1 0
1 W
m
s
c
3
CD
-V).
ni
m
—
7
o
rD
a
`^
b
3�
vQ
7
Q
rD
n
r+
n
O
N
D
Z�
D
D
s
n
rD
z
o
o
<
0
r7r
7
O
n
'
s
o
C)
_
_
<
O
r+
<
0
Q
rD
c
v
rD
E
n
r
Q
O
rD
f
7
rt
fu
r
frt
rr
0
Q
r
rD
°
r
ro
Ln
1
n
3
O
rD
c
7
r+
0
v
c
m
n
cr
o
o
z
-<
rD
°1
r-
0 z
w C
O
o r)
M
M Qo
<
W
o C
m
Z
0
D
3 v
m
v
X
rD
0
—I
W
0
' v
JEO
N
S
O
A
a
0
a
0
N
0