HomeMy WebLinkAbout2015 Supplemental Hotel Motel Grant Funding; Tourism Coordinating Council - 081715•(5 g (7
�f Iv WY ONTRACT AMENDMENT #1 '00,
V 0 1 -I
jLrd AGREEMENT
By and Between
TOURISM COORDINATING COUNCIL
And
JEFFERSON COUNTY
For Hotel -Motel Funding 2015
This Amendment #I is by and between JEFFERSON COUNTY (hereinafter known as
"COUNTY" and the TOURSIM COORDINATING COUNCIL (hereinafter known as "TCC ").
WHEREAS, the COUNTY and the TCC entered into an Agreement on February 23, 2015
for Hotel -Motel Funding in 2015; and
WHEREAS, the parties desire to amend the terms of that Agreement; and
WHEREAS, on June 30, 2015 the Jefferson County Lodging Tax Advisory Committee
(LTAC) was advised that additional Lodging Tax revenue was projected to be available for appropriation in
2015 without reducing historic fund balances; and
WHEREAS, the LTAC reviewed and recommended $18,200 in additional funding be
awarded to the TCC to support greater delivery of services under the Agreement;
NOW, THEREFORE, IT IS AGREED BETWEEN BOTH PARTIES AS NAMED
HEREIN that the Agreement executed on February 23, 2015 is hereby amended as follows:
An additional amount of $18,200 will be paid in a lump sum to the TCC upon execution
of this Amendment for the performance of the services as follows: additional $6,000 for
contract marketing coordinator's support; additional marketing campaign initiatives
for certified folder for advertising on Washington State Ferries in the amount of $900,
Portland Monthly /SAGA City media's digital in the amount of $6,600, and digital
marketing in the amount of $3,100; and tourism infrastructure for creative design
work in the amount of $400 and waterfall trail brochure reprint in the amount of
$1,200.
2. The total 2015 Hotel -Motel amount will not exceed $109,625.
3. All other terms and conditions of the original Agreement executed on February 23, 2015
will remain the same.
APPROVED and signed this /T'day ofAt� U(Y_ , 2015
pproved Form: TOURISM COORDIN TING COUNCIL
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David Alvarez, DepZ Authorized Official
Prosecuting Attorney
JEFFERSqfJ COUNTY
Attest:
BOARD F ONERS
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7airman
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Dav u i an,
Deput y Clerk of
the Board
pproved Form: TOURISM COORDIN TING COUNCIL
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David Alvarez, DepZ Authorized Official
Prosecuting Attorney
Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: August 17, 2015
SUBJECT: AGREEMENTS (6), Amendment No. 1 re: 2015 Supplemental Hotel Motel
Grant Funding; 1) In the Amount of $1,886, Jefferson County Chamber of
Commerce, 2) In the Amount of $2,996, Jefferson County Historical Society; 3)
In the Amount of $3,500, Jefferson County Historical Society — Gateway
Visitor Center; 4) In the Amount of $1,000; North Hood Canal Chamber of
Commerce; 5) In the Amount of $4,520, Quilcene Historical Museum; 6) In the
Amount of $18,200, Tourism Coordinating Council
STATEMENT OF ISSUE:
The supplemental agreements provide additional grant funding for 2015 to certain non - profit agencies for the
promotion of tourism and ongoing preservation of Jefferson County's heritage. This funding has been
budgeted from the Hotel Motel (Lodging Tax Advisory Committee) Fund.
FISCAL IMPACT:
Jefferson County Chamber of Commerce: $1,886
Jefferson County Historical Society $2,996
Jefferson County Historical Society— Gateway Visitor Center: $3,500
North Hood Canal Chamber of Commerce: $1,000
Quilcene Historical Museum: $4,520
Tourism Coordinating Council: $18,200
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RECOMMENDATION:
Approve and sign the supplemental agreements.
REVIE Y:
Philip Morley, ystrator Date:
CONTRACT REVIEW FORM
CONTRACT WITH: Tourism Coordinating Council
(Contractor)
CONTRACT FOR: 2015 Hotel Motel Grant Funding (LTAC) Amend. #I TERM: Ends 12/31/15
AMOUNT: .$18,200 PROCESS:
Revenue:
Expenditure:
Matching Funds Required:
Source(s) of Matching Funds:
Exempt from Bid Process
Consultant Selection Process
Cooperative Purchase
Competitive Sealed Bid
Small works Roster
Vendor List Bid
RFP or RFQ
Step 1: REVIEW BY 1
Review by:
Date Revieweu.
1 �1 APPROVED FORM
Comments:
Atep 2:
�SO� Pao%
BY
Review by:
Returned for revision (See comments)
Reviewed: Y� " 10 J
APPROVED AS TO FORM M Returned for revision (See comments)
Step 3: DEPARTMENT MAKES REVISIONS
Have contractor sign appropriate number of originals.
Step 4: SUBMIT TO PROSECUTING ATTORNEY FOR FINAL SIGN OFF
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit originals and 9 copies of Contract, Review Form, and Agenda Bill to BOCC Office.
Place "Sign Here" markers on all places the BOCC needs to sign.
MUST be in BOCC Office by 5 p.m. TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)