HomeMy WebLinkAbout081715_ca02Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: August 17, 2015
SUBJECT: AGREEMENTS (6), Amendment No. 1 re: 2015 Supplemental Hotel Motel
Grant Funding; 1) In the Amount of $1,886, Jefferson County Chamber of
Commerce; 2) In the Amount of $2,996, Jefferson County Historical Society; 3)
In the Amount of $3,500, Jefferson County Historical Society — Gateway
Visitor Center; 4) In the Amount of $1,000; North Hood Canal Chamber of
Commerce; 5) In the Amount of $4,520, Quilcene Historical Museum; 6) In the
Amount of $18,200, Tourism Coordinating Council
STATEMENT OF ISSUE:
The supplemental agreements provide additional grant funding for 2015 to certain non - profit agencies for the
promotion of tourism and ongoing preservation of Jefferson County's heritage. This funding has been
budgeted from the Hotel Motel (Lodging Tax Advisory Committee) Fund.
FISCAL IMPACT:
Jefferson County Chamber of Commerce:
$1,886
Jefferson County Historical Society
$2,996
Jefferson County Historical Society — Gateway Visitor Center: $3,500
North Hood Canal Chamber of Commerce:
$1,000
Quilcene Historical Museum:
$4,520
Tourism Coordinating Council:
$18,200.
Vii. f _ � T
Approve and sign the supplemental agreements.
REVIE Y:
Philip Morley, mistrator Date:
CONTRACT AMENDMENT # 1
AGREEMENT
By and Between
JEFFERSON COUNTY CHAMBER OF COMMERCE
And
JEFFERSON COUNTY
For Hotel -Motel Funding 2015
This Amendment #1 is by and between JEFFERSON COUNTY (hereinafter known as
"COUNTY" and the JEFFERSON COUNTY CHAMBER OF COMMERCE (hereinafter known as
"JCCC").
WHEREAS, the COUNTY and the JCCC entered into an Agreement on March 9, 2015
for Hotel -Motel Funding in 2015; and
WHEREAS, the parties desire to amend the terms of that Agreement; and
WHEREAS, on June 30, 2015 the Jefferson County Lodging Tax Advisory Committee
(LTAC) was advised that additional Lodging Tax revenue was projected to be available for appropriation in
2015 without reducing historic fund balances; and
WHEREAS, the LTAC reviewed and recommended $1,886 in additional funding be
awarded to the JCCC to support greater delivery of services under the Agreement;
NOW, THEREFORE, IT IS AGREED BETWEEN BOTH PARTIES AS NAMED
HEREIN that the Agreement executed on March 9, 2015 is hereby amended as follows:
1. An additional amount of $1,886 will be paid in a lump sum to the JCCC upon execution
of this Amendment for the performance of the services as follows: Outdoor Movi '
Night in Port Ludlow promotional materials in the amount of $1,886.
2. The total 2015 Hotel -Motel amount will not exceed $16,886.
3. All other terms and conditions of the original Agreement executed on March 9, 2015
will remain the same.
APPROVED and signed this day of
Attest:
Carolyn Avery,
Deputy Clerk of the Board
Approved to Form:
- ,� � >>a1
David Alvarez, Daty
Prosecuting Attorney
, 2015.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
David Sullivan, Chairman
JEFFERSON COUNTY- - RAMBER OF COMMERCE
/S '
onzed O rcial
CONTRACT AMENDMENT #1
AGREEMENT
By and Between
JEFFERSON COUNTY HISTORICAL SOCIETY
And
JEFFERSON COUNTY
For Hotel -Motel Funding 2015
This Amendment 41 is by and between JEFFERSON COUNTY (hereinafter known as
"COUNTY" and the JEFFERSON COUNTY HISTORICAL SOCIETY (hereinafter known as "HISTORICAL
SOCIETY ").
WHEREAS, the COUNTY and the HISTORICAL SOCIETY entered into an Agreementon
February 23, 2015 for Hotel -Motel Funding in 2015; and
WHEREAS, the parties desire to amend the terms of that Agreement; and
WHEREAS, on June 30, 2015 the Jefferson County Lodging Tae Advisory Committee
(LTAC) was advised that additional Lodging Tax revenue was projected to be available for appropriation in
2015 without reducing historic fund balances; and
WHEREAS, the LTAC reviewed and recommended $2,996 in additional funding be
awarded to the HISTORICAL SOCIETY to support greater delivery of services under the Agreement;
NOW, THEREFORE, IT IS AGREED BETWEEN BOTH PARTIES AS NAMED
HEREIN that the Agreement executed on February 23, 2015 is hereby amended as follows:
I. An additional amount of $2,996 will be paid in a lump sum to the HISTORICAL
SOCIETY upon execution of this Amendment for the performance of the services for
the design and printing of 25,000 promotional rack cards for distribution system wide on
the Washington State Ferries; Design and printing in the amount of $1,230 and
Distribution by Certified Folder in the amount of $1,766.
2. The total 2015 Hotel -Motel amount will not exceed $58,660.
3. All other terms and conditions of the original Agreement executed on February 23, 2015
will remain the same.
APPROVED and signed this day of
Attest:
Carolyn Avery,
Deputy Clerk of the Board
Approved as Form:
's))fo
ti`hu+� -
David Alvarez, Deputy `
Prosecuting Attorney
, 2015.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
David Sullivan, Chairman
JEFFERSON COUNTY HISTORICAL SOCIETY
Authorized Official
CONTRACT AMENDMENT #I
AGREEMENT
By and Between
JEFFERSON COUNTY HISTORICAL SOCIETY
And
JEFFERSON COUNTY
For Hotel -Motel Funding 2015
(Gateway Visitor Center)
This Amendment #1 is by and between JEFFERSON COUNTY (hereinafter known as
"COUNTY" and the JEFFERSON COUNTY HISTORICAL SOCIETY (hereinafter known as
"HISTORICAL SOCIETY ").
WHEREAS, the COUNTY and the HISTORICAL SOCIETY entered into an Agreement on
February 23, 2015 for Hotel -Motel Funding in 2015; and
WHEREAS, the parties desire to amend the terns of that Agreement; and
WHEREAS, on June 30, 2015 the Jefferson County Lodging Tax Advisory Committee
(LTAC) was advised that additional Lodging Tax revenue was projected to be available for appropriation in
2015 without reducing historic fund balances; and
WHEREAS, the LTAC reviewed and recommended $3,500 in additional funding be
awarded to the HISTORICAL SOCIETY to support greater delivery of services under the Agreement;
NOW, THEREFORE, IT IS AGREED BETWEEN BOTH PARTIES AS NAMED
HEREIN that the Agreement executed on February 23, 2015 is hereby amended as follows:
1. An additional amount of $3,500 will be paid in a lump sum to the HISTORICAL
SOCIETY upon execution of this Amendment for the performance of the services to:
increase the Gateway Activity Map distribution program through certified folder display
on Washington State Ferries in the amount of $2,600; Increase the Gateway Visitor
Center budget for management of facebook and visitor center webpages in the amount of
$700; and Increase in the bulk mailing program in the amount of $200.
2. The total 2015 Hotel -Motel amount will not exceed $62,000.
3. All other terms and conditions of the original Agreement executed on February 23, 2015
will remain the same.
APPROVED and signed this day of
Attest:
Carolyn Avery,
Deputy Clerk of the Board
Approved a to Form: i
David Alvarez, Depu
Prosecuting Attorney
12015.
JEFFERSON COUNTY
BOARD OF COMMISS
David Sullivan, Chairman
JEFFERSON COUN HISTORICAL SOCIETY
Authorized Official /
CONTRACT AMENDMENT #1
AGREEMENT
By and Between
NORTH HOOD CANAL CHAMBER OF COMMERCE
And
JEFFERSON COUNTY
For Hotel -Motel Funding 2015
This Amendment #1 is by and between JEFFERSON COUNTY (hereinafter known as
"COUNTY" and the NORTH HOOD CANAL CHAMBER OF COMMERCE (hereinafter known as
"NHCCC").
WHEREAS, the COUNTY and the NHCCC entered into an Agreement on March 2, 2015
for Hotel -Motel Funding in 2015; and
WHEREAS, the parties desire to amend the terms of that Agreement; and
WHEREAS, on June 30, 2015 the Jefferson County Lodging Tax Advisory Committee
(LTAC) was advised that additional Lodging Tax revenue was projected to be available for appropriation in
2015 without reducing historic fund balances; and
WHEREAS, the LTAC reviewed and recommended $1,000 in additional funding be
awarded to the NHCCC to support greater delivery of services under the Agreement;
NOW, THEREFORE, IT IS AGREED BETWEEN BOTH PARTIES AS NAMED
HEREIN that the Agreement executed on March 2, 2015 is hereby amended as follows:
1. An additional amount of $1,000 will be paid in a lump sum to the NHCCC upon
execution of this Amendment for the performance of the services as follows: additional
staff at the Brinnon Visitor Center in the amount of $1,000.
2. The total 2015 Hotel -Motel amount will not exceed $57,164.
3. All other terms and conditions of the original Agreement executed on March 2, 2015
will remain the same.
APPROVED and signed this day of
Attest:
Carolyn Avery,
Deputy Clerk of the Board
Approved to Form :/
David Alvarez, Dity
Prosecuting Attorney
2015.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
David Sullivan, Chairman
NORTH HOOD CANAL CHAMBER OF COMME]
�,ic�,uucu�.ck-
Authorized Official
CONTRACT AMENDMENT #1
AGREEMENT
By and Between
QUILCENE HISTORICAL MUSEUM
And
JEFFERSON COUNTY
For Hotel -Motel Funding 2015
This Amendment #1 is by and between JEFFERSON COUNTY (hereinafter known as
"COUNTY" and the QUILCENE HISTORICAL MUSEUM (hereinafter known as "MUSEUM ").
WHEREAS, the COUNTY and the MUSEUM entered into an Agreement on March 9,
2015 for Hotel -Motel Funding in 2015; and
WHEREAS, the parties desire to amend the terms of that Agreement; and
WHEREAS, on June 30, 2015 the Jefferson County Lodging Tax Advisory Committee
(LTAC) was advised that additional Lodging Tax revenue was projected to be available for appropriation in
2015 without reducing historic fund balances; and
WHEREAS, the LTAC reviewed and recommended $4,520 in additional funding be
awarded to the MUSEUM to support greater delivery of services under the Agreement;
NOW, THEREFORE, IT IS AGREED BETWEEN BOTH PARTIES AS NAMED
HEREIN that the Agreement executed on March 9, 2015 is hereby amended as follows:
1. An additional amount of $4,520 will be paid in a lump sum to the MUSEUM upon
execution of this Amendment for the performance of the services as follows: increase
print ads and outreach to surrounding areas that would encourage overnight
stays for online promotions in the amount of $2,000 and print promotions in the Kitsap
Sun newspaper in the amount of $2,520.
2. The total 2015 Hotel -Motel amount will not exceed $13,020.
3. All other terms and conditions of the original Agreement executed on March 9, 2015
will remain the same.
APPROVED and signed this day of
Attest:
Carolyn Avery,
Deputy Clerk of the Board
rQpproved as Form:
David Alvarez, Deputy
Prosecuting Attorney
12015.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
David Sullivan, Chairman
JEFFE OUNTY HISTORICAL SOCIETY
Authorized Official
CONTRACT AMENDMENT 41
AGREEMENT
By and Between
TOURISM COORDINATING COUNCIL
And
JEFFERSON COUNTY
For Hotel -Motel Funding 2015
This Amendment 41 is by and between JEFFERSON COUNTY (hereinafter known as
"COUNTY" and the TOURSIM COORDINATING COUNCIL (hereinafter known as "TCC ").
WHEREAS, the COUNTY and the TCC entered into an Agreement on February 23, 2015
for Hotel -Motel Funding in 2015; and
WHEREAS, the parties desire to amend the terms of that Agreement; and
WHEREAS, on June 30, 2015 the Jefferson County Lodging Tax Advisory Committee
(LTAC) was advised that additional Lodging Tax revenue was projected to be available for appropriation in
2015 without reducing historic fund balances; and
WHEREAS, the LTAC reviewed and recommended $18,200 in additional funding be
awarded to the TCC to support greater delivery of services under the Agreement;
NOW, THEREFORE, IT IS AGREED BETWEEN BOTH PARTIES AS NAMED
HEREIN that the Agreement executed on February 23, 2015 is hereby amended as follows:
1. An additional amount of $18,200 will be paid in a lump sum to the TCC upon execution
of this Amendment for the performance of the services as follows: additional $6,000 for
contract marketing coordinator's support; additional marketing campaign initiatives
for certified folder for advertising on Washington State Ferries in the amount of $900,
Portland Monthly /SAGA City media's digital in the amount of $6,600, and digital
marketing in the amount of $3,100; and tourism infrastructure for creative design
work in the amount of $400 and waterfall trail brochure reprint in the amount of
$1,200.
2. The total 2015 Hotel -Motel amount will not exceed $109,625.
3. All other terms and conditions of the original Agreement executed on February 23, 2015
will remain the same.
APPROVED and signed this !' day of<<1:�\v.�f , 2015.
lJ JEFFERSON COUNTY
Attest: BOARD OF COMMISSIONERS
Carolyn Avery, David Sullivan, Chairman
Deputy Clerk of the Board
Approved as p Form: TOURISM COORDINATING COUNCIL
t,
l/•-- rfUU�LL
David Alvarez, Depuz Authorized Official t
Prosecuting Attorney