HomeMy WebLinkAbout2015 Supplemental Hotel Motel Grant Funding; Jefferson County Histoical Society(Gateway Vistitor Center) - 081715T AMENDMENT #1 '*0 -
�'p GREEMENT
"�- y and Between.
JEFFERSON COUNTY HISTORICAL SOCIETY
And
JEFFERSON COUNTY
For Hotel -Motel Funding 2015
(Gateway Visitor Center)
This Amendment 91 is by and between JEFFERSON COUNTY (hereinafter known as
"COUNTY" and the JEFFERSON COUNTY HISTORICAL SOCIETY (hereinafter known as
"HISTORICAL SOCIETY ").
WHEREAS, the COUNTY and the HISTORICAL SOCIETY entered into an Agreement on
February 23, 2015 for Hotel -Motel Funding in 2015; and
WHEREAS, the parties desire to amend the terms of that Agreement; and
WHEREAS, on June 30, 2015 the Jefferson County Lodging Tax Advisory Committee
(LTAC) was advised that additional Lodging Tax revenue was projected to be available for appropriation in
2015 without reducing historic fund balances; and
WHEREAS, the LTAC reviewed and recommended $3,500 in additional funding be
awarded to the HISTORICAL SOCIETY to support greater delivery of services under the Agreement;
NOW, THEREFORE, IT IS AGREED BETWEEN BOTH PARTIES AS NAMED
HEREIN that the Agreement executed on February 23, 2015 is hereby, amended as follows:
An additional amount of $3,500 will be paid in a lump sum to the HISTORICAL
SOCIETY upon execution of this Amendment for the performance of the services to:
increase the Gateway Activity Map distribution program through certified folder display
on Washington State Ferries in the amount of $2,600; Increase the Gateway Visitor
Center budget for management of facebook and visitor center webpages in the amount of
$700; and Increase in the bulk mailing program in the amount of $200.
2. The total 2015 Hotel -Motel amount will not exceed $62,000.
3. All other terms and conditions of the original Agreement executed on February 23, 2015
will remain the same.
APPROVED and signed this 17day ofl4uJVii' , 2015.
JEFFERS919 COUNTY
Attest: BOARD COM S NERS
61 qn, ' ��
Carolyn � ery, Davi ulliv , Chair an
Deputy Clerk of the Board
Approved a to Form: JEFFERSON COUN HISTORICAL SOCIETY
David Alvarez, Depu Authorized Official 1
Prosecuting Attorney
Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: August 17, 2015
SUBJECT: AGREEMENTS (6), Amendment No. 1 re: 2015 Supplemental Hotel Motel
Grant Funding; 1) In the Amount of $1,886, Jefferson County Chamber of
Commerce; 2) In the Amount of $2,996, Jefferson County Historical Society; 3)
In the Amount of $3,500, Jefferson County Historical Society — Gateway
Visitor Center; 4) In the Amount of $1,000; North Hood Canal Chamber of
Commerce; 5) In the Amount of $4,520, Quilcene Historical Museum; 6) In the
Amount of $18,200, Tourism Coordinating Council
STATEMENT OF ISSUE:
The supplemental agreements provide additional grant funding for 2015 to certain non - profit agencies for the
promotion of tourism and ongoing preservation of Jefferson County's heritage. This funding has been
budgeted from the Hotel Motel (Lodging Tax Advisory Committee) Fund.
FISCAL IMPACT:
Jefferson County Chamber of Commerce: $1,886
Jefferson County Historical Society $2,996
Jefferson County Historical Society— Gateway Visitor Center: $3,500
North Hood Canal Chamber of Commerce: $1,000
Quilcene Historical Museum: $4,520
Tourism Coordinating Council: $18,200.
���J<T
RECOMMENDATION:
Approve and sign the supplemental agreements.
REVIE Y:
&uiuisu Phil ip Morley, rator Date:
CONTRACT WITH:
CONTRACT FOR:
CONTRACT REVIEW FORM
/I/
Jefferson County Historical Society - Gateway Visitor Center �so
(Contractor)
2015 Hotel Motel Grant Funding (LTAC) Amend. 91 TERM: Ends 12/31/15
AMOUNT: .$3,500
Revenue:
Expenditure:
Matching Funds Required:
Source(s) of Matching Funds:
PROCESS:
Exempt from Bid Process
Consultant Selection Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
Step 1: REVIEW BY RISK 1�4
Review by: i i�CL f
Date Reviewed:
APPROVED FORM
BY
MReturned for revision (See comments)
ATTORNEY
�uG 10 2,015 R1 ew by: kNIACE 2 I J—)44 Avo-i wLt /
� OOB o
�ORNEY Reviewed:
I APPROVED AS TO FORM Returned for revision (See comments)
Step 3: DEPARTMENT MAKES REVISIONS
Have contractor sign appropriate number of originals.
Step 4: SUBMIT TO PROSECUTING ATTORNEY FOR FINAL SIGN OFF
Step 5: SUBMIT TO SOCC FOR APPROVAL
Submit originals and 9 copies of Contract, Review Form, and Agenda Bill to BOCC Office.
Place "Sign Here" markers on all places the BOCC needs to sign.
MUST be in BOCC Office by 5 p.m. TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)