Loading...
HomeMy WebLinkAboutAble Opportunities, Inc - Developmental Disablilities Program - 070615A011- Contract Amendment 91 �� I Between Able Opportunities, Inc. AND Jefferson County Public Health Developmental Disabilities Program WHEREAS, Able Opportunities Inc. (Subcontractor) and Jefferson County (County) entered into an agreement on April 1, 2015 for Professional Services to be provided in connection with the provision of Community Access Services to Persons with Developmental Disabilities in Jefferson County. WHEREAS, the parties desire to amend the terms of that agreement. IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN AS FOLLOWS: 1. The term of the above referenced agreement ends June 30, 2015 2. The Subcontractor will continue to provide "Individualized Technical Assistance" or "ITA ". Services are part of an individual's pathway to individual employment. The service of ITA (in order to identify and address existing barriers to employment) will be in the form of technical assistance, assessment and consulting to individuals with developmental disabilities, their families, employment agencies and their staff, (when applicable) school districts and other interested parties. 3. Payment for the work provided by the Subcontractor shall not exceed $110 an hour for consulting and technical assistance. 4. Subcontractor's contract will be decreased by $1,522.00 in funding for services rendered during the term of April 1, 2015 through June 30, 2015. Total compensation under this Agreement shall not exceed $2,978.00 without express written amendment signed by both parties. 5. All other terms and conditions of the agreement will remain the same. i N- Dated this ' day of 2015 By: David Sullivan, Chairman Jefferson Board of County Commissioners Vda LAID `zaenitl PIAeQ rnnoaswd'OD ° A. ULWj 01 se pano><ddd A mved as to form o ly By: `� a;� '�2q1 1� (S bcont ctor) �—! Alt.=, fr4ce David Alvarez, chief ci DPA Able Opportunities, Inc. Agre. .nt Page 1 PROFESSIONAL SERVICES AGREEMENT BETWEEN JEFFERSON COUNTY AND Able Opportunities, Inc. This agreement is entered into between the County of Jefferson, a municipal corporation, hereinafter referred to as "the County" and Able Opportunities, Inc. hereinafter referred to as "the Subcontractor" in consideration of the mutual benefits, terms, and conditions hereinafter specified. Section 1. Designation The County, on behalf of the Jefferson County Public Health, the Developmental Disabilities Program, acting in compliance under the Contract with Able Opportunities, Inc. in agreement with the terms and conditions of the Statement of Work hereby contracts with the Subcontractor to perform duties as described in Exhibit A. Section 2. Obligations (1) SUBCONTRACTOR shall have written policies regarding; sexual harassment and non - discrimination (said policies must guarantee human/civil rights), abuse of participants, agency medication procedure, respectful staff -to- participant interactions, (i.e.: including a person's right to be treated with dignity and respect and free of abuse). (2) SUBCONTRACTOR shall assure that participants in accordance with Necessary Supplemental Accommodation (NSA), Policy 5.02, have been informed of their rights, what services and benefits may be expected from the program, the program's expectations of them, and if necessary, shall assure that the participant's family, guardian or advocate is also informed. (3) SUBCONTRACTOR shall have a grievance policy that advises participants of grievance procedures and that the grievance policy is explained to participants and others in accordance with the NSA, DDD Policy 5.02. The grievance policy shall prohibit retaliation for using the grievance process and a non - retaliation statement shall be included in the grievance policy. The grievance policy must also include a mediation process that encourages the use of advocates, DDD Case Resource Managers & others who are unaffected by the outcome. (4) SUBCONTRACTOR shall assure that potential conflict of interest real or apparent will not arise. Such a conflict will arise when: The employee, officer or agent, any member of immediate family, Guardian / decision maker, or an organization which employs, or is about to employ, any of the above, has financial or other interest in the client(s). (5) SUBCONTRACTOR must have a Washington State Patrol Criminal (W.S.P.) Background Check and F.B.I Fingerprint Check; and is required to repeat the W.S.P. Criminal Background Check every three years. The W.S. Able opportunities, Inc. Agre. :nt Page 3 acknowledges the County's sole and exclusive right to such copyright, patent, trademarks, trade names and other intellectual property right claims for said materials. Other materials produced by the Subcontractor in connection with the services rendered under this agreement shall be the property of the County whether the projects for which they are made are executed or not. The Subcontractor shall be permitted to retain copies, including reproducible copies, of drawings, writings, samples, reports, and specifications for information, reference, and use in connection with Subcontractor endeavors. The Subcontractor agrees not to publish, submit for publication, display or otherwise use said material for any reason whatsoever, without the express written consent of the County. Section 5. Compliance with laws The Subcontractor shall, in performing the services contemplated by this agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this agreement. Section 6. Indemnification The Subcontractor shall indemnify, defend and hold harmless the County, its officers, agents and employees, from and against any and all claims, lawsuits, demands for money damages, losses or liability, or any portion thereof, including attorney's fees and costs, arising from any injury to person or persons (including the death or injury of the Subcontractor or damage to personal property) if said injury or damage was caused by the negligent acts or omissions of the Subcontractor. Section 7. Insurance The Subcontractor shall obtain and keep in force during the terms of the Agreement, or as otherwise required. A. Commercial Automobile Liability Insurance is waived based on the fact that Able Opportunities Inc. does not own a fleet of vehicles that are titled in their name. B. General Liability (1) — with a minimum limit per occurrence of one million dollars ($1,000,000) and an aggregate of not less than two million dollars ($2,000,000) for bodily injury, death and property damage unless otherwise specified in the contract specifications. This insurance coverage shall contain no limitations on the scope of the protection provided and indicate on the certificate of insurance the following coverage: 1. Broad Form Property Damage with no employee exclusion; 2. Personal Injury Liability, including extended bodily injury; 3. Broad Form Contractual/Commercial Liability including completed operations (contractors only); 4. Premises — Operations Liability (M &C) 5. Independent Contractors and Subcontractors; and 6. Blanket Contractual Liability. (1) Note: The County shall be named as an additional insured party under this policy. Able Opportunities, Inc. Agre. _nt Page 5 Section 10. Reporting The Subcontractor will provide electronic & bard copies of any reports and an invoice for billing to the County as identified in Exhibit A. The monthly invoice along with a copy of the report shall be mailed to Jefferson County Public Health in care of the Developmental Disabilities County Coordinator, 615 Sheridan, Port Townsend WA 98368. Section 11. Termination A. The County reserves the right to terminate this contract in whole or in part, without prior written notice, in the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this agreement. In the event of termination under this clause, the County shall be liable for only payment for services rendered prior to the effective date of termination. B. This agreement may also be terminated as provided below: With 14 days notice by the Board of County Commissioners for any Reason, or 2. With 14 days notice by the Board of County Commissioners for non- performance of the specific job duties in Exhibit A. 3. With 14 days notice by the Subcontractor by voluntary resignation. Modification Section 12. This employment agreement may be modified at any time by written agreement of all parties Section 13. Inteerated Agreement This Agreement together with attachments or addenda represents the entire and integrated agreement between the County and the Subcontractor and supersedes all prior negotiations, representations, or agreements written or oral. Between the parties. This agreement may be amended only by written instrument signed by both County and Subcontractor. Able Opportunities, Inc. Agret.. _nt Page 7 WORK STATEMENT EXHIBIT A STATEMENT OF WORK Able Opportunities, Inc. Subcontractor will provide "Individualized Technical Assistance" or "ITV ": services are a part of an individual's pathway to individual employment. The service of 1TA (in order to identify and address existing barriers to employment) will be in the form of technical assistance, assessment and consulting to individuals with developmental disabilities, their families, employment agencies and their staff, (when applicable) school districts and other interested parties. H. PROGRAM DESCRIPTION A. Tasks 1. The Subcontractor may provide consulting & technical assistance to individuals with developmental disabilities and their families, employment agencies and their staff, (when applicable) school districts and other interested parties. The technical assistance may include one to one training, behavioral analysis and a written behavioral support plan that supports a successful pathway to employment. B. Requirements 1. Provide individualized technical assistance to individuals with developmental disabilities and their families, employment agencies and their staff, (when applicable) school districts and other interested parties. 2. Meet or have a phone meeting with the DD Coordinator when applicable. C. Reporting 1. Provide electronic copies of documentation/reports to individuals with developmental disabilities and their families, employment agencies, DDA Case Resource Manager and the County Developmental Disabilities Coordinator. D. Billing 1. Provide electronic & hard copies of documentation/reports and a signed invoice for billing after work is completed. E. Performance Standards 1. The Subcontractor shall provide Services, as defined in Tasks, Section ILA above. 2. The Subcontractor will adhere to the Requirements, as defined in Tasks, Section lI.B above. 3. The Subcontractor will adhere to the Reporting, as defined in Tasks, Section ILC above. 4. The Subcontractor will adhere to Billing, as defined in Tasks, Section II.D above. 615 Sheridan Street Port Townsend, WA 98368 www.JeffersonCountyPublicHealth.org Consent Agenda June 18, 2015 7EFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Jean Baldwin, Director Anna McEnery, Developmental Disabilities DATE: � l e /' SUBJECT: Agenda Item —Able Opportunities Individualized Technical Assistance; April 1, 2015 —June 30, 2015; Reduction $1,522.00 STATEMENT OF ISSUE: Jefferson County Public Health requests Board approval of the amendment to reduce funding for services rendered; Able Opportunities Individualized Technical Assistance; April 1, 2015 - June 30, 2015; $1,522.00 ANALYSIS /STRATEGIC GOALS /PRO'S and CON'S: JCPH Developmental Disabilities contracted with Able Opportunities to provide Individualized Technical Assistance in April 2015 in the amount of $4,500 dollars. This amendment reduces that amount by $1,522 dollars, for a total expenditure of $2,978 dollars. All other terms and conditions of the agreement signed May 14, 2015 by the JC Board of County Commissioners remains unchanged. FISCAL IMPACT /COST BENEFIT ANALYSIS: This amendment reduces the amount of the original agreement by $1,522.00 for a total expenditure of $2,978. RECOMMENDATION: JCPH management request approval of the amendment to Able Opportunities Individualized Technical Assistance; April 1, 2015 — June 30, 2015; $1,522.00 7744tr� Community Health Developmental Disabilities 360- 385 -9400 360- 385 -9401 (f) Date Always working for a safer and healthier community Environmental Health Wafer Quality 360 -385 -9444 (f) 360-379 -4487 r 615 Sheridan Street Port Townsend, WA 98368/$,% / www. JeffersonCountyPubl!cHealth.org /Z DD- 1555 -A7 CONTRACT REVIEW FORM CONTRACT WITH: Able Opportunities CONTRACT FOR: Individualized Technical Assistance TERM: April 1, 2015 -June 30, 2015 C For More Information Contact: Contact Phone #: RETURN TO: Denise Banker AMOUNT: Reduction: $1,522.00 Revenue: Expenditure: Matching Funds Required: Source(s) of Matching Funds: Step 1: REVIEW BY Review I y Date Revi 2 APPROVED FORM C mments: Jefferson County Anna McEnery X410 RETURN BY: ASAP PROCESS Exempt from Bid Process ❑ Consultant Selection Process ❑ Cooperative Purchase ❑ Competitive Sealed Bid ❑ Small Work Roster ❑ Vendor List Bid ❑ RFP or RFQ ©Other: Contract Amendment to reduce funds rued for revision (See Comments) Review by: 3EFEERrlha �ORev Date Reviewed: AS TO FORM (This form to stay with contract throughout the contract review process) Community Health Developmental Disabilities 360- 385 -9400 360 -385 -9401 (f) Always working for a safer and healthier community Environmental Health Water Quality 360- 385 -9444 (f) 360- 379 -4487 TO: Anna McEnery; Denise Banker; Veronica Shaw FM: Philip DT: June 26, 2015 RE: Contract Amendment #1 w/ Able Opportunities for DD Program Contract Amendment #1 w/ Concerned Citizens for DD Program Anna, these Amendments • reduce compensation to Able Opportunities for the period April 1 -June 30 2015 by $1,522; and • reduce compensation to Concerned Citizens for the period June 1 2014 -June 30 2015 by $10,410. These amendments would be approved July 6 at the earliest, which is after the performance period. Does this compensation amendment simply reflect that Able Opportunities and Concerned Citizens didn't bill the full amounts, and this is just housekeeping; or did either one fulfill all of their scope, and would either firm be expecting the original full compensation? Just confirming we are not lowering compensation for services already provided. Perhaps you can clarify that in the Agenda Request memo for each Amendment. In the future, it would be helpful to address that kind of likely question in the Agenda Request Memo. Thanks. Philip