HomeMy WebLinkAbout081015_ca01Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of Commissioners
FROM: Stacie Prada, Treasurer 5l(
DATE: August 10, 2015 < 1
SUBJECT: Disposal of Surplus County Equipment
ATTACH: Resolution for Notice of Intention to Sell Surplus Property
with Lists of Surplus Equipment for Auction, Notice of
Public Hearing, 2015 Surplus Equipment Auction Calendar
STATEMENT OF ISSUE: Public Works Solid Waste, Public Works Roads and Parks, Public
Health, Central Services, and Sheriff's Office have surplus equipment to be disposed. RCW
36.34.020, 36.34.030, 36.34.340, 36.34.050 & 36.34.090 outline statutory requirements to
dispose of property. The list of equipment is included with the draft Resolution.
ANALYSIS: Large equipment to be sold auction by James G Murphy, Inc., of Kenmore,
Washington at the Jefferson County Shop located at 371 Chimacum Road, Port Hadlock,
Washington on September 25, 2015.
Additional miscellaneous items valued at less than $2,500 will be included in the auction and
are not required to have public notice. These items are listed in the attached resolution in
order to comply with the county disposal process but are not listed in the public notice to be
published in the newspaper.
FISCAL IMPACT: Minimal revenue is expected. Proceeds from items will be returned to
individual departments separately (after Treasurer and Auditor publication expenses and
the auctioneer's percentage are deducted).
RECOMMENDATION: Approve the Resolution for Notice of Intention to Sell and
approve the Notice of Public Hearing.
REVIEWED BY.:_ �
County Adminis rator
- .` /l
Date
IN THE MATTER OF A
NOTICE OF INTENTION
TO DISPOSE OF SURPLUS
COUNTY PROPERTY
STATE OF WASHINGTON
County of Jefferson
RESOLUTION NO.
WHEREAS, it is the desire of the County Commissioners of Jefferson County to dispose of
surplus property; and
WHEREAS, various departments have indicated a need to dispose of those items on the lists of
surplus equipment attached to this Resolution, for sale at a public auction to be held on September 25,
2015; and
WHEREAS, RCW 36.34.020 requires that this intention should be published with a Notice of
Public Hearing regarding the disposal of any County property not meeting the exceptions listed in RCW
36.34.020.
NOW, THEREFORE, BE IT RESOLVED, by the Commissioners of Jefferson County that a
Notice of Hearing shall be published as required by RCW 36.34.020 particularly describing the property
to be sold and designating the hearing to be held on the 241h day of August, 2015 at 10:30 a.m. in the
County Commissioner's Chambers, Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend,
Washington.
APPROVED this 10`h day of August 2015.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL: David Sullivan, Chair
ATTEST:
Carolyn Avery
Deputy Clerk of the Board
Phil Johnson, Member
Kathleen Kler, Member
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NOTICE OF PUBLIC HEARING
ON THE INTENTION OF JEFFERSON COUNTY
TO SELL SURPLUS COUNTY PROPERTY
NOTICE IS HEREBY GIVEN that the Board of Jefferson County Commissioners
will hold a public hearing on the 24' day of August, 2015 at 10:30 a.m. in the County
Commissioner's Chambers, Jefferson County Courthouse, 1820 Jefferson Street, Port
Townsend, Washington, for the purpose of declaring their intention to dispose of surplus
County property, partially described as follows:
Make, Model, Serial #, Description
Motomar, POGPX, MFL43165K687, Inflatable boat
2006 Max -Pak, HCE4260x60x50, 11056153, Horizontal Baler
1989 Karl Schmidt, KWS 48, 351484, Feed Conveyor
1989 Karl Schmidt, KWS 40, N /A, Fluffer
15,000 Gal Water Storage Tank and Hydrant
Toyota, 4FG15, FG18- 45646, Forklift
1985 Dodge, B350, 2B5WB31 WXFK298355, Passenger van
1987 International, 1954, 1HTLDTVR4HHA10060, Dump truck 5 -yard
1987 Flink, 3911, 3911PISA13NM, Snowplow, 11 -foot
1989 Caterpillar, 950C, 22Z04463, Loader
1991 Swenson, SA, 56734, Tailgate sander
1991 Swenson, SA, 57708, Tailgate sander
1991 Flink, 3910, 3910PISA358PF, Snowplow, 10 -foot
1992 Swenson, SA, 62116, Tailgate sander
1992 Swenson, SA, 62156, Tailgate sander
1994 Caterpillar, 140G, 5MD02490, Grader
1995 John Deere, 310D, T0310DG811226, Backhoe
1996 International, 2674, 1HTGLAET8VH433706, Dump truck, 10 -yard
1998 Traiknax, TRD- 54 -TD, 1G9KS3633WA065245, Equipment trailer
2001 John Deere, 5310, LV5320P137007, Tractor
2002 New Holland, TS110, 166867B, Tractor with brush cutter 0851
2003 Workhorse, P30842, 5B4HP42R033370942, Step van
2003 Honda, Civic Hybrid, JHMES966835020925, Sedan
2004 Ford, Taurus, 1 FAHP53204G1 70239, Sedan
2004 Ford, Taurus, 1 FAHP53274G1 70240, Sedan
2004 Ford, Taurus, 1 FAHP53275A271251, Sedan
2004 Ford, Taurus, 1 FAHP53295A271252, Sedan
2005 Chevy, Express, I GCGG25V451194575, Cargo van
2006 Ford, Taurus, 1FAHP53276A228272, Sedan
2006 Ford, Escape, 1FMCU92Z96KC13295, SUV
2007 Ford, Crown Victoria, 2FAHP71W77X125430, Sedan
2008 Ford, F250, 1 FTNF20548EA09276, Pickup truck
2008 Ford, Escape, 1FMCU92Z38KA26895, SUV
2009 Chevy, G1500 AWD, 1GNFH154891148173, Prisoner- transport van
2002 US Mower, MM20 -60R, 0100284, Brush cutter
2004 Edwards, HM7460, HM74 -535, Shoulder mower
1997 Jeep, Cherokee, 1J4FJ68S6VL556152, SUV
2002 Toyota, Tundra, 5TBJN321625285020, Pickup truck
HP, M5035, CN4LB10991, Multi- function copier
Your views for or against the sale of this surplus property are invited by attendance,
representation, or letter.
APPROVED this 10' of August, 2015.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
David Sullivan, BOCC Chair
2015 Calendar for
Jefferson
County
Surplus
Equipment Auction
July
�.. ❑t Call out
August
su
M
Tu W
I Th
I Fr
$a
M
Tu
W
Th
Fr
Sa
Department actions
1
2 3 4
1
1 2 3 4 5
Notices published
5 6 7 8 9 10 11 2
3 4 5 6
7 8 6
7 8 9 10 11 12
12 13 14 15 16 17 18 9
10 11 12 13
14 15 13
14 15
18
17
18
19 BOCC Actions
19 20 21 22 23 24 25 16
17 18 19 20
21 22 20
21 22 23 24
25
26
25 Sale Date
27 28 29
F707l
31 23
24 25 26 27
28 19 27
26 29 30
30
31
1. Treasurer Call Out for surplus items sent to
all departments.
Proceeds from items to be returned to individual
departments separately (after
Treasurer and
Auditor publication expenses and the auctioneer's percentage are
deducted). (July 1, 2015)
2. Lists submitted to Treasurer: All Departments with surplus items for Auction (Greater than $2,500 value) provide
list to Treasurer. (July 30, 2015)
3. Treasurer provides initial list of items for sale to Central Services by July 31, 2015.
4. Agenda Request submitted by Treasurer to BOCC for consideration
(August 4, 2015)
5. Commissioners consider and sign Notice of Intention to Sell (RCW 36.34.020)
(August 10, 2015)
6. Commissioners set Hearing date to declare Surplus Property
(August 10, 2015)
7. Send both notices via Port Townsend Leader Legals (RCW 36.34.020) Publish August 12 and 19
(August 10, 2015)
8. Post notices in Courthouse and Treasurer's Office (RCW 36.34.030)
(August 12, 2015)
9. Hearing Date (at least 10 days after first publication) (RCW 36.34.040)
(August 24, 2015 —10:30 a.m.)
10. August 24, 2015 Resolution to Sell approved by BOCC
11. Within three days after the hearing a determination is made and it becomes a matter of record. (Nothing can be
changed or added once the Commissioners declare items surplus.) (RCW 36.34.050)
12. Notice of Sale —Auditor must publish notice once a week for 2 successive weeks. Notice and date of first publication
at least 10 days prior to sale date with list of items for sale with time and date. (RCW 36.34.090)
(September 2nd and 9th, 2015)
13. Each department delivers all surplus items to the Hadlock Shop. (September 16, 2015)
14. Check with ER &R Manager to be sure they have all the titles to various vehicles listed on sale. Give to the auction
company no later than one week before the day of the sale. The auction company will take care of weight slips and
anything else needed for vehicles. (September 18, 2015)
15. Auction service charges and pays the sales tax on items to the state.
16. SALE DATE FRIDAY, SEPTEMBER 25, 2015 at the Hadlock Shop
G:1TreasurerslSurplus saleslSales 20151Over 250012015 Calendar for Jefferson County Surplus Auction.doc